<p>Robert Half is working with a growing company in <strong>North Hampton, NH</strong> to find an organized and dependable <strong>Administrative Assistant</strong>. This role is ideal for someone who enjoys supporting a busy office, managing multiple priorities, and ensuring smooth daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to managers and office staff</li><li>Answer and route phone calls, emails, and internal inquiries promptly</li><li>Prepare and edit correspondence, reports, and meeting materials</li><li>Schedule meetings, maintain calendars, and coordinate logistics</li><li>Assist with data entry, filing, and maintaining accurate records</li><li>Manage office supplies and handle ordering as needed</li><li>Support special projects and general office tasks as assigned</li></ul><p><br></p><p>If you’re a proactive and detail-oriented professional looking to grow your administrative career, <strong>apply to Robert Half today! </strong></p><p><br></p>
<p>We are looking for a dedicated and detail-oriented Receptionist to join our team on a contract basis fully-onsite in Beverly, Massachusetts. This position is fully onsite and will last approximately two months, with training provided for two days followed by part-time hours. As a key member of our office, you will play a crucial role in supporting administrative tasks and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the HR team, including clerical tasks and assistance with special projects.</p><p>• Manage correspondence with clients in a detail-oriented and timely manner.</p><p>• Assist the HR manager with various responsibilities as needed.</p><p>• Handle multi-line phone systems efficiently, ensuring all inbound calls are answered promptly and routed correctly.</p><p>• Maintain a welcoming and organized reception area.</p><p>• Utilize Microsoft Office tools to complete tasks and maintain records.</p><p>• Ensure attention to detail in all tasks to uphold the quality and reliability of work.</p><p>• Collaborate with the receptionist to balance workload and ensure seamless operations.</p>
We are looking for an organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our workplace. This contract position is based in Boston, Massachusetts, and will require close collaboration with various departments, including finance, human resources, and legal. The ideal candidate will excel in managing office supplies, handling administrative tasks, and supporting tenant-related facilities needs.<br><br>Responsibilities:<br>• Manage day-to-day office operations and ensure all areas are well-maintained.<br>• Coordinate incoming deliveries, including FedEx shipments, and handle distribution.<br>• Support the finance, HR, and legal teams with administrative tasks and resource coordination.<br>• Oversee office inventory, including ordering and maintaining supplies for the kitchen and other areas.<br>• Facilitate light tenant management responsibilities, ensuring facilities are functional and addressing needs promptly.<br>• Monitor accounts payable and assist with basic financial tasks as required.<br>• Perform receptionist duties, such as greeting visitors and managing incoming calls.<br>• Ensure the office remains organized and equipped to meet the needs of the team.
<p>This full-time, on-site position reports directly to the Owner and indirectly to the CPA firm’s Manager. The right candidate should have excellent QuickBooks skills, including its job tracking and inventory function, and will have responsibility for processing and reconciling payments, invoice creation, payroll processing via a payroll service, general journal entries, internal job performance/financial reporting for a technical, engineering-based manufacturing organization. Due to federal contract requirements, the successful candidate needs to pass a background check and meet other requisite requirements.</p><p><br></p><p>For Immediate interview please contact Victor Muller at 508 205 2136</p><p><br></p><p>Summary of Responsibilities and Duties</p><p><br></p><p><br></p><p>Reporting and Practices</p><p>• Provide owner with weekly reports on bank balances, loan payments due, and A/R and A/P aging</p><p>• Responsible for month-end internal financial reporting</p><p>• Prepare periodic project/job revenue and cost reports while job is in progress and upon completion</p><p>• Prepare and file monthly/quarterly sales tax returns</p><p>• Annual vendor 1099 issuance and filings</p><p>• Coordinate annual financial statements and tax returns preparation with CPA firm</p><p><br></p><p><br></p><p>General Accounting/Advanced Bookkeeping (more than a data entry function)</p><p>• Prepare customer invoices and process A/R payments</p><p>• Post invoices and process Owner approved payments to vendors</p><p>• Reconcile bank and credit card statements</p><p>• Monthly general ledger closing</p><p>• Maintain payroll records, process payroll using a payroll service, and record requisite accounting entries</p><p>• Perform other accounting and administrative duties as assigned by owner</p><p><br></p><p><br></p><p>Qualifications</p><p>• Previous experience in accounting (5 years) with experience in a technical, engineering-based manufacturing organization</p><p>• Strong proficiency with QuickBooks, including project/job and inventory tracking</p><p>• Computer skills including proficiency in Microsoft Office applications</p><p>• Ability to work independently, self-motivated and organized</p><p>• Ability to prioritize and handle multiple projects simultaneously</p><p>• Demonstrated, strong interpersonal skills</p>
