We are looking for an experienced Executive Assistant to join our team in New Rochelle, New York. This is a long-term contract position, offering an exciting opportunity to support senior leadership with high-level administrative tasks. The ideal candidate will be proactive, detail-oriented, and skilled at anticipating needs to ensure smooth operations and organizational efficiency.<br><br>Responsibilities:<br>• Manage and coordinate schedules, calendars, and appointments to ensure seamless time management.<br>• Prepare and distribute meeting agendas, take detailed notes, and follow up on action items.<br>• Organize and maintain filing systems, documents, and office resources for optimal accessibility.<br>• Collaborate with vendors, staff, and external partners to facilitate communication and resolve issues.<br>• Provide project support by assisting with planning, tracking deadlines, and ensuring progress.<br>• Utilize Google Suite tools, including Sheets and Calendar, for administrative and organizational tasks.<br>• Ensure the office operates efficiently by anticipating needs and addressing them proactively.<br>• Maintain discretion and confidentiality when handling sensitive information.<br>• Assist with recruitment-related tasks, such as scheduling interviews and organizing candidate documentation.<br>• Support conference calls and correspondence to maintain effective communication channels.
<p>We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to join our team. This position requires an experienced and detail-oriented individual with excellent communication skills and the ability to thrive in a fast-paced environment. If you excel at managing schedules, coordinating tasks, and handling dynamic priorities, this role offers an exciting opportunity to contribute to a high-performing team.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain a complex and dynamic executive calendar, ensuring all appointments and commitments are scheduled efficiently.</p><p>• Provide timely reminders and updates to ensure the executive stays on track with daily priorities.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize and set up virtual meetings using platforms such as Microsoft Teams and Zoom.</p><p>• Assist with ad-hoc projects and tasks, adapting quickly to changing needs and priorities.</p><p><br></p>
<p>Robert Half is seeking a highly organized, detail-oriented, and proactive <strong>Executive Assistant</strong> to provide top-tier administrative support to senior executives. In this role, you’ll handle a variety of high-level organizational and administrative tasks, facilitating the executives' ability to focus on strategic priorities. If you're a self-starter with excellent communication skills, a talent for managing competing priorities, and a passion for ensuring seamless operations, this could be the perfect opportunity for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and maintain executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.</li><li>Serve as a primary point of contact between executives and internal teams, clients, and external stakeholders.</li><li>Prepare professional correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential and sensitive information with utmost discretion and professionalism.</li><li>Plan, coordinate, and execute logistics for business meetings and events, including preparing meeting agendas and materials.</li><li>Screen and prioritize incoming phone calls, emails, and requests, ensuring timely and effective responses.</li><li>Monitor and manage projects, ensuring completion within specified timelines.</li><li>Serve as a liaison between executives and various divisions or departments, ensuring smooth communication and flow of information.</li><li>Support other administrative tasks as needed, including expense reporting, filing, and office organization.</li></ul><p><br></p>
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
We are looking for an experienced and dedicated Executive Assistant to join our team in New York, New York. In this Contract-to-permanent position, you will provide critical support to our Managing Director of Business Operations and Senior Managing Director of Residential Properties. This role requires a high level of professionalism, confidentiality, and organizational skills to manage day-to-day tasks and ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings, and coordinate travel logistics for senior executives.<br>• Handle sensitive and confidential information with the utmost discretion.<br>• Prepare and reconcile travel expenses, ensuring timely and accurate submission.<br>• Organize and oversee arrangements for meetings, conferences, and events, both internal and external.<br>• Conduct light research and provide briefings on relevant topics, such as market updates.<br>• Assist with the preparation of PowerPoint presentations and other business documents.<br>• Act as a liaison between executives and internal or external stakeholders, including company principals and senior managers.<br>• Support office management tasks, such as coordinating with vendors for repairs, ordering supplies, and addressing IT-related issues.<br>• Review and submit invoices from the Investment Department to accounts payable.<br>• Provide additional administrative and project support as needed, including personal assistance for executives.
We are looking for an experienced Executive Assistant to support senior leadership and oversee essential office operations. This long-term contract position is based in New York, New York, and offers the opportunity to work on-site Tuesday through Thursday. The ideal candidate will be highly organized, detail-oriented, and capable of managing both executive support tasks and office management responsibilities.<br><br>Responsibilities:<br>• Maintain and coordinate executive calendars using Outlook and Teams, ensuring schedules are optimized and conflicts are resolved.<br>• Prepare and submit expense reports through Concur with accuracy and timeliness.<br>• Organize and schedule meetings, including reservations and logistical arrangements.<br>• Manage office operations such as ordering supplies, coordinating badge requests, and maintaining visitor logs.<br>• Handle shipping needs through FedEx, ensuring timely and efficient delivery.<br>• Facilitate data entry tasks in Excel on an occasional basis to support administrative needs.<br>• Utilize and manage software tools like Outlook, Teams, and Concur for seamless operations.<br>• Coordinate building access and loading dock requests for visitors and deliveries.<br>• Provide proactive support to leadership by anticipating administrative needs and streamlining processes.
<p>We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will have a strong blend of organizational skills, digital fluency, and interpersonal communication abilities, ensuring smooth day-to-day operations and increased efficiency in a fast-paced environment. This position involves handling traditional administrative tasks while integrating innovative tools such as workflow automation to contribute to cross-functional process improvements.</p>
We are looking for a dedicated and detail-oriented Executive Assistant to join our non-profit organization in Neptune, New Jersey. This role is a Contract-to-permanent position, providing direct support to the President and Vice President of Finance and Administration while also acting as a liaison to the Board of Trustees. The ideal candidate will thrive in a dynamic environment where administrative excellence and organizational skills are key to supporting leadership and advancing the organization’s mission.<br><br>Responsibilities:<br>• Manage meeting logistics, including agenda preparation, presentation creation, note-taking, action item distribution, and arranging food, beverages, and videoconferencing as needed.<br>• Oversee complex calendar management for the executive team, scheduling appointments, coordinating travel, and preparing briefing documents for meetings.<br>• Serve as the Board Liaison, handling portal management, meeting coordination, documentation tracking, budget planning, logistics, and expense processing.<br>• Organize and coordinate offsite events such as fundraising functions, staff training programs, and employee appreciation activities.<br>• Arrange travel plans for conferences and leadership events, and reconcile monthly credit card and travel expenses for executives.<br>• Collaborate with senior leadership to ensure smooth day-to-day office operations.<br>• Provide administrative assistance for HR processes such as onboarding, offboarding, and recruitment.<br>• Support organizational initiatives by coordinating monthly Town Hall presentations, maintaining digital file systems, conducting research, and managing projects as assigned.<br>• Utilize various software tools including ADP, Cisco Webex, Concur, and CRM systems to enhance workflow efficiency.
<p>A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.</p><p>• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.</p><p>• Manage confidential documents and files, both in physical and digital formats.</p><p>• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.</p><p>• Process expense reports, invoices, and receipts while maintaining accurate financial records.</p><p>• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.</p><p>• Act as a liaison between the executive and internal teams, clients, or external stakeholders.</p><p>• Proactively identify potential scheduling conflicts or challenges and address them effectively.</p><p>• Uphold professionalism and confidentiality in all interactions and tasks.</p><p><br></p><p>This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today. </p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
<p>We are looking for a Senior Executive Assistant to provide dedicated, high-level support to the Chief People Officer of a leading organization in the real estate industry. This is a Contract-to-permanent position based in the Greater Philadelphia Region and offers a unique opportunity to work closely with C-suite executives and the Board of Directors. The ideal Senior Executive Assistant candidate will bring exceptional organizational skills, emotional intelligence, and discretion to manage complex priorities and deliver seamless administrative support.</p><p><br></p><p>What you get to do every single day:</p><p>• Deliver strategic administrative support to the Chief People Officer, ensuring smooth operations and timely execution of tasks.</p><p>• Serve as the primary liaison to the Board of Directors, handling agenda creation, meeting minutes, and distribution of relevant materials.</p><p>• Coordinate executive meetings and prepare necessary documentation with a focus on accuracy and thoroughness.</p><p>• Manage complex calendars, book travel arrangements, and prepare for high-level meetings.</p><p>• Draft, edit, and proofread correspondence, presentations, and confidential documents.</p><p>• Facilitate communication between the Chief People Officer, internal teams, and external stakeholders.</p><p>• Identify and address logistical challenges, streamlining processes to improve efficiency.</p><p>• Collaborate with HR leadership to support initiatives related to people and culture.</p><p>• Provide actionable insights and contribute to the optimization of workflows within the organization.</p>
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>Are you an organized and detail-oriented professional with a passion for providing exceptional administrative support? A thriving real estate company is searching for a proactive, resourceful, and efficient <strong>Administrative Assistant</strong> to join their dynamic team. This is an exciting opportunity for someone who thrives in a fast-paced environment and has a knack for juggling multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for client communications, scheduling, and inquiries.</li><li>Manage and organize the real estate office’s daily operations, including maintaining schedules, coordinating appointments, and handling correspondence.</li><li>Assist with the preparation, editing, and formatting of real estate documents and contracts.</li><li>Oversee and maintain office records and filing systems, ensuring compliance with company policies.</li><li>Coordinate property listings, marketing materials, and social media updates in collaboration with team members.</li><li>Track and report office expenses, prepare invoices, and support payroll processing as needed.</li><li>Facilitate communication between property managers, real estate agents, vendors, and clients to ensure smooth operations.</li><li>Perform additional administrative tasks and execute special projects as assigned by leadership.</li></ul><p><br></p>
<p>Are you an organized, proactive professional looking to grow your career in administrative support? Robert Half is seeking a highly motivated <strong>Administrative Assistant</strong> to join one of our esteemed clients. If you're a driven multitasker with strong communication skills, this opportunity is perfect for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily calendars, schedule meetings, and coordinate appointments for staff.</li><li>Handle incoming calls and correspondence professionally and efficiently.</li><li>Maintain and organize records, reports, documents, and files.</li><li>Prepare presentations, spreadsheets, and various business materials with attention to detail.</li><li>Assist in planning company events and meetings.</li><li>Provide support in data entry, invoice processing, and expense tracking.</li><li>Act as a liaison between internal teams and external stakeholders when necessary.</li><li>Ensure the office runs smoothly by ordering supplies and maintaining inventory.</li></ul><p><br></p>
<p>Our client is seeking a part-time Administrative Assistant to support daily business operations.</p><p><br></p><p>Key Responsibilities:</p><p>• Create and issue proposals, purchase orders, and other business documents accurately and efficiently.</p><p>• Reach out to factories and vendors for quotes, lead times, and product information.</p><p>• Coordinate deliveries and logistics, ensuring clear communication between vendors, clients, and the warehouse team.</p><p>• Communicate professionally with clients and internal team members via email and phone.</p><p>• Track ongoing projects and follow up on outstanding items or pending tasks.</p><p>• Prioritize daily workloads, balancing current and previous day’s responsibilities.</p><p>• Compose and proofread professional emails and documents with attention to grammar and accuracy.</p><p>• Conduct independent research to support company initiatives or client needs.</p><p>• Assist with general administrative and operational support as needed.</p><p><br></p>
<p>Are you an experienced administrative professional with exceptional organizational and leadership skills? Robert Half is seeking a dedicated and detail-oriented <strong>Senior Administrative Assistant</strong> to support one of our valued clients. If you're a proactive problem-solver with a knack for streamlining processes, this is the ideal opportunity to advance your career.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and senior management.</li><li>Manage complex calendars, coordinate meetings, and arrange travel plans.</li><li>Prepare high-quality reports, presentations, and correspondence.</li><li>Screen and prioritize incoming calls and emails, ensuring prompt follow-ups.</li><li>Act as a liaison between executives, internal teams, and external stakeholders.</li><li>Plan and coordinate company events, meetings, or special projects.</li><li>Maintain confidential files, records, and sensitive information with discretion.</li><li>Oversee office operations, including vendor management and supply inventory.</li><li>Mentor and guide junior administrative staff as needed.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
We are looking for an experienced and highly organized Executive Assistant to provide dedicated support to senior leadership. This long-term contract position requires someone who thrives in a fast-paced environment and excels at managing schedules, coordinating travel, and facilitating executive meetings. Based in New York, New York, this role offers an opportunity to contribute directly to the efficiency and success of a dynamic team.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring appointments and meetings are accurately scheduled and prioritized.<br>• Handle travel arrangements, including booking flights, accommodations, and transportation, while ensuring seamless itineraries.<br>• Coordinate travel plans with attention to detail, resolving any logistical challenges that may arise.<br>• Organize and prepare materials for executive meetings, ensuring all documentation and agendas are ready in advance.<br>• Act as a liaison between the executive team and internal or external stakeholders, maintaining clear communication.<br>• Monitor deadlines and follow up on action items from meetings to ensure timely completion.<br>• Maintain confidentiality and discretion when handling sensitive information.<br>• Assist with ad hoc projects and administrative tasks as needed to support the executive team.<br>• Ensure smooth day-to-day operations by proactively identifying and addressing potential scheduling conflicts.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to administrative tasks. The role will involve supporting daily office operations and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry to maintain and update company records.</p><p>• Coordinate daily office activities, ensuring efficiency and organization.</p><p>• Prepare and format documents using Microsoft Office tools, including Word, Excel, and Outlook.</p><p>• Provide receptionist support by greeting visitors and assisting with inquiries.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor and restock office supplies as needed.</p><p>• Assist in scheduling meetings and managing calendars.</p><p>• Generate reports and summaries to support decision-making processes.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in New Brunswick, New Jersey. This position is part of the Education sector and involves providing essential support to ensure smooth office operations and program functions. As a contract role, you will contribute to various administrative and organizational tasks while working on-site regularly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors arriving at the office to ensure a well-organized and friendly environment.</p><p>• Create and manage purchase orders in the database to support efficient procurement processes.</p><p>• Handle the ordering of office supplies and program materials to maintain inventory levels.</p><p>• Coordinate the receipt and shipment of deliveries, ensuring packages are processed accurately and timely.</p><p>• Assist program coordinators with project-related tasks to support program operations.</p><p>• Operate photocopying equipment to prepare materials required for events and trainings.</p><p>• Assemble labels and other essential resources needed for program activities.</p><p>• Support general office operations through data entry and administrative tasks.</p><p>• Respond to inbound calls professionally and provide accurate information to callers.</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
