We are looking for an experienced Project Manager/Sr. Consultant to join our team in Cambridge, Massachusetts. This role involves developing and designing comprehensive courses tailored for datacenter and critical infrastructure professionals. You will play a key part in creating instructional materials and tools that help learners excel in their roles, such as datacenter technicians and analysts. This is a contract position with the potential for a permanent role, offering the opportunity to contribute to impactful educational initiatives.<br><br>Responsibilities:<br>• Design and develop end-to-end course content for datacenter and critical infrastructure training.<br>• Collaborate with a team of instructional designers and developers to create classroom-ready materials.<br>• Build curriculum materials including tasks, job aids, and lists to enhance learner engagement.<br>• Create instructional tools using platforms such as Google Docs, Google Slides, and Articulate 360.<br>• Incorporate augmented reality elements where applicable to enrich learning experiences.<br>• Work closely with analysts to transform design and market insights into effective course materials.<br>• Develop content on topics such as datacenter hardware, cooling systems, power distribution, and motor control systems.<br>• Ensure the curriculum aligns with industry standards and prepares learners for real-world challenges.<br>• Optionally deliver training sessions and workshops at our facility.<br>• Report progress and outcomes to the VP of Product.
We are looking for a dynamic Project Manager/Sr. Consultant to join our team on a contract basis in Cambridge, Massachusetts. This role involves collaborating with clients and industry leaders to design and develop specialized training programs focused on critical infrastructure, manufacturing automation, and data center operations. The ideal candidate will bring a strong background in data center environments and industrial systems, coupled with a passion for mentoring and curriculum development.<br><br>Responsibilities:<br>• Collaborate with clients and market leaders to analyze industry requirements and translate them into actionable training program designs.<br>• Design and develop curriculum and coursework tailored to critical infrastructure, manufacturing automation, and data center operations.<br>• Serve as the primary point of contact for client-facing communications, ensuring alignment with client needs and objectives.<br>• Work closely with the Product Owner and a team of 6-7 design and development professionals to create effective training materials.<br>• Utilize your expertise in data center technologies and industrial systems to inform the development of technical content.<br>• Mentor entry level team members and contribute to a collaborative team environment.<br>• Conduct thorough research to ensure training content aligns with industry standards and emerging trends.<br>• Leverage tools such as Google Docs, Google Slides, and VR technologies to create engaging and interactive learning experiences.<br>• Participate in client intake sessions to gather feedback and refine training programs.<br>• Ensure the delivery of high-quality training materials that meet both client and market expectations.
<p>Our client, a world-renowned biotechnology research company, is looking for a skilled Contracts Administrator/Specialist to join their team in Milford, Massachusetts. You will serve as a key business partner to the field sales organization, supporting the review of customer sales and service agreements, NDAs, and formal bid responses, while collaborating with Legal, senior management, strategic accounts, Risk Management, Finance, Order Services, and Sales. </p><p><br></p><p><strong>Role: </strong>Contracts Administrator/Specialist</p><p><strong>Salary:</strong> $74,000 - $125,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Draft, review, propose, and negotiate contract terms that balance customer needs with corporate objectives while minimizing business risk.</li><li>Lead negotiations with customer contracts and procurement teams, incorporating input from Legal and other internal stakeholders to ensure timely contract review, approval, and execution.</li><li>Partner with Finance and Order Services to ensure compliance with revenue recognition requirements, pricing and discounting policies, and internal control standards.</li></ul>
We are looking for an experienced Contracts Attorney to join our team on a long-term contract basis in Peabody, Massachusetts. In this role, you will focus on reviewing and negotiating commercial service contracts and software agreements. This position requires strong attention to detail and the ability to collaborate effectively with internal teams and external clients.<br><br>Responsibilities:<br>• Analyze and review commercial service contracts and software agreements to ensure compliance with legal standards and organizational policies.<br>• Negotiate terms and conditions with clients, vendors, and other stakeholders to align agreements with business objectives.<br>• Collaborate with team members and clients to address contract-related inquiries and resolve issues efficiently.<br>• Utilize tools such as Ironclad, Microsoft Office Suite, and Salesforce to manage contract processes and documentation.<br>• Advise on legal and contractual risks, providing guidance to ensure informed decision-making.<br>• Conduct thorough research to support contract negotiations and ensure adherence to applicable laws.<br>• Draft, revise, and finalize agreements to meet organizational and client requirements.<br>• Maintain accurate records of contract negotiations and updates for compliance and reference purposes.<br>• Train and assist colleagues in utilizing legal and contract management software effectively.<br>• Communicate with clients and employees across different locations to ensure seamless contract processes.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Boston, Massachusetts. In this Contract to permanent position, you will play a vital role in supporting daily operations within a detail-oriented services environment, ensuring efficiency and accuracy in administrative tasks. This opportunity is ideal for individuals who thrive in a fast-paced setting and are skilled at multitasking while maintaining a strong focus on client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Prepare and draft precise correspondence, reports, and contracts with attention to detail.</p><p>• Assist in managing financial transactions and maintaining accurate records.</p><p>• Coordinate and schedule executive meetings, ensuring all necessary materials are prepared.</p><p>• Maintain organized filing systems for easy access and retrieval of documents.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Communicate effectively with clients and colleagues at various levels, both verbally and in writing.</p><p>• Utilize advanced features of Microsoft Excel and PowerPoint to create and present data-driven materials.</p><p>• Support the team in managing multiple priorities, meeting deadlines, and addressing urgent needs.</p><p>• Handle routine office tasks autonomously while ensuring accuracy and timeliness.</p>
<p>Our Portsmouth based client is seeking an ambitious and motivated accounts payable specialist to join their growing team. This is a great opportunity for recent graduates with a degree in accounting or finance to gain hands on experience in a dynamic environment. If you are seeking an opportunity that will utilize your degree or 2+ years of experience in accounts payable, we'd love to talk with you.</p><p><br></p><p>The accounts payable specialist will be responsible for the following on a daily/weekly/monthly basis.</p><p><br></p><p> Monitor expense invoices passing through the workflow approval process</p><p>• Review and reconcile errors on invoices not able to be scanned into a workflow</p><p>• Posts invoices into workflows as needed</p><p>• Performs the functions to set up new vendors</p><p>• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files</p><p>• Assists AP Manager as necessary</p><p>• Assembles and processes overnight shipments</p><p>• Assists in monthly closings</p><p>• Prepares analysis of accounts as required</p><p>• Provides onsite assistance in the Portsmouth office</p><p>• Performs filing and coping</p><p>• Evaluates proper coding of invoices to general ledger expense accounts and updates to inventory records</p><p><br></p><p><br></p><p><br></p><p><br></p><p>• Monitors expense invoices passing through the workflow approval process</p><p>• Reviews and reconciles errors on invoices not able to be scanned into a workflow </p><p>• Posts invoices into workflows as needed</p><p>• Performs the functions to set up new vendors</p><p>• Communicates with and educates AR Global vendors on Accounts Payable related matters</p><p>• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files</p><p>• Assists AP Manager as necessary</p><p>• Assembles and processes overnight shipments </p><p>• Assists in monthly closings</p><p>• Prepares analysis of accounts as required</p><p>• Provides onsite assistance in the Newport office</p><p>• Performs filing and coping</p><p>• Evaluates proper coding of invoices to general ledger expense accounts and updates to inventory records</p><p><br></p><p>Qualifications</p><p><br></p><p>• Bachelor's degree in Accounting or Finance</p><p>• Minimum 1-2 years of experience </p><p>• Advanced Excel skills and strong familiarity with database management</p><p>• Attention to detail when preparing and reviewing files</p><p>• Ability to work in a fast paced environment </p><p>• MRI/AVID/FAS experience preferred but not required</p>
<p>Robert Half’s marketing & creative client is looking for a Marketing Program Manager for a 6 – 12+ month contract in Boston. This is a hybrid, 40 hour-per-week opportunity; candidates must be willing to work onsite in Boston 2 days per week (other office locations include Raleigh, NC and Nashville, TN). The Marketing Programs Manager will oversee campaign strategy and activation, driving brand growth, generating leads, and boosting sales opportunities</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Design and execute integrated marketing campaigns for business, product, and channel priorities</li><li>Own campaign calendar, content needs, automation workflows, and event support</li><li>Build demand and lead nurturing programs to move prospects through the funnel</li><li>Collaborate with internal teams and external agencies for campaign delivery</li><li>Manage project timelines and creative resources for high-quality execution</li><li>Monitor campaign KPIs and optimize tactics for ROI</li><li>Manage budgets and align spend with performance goals</li><li>Report on program results and insights to refine future campaigns</li></ul>
<p>We are looking for a dedicated and experienced Controller to oversee and enhance our accounting operations in Easton, Massachusetts. This role is vital in ensuring financial accuracy, compliance, and efficiency while leading a dynamic team and driving process improvements. The ideal candidate brings strategic leadership, industry expertise, and a commitment to supporting organizational growth through sound financial management.</p><p><br></p><p>Responsibilities:</p><p>• Lead and develop the accounting team, promoting a culture of excellence, collaboration, and accountability.</p><p>• Design and implement efficient processes to enhance accuracy and scalability within accounting operations.</p><p>• Monitor and analyze project costs, profitability, and work-in-progress to ensure optimal financial performance.</p><p>• Identify and execute opportunities for automation and system enhancements to streamline workflows.</p><p>• Manage all aspects of accounting operations, including general ledger, accounts payable/receivable, month-end close, and financial reporting.</p><p>• Prepare and deliver precise financial statements in compliance with established standards.</p><p>• Collaborate with senior leadership to provide insights for financial planning, forecasting, and strategic decisions.</p><p>• Oversee cash flow management, banking relationships, audits, and regulatory compliance to maintain financial stability.</p>
<p>The Sr. Warehouse Manager is responsible for overseeing all warehouse operations to ensure smooth and efficient processes. This role involves managing staff, ensuring compliance with safety standards, optimizing workflow, and maintaining accurate inventory. The ideal candidate is detail-oriented, demonstrates strong leadership skills, and thrives in a fast-paced environment. </p><p>ESSENTIAL DUTIES / RESPONSIBILITIES: </p><p>• Monitor and ensure the accuracy of inventory management, including receiving, storing, and dispatching goods. </p><p>• Conduct regular inspections of equipment and facilities to ensure functionality and safety. </p><p>• Optimize warehouse workflows and processes to maximize efficiency and productivity. </p><p>• Prepare and analyze daily, weekly, and monthly reports on operations and key performance indicators. </p><p>• Train, mentor, and evaluate team members to build a skilled and motivated workforce. </p><p>• Coordinate with other departments, including logistics and customer service, to ensure seamless operations. </p><p>• Handle and resolve operational issues promptly and effectively. </p><p>• Manage building security and shift opening processes. </p><p>• Completes warehouse operational requirements by scheduling and assigning employees. </p><p>• Maintains warehouse staff by recruiting, selecting, orienting, and training employees. </p><p>• Improves staff performance by coaching, counseling, and disciplining employees. </p><p>• Drive a culture of safety and compliance, ensuring adherence to all regulatory and company standards. </p><p>• Oversee all aspects of warehouse and distribution operations, from inventory planning to order fulfillment and shipping. </p><p>• Leverage lean tools and continuous improvement strategies to streamline processes and maximize efficiency. </p><p>• Play a critical role in major projects such as warehouse and software launches. </p><p>• Serve as a change agent, fostering collaboration and driving standardized practices across warehouse locations. </p><p>ESSENTIAL Skills and competencies: </p><p>• BS degree in Logistics, Supply Chain Management or Business preferred. Min of 5+ years in managing a multishift (1st and 2nd shift) team of 50+ in a warehouse or distribution facility </p><p>• Leadership skills to include: interviewing, hiring, and training. Performance management. Safety. </p><p>• MUST have strong system skills. Including Automated warehouse management systems, ERP/MRP (P-21 would be a huge plus), Advance MS Office suite </p><p>• Must be both strategic and hands on, be able to sit and discuss staffing and budgets, be willing to hop on a fork lift and work</p><p>• Strong communicator, ability to pivot and multi-task, punctual and reliable</p><p><br></p><p><br></p><p><strong><em><u>For Immediate consideration for well qualified candidates, please call me immediately: Eric Lebow 508-205-2127 </u></em></strong></p>
<p>I have partnered with a group in Boston seeking a Manager FP& A or Senior Manager FP& A. This role is integral to driving the company's financial strategy and ensuring the accuracy of budgeting, forecasting, and reporting processes. The ideal candidate will bring strong analytical skills and a strategic mindset to deliver insightful financial analysis and support key business decisions. They are working on a hybrid office schedule 3 day a week in office and the position pays based on experience from $130 - 160K + bonus. Please message me on linkedin or email me for immediate consideration john.holtman@roberthalf </p><p><br></p><p>Responsibilities:</p><p>• Lead the development and execution of annual budgets, forecasts, and long-term financial planning processes to ensure alignment with company objectives.</p><p>• Analyze financial data to identify trends, variances, and performance metrics, providing actionable insights to senior management.</p><p>• Create and maintain financial models to support strategic decision-making and business initiatives.</p><p>• Oversee the preparation of monthly, quarterly, and annual financial reports, ensuring their accuracy and compliance with accounting standards.</p><p>• Monitor company spending, implement cost-control measures, and identify opportunities to improve operational efficiency.</p><p>• Collaborate with cross-functional teams to provide financial insights that drive strategic and operational decisions.</p><p>• Manage and mentor a team of financial analysts and accounting professionals, fostering a culture of growth and continuous improvement.</p><p>• Partner with the accounting team during month-end and quarter-end close processes to ensure accurate financial results.</p><p>• Support the establishment and execution of financial policies, governance frameworks, and internal controls.</p><p>• Lead special projects focused on process improvement and automation to enhance financial operations.</p>
<p><strong>SUMMARY:</strong> The Customer Service Representative is the first line of contact for customers and is key to representing the company in an efficient, knowledgeable, and professional manner. This role supports the sales team by providing product information, accurately entering orders, assisting with any order issues and building and maintaining customer relationships. </p><p> </p><p>ESSENTIAL DUTIES:</p><p><br></p><p>The requirements listed below are representative of the essential duties required of the Customer Service Representative: </p><p> </p><p>· Accurately enter and process orders, track order status, and expedite as necessary to ensure on time delivery.</p><p>· Service existing accounts by regularly communicating with specified contacts and checking with them for any potential needs, so as to build and maintain loyal customer relationships. </p><p>· Help establish new accounts by planning and organizing daily work schedule to allow for opportunity to call on past or prospective new customers for current or future needs.</p><p>· Responsible to ensure customer retention and growth through strong relationship management metrics.</p><p>· Present products effectively, up-sell and cross sell additional products as appropriate and generate referrals when possible.</p><p>· Interact daily with Regional Sales Managers (RSM’s) and sales representatives regarding customer opportunities, orders and issues.</p><p>· Follow up on lost business in an effort to reactivate dormant accounts.</p><p>· Qualify customer RFQ’s to ensure accurate cross-referencing, UOM and prospective package is ready for hand off to shipping department.</p><p>· Forwards quotations to customer as required.</p><p>· Completes initial lead follow up and communicates results to RSM, Marketing and appropriate management.</p><p>· Maintain customer information as needed for contacts, routing etc.</p><p>· Assist in business development activities i.e., direct mailings, samples and follow up calls.</p><p>· Quality is everyone’s responsibility.</p><p>· Other duties as assigned.</p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127 </u></em></strong></p>
<p>Our client, a successful mid-sized law firm, is seeking a Commercial Real Estate Paralegal to join their firm. The paralegal will be instrumental in supporting the commercial real estate and transactions practice group in all stages of the process.</p><p><br></p><p><strong>Location:</strong> Boston, MA </p><p><strong>Salary:</strong> $85,000 - $115,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (3 days in, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys in commercial real estate transactions, including acquisitions, dispositions, financings, and refinancings.</li><li>Assist with preparation, review, and coordination of closing documents and checklists.</li><li>Support commercial loan transactions and track satisfaction of financing conditions.</li><li>Draft and coordinate conveyancing documents and post-closing filings.</li><li>Assist with commercial leasing matters, including leases, amendments, and assignments.</li><li>Order, review, and summarize title, survey, and zoning materials.</li><li>Identify and assist in resolving title, survey, and zoning issues.</li><li>Coordinate due diligence and communicate with clients, lenders, title companies, surveyors, and opposing counsel.</li></ul>
<p>Our client, a world-renowned biotechnology research company, is looking for a skilled Contracts Manager to join their team in Milford, Massachusetts. In this role, you will oversee the evaluation, negotiation, and management of various contracts, ensuring compliance and alignment with organizational goals. You will collaborate with multiple departments to support business objectives and maintain strong partnerships.</p><p><br></p><p><strong>Role: </strong>Contracts Manager</p><p><strong>Salary:</strong> $95,000 - $160,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Draft, review, propose, and negotiate contract terms that balance customer requirements with company objectives while minimizing business risk.</li><li>Serve as the primary liaison between Sales, Legal, and customers to ensure timely contract review, approval, and execution.</li><li>Lead negotiations with customer contracts and procurement teams, incorporating input from Legal, Finance, and other internal stakeholders to reach timely agreement.</li><li>Partner with Finance and Order Services to ensure compliance with revenue recognition standards, pricing and discounting policies, and internal controls.</li><li>Maintain accurate and complete contract records, including correspondence, amendments, customer information, and status reporting.</li></ul>
<p>Robert Half is partnering with a law firm in the Greater Worcester area in their search for a Receptionist/Legal Assistant to support our Trusts & Estates practice. This position is ideal for someone with a background in probate, MassHealth processes, or elder law, who thrives in a client-focused environment. The role combines administrative duties with legal support tasks, requiring excellent attention to detail and a meticulous demeanor.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls, manage attorney schedules, and coordinate appointments efficiently.</p><p>• Welcome clients warmly, gather intake information, and ensure a well-managed front office experience.</p><p>• Organize mail, scan and file documents, and maintain both electronic and physical records.</p><p>• Assist attorneys with drafting and filing probate court documents, including petitions, notices, and inventories.</p><p>• Support estate administration by collecting asset details, liaising with financial institutions, and organizing relevant documentation.</p><p>• Prepare drafts for estate planning documents, such as wills, powers of attorney, and healthcare proxies, as directed.</p><p>• Monitor deadlines for probate filings, client follow-ups, and estate-related milestones.</p><p>• Facilitate MassHealth applications by gathering necessary documentation and communicating with caseworkers and agencies.</p><p>• Provide assistance with long-term care applications, ensuring all required verifications and documents are organized.</p><p>• Maintain clear communication with third-party providers, ensuring thorough and respectful interactions.</p>
<p>Our client is seeking an experienced <strong>Payroll Coordinator</strong> to join their team and play a key role in ensuring accurate and timely payroll processing. This position is responsible for managing high-volume payroll, processing upwards of 1,000 employees weekly, and handling both hourly and salaried payroll. The Payroll Coordinator will process timesheets through an automated time collection system (with more manual involvement than ADP), prepare tax files for submission to a third-party filing service, and assist with year-end reporting, including W-2 processing. Additional responsibilities include maintaining employee records related to payroll and employer contributions, resolving discrepancies, and supporting statutory tax reporting.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>The ideal candidate will bring <strong>3+ years of payroll experience</strong>, with a strong background in high-volume payroll processes. Experience with payroll tax and union payroll is highly desirable, and familiarity with Deltek Costpoint is a significant plus. We are seeking someone who is adaptable, detail-oriented, and comfortable working with multiple payroll systems rather than relying on just one.</p><p>If you’re a payroll professional with a proven track record of accuracy and efficiency in fast-paced environments, this is an excellent opportunity to contribute your expertise to a dynamic organization.</p>
<p>Robert Half is working with a respected client in the Greater Burlington area seeking a Warehouse Manager to join its team. This is a permanent role, overseeing a team of around 6-8 Warehouse Associates, in a fast-paced and high-volume environment. This particular Warehouse Manager role involves overseeing the receiving, picking, packing and shipping of a large quantity of product, so someone familiar with a high quantity of SKU's in their prior work experience is important. The selected candidate must also have a track record for process improvement and an aptitude for effectively optimizing warehouse space and overall operations.</p><p><br></p><p>The selected candidate should have at least 7 years of experience, with staff management experience too. Working knowledge of OSHA standards is required. Familiarity with ISO 9001 standards is preferred.</p><p><br></p><p>For the right experience our client is offering a base salary around $100K + competitive bonus. The benefits package is competitive too.</p><p><br></p><p>If interested and qualified send your resume to Bill.Nichols@roberthalf, or apply to this listing ASAP. Thanks!</p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
We are looking for an experienced Operations Manager to join our team in Canton, Massachusetts. In this role, you will oversee production processes, team management, and compliance initiatives to ensure operational excellence. This position offers the opportunity to drive improvements, foster team growth, and maintain high standards of quality. Please note, this is a Contract to permanent position.<br><br>Responsibilities:<br>• Oversee production and assembly operations, ensuring efficiency and adherence to established procedures.<br>• Monitor and report key performance indicators (KPIs) such as production output, quality metrics, and downtime.<br>• Troubleshoot and resolve assembly-related issues, implementing corrective actions as needed.<br>• Lead and develop team members by identifying training needs, conducting performance reviews, and supporting career growth.<br>• Assign and prioritize tasks to balance workloads and meet deadlines effectively.<br>• Drive continuous improvement initiatives using Lean or Six Sigma principles to enhance processes and reduce waste.<br>• Ensure compliance with environmental, health, and safety regulations, while supporting audits and inspections.<br>• Coordinate with planning and warehouse teams to ensure materials are available and inventory levels are optimized.<br>• Maintain accurate documentation and records to support compliance and traceability.<br>• Promote and enforce workplace safety, accountability, and a culture of continuous improvement.
<p>Job Title: Administrative Assistant</p><p>Location: North Andover</p><p>Company: Construction Company</p><p><br></p><p>Job Description:</p><p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join its team in North Andover. As part of a growing construction company, you will play a pivotal role in supporting daily operations and ensuring the efficient execution of administrative tasks. This position offers an exciting opportunity to be involved in diverse aspects of our business and contribute to the success of our projects.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Provide administrative support to management and project teams, including scheduling meetings, preparing documents, and managing communications.</p><p>Maintain accurate records of project timelines, budgets, and contracts.</p><p>Process invoices, expense reports, and other financial documentation in collaboration with the accounting department.</p><p>Coordinate with subcontractors, suppliers, and vendors to ensure timely delivery and compliance with project schedules.</p><p>Manage office supplies and inventory, ensuring the workspace remains organized and functional.</p><p>Assist with creating and maintaining employee and project files, ensuring compliance with company policies and procedures.</p><p>Execute data entry tasks, track project status updates, and manage calendars.</p><p>Handle incoming calls, emails, and inquiries, directing requests appropriately.</p><p><br></p><p>Requirements:</p><p><br></p><p>Proven experience as an administrative assistant, ideally in the construction industry or a similar field.</p><p>Proficiency with Microsoft Office Suite and construction management software is a plus.</p><p>Strong organizational skills with exceptional attention to detail.</p><p>Excellent verbal and written communication skills.</p><p>Ability to multi-task and adapt to changing priorities in a fast-paced environment.</p><p>Professional demeanor and ability to work collaboratively with diverse teams.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
<p>Payroll Associate</p><p><br></p><p><strong>Location:</strong> Dracut, MA (Onsite daily with some schedule flexibility)</p><p><br></p><p> <strong>Pay Rate:</strong> Targeting ~$28/hr to $30/hr</p><p><br></p><p>A well-established <strong>manufacturing company</strong> is seeking a <strong>Payroll Associate </strong>to take ownership of the payroll function in a stable, family-oriented environment. This role reports directly to the <strong>HR Manager</strong> and works closely with Finance.</p><p>The organization is part of a <strong>privately held manufacturing group</strong> with a long-term ownership mindset, low turnover, and a strong commitment to its employees.</p><p><br></p><p>Why This Role</p><ul><li>Stable company with a strong reputation and minimal turnover</li><li>Family-oriented culture with a supportive leadership team</li><li>Flexible onsite schedule</li><li>Most Fridays in-office until noon</li><li>Most days employees wrap up the day by ~4:00 PM</li><li>Exposure to a professional manufacturing environment serving high-end customers</li><li>Opportunity to fully own payroll and operate autonomously</li></ul><p>What You’ll Be Doing</p><ul><li>Own end-to-end payroll processing with full responsibility for accuracy and timeliness</li><li>Review, verify, and transmit payroll data through the payroll system</li><li>Serve as the main point of contact for employee payroll questions</li><li>Maintain payroll records, including accruals and employee account information</li><li>Prepare payroll-related reports and respond to management requests</li><li>Partner with the payroll provider to resolve issues efficiently</li><li>Ensure compliance with payroll tax regulations and internal controls</li><li>Support HR and Accounting with payroll-related initiatives as needed</li></ul><p>What We’re Looking For</p><ul><li><strong>Hands-on payroll experience</strong> with the ability to run payroll independently</li><li><strong>ADP Workforce Now experience is required</strong> (must be able to hit the ground running)</li><li>Strong understanding of payroll taxes and end-to-end payroll processes</li><li>High attention to detail with the ability to meet strict deadlines</li><li>Comfortable working autonomously in a deadline-driven environment</li><li>Solid Excel skills</li><li>Professional, responsive, and service-oriented communication style</li><li>Bilingual Spanish/English is a plus, not required</li></ul><p><br></p>
<p><strong>Senior Accountant / Financial Analyst</strong></p><ul><li><strong>Boston Area</strong></li><li><strong>$100-120k+bonus</strong></li><li><strong>Hybrid in office</strong></li></ul><p> </p><p>A rapidly growing company in the Boston area is seeking a strong Senior Accountant to join their expanding finance team. This is an excellent opportunity for an experienced accountant looking to advance their career in a world-class finance function.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general ledger reconciliations and support the preparation of monthly financial statements, including management, bank, investor, and senior management reporting.</li><li>Lead or assist in preparing KPIs, operational dashboards, and analytical tools to support timely business decision-making across all company locations.</li><li>Manage the month-end close and financial reporting processes.</li><li>Support financial planning, budgeting, and forecasting activities to ensure alignment with company priorities and sustainability.</li><li>Oversee daily cash flow management and prepare/present financial statements in accordance with GAAP standards.</li><li>Reconcile balance sheet accounts and expenses.</li><li>Serve as primary liaison for audits and ensure compliance with federal and state regulations.</li></ul><p> </p><p><br></p>
<p>We are looking for a detail-oriented Operations Specialist to join our team in Boston, MA. In this long-term contract position (4-6 months), you will play a vital role in supporting corporate actions and class action operations while ensuring seamless processes and accurate reporting. This hybrid role offers flexibility with a schedule of three days in the office and two days remote.</p><p><br></p><p>Responsibilities:</p><p>• Process corporate actions and class action filings with precision and adherence to established procedures.</p><p>• Collaborate with vendors and clients to confirm details, resolve discrepancies, and ensure timely deliverables.</p><p>• Manage accounts payable and payment processing tasks, including reconciliations and receipt management.</p><p>• Prepare and analyze cash flow forecasts to support financial planning and decision-making.</p><p>• Authenticate and validate market data, securities information, and announcements for accuracy.</p><p>• Generate and distribute comprehensive reports to support internal and external stakeholders.</p><p>• Maintain organized records and documentation to ensure compliance and efficient access to information.</p><p>• Address client inquiries and issues promptly, providing solutions to meet their needs.</p><p>• Monitor and improve operational workflows to enhance efficiency and accuracy.</p><p>• Support organizational goals by contributing to team efforts and upholding high standards of performance.</p>
We are looking for an experienced Benefits Manager to oversee and coordinate employee benefits programs for a contract position in Boston, Massachusetts. This role requires a highly skilled individual with more than a decade of experience in compensation and benefits management. The ideal candidate will play a vital role in ensuring streamlined benefits operations and compliance with applicable regulations.<br><br>Responsibilities:<br>• Manage and administer employee benefits programs, including health insurance, retirement plans, and leave policies.<br>• Analyze compensation and benefits data to ensure competitive offerings and alignment with industry standards.<br>• Coordinate benefits enrollment processes and address employee inquiries regarding available options.<br>• Ensure compliance with federal and state regulations, such as FMLA, while maintaining accurate documentation.<br>• Collaborate with HR teams to enhance benefits communications and improve employee understanding.<br>• Utilize Workday and other HR systems to track and report on benefits-related metrics.<br>• Conduct regular audits of benefits programs to identify areas for improvement.<br>• Partner with external vendors to optimize service delivery and resolve issues effectively.<br>• Develop and present reports on benefits usage and program performance to senior leadership.
We are looking for an experienced Accounts Payable Specialist to join our team in Lexington, Massachusetts. In this long-term contract role, you will play a pivotal part in managing and maintaining accurate financial records, ensuring timely processing of invoices, and supporting overall operational efficiency. This position is ideal for someone with strong attention to detail and a thorough understanding of accounts payable processes.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and alignment with company policies.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions, while maintaining compliance with deadlines.<br>• Collaborate with internal departments to resolve invoice discrepancies and obtain necessary approvals.<br>• Maintain accurate records of accounts payable transactions and ensure proper documentation for audits.<br>• Monitor vendor accounts to ensure payments are up to date and address any outstanding balances.<br>• Assist in the preparation of month-end and year-end close processes related to accounts payable.<br>• Respond promptly to vendor inquiries and provide exceptional service to maintain strong business relationships.<br>• Ensure compliance with company policies and regulatory requirements in all accounts payable activities.<br>• Identify process improvement opportunities within the accounts payable function and recommend solutions.<br>• Support the implementation of systems or tools that enhance efficiency in invoice processing and payment management.
We are looking for a detail-oriented Legal Administrative Assistant to support trusts and estates administration in our Providence, Rhode Island office. This role requires a proactive individual who can efficiently manage legal documents, coordinate schedules, and ensure accurate communication with beneficiaries. The ideal candidate will be skilled in technology and organization, contributing to the seamless operation of trust and estate processes.<br><br>Responsibilities:<br>• Organize and maintain legal documents related to trusts and estates.<br>• Coordinate schedules and plan meetings for attorneys and relevant stakeholders.<br>• Communicate effectively with beneficiaries, providing updates and addressing inquiries.<br>• Monitor accounts payable and receivable processes, ensuring accuracy and timeliness.<br>• Enter and manage financial data using accounting software such as QuickBooks.<br>• Process invoices and maintain detailed financial records.<br>• Utilize business intelligence tools to analyze data and improve operational efficiency.<br>• Ensure compliance with legal and regulatory standards in all administrative activities.<br>• Support document management processes, ensuring accessibility and proper organization.
