We are looking for a detail-oriented Front Desk Coordinator to join our team in Boston, Massachusetts. In this contract position, you will serve as the first point of contact for visitors and clients, ensuring a seamless and welcoming experience. This role requires strong organizational skills, exceptional customer service abilities, and the ability to maintain a high standard of conduct in the workplace.<br><br>Responsibilities:<br>• Greet and check in visitors at the concierge desk while verifying identification and directing them appropriately.<br>• Manage the reception desk, including assisting with conference room scheduling and responding to last-minute catering or client requests.<br>• Oversee conference room reservations and ensure spaces are prepared and organized for meetings.<br>• Provide support by hanging coats, handling bags, and assisting guests as needed.<br>• Coordinate daily bulletins and internal communications to keep staff and visitors informed.<br>• Ensure smooth operations by managing multi-line phone systems and handling email correspondence.<br>• Deliver exceptional customer service to corporate clients and visitors.<br>• Maintain a neat appearance and conduct yourself in a manner that positively represents the company.<br>• Collaborate with team members to address inquiries and provide support as required.<br>• Utilize Microsoft Outlook and other software tools to manage schedules and correspondence efficiently.
Robert Half's Client in Franklin MA is looking for a front desk coordinator.<br><br>Responsibilities include: <br>- Greeting guests <br>- Answering phones<br>- Office supply management<br>- Stocking vending machines <br>- Some calendar management<br><br>Start Date: 12/16<br>Duration: 3 months- may extend<br>Hours: 8am-5pm<br>Monday- Friday <br>Pay Rate- $18-20 depending on experience <br><br>If interested APPLY NOW!
<p>The Workplace Coordinator serves as the first point of contact for visitors and employees, ensuring a welcoming and secure environment. This role is responsible for managing front desk operations, coordinating workplace services, and supporting a positive employee experience through exceptional customer service and organizational skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Visitor Management:</strong> Issue visitor and parking passes while adhering to security protocols.</li><li><strong>Activity Coordination:</strong> Schedule and confirm dining, recreational, and business activities as requested by employees or management.</li><li><strong>Workplace Services:</strong> Manage janitorial and maintenance work orders; oversee mail handling, office supply distribution, and onboarding support.</li><li><strong>Customer Service:</strong> Address inquiries and complaints from employees, guests, and co-workers, providing timely and customer-focused solutions.</li><li><strong>Event Support:</strong> Plan and execute on-site events, including venue setup, teardown, and ensuring all necessary supplies are delivered.</li><li><strong>Safety & Security:</strong> Monitor and enforce property-specific security and emergency procedures; notify relevant parties to maintain building safety.</li><li><strong>Vendor Coordination:</strong> Liaise with vendors to ensure timely delivery of goods and services required for workplace operations.</li><li><strong>Team Collaboration:</strong> Communicate effectively with team members and follow management instructions to support workplace experience functions.</li><li><strong>Problem Resolution:</strong> Utilize established methods to resolve straightforward issues while adhering to defined procedures and guidelines.</li></ul>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Cambridge, Massachusetts. This position is entirely onsite and requires exceptional organizational skills to manage daily operations effectively. As the face of our company, you will play a key role in ensuring smooth communication and welcoming experiences for all guests and visitors.<br><br>Responsibilities:<br>• Create and manage work orders to ensure operational efficiency.<br>• Serve as the primary contact for greeting and checking in guests attending events.<br>• Issue visitor badges and maintain accurate records of guest access.<br>• Provide parking passes to visitors as required.<br>• Answer and direct calls using a multi-line phone system.<br>• Maintain clear and timely email correspondence with clients and internal teams.<br>• Organize files and documents to ensure easy retrieval and secure storage.<br>• Schedule appointments and manage calendars to support team operations.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, for administrative tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Concord, New Hampshire. This role requires strong organizational and multitasking skills, as you will handle a variety of administrative tasks essential to maintaining efficient day-to-day operations. The position offers flexibility with part-time hours, making it ideal for professionals seeking a balanced schedule.<br><br>Responsibilities:<br>• Organize and scan documents to ensure proper digital storage and accessibility.<br>• Maintain accurate digital filing systems and update records as needed.<br>• Handle traditional paper filing tasks to support document organization.<br>• Input data into spreadsheets with precision and attention to detail.<br>• Prepare and coordinate mailings, ensuring timely distribution.<br>• Answer incoming calls and provide assistance or redirect inquiries appropriately.<br>• Support administrative office functions with professionalism and efficiency.<br>• Carry out receptionist duties, including greeting visitors and managing appointments.
We are looking for an organized and reliable Bilingual Administrative Assistant to join our team in Dorchester, Massachusetts. In this role, you will provide essential administrative support for property management operations, ensuring smooth communication and efficient handling of tenant inquiries. This is a long-term contract position that offers the opportunity to work in the dynamic real estate and facilities management industry.<br><br>Responsibilities:<br>• Manage office filing systems and organize documentation to ensure easy access.<br>• Input work orders into the Yardi system and follow up on their progress.<br>• Communicate updates to tenants regarding the status of ongoing projects or issues.<br>• Provide administrative support to the Property Manager, including scheduling and correspondence.<br>• Assess tenant eligibility by collecting necessary information such as income and other required documentation.<br>• Process maintenance work orders and coordinate with vendors to ensure timely completion.<br>• Maintain effective relationships with vendors and external service providers.<br>• Handle incoming calls using a multi-line phone system and direct them appropriately.<br>• Assist with processing tenant applications and other administrative tasks.<br>• Ensure the office operates efficiently by managing supplies and coordinating daily activities.
We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. In this role, you will provide essential administrative support to board members, departments, and committees, ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys working collaboratively to maintain organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative assistance to three Board of Directors and various committees, including scheduling and supporting meetings.<br>• Support departmental needs by organizing meetings, placing food orders, and coordinating logistics.<br>• Process payments for rent and childcare fees efficiently and accurately.<br>• Maintain common areas such as the kitchen, conference rooms, and administrative storage spaces, ensuring cleanliness and organization.<br>• Set up audio-visual equipment for meetings and training sessions.<br>• Manage sensitive information with discretion and confidentiality.<br>• Record and prepare detailed minutes for monthly staff meetings.<br>• Ensure office equipment is functional by performing preventive maintenance, coordinating repairs, and tracking inventory.<br>• Handle incoming mail and manage vendor relationships to support daily operations effectively.
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team in Boston, Massachusetts. This is a long-term contract position that requires strong organizational skills and the ability to communicate effectively in both English and Spanish. The ideal candidate will play a key role in supporting daily administrative operations while ensuring excellent customer service.<br><br>Responsibilities:<br>• Manage administrative tasks such as data entry, filing, and document organization to support office efficiency.<br>• Handle receptionist duties, including welcoming visitors and answering phone calls with attention to detail.<br>• Assist with lease-related documentation and processes, ensuring accuracy and compliance.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Translate documents and communications from English to Spanish and vice versa, ensuring clarity and accuracy.<br>• Maintain and update records and databases to ensure information is current and accessible.<br>• Coordinate schedules, appointments, and meetings to facilitate smooth operations.<br>• Collaborate with team members to ensure seamless workflow and communication.
<p>Robert Half is working with a respected client in the retail industry seeking an Executive/Personal Assistant to support the company President. This role blends both personal assistance, in addition to supporting day-to-day business operations, but the selected candidate must be comfortable with the personal assistance aspect. 10+ years of experience is a similar role is needed. Personality is key!</p><p><br></p><p>The Executive/Personal Assistant role is based in office, in Reading, and the hours are 9 to 6. Budgeted starting base salary is in the $70-83K range + benefits.</p><p><br></p><p>If interested and qualified please apply via this listing, or email Bill.Nichols@roberthalf! Thanks!</p>
We are looking for a dedicated Office Assistant to join our team in Boston, Massachusetts. In this long-term contract position, you will play a vital role in ensuring the office operates efficiently and provides a welcoming environment for employees and visitors. If you are organized, proactive, and enjoy supporting day-to-day operations, this role offers a fantastic opportunity to contribute to a thriving workplace.<br><br>Responsibilities:<br>• Maintain accurate visitor logs and greet guests and employees with professionalism, offering assistance as necessary.<br>• Organize and upkeep office spaces, supply areas, and communal spaces to ensure cleanliness and order.<br>• Monitor and replenish office supplies, snacks, and essentials to maintain a fully stocked and organized environment.<br>• Facilitate employee onboarding and offboarding processes, including setting up workstations, preparing badges, and managing laptop logistics.<br>• Coordinate office events, such as weekly lunches, happy hours, and other gatherings, ensuring seamless execution.<br>• Update and manage shared office documents, ensuring records remain accurate and current.<br>• Handle errands such as picking up orders from local vendors to support office needs.<br>• Perform administrative tasks to ensure smooth daily operations and address any ad hoc requirements.
We are looking for a detail-oriented Administrative Assistant to join our team in Taunton, Massachusetts. This Contract to permanent position offers an excellent opportunity to contribute to administrative and billing operations while supporting data organization and reporting tasks. The ideal candidate will excel in managing files, creating reports, and ensuring accuracy in all aspects of their work.<br><br>Responsibilities:<br>• Scan and organize physical and digital files to maintain accurate records.<br>• Prepare and format reports using Microsoft Excel to support billing operations.<br>• Perform data entry tasks with precision to ensure accurate information management.<br>• Assist in filing and organizing documents to streamline administrative processes.<br>• Support billing-related activities by completing assigned tasks efficiently.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Monitor and verify documentation to uphold organizational standards.<br>• Manage daily administrative duties to maintain smooth office operations.<br>• Identify and resolve discrepancies in data or documentation.<br>• Provide general administrative support as needed across various projects.
