6 Results for Event Graphics Vendor Operations Coordinator Jobs in Boston, MA

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Vendor Operations Coordinator, Events

Boston, MA
remote
Temporary / Contract
30 - 35 USD / Hourly
Robert Half's marketing & creative client is seeking an Vendor Operations Coordinator, Events for a contract 3+ month contract (potential contract-to-hire) role in the Greater Boston area. This is a remote, 40 hours-per-week opportunity; candidates must be willing and able to work eastern (ET) hours. The Operations Coordinator will be responsible for managing vendor execution, order coordination, inventory management, and event logistics across multiple concurrent events & projects nationwide. Key Responsibilities:<ul><li>Coordinate vendor execution from initial order through project completion, ensuring deadlines and deliverables are met</li><li>Serve as the primary point of contact for vendors, managing all logistics</li><li>Track event project timelines, schedules, logistics, and documentation across multiple simultaneous events</li><li>Manage order changes, vendor communications, and operational updates while ensuring accuracy throughout the project lifecycle</li><li>Proactively identify and resolve issues before they impact timelines or deliverables</li><li>Support vendor onboarding, performance tracking, invoice reconciliation, and ongoing process improvements</li><li>Collaborate cross-functionally with internal stakeholders and external partners to ensure seamless execution</li></ul>
2026-09-22T00:00:00Z

Service Operations Coordinator

Marlborough, MA
onsite
Permanent / Full Time
60500 - 70000 USD / Yearly
We are looking for a Service Operations Coordinator to join our team in the Marlborough, MA area. In this role, you will help keep service activities running smoothly by managing quotes, orders, billing-related tasks, and customer payment processing. This position works closely with service teams and customers to support parts coordination, maintain accurate records, and deliver responsive service throughout the order and payment cycle. Responsibilities:• Prepare and manage service-related quotations, customer orders, and billing documentation with accuracy and timeliness.• Enter and apply customer payments in company systems to support order release and service fulfillment.• Respond to customer questions regarding pricing, invoices, parts availability, and expected delivery timelines.• Coordinate the movement of service parts and assist internal teams with updates needed to complete service requests.• Track field part usage and maintain organized records to support operational visibility and planning.• Share service updates with customers when needed, including warranty-related information and completed documentation.• Follow established quality and compliance procedures aligned with applicable internal standards and regulated requirements.• Contribute to workflow improvements that increase efficiency across service operations and related administrative processes.• Keep required training current and provide general support to the broader service organization as business needs evolve.
2026-09-24T00:00:00Z

Electric Operations Resource Coordinator III

Providence, RI
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an Electric Operations Resource Coordinator III to support utility field operations in Providence, Rhode Island. This Long-term Contract position is based onsite five days per week and focuses on coordinating schedules, permits, reporting, and work readiness for maintenance, construction, and customer-driven projects. The role partners closely with operations leaders and field teams to keep crews productive, maintain accurate records, and help ensure work is prepared in time to meet operational and regulatory expectations. Responsibilities: • Coordinate daily scheduling, dispatch activity, and workload tracking for internal teams and contractor crews to maximize field productivity. • Prepare and submit road opening and related permit applications in line with municipal requirements and established timelines. • Maintain accurate information in work management tools, spreadsheets, and trackers to support reporting, compliance monitoring, and progress visibility. • Review permit status and follow up on outstanding approvals to help keep projects moving without unnecessary delays. • Assemble work packets and confirm required documentation, approvals, and prerequisites are in place before field work begins. • Work with supervisors, foremen, and other stakeholders to balance short-term staffing needs with longer-range work plan priorities. • Build productive relationships with local permitting agencies and municipal representatives to support timely authorization of planned work. • Identify process improvement opportunities and promote more efficient methods for coordinating resources, permits, and project readiness. • Provide backup support on permit-related matters and assist with training team members involved in coordination and permitting activities.
2026-10-07T00:00:00Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
23.5 - 24 USD / Hourly
We are looking for an experienced Workflow Coordinator to support an office in Boston, Massachusetts through a Long-term Contract assignment. This position blends front-desk hospitality with administrative service support, making it ideal for someone who is comfortable in a client-facing environment and takes pride in delivering an organized, high-touch experience. The role works closely with office leadership and meeting hosts to ensure visitors, employees, and conference spaces are supported efficiently throughout the day. Responsibilities: • Welcome visitors and employees at the front desk, answer incoming calls, and provide a courteous first point of contact for the office. • Prepare conference rooms for meetings by arranging materials, confirming room readiness, and ensuring spaces are presented appropriately. • Support meeting logistics by coordinating basic setup needs and placing food or refreshments when requested. • Assist with document handling tasks such as scanning, printing, and related office support activities using standard business equipment. • Monitor shared office areas and help maintain a smooth day-to-day experience aligned with a service-focused workplace. • Partner with remote management and onsite support contacts to learn procedures, follow service expectations, and adapt to office needs. • Provide occasional early-morning assistance for scheduled events or depositions when advance notice is given. • Contribute flexible administrative support as the office continues to build and refine local service operations.
2026-10-07T00:00:00Z

Project Coordinator

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Project Coordinator to support community-focused programs and resident engagement efforts in Boston, Massachusetts. This Contract position will play an important role in coordinating daily administrative tasks, assisting with events and fundraising activities, and helping deliver organized, welcoming experiences for residents. The ideal candidate is detail-oriented, service-driven, and comfortable managing schedules, communications, and program-related support in a fast-paced environment. Responsibilities: • Provide day-to-day administrative coordination, including managing calendars, tracking tasks, and maintaining organized records for program activities. • Assist with the planning and execution of resident events by preparing materials, coordinating logistics, and supporting on-site needs. • Contribute to program operations by helping organize activities, monitor schedules, and ensure resources are ready for residents and staff. • Support fundraising efforts through donor-related follow-up, event preparation, data tracking, and general coordination assistance. • Assemble welcome bags, care packages, or activity baskets for residents with accuracy, consistency, and attention to presentation. • Respond to phone calls and email inquiries professionally, offering timely assistance and routing information to the appropriate contacts when needed. • Enter and update information in spreadsheets, documents, and internal records to help maintain accurate program and participant data. • Work closely with team members to support community programming and help create engaging, well-organized resident experiences.
2026-10-05T00:00:00Z

Project Coordinator

Worcester, MA
onsite
Temporary / Contract
52.25 - 60.5 USD / Hourly
We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment. Responsibilities: • Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution. • Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work. • Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner. • Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods. • Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential. • Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions. • Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information. • Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.
2026-10-06T00:00:00Z

6 results for Event Graphics Vendor Operations Coordinator in Boston, MA