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15 results for Office Services Associate in Boston, MA

Office Assistant

Beverly, MA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This contract-to-permanent opportunity is ideal for someone who enjoys keeping an office organized, providing a welcoming front-desk presence, and handling a variety of clerical tasks with accuracy. The role involves managing incoming communications, maintaining digital records, and helping the team stay efficient throughout the workday. Responsibilities: • Welcome visitors and provide attentive front-desk support to create a positive office experience. • Answer incoming phone calls, direct inquiries to the appropriate team members, and relay messages promptly. • Scan paper documents and organize electronic files so records remain accurate and easy to access. • Perform a range of administrative support tasks, including filing, data entry, and general office coordination. • Maintain orderly document management practices to help ensure information is stored correctly. • Assist with routine clerical activities that keep daily office operations running smoothly.
2026-09-01T00:00:00Z

Office Assistant

Boston, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Office Assistant to support daily workplace operations in Boston, Massachusetts. This Long-term Contract position will play an important role in keeping administrative processes efficient, coordinating office services, and providing dependable support to executives and employees. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities: • Partner with senior leadership to communicate office needs, track operational effectiveness, and help improve administrative workflows and procedures. • Monitor inventory levels for workplace supplies and arrange purchases for items such as stationery, furniture, equipment, and other essential office resources. • Maintain organized and up-to-date administrative records to support accurate documentation across office functions. • Review and process vendor billing, ensuring invoices are handled accurately and submitted for payment within required timelines. • Provide day-to-day administrative support for executives, including coordinating requests and assisting with office-related tasks. • Arrange meetings, manage calendars, and resolve scheduling conflicts to keep priorities running smoothly. • Support onboarding activities, maintain employee files, and assist with HR-related coordination as needed. • Organize employee travel logistics and oversee office events such as weekly catering and team gatherings. • Work closely with building management, vendors, and service providers to address maintenance needs and ensure office services operate without disruption. • Guide and support the office assistant team member by offering direction, training, and day-to-day oversight while assisting with additional operational needs as required.
2026-09-03T00:00:00Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication. • Track incoming and outgoing shipments using internal systems and ensure records remain current and complete. • Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information. • Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy. • Perform a range of clerical and administrative duties, including data entry, document handling, and general office support. • Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments. • Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
2026-09-02T00:00:00Z

Office Manager

Stoughton, MA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an Office Manager to help maintain an organized and responsive administrative operation within a healthcare environment. This contract opportunity has the potential to become a permanent role and is ideal for someone who can balance day-to-day office coordination with strong support for leadership and staff. The role requires sound judgment, attention to detail, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: • Direct daily administrative activities to keep the office running efficiently and professionally. • Coordinate the ordering, tracking, and upkeep of office supplies, equipment, files, and operational documents. • Compile routine reports and maintain accurate program information and related records. • Provide administrative support to leadership by organizing calendars, monitoring priorities, and ensuring timely follow-up on key tasks. • Review office workflows and recommend practical improvements that increase efficiency and consistency. • Work closely with team members to support smooth program operations and responsive internal service. • Assist with accounts payable support and front-desk or receptionist-related duties as needed. • Contribute to special projects while handling sensitive information with discretion and professionalism.
2026-09-02T00:00:00Z

Office Manager

Plymouth, MA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Office Manager to support daily operations in a fast-paced medical environment. This contract opportunity has the potential to become permanent and is ideal for someone who can create structure, maintain administrative efficiency, and provide dependable support to leadership and staff. The role requires strong organizational judgment, sound workplace conduct, and the ability to keep multiple office functions running smoothly. Responsibilities: • Direct day-to-day administrative activities to ensure the office operates in an organized and efficient manner • Maintain office inventory, coordinate supply orders, and oversee the condition of equipment and general workspaces • Organize records, track documentation, and prepare routine reports to support program needs and operational visibility • Provide administrative assistance to leadership by coordinating schedules, managing priorities, and following through on key action items • Review workflows and recommend practical improvements that strengthen efficiency and consistency across office operations • Partner with team members to support smooth program execution and responsive day-to-day office support • Assist with assigned projects while handling sensitive information with a high level of discretion • Support front desk and receptionist-related duties as needed to ensure a welcoming experience for visitors and staff
2026-09-02T00:00:00Z

Office Manager

Boston, MA
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities. Responsibilities: • Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience. • Arrange food and beverage service for meetings and workplace events based on team needs and schedules. • Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings. • Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized. • Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations. • Assist with reception and general office coordination duties to support employees, vendors, and visitors. • Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items. • Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
2026-09-03T00:00:00Z

Office Manager

Gloucester, MA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily business operations. This contract opportunity is ideal for someone who can balance administrative coordination with HR-related support and payroll assistance. The person in this role will help create an efficient office environment while contributing to employee lifecycle activities and essential back-office processes. Responsibilities:• Oversee day-to-day office operations to keep administrative workflows running smoothly and efficiently.• Provide broad administrative support, including document preparation, scheduling, record maintenance, and general coordination tasks.• Assist with HR administration by supporting employee onboarding, offboarding, and personnel documentation.• Process payroll information accurately and on schedule while helping maintain organized compensation records.• Support recruiting efforts by coordinating job postings, screening logistics, and interview scheduling.• Help facilitate employee training activities by organizing materials, tracking participation, and assisting with follow-up tasks.• Enter and update business data in internal systems with a high level of accuracy and attention to detail.• Provide bookkeeping support through basic financial tracking, invoice organization, and record reconciliation assistance.• Take on additional ad hoc assignments as business needs arise across office, HR, and administrative functions.
2026-08-07T00:00:00Z

Office Manager

Lawrence, MA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Office Manager to oversee daily administrative operations and keep the office running efficiently. This role supports staff coordination, communication, scheduling, and workplace organization while helping maintain a detail-oriented and welcoming environment. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to manage multiple priorities with consistency and discretion. Responsibilities: • Direct daily office activities to ensure smooth workflows, organized operations, and timely completion of administrative tasks. • Maintain and improve office procedures, filing methods, and internal processes that support an efficient work environment. • Monitor inventory levels for workplace materials, place supply orders, and coordinate servicing or replacement of office equipment as needed. • Organize incoming and outgoing mail, deliveries, and general office communications to keep information moving accurately and on schedule. • Manage calendars, reserve meeting times, prepare meeting materials, and coordinate logistics for staff meetings and other office gatherings. • Keep Salesforce records current and accurate by reviewing data entries and updating information in a timely manner. • Provide administrative support to department coordinators and team members, including follow-up on recurring reporting needs and office priorities. • Assist with employee onboarding by helping schedule orientation activities, preparing materials, and supporting a positive onboarding experience. • Welcome visitors courteously, answer incoming calls, and direct questions or requests to the appropriate staff members. • Coordinate office coverage and internal communications while helping track weekly accountability items such as timecard issues, ratings, grades, and related staff reporting.
2026-08-12T00:00:00Z

Office Manager

Salem, NH
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation. Responsibilities: • Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment. • Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics. • Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions. • Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available. • Create, monitor, and update purchase orders while keeping purchasing files complete and accurate. • Support inventory accuracy by tracking stock levels and updating information in the company’s current system. • Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments. • Organize invoices and other business records, maintaining orderly documentation in line with established processes. • Recommend and implement practical improvements that enhance administrative organization and office efficiency.
2026-08-28T00:00:00Z

(Senior) Operations Associate

Boston, MA
onsite
Permanent / Full Time
75000 - 125000 USD / Yearly
We are looking for an experienced operations specialist to join a financial services firm. This position supports the end-to-end processing of private debt and loan transactions while partnering with investment, finance, treasury, and external counterparties. The role is well suited to someone who can manage complex transaction activity, maintain accurate records, and help strengthen operational oversight in a fast-paced environment. Responsibilities: • Oversee the execution of primary and secondary debt trade settlements from initial allocation through final completion. • Manage transaction activities related to closings, funding events, position transfers, and related operational workflows. • Partner with agent banks, trustees, custodians, and internal teams to investigate and resolve breaks, discrepancies, and settlement issues. • Process ongoing loan lifecycle events, including principal repayments, borrower draw requests, rate updates, accrued interest activity, and compensation adjustments. • Support daily cash movement activities, financing arrangements, investor funding requests, and distribution processing. • Produce and maintain operational reporting for credit facilities, warehouse structures, asset-backed strategies, and other debt-related portfolios. • Monitor data integrity across systems and records while reinforcing internal controls, compliance standards, and process accuracy.
2026-08-12T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This Long-term Contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities: • Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change. • Prepare, review, and submit expense reports with a high level of accuracy and timeliness. • Coordinate travel plans, including itineraries, reservations, and related logistics for business trips. • Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups. • Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations. • Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings. • Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics.
2026-09-03T00:00:00Z

Administrative Assistant

Milton, MA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Assistant to support academic and operational activities for a learning-focused program in Milton, Massachusetts. This Contract position offers the opportunity to contribute to student-facing initiatives, faculty support, and day-to-day office coordination in a fast-paced environment. The role will partner with multiple campus teams to help keep recruitment, scheduling, purchasing, and administrative processes running smoothly. Responsibilities: • Coordinate administrative support for program operations, including scheduling, document preparation, and general office follow-up. • Assist with prospective student outreach and enrollment-related activities, helping create a positive and organized experience for applicants. • Provide day-to-day support to faculty by managing requests, preparing materials, and helping address administrative needs. • Work with internal departments to submit and track purchasing items, paperwork, and related approvals. • Organize recurring meetings, maintain calendars, and ensure participants have the information and materials they need. • Process personnel-related documentation and review timekeeping records for timely submission and approval. • Collaborate with admissions, outreach, and technology team members to support coordinated program efforts. • Help arrange campus visits, tours, and program events while managing logistics and communication with attendees.
2026-09-01T00:00:00Z

Administrative Assistant

Jamaica Plain, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, handling front-desk interactions, and maintaining accurate records. The role requires strong communication, attention to detail, and the ability to manage multiple tasks in a detail-focused environment. Responsibilities: • Provide day-to-day administrative support to ensure office activities are completed efficiently and on schedule. • Welcome visitors, manage front-desk coverage, and respond courteously to incoming calls and general inquiries. • Enter, update, and maintain information in internal records and databases with a high level of accuracy. • Assist with processing documentation, organizing files, and preparing routine correspondence as needed. • Coordinate office communications and help route requests to the appropriate team members. • Support departmental workflows by tracking tasks, handling clerical assignments, and maintaining organized records. • Contribute to special administrative projects and assist with process-related updates when required.
2026-09-02T00:00:00Z

Administrative Assistant

North Reading, MA
onsite
Permanent / Full Time
50000 - 51000 USD / Yearly
We are looking for an organized Receptionist to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities well, and enjoys creating a smooth experience for visitors and callers. The role combines front-desk support, clerical coordination, and accurate record handling to keep the office running efficiently. Responsibilities:• Manage incoming phone calls, direct inquiries to the appropriate contacts, and provide courteous assistance to callers.• Welcome visitors and maintain a detail-focused front-office presence while supporting day-to-day reception activities.• Prepare, update, and organize records, forms, and other administrative documents with strong attention to detail.• Enter and maintain information in office systems accurately to support reporting and general operations.• Coordinate routine clerical tasks such as filing, scheduling, correspondence, and document distribution.• Monitor office workflows and assist with general administrative needs to help maintain an efficient work environment.
2026-08-07T00:00:00Z

Administrative Assistant

Groveland, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating order, communicating clearly, and keeping administrative tasks on track. The role will serve as a key point of contact for incoming calls, front-desk activity, and routine clerical support while helping the team maintain accurate records and efficient workflows. Responsibilities: • Manage front-desk coverage by greeting visitors, directing inquiries, and creating a welcoming first impression for the office. • Handle incoming phone calls promptly, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy. • Perform a range of administrative support duties, including filing, document preparation, scheduling assistance, and general office coordination. • Enter and update information in company systems with a high level of accuracy to help maintain complete and reliable records. • Support day-to-day office operations by organizing materials, tracking routine tasks, and helping ensure administrative processes run smoothly. • Maintain orderly electronic and paper files so important information can be retrieved quickly when needed. • Assist with receptionist-related activities, including monitoring shared spaces and helping visitors or staff with basic administrative needs.
2026-09-03T00:00:00Z