<p>We are looking for a Front Desk Coordinator to join our team in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors while ensuring smooth operations at our front desk. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills and customer service expertise in a detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, including vendors, clients, and job applicants, ensuring they receive a positive first impression.</p><p>• Direct guests to the appropriate individuals or offices and provide clear guidance as needed.</p><p>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.</p><p>• Oversee conference room scheduling and readiness, including catering delivery for meetings.</p><p>• Manage incoming deliveries and ensure proper distribution.</p><p>• Enforce office security protocols by monitoring visitor access, maintaining a logbook, and issuing badges.</p><p>• Handle various clerical tasks, such as answering calls and managing correspondence.</p>
<p>We are looking for a dedicated and organized Front Desk Coordinator to join our team near Totowa, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This is a long-term contract position offering the opportunity to contribute to a dynamic and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, providing a welcoming and detail-oriented atmosphere.</p><p>• Manage incoming calls, directing them to the appropriate departments or individuals.</p><p>• Organize and handle legal correspondence with attention to detail and confidentiality.</p><p>• Maintain an orderly front desk area, ensuring all materials and supplies are readily available.</p><p>• Coordinate scheduling and appointments to support the team’s daily operations.</p><p>• Handle administrative tasks, including filing, data entry, and document management.</p><p>• Respond promptly to inquiries and ensure accurate communication between departments.</p><p>• Support various office activities to enhance overall workflow efficiency.</p><p>• Collaborate with team members to address operational needs and challenges.</p><p>• Uphold company policies and procedures in all front desk activities.</p>
We are looking for a dedicated Receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you.<br><br>Responsibilities:<br>• Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed.<br>• Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors.<br>• Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times.<br>• Monitor and manage inventory levels for catering supplies, restocking as necessary.<br>• Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner.<br>• Provide front desk support, greeting visitors and ensuring they have a positive experience.<br>• Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs.<br>• Collaborate with team members to maintain a smooth workflow and high-quality service.<br>• Assist with ad hoc office tasks to support overall operations.
<p>We are looking for a motivated and organized Receptionist to join our team on a long-term contract basis. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and attentive environment. Your ability to manage tasks efficiently and maintain a positive demeanor will be essential to the smooth operation of our front desk. As well you will assist the Human Resources department with background checks and administrative tasks as needed. </p><p><br></p><p>Responsibilities:</p><p>• Assist with HR administrative tasks such as background checks.</p><p>• Greet visitors and clients courteously and ensure they feel welcomed.</p><p>• Handle incoming calls and inquiries, providing accurate information and assistance.</p><p>• Manage mail, packages, and deliveries, ensuring timely distribution.</p><p>• Maintain the cleanliness and organization of the reception area to uphold a neat appearance.</p><p>• Schedule and coordinate appointments, meetings, and conference room bookings.</p><p>• Monitor visitor access and maintain security protocols at the front desk.</p><p>• Ensure all interactions reflect the company’s commitment to exceptional service.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
We are looking for a skilled Medical Receptionist to join our team in Brooklyn, New York. In this role, you will play a vital part in managing client interactions and ensuring smooth operations at the front desk. This position requires excellent communication skills and a detail-oriented approach to create a welcoming environment for patients and visitors.<br><br>Responsibilities:<br>• Greet patients and visitors warmly while ensuring all required information is accurately collected.<br>• Schedule appointments and manage calendars efficiently to optimize workflow.<br>• Address patient inquiries, concerns, and requests in a detail-oriented and courteous manner.<br>• Coordinate benefits-related tasks, including leave of absence and COBRA administration.<br>• Maintain organized and up-to-date records of patient information and benefits documentation.<br>• Collaborate with healthcare providers to ensure seamless communication and support.<br>• Assist in the administration of compensation and benefits programs with attention to detail.<br>• Handle sensitive information with confidentiality and comply with relevant regulations.<br>• Ensure the reception area remains clean, organized, and welcoming.<br>• Manage daily operations, including Fridays with half-day schedules.
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
<p>We are seeking a reliable and detail-oriented Executive Administrative Assistant to support daily office operations and help keep our team organized and running efficiently. The ideal candidate is proactive, professional, and comfortable juggling multiple priorities in a fast-paced environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Clifton, New Jersey. This Contract to permanent position offers an excellent opportunity to contribute to essential administrative tasks within a dynamic work environment. The ideal candidate will possess strong organizational skills and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Administer continuing education credits and send notifications promptly.<br>• Grade and process answer sheets with precision.<br>• Enter customer order information into the database accurately and efficiently.<br>• Prepare, package, and manually collate educational materials for shipment, which may involve standing and lifting.<br>• Maintain organized records and ensure data integrity.<br>• Collaborate with team members to streamline workflows and improve administrative processes.<br>• Respond to email correspondence professionally and in a timely manner.<br>• Provide general support for office operations as needed.
<p>We are looking for a dedicated Healthcare Administrative Assistant to join our team in the Bridgewater, New Jersey area. This is a long-term contract position that requires exceptional organizational skills, attention to detail, and the ability to efficiently manage administrative tasks in an environment that values precision and thoroughness. The ideal candidate will have experience supporting departmental operations and ensuring smooth workflow processes.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure seamless operations within the department.</p><p>• Accurately transcribe meeting notes and distribute them as needed.</p><p>• Assist in processing applications by verifying details, auditing information, and identifying missing documentation.</p><p>• Perform precise data entry tasks, including uploading and linking documents within relevant systems.</p><p>• Collaborate with team members to ensure all credentialing requirements are met.</p><p>• Maintain records and databases related to medical and provider credentialing.</p><p>• Communicate effectively with healthcare professionals regarding credentialing and compliance.</p><p>• Audit and update credentialing databases to ensure accuracy and completeness.</p><p>• Handle sensitive information with discretion and maintain confidentiality.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
We are looking for a dedicated Administrative Assistant to join our team in Westport, Connecticut. This long-term contract position offers an excellent opportunity to contribute to efficient operations by managing system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will enjoy collaborating with various departments and maintaining high standards of organization and accuracy.<br><br>Responsibilities:<br>• Configure and maintain user accounts, system settings, policies, workflows, and approval hierarchies within Concur.<br>• Resolve technical issues, reconcile discrepancies in expense reports, and troubleshoot system errors to ensure smooth operations.<br>• Review travel and expense reports for compliance with company policies, regulatory standards, and audit guidelines.<br>• Identify and address irregularities or policy violations in expense reporting.<br>• Collaborate with finance, HR, and travel managers to support streamlined workflows and enhance user experience.<br>• Ensure all travel and expense reporting aligns with established policies and procedures.<br>• Provide ongoing system support and updates to optimize performance.<br>• Monitor system usage to identify areas for improvement and implement solutions.<br>• Prepare detailed reports and summaries to assist stakeholders in decision-making.
We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Coordinate and schedule lunches, including confirming and tracking deliveries.<br>• Manage conference room bookings and ensure rooms are properly prepared for meetings.<br>• Oversee visitor security by tracking arrivals and directing them to appropriate areas.<br>• Welcome and assist visitors by offering refreshments and guiding them to designated locations.<br>• Prepare FedEx shipping labels and organize outgoing packages.<br>• Sort and distribute incoming mail efficiently.<br>• Greet and support individuals in the reception area with a friendly and attentive approach.<br>• Provide assistance to hybrid employees who require office-related support.<br>• Ensure smooth communication and collaboration across the office environment.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
<p>We are looking for a detail-oriented Administrative Assistant to join our team. This is a contract position that will run through the university's commencement event. The role requires working onsite, Monday through Friday, in a focused and business casual environment.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inquiries from students, families, and staff regarding the commencement event.</p><p>• Update parking registration details accurately in the system.</p><p>• Verify delivery of tickets to families and ensure any issues are addressed.</p><p>• Provide general office support, including organization and administrative tasks.</p><p>• Assemble packages and materials for volunteers assisting with the event.</p><p>• Guide students with graduation-related questions and processes.</p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are seeking a detail-oriented Bilingual Mandarin Administrative Assistant to provide contract support for a dedicated team in New York, New York. This contract position, lasting approximately 2–3 months, offers a dynamic mix of office administration and executive assistance tasks. The role includes both onsite and remote work, with specific scheduling requirements.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive office support to ensure smooth daily operations.</p><p>• Coordinate and manage schedules, appointments, and calendars for team members.</p><p>• Oversee office supply orders and maintain inventory through Amazon.</p><p>• Organize the visitor system and ensure the office remains tidy and functional.</p><p>• Act as the primary IT contact for troubleshooting and technology assistance.</p><p>• Set up and manage Zoom meetings, including handling technology for in-office events.</p><p>• Communicate effectively with staff, vendors, and visitors to address needs and inquiries.</p><p>• Utilize Mandarin fluency to support executive and team communication.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations.<br><br>Responsibilities:<br>• Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.<br>• Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.<br>• Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.<br>• Coordinate schedules, meetings, events, and logistics for property-related activities.<br>• Maintain accurate records and support the preparation of compliance and audit documentation.<br>• Respond to resident inquiries promptly and provide excellent customer service.<br>• Facilitate communication between property teams and corporate staff to ensure efficient workflows.<br>• Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.<br>• Assist with general administrative tasks, including answering inbound calls and data entry.<br>• Support special projects and initiatives as assigned by management.
