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9 results for Front Desk Coordinator in Boston, MA

Front Desk Coordinator

Boston, MA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily front-of-house operations in Boston, Massachusetts. This Contract position is ideal for someone who creates a welcoming environment, manages visitor interactions effectively, and keeps administrative tasks organized. The person in this role will serve as a key point of contact for guests and internal teams while helping the office run smoothly each day. Responsibilities: • Welcome visitors, answer incoming calls, and provide a detail-oriented first impression for the office. • Coordinate front desk activities by managing guest check-ins, directing inquiries, and notifying staff of arrivals. • Maintain an orderly reception area and ensure common spaces reflect a detail-oriented environment. • Handle routine administrative support such as scheduling assistance, message distribution, and basic record upkeep. • Monitor office traffic and help facilitate smooth communication between guests, employees, and service providers. • Assist with mail, deliveries, and other day-to-day front office tasks to support business operations.
2026-08-20T00:00:00Z

Front Desk Administrator

Boston, MA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced Front Desk Administrator to support a high-profile conference and executive reception environment in Boston, MA. This Long-term Contract position is ideal for someone who thrives in a client-facing setting, delivers attentive service, and remains composed while managing changing priorities. The role combines front desk coordination, meeting support, and event logistics to create a seamless on-site experience for employees, executives, and guests. Responsibilities:• Welcome employees, executives, visitors, and event facilitators while creating a detail-focused and service-focused first impression at the reception area.• Coordinate meeting space reservations, update room calendars, and respond promptly to booking inquiries with accuracy and attention to detail.• Support events by arranging room layouts, confirming spaces are prepared in advance, and assisting with catering, beverage service, and post-event reset activities.• Provide hands-on assistance with audiovisual and virtual meeting needs, helping resolve basic technical issues to keep meetings running smoothly.• Work closely with administrative partners, facilities teams, and security personnel to ensure daily operations and executive-facing activities run efficiently.• Use sound judgment when handling confidential information and sensitive executive schedules, maintaining discretion at all times.• Anticipate client needs, address service concerns early, and offer practical solutions that enhance the overall guest experience.• Keep shared conference areas organized and presentable, including reporting maintenance needs or service requests when necessary.• Answer site-related questions and offer clear directions or guidance regarding building amenities and conference services.• Take on additional reception, event, or operational support tasks as needed to meet business demands.
2026-08-20T00:00:00Z

Office Coordinator

Providence, RI
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily operations and provide executive-level assistance in Providence, Rhode Island. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a well-run office environment, and contribute to both administrative and event-related needs. The role requires strong attention to detail, sound judgment, and a proactive approach to supporting leadership and internal workflows. Responsibilities: • Oversee routine office and facility coordination to help maintain an organized, efficient, and detail-focused workplace. • Prepare and format engagement-related documents and correspondence with a high degree of accuracy and consistency. • Provide direct administrative support to the president, including scheduling, meeting coordination, and follow-up on key tasks. • Enter, organize, and validate data while producing reports for review and operational tracking. • Coordinate logistics and on-site activities for scheduled events, serving as a point person on the day of execution. • Assist with calendar management and executive meeting preparation to ensure leadership stays aligned on priorities. • Handle a variety of administrative assignments and adapt quickly as business needs shift across the office. • Review documents and internal materials carefully to ensure completeness, accuracy, and quality.
2026-08-25T00:00:00Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication. • Track incoming and outgoing shipments using internal systems and ensure records remain current and complete. • Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information. • Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy. • Perform a range of clerical and administrative duties, including data entry, document handling, and general office support. • Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments. • Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
2026-08-26T00:00:00Z

Receptionist

Boston, MA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk operations for a Contract position based in Boston, Massachusetts. This role serves as a key point of contact for visitors, callers, and internal teams while helping maintain an organized and efficient office environment. The ideal candidate brings strong communication skills, sound judgment when handling confidential information, and prior experience in office support within a corporate, banking, or similarly fast-paced setting. Responsibilities: • Welcome guests, answer incoming calls, and direct inquiries to the appropriate individuals in a courteous and efficient manner. • Manage a multi-line phone system and ensure calls are transferred accurately while maintaining a positive first impression. • Receive, sort, and distribute incoming mail, packages, and deliveries to support smooth day-to-day office operations. • Prepare, handle, and safeguard sensitive records and confidential materials with a high level of discretion. • Coordinate with supervisors and client contacts to communicate scheduling concerns, service needs, or deadline-related updates. • Provide administrative and front-office support as needed to keep workplace activities organized and responsive. • Assist with special assignments and additional office projects based on business needs.
2026-08-25T00:00:00Z

Receptionist

Manchester, NH
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations. This contract position is ideal for someone who communicates clearly, creates a welcoming experience for visitors, and keeps administrative tasks organized. The role involves managing incoming calls, handling mail distribution, and providing dependable office support in a fast-paced environment. Responsibilities:• Welcome visitors, assist with check-in, and direct guests to the appropriate staff members or departments.• Manage a multi-line phone system by answering calls promptly, transferring inquiries, and taking accurate messages when needed.• Receive, organize, and distribute incoming mail to the appropriate individuals in a timely manner.• Maintain a neat and organized reception area to ensure a positive first impression for employees and visitors.• Provide general administrative support such as filing documents, preparing basic correspondence, and assisting with office coordination.• Respond to routine questions from callers and visitors while escalating more complex matters to the appropriate team members.
2026-08-25T00:00:00Z

Receptionist

Ayer, MA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a welcoming and organized Receptionist to serve as the first point of contact for visitors and callers in Ayer, Massachusetts. This contract opportunity is ideal for someone who enjoys creating a well-organized front-desk experience while supporting both clients and employees throughout the day. The right candidate will combine strong communication skills, sound judgment, and basic computer knowledge to keep daily reception activities running smoothly. Responsibilities: • Welcome guests and walk-in clients, provide helpful assistance, and direct them to the appropriate person or department. • Manage incoming calls through a multi-line phone system, route inquiries accurately, and take clear messages when needed. • Maintain a well-organized front-desk environment that reflects a courteous and service-oriented workplace. • Offer day-to-day administrative support to staff and visitors by responding to routine questions and handling general reception needs. • Monitor lobby activity and ensure visitors are received promptly and assisted efficiently. • Support overall office operations by completing light clerical tasks and helping maintain organized front-office processes.
2026-08-25T00:00:00Z

Medical Front Desk Specialist

Brookline, MA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a Medical Front Desk Specialist to support a busy maternal care practice in Brookline, Massachusetts. This Long-term Contract position is ideal for someone who creates a welcoming patient experience while keeping front office operations organized and efficient. The role involves coordinating appointments, managing patient intake, and assisting with records and referral-related administrative tasks in a setting focused on high-risk pregnancies. Responsibilities: • Welcome patients upon arrival, complete the check-in process, and ensure all front desk interactions are handled with professionalism and care. • Coordinate and maintain provider schedules by arranging appointments and confirming accurate visit details. • Process requests for medical records while maintaining confidentiality and following office procedures. • Support administrative workflows connected to referral-based services and patient coordination for maternal care and high-risk pregnancy visits. • Manage daily front office activity for a clinic volume of approximately 18 to 20 patients, helping appointments run smoothly throughout the day. • Work closely with a team of four providers to keep patient information current and support efficient office communication. • Use Athena experience, when available, to assist with scheduling, documentation access, and other front desk functions. • Prioritize patient service in every interaction by addressing questions promptly and helping create a positive visit experience.
2026-08-25T00:00:00Z

Receptionist 4

Marlborough, MA
onsite
Temporary / Contract
17 - 18.5 USD / Hourly
Summary:The main function of the receptionist is to provide high-level administrative support by conducting research handling information requests and performing clerical functions. Job Responsibilities:• Greets and directs visitors.• Provides information and answers the telephone or console switchboard.• Receives and sends packages via couriers.• Maintains visitor log and/or call record provides security passes/badges typing filing or other simple clerical functions.• Maintains boardroom schedule and equipment.• Provide other administrative support as required: typing filing photocopying binding books and preparing mailers. Skills:• Verbal and written communication skills multi-tasking customer service skills and interpersonal skills.• Ability to work independently and manage one’s time.• Ability to keep information organized and confidential.• Previous experience with computer applications such as Microsoft Word Excel and PowerPoint. Education/Experience:• High school diploma or equivalent required.• 8-10 years experience required.
2026-08-25T00:00:00Z