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16 results for Office Manager in Boston, MA

Office Manager

Boston, Massachusetts
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities. Responsibilities: • Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience. • Arrange food and beverage service for meetings and workplace events based on team needs and schedules. • Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings. • Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized. • Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations. • Assist with reception and general office coordination duties to support employees, vendors, and visitors. • Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items. • Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
2026-09-16T00:00:00Z

Office Manager

Salem, New Hampshire
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation. Responsibilities: • Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment. • Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics. • Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions. • Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available. • Create, monitor, and update purchase orders while keeping purchasing files complete and accurate. • Support inventory accuracy by tracking stock levels and updating information in the company’s current system. • Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments. • Organize invoices and other business records, maintaining orderly documentation in line with established processes. • Recommend and implement practical improvements that enhance administrative organization and office efficiency.
2026-08-28T00:00:00Z

Office Assistant

Boston, Massachusetts
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-09-21T00:00:00Z

Office Assistant

Braintree, Massachusetts
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This Long-term Contract position is ideal for someone who communicates comfortably with patients and customers, stays organized in a busy setting, and enjoys keeping office workflows running smoothly. The role offers a Monday through Friday schedule and focuses on front-office coordination, scheduling, and general clerical support. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive experience for patients and customers. • Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate team members in a timely manner. • Coordinate and maintain appointment schedules, ensuring accurate booking and efficient calendar management. • Scan, organize, and file documents to keep office records accessible, current, and properly maintained. • Perform a range of administrative tasks such as data entry, document handling, and general office support activities. • Assist with day-to-day office coordination to help maintain an orderly and productive work environment.
2026-09-24T00:00:00Z

Bookkeeper

Shrewsbury, Massachusetts
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-focused Bookkeeper to support financial operations for a legal organization in Shrewsbury, Massachusetts. This position is well suited for someone who brings strong experience in day-to-day accounting activities, values discretion, and works comfortably in a detail-focused services setting. The ideal candidate is confident managing financial records, coordinating with internal stakeholders and vendors, and keeping transactions accurate in a fast-paced environment. Responsibilities:• Oversee daily bookkeeping activities, maintaining accurate financial records and organized supporting documentation.• Process invoices and payments, ensuring accounts payable transactions are completed correctly and on schedule.• Manage client billing, incoming payments, and follow-up activities related to accounts receivable.• Reconcile bank accounts and other financial balances regularly to identify and resolve discrepancies promptly.• Use QuickBooks and Excel to track financial activity, prepare routine reports, and support month-to-month accounting needs.• Coordinate with team members and external vendors to answer payment questions and keep financial workflows moving efficiently.• Monitor multiple accounting priorities at once while meeting deadlines and maintaining a high level of accuracy.• Help maintain confidentiality and sound financial controls when handling sensitive information in a legal environment.
2026-09-10T00:00:00Z

Administrative Assistant

Woburn, Massachusetts
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This is a contract position suited for someone who is comfortable handling routine administrative tasks, maintaining accurate records, and providing front-desk support. The ideal candidate will stay organized throughout the day, manage data carefully, and contribute to a smooth and detail-focused office environment. Responsibilities: • Provide day-to-day administrative support to help office activities run efficiently and on schedule. • Enter and update information in Salesforce and other internal systems with a high level of accuracy. • Answer incoming calls, respond to general inquiries, and direct messages to the appropriate contacts. • Perform front-desk and receptionist-related tasks, including greeting visitors and assisting with basic office needs. • Maintain organized files, records, and administrative documents for easy access and reference. • Monitor daily workload independently and take initiative to stay productive during slower periods. • Assist with general clerical duties such as preparing materials, handling correspondence, and supporting the team as needed.
2026-09-25T00:00:00Z

Administrative Assistant

Boston, Massachusetts
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests. Responsibilities: • Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness. • Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts. • Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items. • Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently. • Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines. • Perform detailed data entry and document management tasks to keep files organized and current. • Track pending matters proactively and follow up with relevant parties to ensure timely completion. • Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
2026-09-23T00:00:00Z

Administrative Assistant

Everett, Massachusetts
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a Contract Administrative Assistant to help keep daily school operations running smoothly. This position serves as a key point of contact for students, families, staff, and visitors, offering courteous support while maintaining an organized and efficient front office. The ideal candidate brings strong administrative skills, sound judgment, and a service-focused approach in a fast-paced education environment. Responsibilities: • Welcome students, families, employees, and guests in a courteous manner that fosters a positive school experience. • Oversee front desk traffic and visitor registration while consistently applying campus security and check-in procedures. • Guide families through common school-related questions, including enrollment steps, attendance matters, and student record requests. • Maintain attendance information, track absences, and communicate with families regarding student attendance concerns. • Update and organize student data in PowerSchool, ensuring records remain accurate, complete, and easy to access. • Draft letters, memos, and other office communications to support school leadership and administrative staff. • Coordinate calendars, meetings, and scheduling needs for the school staff. • Manage mail distribution, office supply levels, vendor coordination, and the preparation of printed school materials. • Provide compassionate day-to-day assistance to students visiting the office and support staff with administrative tasks, event logistics, field trips, and compliance-related data entry and reporting.
2026-09-25T00:00:00Z

Administrative Assistant

Providence, Rhode Island
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support clinic operations in Providence, Rhode Island through a Contract position. This role serves as a key point of contact for incoming calls, frontline administrative coordination, and day-to-day support for staff working in clinic settings. The ideal candidate brings strong organization, sound judgment, and a dependable approach to resolving routine issues while keeping administrative materials and information accurate and up to date. Responsibilities: • Manage inbound calls, respond to routine inquiries, and ensure clinic-related questions are handled promptly and professionally. • Provide on-site and remote support to clinic staff by addressing day-to-day administrative needs during active clinic operations. • Troubleshoot common tablet issues in the field, including login problems, network connectivity concerns, and application performance challenges. • Assist with basic support for mobile hotspot devices, including connectivity checks and charging-related issues. • Escalate complex questions or technical concerns to the appropriate team members when additional expertise is required. • Prepare, reset, and organize administrative supply bags after clinic events to maintain readiness for upcoming schedules. • Confirm flu clinic details with hospital contacts and help keep scheduling and operational information current. • Complete general administrative tasks, including record updates, data entry, and clerical support as needed.
2026-09-24T00:00:00Z

Accounting Manager

Randolph, Massachusetts
onsite
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for an Accounting Manager to support financial operations for a long-term contract opportunity based in Randolph, Massachusetts. This role is ideal for a hands-on, detail-oriented accounting specialist who can oversee core close activities, strengthen reporting accuracy, and provide guidance to team members in a fast-paced environment. The position will play an important part in managing monthly accounting workflows, improving financial visibility, and maintaining reliable controls across the accounting function. Responsibilities: • Lead monthly close activities by coordinating timelines, reviewing financial data, and ensuring deliverables are completed accurately and on schedule. • Prepare and post adjusting journal entries to support complete and precise financial records. • Review profit and loss results, investigate variances, and make appropriate adjustments to reflect accurate reporting. • Oversee general ledger activity and confirm that transactions are properly recorded in accordance with accounting standards. • Perform and review account reconciliations to resolve discrepancies and maintain balance sheet integrity. • Support budgeting efforts by organizing financial inputs, tracking assumptions, and helping build effective month-end workflows. • Provide training and day-to-day guidance to accounting staff to promote consistency, accountability, and strong technical execution. • Utilize Acumatica to manage accounting processes, maintain financial records, and support reporting needs. • Assist with audit preparation by organizing documentation, answering inquiries, and supporting financial statement review activities.
2026-09-23T00:00:00Z

Accounting Manager

Woburn, Massachusetts
remote
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Accounting Manager to support a large public company in Woburn, Massachusetts. This Long-term Contract position will oversee core accounting operations, strengthen the month-end close process, and help maintain accurate financial reporting in a complex, high-volume environment. The role requires strong analytical ability, hands-on leadership in general ledger activities, and comfort working with large data sets and Oracle Fusion. Responsibilities: • Lead month-end close activities and help ensure reporting deadlines are met with accuracy and consistency. • Review reconciliations, journal entries, and supporting workpapers to maintain the integrity of the general ledger. • Analyze financial data, operating expenses, and other account activity to identify variances, trends, and areas requiring follow-up. • Support audit readiness by organizing documentation and responding to requests related to financial statement audits and internal reviews. • Use Oracle Fusion Financials and advanced Excel tools, including pivot tables, to manage reporting and evaluate large volumes of data. • Monitor account balances and investigate discrepancies through detailed account reconciliation and transactional analysis. • Partner with internal stakeholders to reinforce compliance with SOX requirements and established internal control standards. • Contribute to oversight of capital expenditure accounting and related reporting activities as needed.
2026-08-27T00:00:00Z

Executive Assistant

Cambridge, Massachusetts
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Cambridge, Massachusetts. This is a Contract position suited for someone who can manage schedules, coordinate communications, and keep administrative workflows running smoothly. The ideal candidate is comfortable handling multiple priorities, working with standard office software, and providing dependable support to both internal teams and external contacts. Responsibilities: • Coordinate calendars, arrange appointments, and help keep meetings on schedule across multiple team members. • Manage incoming calls and messages professionally, directing inquiries to the appropriate contacts and providing timely follow-up. • Prepare, update, and enter information accurately in office records, spreadsheets, and internal tracking systems. • Organize digital and physical files so documents remain accessible, current, and easy to retrieve. • Monitor office supply levels, place replenishment requests, and help maintain an efficient administrative environment. • Support virtual and in-person meetings by setting up Zoom or Microsoft Teams sessions and sharing meeting details with attendees. • Create and edit routine correspondence, reports, and administrative documents using Microsoft Word and Excel. • Assist with general office coordination tasks that improve day-to-day workflow and team responsiveness.
2026-09-25T00:00:00Z

Receptionist

Providence, Rhode Island
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Receptionist to provide front desk support for a Contract assignment in Providence, Rhode Island. This position is ideal for someone who can step in quickly, create a welcoming experience for visitors, and manage a busy phone line effectively. The role requires strong communication skills, attention to detail, and the ability to keep daily reception operations running smoothly in a part-time capacity. Responsibilities: • Welcome visitors and serve as the first point of contact for the office in a courteous and attentive manner. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate person or department. • Handle a steady volume of inbound phone traffic while maintaining accuracy and a calm, helpful approach. • Support day-to-day front desk activities, including monitoring the reception area and responding to general questions. • Provide same-day on-site coverage as needed to ensure uninterrupted reception support during scheduled shifts. • Keep communication flowing efficiently by relaying messages promptly and clearly to internal staff.
2026-09-24T00:00:00Z

Receptionist

Providence, Rhode Island
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front-desk support for a Contract position based in Providence, Rhode Island. This role will serve as the first point of contact for visitors and callers, helping maintain a welcoming and organized office environment. The ideal candidate is comfortable managing a busy phone system, handling incoming inquiries efficiently, and supporting day-to-day administrative needs with a dependable and organized approach. Responsibilities: • Welcome visitors, provide courteous assistance, and direct guests to the appropriate department or contact. • Manage a multi-line telephone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately. • Maintain front-desk operations to ensure the reception area remains organized, efficient, and ready for daily activity. • Respond to general questions from callers and visitors while delivering clear and helpful communication. • Support part-time reception coverage needs by providing reliable same-day front office assistance as required. • Route messages and important call details to staff members in a timely and accurate manner.
2026-09-23T00:00:00Z

Receptionist

Providence, Rhode Island
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations. This contract opportunity is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping office activity running smoothly. The role calls for strong communication skills, comfort with common office technology, and a proactive approach to supporting team events and administrative needs. Responsibilities: • Greet visitors, answer incoming calls, and direct inquiries to the appropriate team members in an efficient and attentive manner. • Manage front desk activity throughout the day, ensuring guests, deliveries, and internal requests are handled promptly. • Provide backup support for mailroom functions, including preparing and coordinating outgoing shipments. • Use Microsoft Office applications and related workplace tools to complete administrative tasks and maintain accurate communication. • Assist with planning office gatherings and team events, helping create a positive and engaging workplace atmosphere. • Support general office operations with a flexible, team-oriented attitude and a willingness to help wherever needed.
2026-09-24T00:00:00Z

Staff Assistant- Administration

Roxbury, Massachusetts
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Staff Assistant- Administration to support daily academic and administrative operations for an education-focused organization in Roxbury, Massachusetts. This Contract position is ideal for someone who enjoys assisting students, coordinating office activities, and delivering responsive service to a wide range of campus stakeholders. The person in this role will help keep processes organized, maintain accurate information, and contribute to a welcoming and efficient office environment. Responsibilities: • Guide students through registrar-related paperwork and help ensure forms are completed accurately and submitted on time. • Provide responsive front-line support to students, faculty, staff, administrators, and other members of the college community. • Contribute to the planning and execution of institutional activities such as registration periods, commencement, and other campus events. • Monitor office and departmental supply levels, place replenishment orders, and keep inventory organized for ongoing operations. • Welcome visitors, support student inquiries in person, and help maintain a tidy, welcoming, and student-friendly office setting. • Coordinate calendars and arrange meetings, including scheduling details and related administrative follow-up. • Revise office documents and refresh website content when updates are needed to keep information current and accurate. • Support course enrollment activities, process transcript requests for printing and mailing, and assist with verification and diploma-related inquiries.
2026-09-25T00:00:00Z