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18 results for Workplace Coordinator in Bridgewater, NJ

Workplace Experience Coordinator

New York, New York
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs. Responsibilities:• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.
2026-09-14T00:00:00Z

Human Resources (HR) Coordinator

Bethlehem, Pennsylvania
onsite
Temporary to Hire
25 - 27 USD / Hourly
Our client is seeking an organized and detail-oriented HR Coordinator to support recruiting, onboarding, employee records management, benefits administration, and HR operations. This role will play a key part in ensuring a positive employee experience while maintaining accurate HR records and supporting compliance initiatives. Responsibilities<ul><li>Coordinate recruitment activities, including job postings and candidate communication.</li><li>Facilitate onboarding, new hire processing in ADP, orientations, and benefits enrollment.</li><li>Maintain employee records and HR documentation, ensuring compliance and confidentiality.</li><li>Administer benefits changes, leave programs, and employee verifications.</li><li>Support HRIS management, including ADP workflows and system updates.</li><li>Process temporary employee timecards and HR-related invoices.</li><li>Assist with training, employee engagement initiatives, and company events.</li></ul>
2026-09-21T00:00:00Z

Workplace Experience Coordinator - Level 2

New York, New York
onsite
Temporary / Contract
30 - 31 USD / Hourly
We are looking for an experienced and service-driven Workplace Experience Coordinator - Level 2 to support day-to-day front desk and event operations in New Jersey. This is a Long-term Contract position requiring an in-person presence and the flexibility to work between two nearby office locations based on weekly business needs. The person in this role will help create a welcoming workplace for employees and visitors while ensuring meetings and on-site events are organized, supported, and executed smoothly. Responsibilities: • Coordinate meeting and event schedules, confirm key details in advance, and keep reservation records accurate and up to date. • Partner with facilities, audiovisual, catering, security, janitorial, and other internal teams to prepare spaces for daily meetings and special events. • Review upcoming event activity, identify missing information, follow up on open items, and maintain clear documentation for each program. • Create and manage service requests such as room setups, furniture moves, porter support, and other workplace work orders tied to event needs. • Provide on-site event support by assisting with pre-event walkthroughs, signage placement, guest direction, line flow, vendor coordination, and post-event documentation. • Organize event files and maintain materials such as planning documents, photos, standard operating procedures, and related reference resources. • Oversee room setup, supply delivery, and breakdown activities to ensure spaces are ready before events begin and restored afterward. • Follow building security and emergency protocols and promptly notify the appropriate contacts when safety concerns or urgent issues arise. • Support workplace operations at either assigned office location as directed by management, with weekly schedules adjusted to meet business demands.
2026-09-18T00:00:00Z

Workplace Experience Coordinator - Level 1

New York, New York
onsite
Temporary / Contract
21.1185 - 22 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day pantry and front-of-house operations at our location. This is a contract position focused on creating a clean, organized, and welcoming break space for employees and visitors while delivering attentive onsite service. The person in this role will help maintain inventory, support food and beverage presentation, and contribute to a smooth workplace experience throughout the assignment. Responsibilities: • Oversee the appearance and orderliness of pantry, market, and storage areas to keep shared spaces clean, functional, and ready for daily use. • Refill food, snack, and beverage selections throughout the day and rotate stock so products remain fresh and within approved dates. • Track supply levels, place replenishment requests, and receive incoming pantry deliveries accurately and efficiently. • Prepare and maintain self-service stations to ensure items are attractively presented and consistently available. • Clean pantry equipment and work surfaces regularly to support safe operation and a well-maintained environment. • Follow food handling, sanitation, and workplace safety practices at all times within pantry service areas. • Greet employees and guests in a courteous, attentive manner and respond promptly to service-related needs. • Provide hands-on assistance for office events, meetings, and catered functions as needed. • Carry out additional onsite support tasks assigned by management to help maintain seamless daily operations.
2026-09-17T00:00:00Z

Workplace Experience Coordinator - Level 1

New York City, New York
onsite
Temporary / Contract
21 - 21.38 USD / Hourly
This onsite role is ideal for someone who enjoys creating a detail-oriented, welcoming environment for employees and visitors while handling service requests and event support with care. This is a Long-term Contract position with potential for extension and possible conversion, offering the opportunity to contribute to a high-touch, service-focused workplace. Responsibilities:• Welcome employees, guests, and vendors with a detail-oriented approach and provide prompt assistance with workplace-related needs.• Coordinate meeting room arrangements, including room setup, reconfiguration, breakdown, and supply delivery to support daily operations and events.• Plan and support onsite activities by reserving spaces, organizing materials, and ensuring event areas are prepared before and after use.• Receive and respond to service requests, questions, and concerns, resolving routine issues directly and escalating when appropriate.• Submit and track janitorial, maintenance, and other workplace work orders to help maintain a clean, safe, and functional environment.• Assist with office support tasks such as mail handling, supply coordination, and onboarding logistics for new team members.• Work closely with external vendors and internal teams to ensure services and deliveries are completed accurately and on schedule.• Follow building safety, security, and emergency procedures, notifying the appropriate contacts when issues arise.• Carry out established workplace processes and manager direction accurately while maintaining strong attention to detail and service standards
2026-09-17T00:00:00Z

Administrative Coordinator

Delran, New Jersey
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-09-16T00:00:00Z

Benefits Coordinator

New York, New York
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for a Benefits Coordinator to join a busy Total Rewards team in New York, New York. This contract opportunity is ideal for someone who can step into a high-volume environment and contribute quickly across leave programs, benefits operations, and related employee support. The role is fully onsite and offers the chance to make an immediate impact while helping maintain accurate, responsive administration for a large employee population. Responsibilities: • Manage day-to-day leave of absence processes for employees, ensuring cases are tracked accurately and handled in a timely manner. • Support administration of health and welfare benefit programs, including employee enrollment activity, updates, and issue resolution. • Coordinate workers’ compensation activities by maintaining documentation, monitoring case status, and partnering with internal stakeholders as needed. • Use Excel and Microsoft Office tools to maintain organized records, reporting trackers, and benefit-related data for a high-volume workload. • Respond to employee and manager questions regarding benefits and leave programs with clear, thorough communication. • Assist the Total Rewards team with ongoing operational support as they manage a substantial number of active leave cases. • Review benefit information for accuracy and follow up on discrepancies to help ensure compliant and efficient administration.
2026-09-17T00:00:00Z

Logistics Coordinator

Cranbury, New Jersey
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Logistics Coordinator to support daily transportation and delivery operations from our Cranbury, New Jersey location. This is a Long-term Contract position that requires full onsite attendance and a strong focus on coordination, customer communication, and accurate recordkeeping. The ideal candidate is highly organized, comfortable working in a fast-paced environment, and skilled at keeping multiple logistics activities running smoothly throughout the day. Responsibilities:<ul><li>Must be available to work a flexible schedule, including evening shifts during the week and Saturday hours, to support business and customer service needs.</li><li>Prior experience in dispatch, logistics, transportation, customer service, or a related operations environment preferred.</li><li>Ability to monitor delivery routes, coordinate with drivers, and proactively resolve service-related issues.</li><li>Strong communication skills with the ability to interact professionally with customers, drivers, and internal teams.</li><li>Proficiency in data entry and maintaining accurate shipment, delivery, and operational records.</li><li>Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.</li><li>Comfortable working in an onsite setting and adapting to changing business demands and deadlines.</li><li>Proficient in Microsoft Office and logistics, dispatch, or transportation management systems.</li></ul>
2026-09-11T00:00:00Z

Accounting Coordinator

Pennsauken, New Jersey
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We have partnered with a Southern New Jersey distributor on their search for a detail-oriented Accounting Coordinator with proven bookkeeping abilities. This position will assist with accounts payable and receivable, data entry, reconciliations, financial reporting, and maintaining accurate financial documentation. The ideal Accounting Coordinator should be organized, dependable, and able to manage a high volume of information while maintaining a high level of accuracy. Responsibilities:· Manage incoming and outgoing financial transactions by recording invoices, monitoring payment activity, and helping keep receivables and payables current.· Update purchasing, sales, and inventory information in company systems with a high degree of accuracy to support day-to-day operations.· Compare bank activity and vendor balances against internal records, investigate inconsistencies, and assist with timely resolution.· Prepare and organize routine financial data and system information to support basic reporting needs.· Maintain orderly documentation and records so files remain complete, accessible, and ready for review or audit purposes.· Assist with administrative and clerical tasks that contribute to smooth office and accounting operations.· Work extensively within Odoo and Microsoft Office tools to process entries, track information, and support accounting workflows.
2026-09-18T00:00:00Z

HR Coordinator

Norristown, Pennsylvania
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a detail-oriented HR Coordinator to support daily human resources operations for an onsite team in Norristown, Pennsylvania. This Long-term Contract opportunity is ideal for someone who enjoys keeping records accurate, coordinating hiring activities, and providing dependable administrative support across HR functions. The role will contribute to onboarding, compliance tasks, document management, and a variety of special projects in a fast-paced environment. Responsibilities:• Maintain and organize employee files and HR records to ensure documentation is complete, accurate, and easy to retrieve.• Provide administrative support for onboarding activities, including preparing materials, tracking required documents, and assisting with new employee processing.• Coordinate interview scheduling by working with candidates and internal stakeholders to confirm availability and logistics.• Draft and format HR-related correspondence, letters, and other written communications with professionalism and attention to detail.• Update spreadsheets and internal tracking tools to monitor hiring activity, compliance items, and departmental projects.• Assist with background screening and clearance-related steps while helping ensure established requirements are met.• Support HR administration through data entry, record updates, and routine follow-up on outstanding items.• Contribute to special projects and general file room organization to improve the efficiency of HR operations.
2026-09-18T00:00:00Z

Project Coordinator

New York, New York
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support cross-functional initiatives in New York, New York. This Long-term Contract position is ideal for someone who can keep projects organized, maintain clear documentation, and help teams stay aligned on priorities and deadlines. The role will work closely with business partners, technology teams, and external vendors to help drive execution, monitor progress, and support process improvements. Responsibilities: • Organize project activities by maintaining schedules, monitoring milestones, and following up with stakeholders to keep deliverables on track. • Create and maintain process documents, workflow maps, and standard operating procedures to support consistent execution across teams. • Assist with technology-related initiatives by coordinating testing efforts, supporting deployment activities, and helping teams prepare for implementation. • Contribute to AI-related efforts through prompt support, workflow automation assistance, and evaluation of tools for business use. • Provide administrative coordination for governance and compliance tasks, ensuring records and supporting materials are accurate and current. • Track open items, incoming requests, key documents, and due dates so teams have clear visibility into next steps and priorities. • Act as a central point of communication among business users, IT teams, and third-party vendors to facilitate collaboration and issue resolution.
2026-09-16T00:00:00Z

Operations Coordinator

Coopersburg, Pennsylvania
onsite
Temporary / Contract
19 - 21 USD / Hourly
Robert Half is seeking a highly organized and proactive Operations Coordinator to support daily business operations and help ensure processes run smoothly and efficiently. This role will coordinate administrative and operational activities, support cross-functional teams, manage schedules and documentation, track projects, and help improve workflows. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Coordinate day-to-day operational and administrative activities across departments</li><li>Maintain records, reports, and documentation to support business operations</li><li>Track project timelines, deliverables, and internal follow-ups</li><li>Assist with process improvement initiatives and workflow optimization</li><li>Prepare reports, presentations, and operational updates for leadership</li><li>Communicate with internal teams, vendors, and external partners as needed</li><li>Monitor inventory, supplies, or service requests, depending on business needs</li><li>Support scheduling, meeting coordination, and calendar management</li><li>Help ensure compliance with company policies and operational procedures</li><li>Provide general support for special projects and department initiatives</li></ul>
2026-09-08T00:00:00Z

Recruiting Coordinator

Neptune, New Jersey
remote
Temporary to Hire
27 - 31 USD / Hourly
We are looking for a Recruiting Coordinator to support a smooth, organized recruitment process for teams based in New Jersey. This contract position has the potential to become permanent and is ideal for someone who enjoys creating a strong candidate experience, managing interview logistics, and keeping recruiting activity moving efficiently in a fast-paced environment. The person in this role will partner closely with recruiters, recruitment teams, and candidates while helping maintain accurate records and dependable process execution across the talent acquisition function. Responsibilities: • Arrange and confirm interviews across departments and time zones, ensuring calendars, meeting details, and participant availability are aligned. • Serve as a primary point of contact for candidates by providing timely updates, interview information, and preparation guidance throughout the recruitment process. • Support recruiting workflow administration by maintaining requisitions, updating candidate activity, and keeping Applicant Tracking System records accurate and current. • Assist with offer coordination and onboarding preparation, including documentation follow-up and internal approval tracking. • Monitor interview progress and proactively address scheduling conflicts, delays, or communication gaps to help maintain momentum. • Help manage job postings across recruiting channels and confirm openings are presented accurately on internal and external platforms. • Contribute to reporting and recruiting operations by tracking activity metrics and assisting with process documentation and workflow improvements. • Partner with recruiters and cross-functional stakeholders to promote consistency, compliance, and operational excellence across recruitment activities.
2026-09-22T00:00:00Z

Front Desk Coordinator

New York, New York
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an experienced and service-oriented Front Desk Coordinator to support daily front office operations in New York, New York. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and scheduling running smoothly. The right candidate will bring strong front desk experience, confidence handling high call volumes, and a detail-oriented approach to in-person and phone interactions. Responsibilities: • Welcome guests, clients, and staff with a courteous presence while managing the front reception area efficiently. • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and ensure messages are relayed accurately. • Provide concierge-style assistance by answering general questions, guiding visitors, and helping coordinate front desk needs throughout the day. • Maintain an organized check-in process for visitors, deliveries, and appointments to support a smooth office experience. • Monitor the main reception space to ensure it remains presentable, functional, and ready for daily business activity. • Support administrative coordination by assisting with scheduling, basic office communications, and routine front desk documentation. • Respond promptly to inbound phone inquiries and in-person requests while maintaining a high standard of customer service.
2026-09-17T00:00:00Z

Front Desk Coordinator

Jackson Heights, New York
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-office operations for a healthcare organization in New York. This Contract position is ideal for someone who creates a welcoming first impression while keeping phone and visitor traffic organized and efficient. The role blends patient-facing service with administrative coordination, requiring strong communication skills and confidence handling a busy reception environment. Responsibilities: • Welcome patients, visitors, and staff at the front desk and provide courteous assistance with check-in, directions, and general inquiries. • Manage a multi-line telephone system, route incoming calls to the appropriate departments, and take accurate messages when needed. • Coordinate front-office activities to maintain an orderly reception area and ensure smooth day-to-day visitor flow. • Offer concierge-style support by helping guests navigate the facility and addressing routine service requests promptly. • Monitor inbound communications and respond clearly to questions while escalating urgent concerns to the proper team members. • Maintain accurate front-desk records, appointments, and basic administrative documentation in alignment with office procedures.
2026-09-21T00:00:00Z

Workplace Experience Ambassador

New York, New York
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Ambassador to support daily office operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping workplace services running smoothly across reception, office support, and mail functions. The right candidate brings strong hospitality instincts, sound judgment, and the flexibility to move between priorities and locations as business needs change. Responsibilities: • Welcome employees, visitors, and guests with a courteous and approachable demeanor while ensuring a smooth arrival experience. • Oversee front desk activities, including visitor registration, badge coordination, and directing guests in line with site procedures. • Maintain an orderly and well-organized reception area, answer incoming communications, and respond to general workplace questions. • Conduct routine inspections of workplace areas to confirm supplies are replenished, shared spaces are organized, and service expectations are met. • Prepare meeting and conference rooms for use by completing light resets and addressing room readiness needs throughout the day. • Report maintenance, cleaning, and technology issues through the appropriate channels and follow up to help ensure timely resolution. • Support mail and package operations by sorting deliveries, assisting with outgoing shipments, and keeping storage areas accurate and organized. • Provide coverage for reception and workplace support functions across multiple locations, adjusting quickly to changing service demands. • Collaborate with internal teams to coordinate workplace services, assist with meeting or event needs, and contribute to a high-touch office experience.
2026-09-21T00:00:00Z

Legal Operations Coordinator

New York, New York
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is partnering with a growing organization to identify a highly organized and detail-oriented Legal Operations Coordinator for a newly created contract opportunity. The ideal candidate will bring strong project coordination skills, experience managing legal workflows, and a process-improvement mindset. This role offers the opportunity to partner with legal leadership, streamline operational processes, and contribute to the development of a growing Legal Operations function. Location: Fully Remote (Eastern Time Preferred) Schedule: Monday-Friday, 9:00 AM to 5:00 PM ET (40 Hours per Week) Pay Rate: $30.00-$35.00/hour Duration: 6+ Months (Potential to extend) Start Date: ASAP Key ResponsibilitiesLegal Operations & Contract Administration<ul><li>Manage contract workflows from request intake through execution.</li><li>Track approvals and ensure contract requests move efficiently through internal processes.</li><li>Coordinate internal and external communications related to contracts and legal matters.</li><li>Monitor contracting follow-ups and provide status updates to stakeholders.</li><li>Maintain contract repositories and legal records.</li><li>Assist with notarization and administrative requirements related to agreements.</li></ul> Legal Intake & Workflow Management<ul><li>Monitor and manage legal ticketing and workflow systems.</li><li>Triage incoming requests from legal intake channels and contracting inboxes.</li><li>Ensure submitted requests contain all required information before routing.</li><li>Partner with stakeholders to maintain workflow efficiency and resolve bottlenecks.</li><li>Support ongoing legal, compliance, and operational initiatives.</li></ul> Compliance & Corporate Maintenance<ul><li>Assist with annual reports, registrations, and other compliance requirements.</li><li>Support data privacy assessments and related documentation.</li><li>Maintain legal and compliance records.</li><li>Track approvals, policies, and required documentation to ensure organizational compliance.</li></ul> Process Improvement & Legal Operations Development<ul><li>Learn and document existing legal workflows, systems, and processes.</li><li>Identify operational inefficiencies and recommend improvements.</li><li>Evaluate opportunities for automation and workflow optimization.</li><li>Analyze recurring legal intake requests and identify resource gaps.</li><li>Develop training materials, process documentation, and self-service resources.</li><li>Support reporting initiatives and operational metrics as the Legal Operations function evolves.</li></ul>
2026-09-21T00:00:00Z

Facilities Coordinator 3 (5-7 years)

New York, New York
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an experienced Facilities Coordinator to support daily workplace operations for a corporate office. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating building-related activities, and keeping office services running smoothly. The role works closely with workplace services staff and serves as a key point of contact for employees, vendors, and property management. Responsibilities: • Oversee day-to-day coordination for two office floors, helping maintain an organized, safe, and detail-oriented workplace environment. • Conduct regular walkthroughs to identify facility needs, escalate issues, and support a consistent employee experience across the site. • Arrange and monitor freight elevator bookings to support deliveries, moves, and vendor access without disrupting office operations. • Prepare and issue employee access badges while maintaining accurate records related to workplace entry. • Enter maintenance and service requests into the building work order platform and follow through on completion status. • Coordinate vendor visits by scheduling appointments, welcoming arrivals, and ensuring work is performed in line with site expectations. • Communicate effectively with building contacts and internal partners regarding facility concerns and service needs. • Handle additional administrative and workplace support tasks as business needs evolve.
2026-09-16T00:00:00Z