Records Specialist Jobs in Boca Raton, FL

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Collections Specialist

Dania Beach, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a detail-oriented Collections Specialist to support a portfolio of residential communities in Florida. This contract opportunity with permanent potential is ideal for someone who can manage past-due accounts with accuracy, professionalism, and sound judgment while working closely with accounting, property management, and legal partners. The role focuses on driving timely collection activity, resolving account issues, and maintaining organized records that support effective follow-up and escalation. Responsibilities: • Examine receivable aging and account histories to identify overdue assessments, fees, and other unpaid charges across assigned properties. • Investigate billing questions, payment variances, and disputed balances by partnering with accounts receivable staff and community management teams. • Draft, issue, and track collection correspondence in accordance with established procedures, approval requirements, and applicable timelines. • Confirm ledger accuracy, recent payments, grace periods, and community-specific collection rules before sending notices or advancing accounts. • Monitor account status, key deadlines, payment promises, and next actions to keep each matter moving through the collection cycle. • Coordinate payment arrangement requests, route them for approval, and review adherence to approved terms. • Assemble complete supporting documentation for legal escalation and submit attorney referrals after required review and authorization. • Communicate with legal counsel and property managers regarding referred matters, updated balances, incoming payments, and status changes. • Maintain thorough account notes and organized records to document outreach, decisions, and supporting financial information. • Produce summary reporting on delinquency trends, notices sent, legal referrals, payment plans, and overall collection outcomes.
2026-10-23T00:00:00Z

Collections Specialist

West Palm Beach, FL
onsite
Temporary / Contract
24 - 25 USD / Hourly
support account resolution efforts through soft collections, dispute analysis, and customer outreach.Responsibilities include making 30-35 outbound calls per day, contacting clients regarding outstanding balances, researching billing discrepancies, resolving disputes, and ensuring accounts have been billed accurately. This role requires strong communication skills, a sense of urgency, attention to detail, and the ability to analyze account information.Previous collections experience is not required. Candidates with strong customer service, Excel, analytical, or accounting-related experience are encouraged to apply. Recent graduates are welcome. Training will be provided for the right individual who is hardworking, eager to learn, and looking to grow with a successful organization.Requirements:<ul><li>Professional communication skills</li><li>Strong customer service and problem-solving abilities</li><li>Basic accounting knowledge preferred</li><li>Excel proficiency</li><li>Ability to make 30-35 outbound calls daily</li><li>Available to work onsite until approximately 5:30-6:00 PM daily</li></ul>
2026-11-04T00:00:00Z

Collections Specialist

Palm Beach Gardens, FL
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a motivated Collections Specialist to join a growing organization in Florida. This contract opportunity is ideal for someone who communicates clearly, works with urgency, and is eager to build experience in a customer-facing financial role. You will support account resolution efforts through outbound outreach, billing review, and dispute follow-up while receiving training to succeed in the position. Responsibilities: • Place a high volume of outbound calls each day to connect with customers regarding past-due balances and payment activity. • Review account details carefully to confirm charges are accurate and identify any billing concerns that may affect collection efforts. • Investigate customer disputes by gathering relevant information, clarifying issues, and helping move accounts toward resolution. • Maintain clear and respectful communication with clients while encouraging timely payment and positive account outcomes. • Document conversations, payment updates, and account actions thoroughly to keep records current and accurate. • Work closely with internal teams to resolve billing questions and support efficient follow-up on outstanding accounts. • Prioritize tasks with a strong sense of urgency to manage assigned accounts and meet daily activity expectations. • Learn collection practices, account procedures, and customer service standards through provided training and coaching.
2026-10-30T00:00:00Z

Inventory Specialist

Miami, FL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Inventory Specialist to support inventory accuracy and control activities for a long-term contract opportunity in Miami, Florida. This position focuses on reviewing inventory records, identifying mismatches, and helping maintain reliable data across warehouse and inventory systems. The ideal candidate brings strong analytical skills, advanced Excel knowledge, and hands-on experience with inventory audits and reconciliation. Responsibilities:• Conduct detailed inventory audits to verify stock accuracy and maintain dependable inventory records.• Compare data across legacy and current inventory systems to identify inconsistencies and resolve discrepancies.• Reconcile physical counts with system records and investigate inventory variances in a timely manner.• Use advanced Excel tools to analyze inventory data, create reports, and highlight trends or issues requiring attention.• Support annual and cycle count activities across warehouse and asset inventory operations.• Maintain organized documentation of inventory movements, adjustments, and audit findings.• Partner with warehouse and operations teams to improve tracking accuracy across assembly line and storage environments.• Assist with inventory accounting processes by validating data used for reporting and stock reconciliation. If interested, please email your resume to Cristina.Arguello@roberthalf
2026-11-03T00:00:00Z

Insurance Claims Specialist

Miami, FL
remote
Temporary / Contract
20 - 22 USD / Hourly
Entry-Level Claims TraineeLocation: Remote, Florida residents onlyEmployment Type: Contract-to-HireContract Pay: $20-$21/hourContract Period: Approximately 3-6 monthsPermanent Salary: Approximately $50,000-$55,000Schedule: Monday-Friday, 8:30 AM-5:00 PM, 37.5 hours per weekEducation: Associate’s degree or higher requiredPosition OverviewWe are seeking motivated, entry-level professionals interested in beginning a long-term career in the insurance claims industry. This position is designed as a training and development opportunity with a path toward becoming a Claims Examiner.During the initial contract period, candidates will receive paid training and dedicated time to study for their required claims license. The company will cover the cost of the licensing exam, with the goal of successfully completing the exam within approximately 100 days.Responsibilities<ul><li>Participate in introductory claims training and development</li><li>Meet regularly with a supervisor for training and guidance</li><li>Study and prepare for the required claims licensing examination</li><li>Learn insurance claims processes, terminology, documentation, and procedures</li><li>Develop the skills necessary to transition into a Claims Examiner position</li><li>Manage multiple assignments and priorities while working remotely</li><li>Maintain accurate and organized work</li><li>Demonstrate consistent progress throughout the training and licensing period</li></ul>
2026-10-19T00:00:00Z

Closing and Estoppels Specialist

Dania Beach, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a detail-oriented Closing and Estoppels Specialist to support residential property and association transactions in Florida. This contract opportunity with permanent potential is ideal for someone who can manage closing documentation, ownership updates, and estoppel-related requests with accuracy and urgency. The person in this role will work with internal teams and external partners to keep transactions moving smoothly while maintaining complete and reliable records. Responsibilities: • Serve as the primary contact for questions related to estoppel certificates, closing documents, affidavits, questionnaires, and request progress from owners, attorneys, lenders, and real estate professionals. • Monitor active requests from intake through completion, keeping close watch on documentation, approvals, and due dates to prevent delays. • Examine estoppel packages for correctness, confirming account details, balances, fees, and property-specific requirements before release. • Partner with support teams to resolve errors, clarify account issues, and secure any necessary approvals for finalized documents. • Complete or coordinate questionnaires and other materials required to support real estate closings and ownership transfers. • Investigate discrepancies in ownership records by reviewing public filings and related documents when internal records do not align. • Collect and assess deeds, settlement statements, payments, and other closing paperwork needed to update ownership information accurately. • Process transfer-related payments and fees, maintain supporting logs, and ensure documentation is properly recorded and organized. • Verify that ownership changes and account updates are entered correctly in Yardi and follow up on any missing information or unresolved exceptions. • Prepare reporting tied to estoppel activity, questionnaire volume, and transfer fee revenue while providing additional coverage for closing operations as needed.
2026-10-23T00:00:00Z

Inventory Analyst

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Inventory Analyst to join a logistics-focused team in a contract role with the potential to become permanent. This position is ideal for someone who enjoys turning inventory data into actionable insights while partnering with warehouse and operational teams to strengthen accuracy and efficiency. The role will support day-to-day inventory control, reporting, and process analysis across multiple sites, while also contributing to broader warehouse improvement efforts. Responsibilities: • Oversee inventory accuracy across three warehouse facilities by reviewing stock activity, validating records, and addressing variances. • Perform detailed discrepancy investigations, identify underlying causes, and coordinate corrective actions to prevent recurring inventory issues. • Prepare recurring inventory reports and performance summaries that highlight trends, risks, and opportunities for operational improvement. • Maintain alignment between system records and physical inventory levels to support effective purchasing decisions and production planning. • Track material status for raw ingredients, packaging supplies, and finished products, including items that are aging, expired, or nearing expiration. • Monitor bulk storage inventory levels and communicate changes that may affect supply availability or operational continuity. • Coordinate cycle counts, full physical counts, and audit activities to strengthen control over inventory processes. • Partner with warehouse, purchasing, production, and quality teams to improve stock accuracy and resolve cross-functional inventory concerns. • Analyze workflow and inventory data to recommend process enhancements, develop useful dashboards and KPIs, and document improved operating procedures. • Assist with warehouse management system activities such as process mapping, testing, training support, implementation readiness, and ongoing system optimization as a key user.
2026-11-05T00:00:00Z

7 results for Records Specialist in Boca Raton, FL