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9 results for Contracts Coordinator in Brisbane, CA

Contracts Manager

San Jose, CA
onsite
Temporary
45 - 70 USD / Hourly
We are seeking an experienced Contract Manager to support end‑to‑end contract lifecycle activities for a growing organization based in San Jose. This role will play a key part in drafting, reviewing, negotiating, and redlining a high volume of commercial agreements while partnering closely with legal, business, and cross‑functional stakeholders. A legal or life sciences background is preferred but not required. Key Responsibilities• Draft, review, and extensively redline a wide range of commercial agreements including MSAs, NDAs, SOWs, vendor agreements, amendments, and licensing agreements• Manage the full contract lifecycle from intake through execution, renewals, and amendments• Partner with internal legal teams, business leaders, procurement, and external counsel to support contract negotiations and risk assessment• Ensure contracts align with company policies, legal requirements, and business objectives• Track contract status, key terms, obligations, and deadlines using contract management systems• Provide guidance on contract interpretation and compliance matters• Support process improvements related to contracting workflows and templates• Maintain accurate contract files and documentation
2026-04-10T00:00:00Z

Contracts Manager

Santa Clara, CA
onsite
Temporary
50 - 70 USD / Hourly
Innovative healthcare company headquartered in Santa Clara, CA, is seeking an experienced Contract Manager to join their growing legal and compliance team. This hybrid, on-site role offers the unique opportunity to be part of a mission-driven organization at the forefront of the healthcare industry. As a key member of the team, you will play a critical role in supporting business operations by managing the full contract lifecycle—from review and redlining to negotiation and execution. Working closely with cross-functional teams, including legal, procurement, compliance, and business units, you will help drive efficient processes, minimize risk, and ensure contracts align with the company’s operational and regulatory standards. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, collaborative environment. Key Responsibilities:<ul><li>Review, draft, manage, and negotiate a variety of healthcare-related contracts, including vendor, supplier, and service agreements.</li><li>Perform redlining and coordinate contract changes with legal, compliance, and business teams to minimize risk and ensure full compliance with company policies and regulatory requirements.</li><li>Manage the end-to-end contract lifecycle, maintaining accurate digital and physical file systems.</li><li>Track contract terms, key dates, obligations, and deliverables to ensure adherence to deadlines and organizational standards.</li><li>Serve as the primary point of contact for internal stakeholders, outside vendors, and partners regarding contract matters.</li><li>Support process improvement initiatives related to contract management and assist with training business partners as needed.</li></ul>
2026-04-17T00:00:00Z

Contracts Administrator

Palo Alto, CA
onsite
Contract / Temporary to Hire
50 - 60 USD / Hourly
Medical device company based in the San Francisco Bay Area is seeking a detail-oriented Contracts Administrator to join our team in Palo Alto, California! This Contract Administrator position offers an excellent opportunity to support contracting processes within the life sciences industry, playing an integral role in redlining, negotiating, and maintaining a wide variety of contracts. This position requires on-site work on a full-time basis in Palo Alto, CA. The ideal candidate will have at least five years of experience working with contracts, including experience in the life sciences industry. Responsibilities:• Draft, review, and negotiate a variety of contracts, including NDAs, MSAs, and SOWs, using standard templates.• Collaborate with legal counsel on complex agreements and ensure compliance with organizational standards.• Manage and track contracts through DocuSign and SharePoint systems to maintain accurate records.• Work closely with the finance team to verify vendor contract details and reconcile invoices with agreements.• Triage incoming contract requests, ensuring timely and efficient handling of priorities.• Support post-execution management of clinical trial contracts, including maintaining accurate documentation.• Assist in budgeting processes by collecting and organizing contract-related financial information.• Ensure all contractual agreements align with organizational goals and regulatory requirements.
2026-04-02T00:00:00Z

Sales Coordinator

Hayward, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a detail-oriented Sales Coordinator to join our team in Hayward, California. The Sales Coordinator is responsible for providing comprehensive support to the Sales team throughout the lifecycle of client orders, from the initial agreement through completion and payment. Reporting to the Contracts, Administration & Purchasing Supervisor, this role collaborates with multiple departments—including Sales, Operations, Vendor Management, and Senior Leadership—to facilitate smooth processes and communication. Key Responsibilities:<ul><li>Accurately and promptly process all sales agreements, ensuring compliance with internal policies and procedures.</li><li>Set up contracts and maintain job records using collaborative and digital document management tools and the company's ERP software.</li><li>Oversee the creation and maintenance of project/job files, ensuring all documentation is organized and accessible within the company’s digital storage system.</li><li>Review, enter, and update sales and purchase orders, contract modifications, and cancellations in the ERP.</li><li>Track equipment and other deliverables to make sure delivery timelines are met and purchase order requirements are fulfilled.</li><li>Serve as a liaison across teams, balancing deadlines and objectives while making practical decisions.</li><li>Proactively manage inventory levels by placing equipment orders to maintain optimal stock at warehouse locations.</li><li>Coordinate with Logistics, Sales, and Warehouse teams to schedule and release equipment as required by project timelines.</li><li>Monitor inventory transfers between various facilities, ensuring accurate record-keeping of product counts and serial numbers.</li><li>Support annual physical inventory audits and assist with reconciliation processes as directed by the supervisor.</li><li>Assist with internal and external audit requests by retrieving documentation, as needed.</li></ul>
2026-04-10T00:00:00Z

Events Coordinator

Sunnyvale, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dynamic Events Coordinator to manage and execute a variety of corporate events in a fast-paced environment. This long-term contract position requires strong organizational skills, creativity, and the ability to juggle multiple events simultaneously while maintaining high standards of quality. Based in Sunnyvale, CA, this role offers an exciting opportunity to collaborate with stakeholders and deliver impactful event experiences. Responsibilities:• Coordinate and oversee the planning, scheduling, and execution of corporate events, ensuring all logistics are managed seamlessly.• Manage event spaces, including reservation systems and calendar updates, to optimize utilization.• Create detailed event plans and presentations using Microsoft PowerPoint to communicate ideas effectively.• Collaborate with internal teams and external partners to tailor events to specific needs and ensure successful outcomes.• Provide white-glove service for high-profile events, adapting plans as necessary to meet evolving requirements.• Monitor and manage budgets for each event, ensuring cost efficiency without compromising quality.• Handle multiple events concurrently, maintaining attention to detail and prioritizing tasks effectively.• Assist with outdoor and large-scale event setups, including specialized venues and unique structures.• Participate in meetings to present ideas and offer innovative solutions for event challenges.• Maintain communication with stakeholders to ensure alignment and satisfaction throughout the event process.
2026-04-08T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-04-06T00:00:00Z

Contract Administrator

San Jose, CA
onsite
Temporary
35 - 50 USD / Hourly
Join a groundbreaking team at the forefront of healthcare innovation! Our dedicated medical device company in Palo Alto is searching for a dynamic Contracts Administrator to play a key role in supporting commercial growth and operational excellence. Key Responsibilities<ul><li>Draft, review, and negotiate a variety of contracts (including vendor, procurement, and customer agreements), ensuring full compliance with company policies and regulatory standards.</li><li>Oversee end-to-end contract lifecycle management, from initial intake and administration through to execution, amendments, and renewals.</li><li>Collaborate cross-functionally with Legal, Procurement, Finance, and Operations teams to resolve contractual issues, mitigate risks, and provide strategic guidance.</li><li>Support the procurement process, helping to select, onboard, and manage external partners and suppliers.</li><li>Maintain meticulous and up-to-date electronic and physical records to ensure audit readiness and contract retrieval efficiency.</li><li>Advise stakeholders on contract interpretation, compliance best practices, and process improvement opportunities.</li><li>Proactively identify areas for efficiency gains and help implement contract management system upgrades or process enhancements.</li></ul>
2026-04-01T00:00:00Z

Contract Administrator

Foster City, CA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism. Responsibilities:• Provide administrative support to organizational leaders, assisting with various tasks and projects.• Act as backup for the Office Assistant and provide front desk coverage when needed.• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.• Manage executive calendars by scheduling meetings and updating schedules regularly.• Prepare and submit expense reports promptly in line with company policies.• Order, organize, and distribute office supplies and event materials as needed.• Handle confidential information with the utmost discretion and integrity.• Collaborate with the Operations team to enhance workflows and support organizational goals.• Participate in planning events and activities that promote a positive company culture.
2026-04-06T00:00:00Z

Benefits Coordinator

Palo Alto, CA
onsite
Temporary
35 - 50 USD / Hourly
What You’ll Do Benefits Administration ● Administer day-to-day operations of health and welfare, retirement, and ancillary benefit programs (medical, dental, vision, life, disability, 401(k), FSA/HSA) ● Support new hire enrollments, qualifying life events, terminations, and annual open enrollment processes ● Ensure accurate and timely processing of benefit changes in HRIS, carrier systems, and payroll Employee Support & Experience ● Serve as a point of contact for employee benefits inquiries, providing high-quality, timely support ● Develop and maintain clear employee-facing communications, guides, and FAQ resources Systems Coordination ● Monitor file feeds and integrations between HRIS, payroll, and benefits vendors; partner with internal People Tech team to identify and escalate issues ● Maintain employee and enrollment data accuracy between HRIS, payroll, and benefits vendors Compliance & Reporting ● Assist with annual filings, nondiscrimination testing, and distribution of required notices ● Conduct monthly audits and reconciliations of benefits data and invoices to ensure compliance and accuracy
2026-04-17T00:00:00Z