We are looking for an experienced Legal Billing specialist to join our team in Coconut Grove, Florida. This contract-to-permanent position offers an exciting opportunity to manage and oversee billing operations within a dynamic legal setting. The ideal candidate will bring expertise in legal billing practices, proficiency in Clio software, and a proven ability to lead and supervise teams effectively.<br><br>Responsibilities:<br>• Oversee and manage the complete billing process using Clio software to ensure accuracy and timeliness.<br>• Prepare, review, and issue client invoices while addressing any discrepancies or inquiries.<br>• Monitor accounts receivable and follow up on overdue payments to maintain cash flow.<br>• Collaborate with attorneys and legal staff to ensure proper time entry and expense tracking.<br>• Maintain detailed and accurate records of billing transactions and client accounts.<br>• Analyze billing reports to identify opportunities for process improvements and efficiency.<br>• Provide training and guidance to staff on Clio software and billing best practices.<br>• Ensure compliance with legal billing standards and relevant regulations.<br>• Assist in optimizing billing workflows and implementing best practices.<br>• Supervise and lead the billing team, ensuring accountability and streamlined operations.
We are looking for a skilled Payroll Specialist to oversee comprehensive payroll operations and support HR functions within our organization. Based in Port Everglades, Florida, this role ensures accurate payroll processing while adhering to union contracts, labor laws, and compliance requirements. The ideal candidate will possess strong technical expertise, exceptional attention to detail, and a proactive approach to improving payroll systems and processes.<br><br>Responsibilities:<br>• Process payroll from start to finish, including calculating wages, deductions, benefits, taxes, and garnishments.<br>• Review and verify timesheets, attendance records, and payroll data to ensure accuracy.<br>• Administer payroll in compliance with union contracts and collective bargaining agreements.<br>• Prepare and submit reports and documentation required by unions, auditors, and government entities.<br>• Conduct regular audits of payroll systems to maintain compliance and data integrity.<br>• Develop and maintain payroll reports, dashboards, and analytics to support decision-making.<br>• Assist with year-end payroll reporting and filing, including W-2s and tax returns.<br>• Support HR operations such as onboarding, employee record management, and benefits administration.<br>• Collaborate with internal teams to resolve payroll-related issues and improve processes.<br>• Participate in payroll system upgrades, implementations, and documentation of procedures.
<p>We are offering a long-term contract employment opportunity for a General Office Clerk in Delray Beach, Florida. This role involves managing various administrative tasks, including shipping and receiving, document handling, and customer service. As a part of our team, you will be responsible for handling and organizing documents, ensuring their accuracy, and managing their shipping process. This role is integral to our operations and requires proficiency in various office tools and software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle shipping and receiving tasks, ensuring correct labels are printed and shipments are sent out accordingly.</p><p><br></p><p>• Process and file various documents, including title and registration papers, using digital scanning tools.</p><p><br></p><p>• Manage order placements and verify document accuracy before final approval.</p><p><br></p><p>• Utilize Microsoft Office Suite (Excel, Outlook, Word) to maintain records, schedule appointments, and perform data entry tasks.</p><p><br></p><p>• Provide customer service by resolving customer credit inquiries and taking appropriate action to collect delinquent payments.</p><p><br></p><p>• Collaborate with other team members to ensure smooth office operations.</p><p><br></p><p>• Use color-coded folders for document organization and easy retrieval.</p><p><br></p><p>• Utilize various systems to open and manage customer accounts.</p><p><br></p><p>• Perform administrative assistance tasks as needed, including making digital copies of documents.</p><p><br></p><p>• Handle shipping functions and ensure all packages are opened and processed correctly.</p><p><br></p><p><br></p><p>Requirements:</p><p><br></p><p>• Proficiency in Microsoft Word, Excel, and Outlook</p><p><br></p><p>• Experience in administrative assistance </p><p><br></p><p>• Proven customer service skills</p><p><br></p><p>• Demonstrated ability in data entry tasks</p><p><br></p><p>• Skillful in organizing files and maintaining order</p><p><br></p><p>• Experience in using scanning equipment for document processing</p><p><br></p><p>• Ability to schedule appointments efficiently</p><p><br></p><p>• Knowledge of shipping functions and related tasks</p><p><br></p><p>• Excellent communication and interpersonal skills</p><p><br></p><p>• Ability to multitask and prioritize work</p><p><br></p><p>• Strong attention to detail</p><p><br></p><p>• Ability to work well in a team environment.</p>
We are looking for a detail-oriented Purchasing and Sales Specialist to join our team on a contract basis in Boca Raton, Florida. This role is integral to ensuring efficient coordination of vendor relationships, purchasing activities, and logistics operations. The ideal candidate will have a strong background in procurement and sales processes, coupled with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Coordinate and schedule freight, asset transfers, and moving logistics between vendors and receiving facilities.<br>• Manage vendor applications, maintain vendor profiles, and update catalogues to ensure accurate and current records.<br>• Oversee computerized purchasing records, ensuring all data is accurately maintained and accessible.<br>• Process daily invoices, verifying accuracy in quantities, costs, specifications, and item details.<br>• Purchase supplies and coordinate shipments and returns while adhering to organizational policies and vendor agreements.<br>• Place orders with approved vendors and evaluate suppliers based on quality, capacity, and reliability.<br>• Conduct supplier evaluations through meetings and facility inspections to ensure compliance with quality standards.<br>• Handle accounts payable and receivable tasks, including invoice reconciliation and payment processing.<br>• Perform additional duties as required to support purchasing and sales operations.
We are looking for an experienced Accounts Payable Specialist to join our team in Fort Lauderdale, Florida. This is a long-term contract opportunity for a detail-oriented individual with a strong background in managing financial operations and ensuring accurate payment processing. The ideal candidate will bring expertise in handling invoices, coding, and reconciliation processes while contributing to the efficiency of our accounts payable department.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and approval before payment.<br>• Perform 3-way matching to reconcile purchase orders, invoices, and receipts.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions.<br>• Utilize systems such as Coupa, Concur, and QuickBooks to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures during all financial transactions.<br>• Investigate and resolve discrepancies in accounts payable records promptly.<br>• Collaborate with vendors and internal teams to address payment issues and inquiries.<br>• Maintain accurate records and documentation for audit and reporting purposes.<br>• Assist in month-end closing activities related to accounts payable.<br>• Support continuous improvements in accounts payable processes and workflows.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Hollywood, Florida. This role involves managing high-volume credit card transactions, ensuring accuracy in global reconciliations, and maintaining communication with merchants across different time zones. The ideal candidate will bring strong organizational skills and a meticulous approach to handling financial processes in a fast-paced environment.<br><br>Responsibilities:<br>• Process and reconcile a high volume of daily credit card transactions with precision and attention to detail.<br>• Perform bank reconciliations across multiple accounts, ensuring accurate records and reporting.<br>• Communicate effectively with merchants globally, addressing inquiries and resolving discrepancies.<br>• Handle financial transactions in various currencies, maintaining compliance with international standards.<br>• Post detailed credit card transactions and payments accurately into accounting systems.<br>• Collaborate with team members to support cash transactional activities and ensure smooth operations.<br>• Utilize NetSuite and other accounting software to manage and track payments and reconciliations.<br>• Maintain organized records of financial activities to support audits and reporting requirements.<br>• Train on in-house software systems to ensure seamless integration into workflows.<br>• Support merchant credit card processing while adhering to company policies and procedures.
We are looking for a detail-oriented Courtroom Specialist to join our team in Fort Lauderdale, Florida. This Contract to permanent position offers the opportunity to contribute to essential administrative operations within a focused legal environment. The role requires a commitment to accuracy, organization, and excellent communication skills.<br><br>Responsibilities:<br>• Provide administrative support to courtroom staff, ensuring smooth daily operations.<br>• Answer incoming calls courteously and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks, maintaining up-to-date records and documentation.<br>• Act as the first point of contact for visitors by managing receptionist duties and maintaining a welcoming environment.<br>• Handle confidential information with discretion and adhere to legal protocols.<br>• Coordinate schedules and appointments, ensuring efficient time management.<br>• Prepare and organize courtroom materials, including filing and distributing necessary documents.<br>• Assist with maintaining office supplies and equipment to support daily functions.<br>• Collaborate with other administrative staff to streamline processes and improve efficiency.
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
<p>We are looking for a skilled and experience Regional Sales Manager to join our dynamic team in Opa Locka, Florida. In this role, you will oversee sales operations, ensuring efficient processes and excellent client interactions. The ideal candidate will bring expertise in procurement, sales strategies, and a strong understanding of merchant services to help drive business growth.</p><p><br></p><p>Responsibilities</p><p>• Manage purchasing activities, including creating and processing purchase orders.</p><p>• Oversee procurement functions to ensure timely acquisition of goods and services.</p><p>• Collaborate with sales and purchasing departments to align operations with business objectives.</p><p>• Utilize SAP and other tools to streamline purchasing workflows and maintain accurate records.</p><p>• Conduct consultative sales to address customer needs and offer tailored solutions.</p><p>• Lead direct and business-to-business sales efforts to expand client base.</p><p>• Drive e-commerce and online sales strategies, optimizing customer experience.</p><p>• Facilitate international sales transactions, ensuring compliance with regulations.</p><p>• Build strong relationships with equipment suppliers and vendors to negotiate favorable terms.</p><p>• Monitor market trends to identify opportunities for growth and improvement in both purchasing and sales</p><p><br></p><p><strong>QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEAFANIE FURNISS 786-897-7903 </strong></p>
<p>We are seeking a detail-oriented Logistics Data Entry Clerk to support daily logistics and supply chain operations. This role is ideal for someone with strong data entry skills, accuracy, and the ability to work in a fast-paced environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Enter and update logistics, shipping, and inventory data accurately</li><li>Process orders, shipments, and delivery information in internal systems</li><li>Verify data for accuracy and resolve discrepancies</li><li>Maintain organized records and documentation</li><li>Communicate with internal teams regarding shipment status</li><li>Assist with administrative tasks related to logistics operations</li></ul><p><br></p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Fort Lauderdale, Florida. This Contract position requires a detail-oriented individual with expertise in billing, collections, and resolving account disputes. If you have experience in the hotel or hospitality industry and a strong background in AR processes, we encourage you to apply.</p><p><br></p><p>Hotel / Hospitality industry experience is Required</p><p>40 hours per week - 8 hour day </p><p>On site / In office</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Handle billing operations, including preparing invoices and verifying payment details.</p><p>• Conduct collections activities to recover outstanding balances.</p><p>• Resolve disputes and discrepancies related to accounts receivable, maintaining positive client relationships.</p><p>• Utilize property management systems and industry-specific software to streamline AR workflows.</p><p>• Collaborate with internal teams to address payment issues and improve financial processes.</p><p>• Generate regular reports to track accounts receivable performance and provide insights.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Maintain organized financial records for audits and reporting purposes.</p><p>• Support the team with additional tasks as needed to optimize AR operations.</p>
We are looking for an experienced Purchasing Specialist to join our dynamic team in Sunrise, Florida. In this role, you will play a key part in managing procurement activities for two related business entities within the skincare distribution industry. The ideal candidate will thrive in a fast-paced environment, leveraging their analytical skills to optimize purchasing and inventory processes while collaborating with vendors and internal teams.<br><br>Responsibilities:<br>• Manage daily purchasing operations for two business entities, ensuring accurate and timely procurement.<br>• Analyze inventory and purchasing data using advanced Excel tools such as pivot tables and formulas.<br>• Collaborate with vendors to maintain strong relationships, negotiate pricing, and address procurement needs.<br>• Assist in forecasting and demand planning to align inventory levels with sales trends and business requirements.<br>• Monitor inventory levels to prevent stock shortages or overstock situations.<br>• Maintain detailed purchasing records and ensure data accuracy within Sage 100 systems.<br>• Partner with internal teams and leadership to support purchasing strategies and operational goals.<br>• Prepare insightful reports to facilitate informed purchasing decisions.<br>• Ensure compliance with company standards and industry best practices in procurement processes.
<p>We are currently searching for a leasing specialist to convert inbound leads to signed contracts. This is a great role for someone motivated, with a passion for closing deals! You will be maintaining the CRM database and lease records. You will coordinate with the onsite team managers and internal operations team with all new leases signed. You will also be contacting existing clients to renew their leases. This role will pay a base salary of $60k with commission based on total portfolio signed. 100% of health benefits are covered. This role will be onsite in our Coral Gables office.</p><p><br></p><p><br></p><p>Qualifications</p><ul><li>Experience is leasing with real estate or property management</li><li>Comfortable working in a fast paced environment.</li><li>Previous CRM experience.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Order Processing Specialist to join our team on a contract basis in Miramar, Florida. In this role, you will play a key part in managing order-related tasks, supporting the sales and accounting teams, and ensuring smooth operations. This position offers an excellent opportunity to contribute to a growing company.<br><br>Responsibilities:<br>• Upload invoices to customer portals and ensure accurate data entry.<br>• Record and process sales orders with attention to detail.<br>• Enter quotes into the system and send them to customers as needed.<br>• Provide administrative support to the sales team to streamline workflows.<br>• Collaborate with the accounting team to enter invoices and manage credits and debits.<br>• Handle product shipping processes efficiently and accurately.<br>• Maintain organized records and ensure all documentation is up-to-date.<br>• Communicate effectively with team members to address order-related inquiries.
<p>We are looking for an experienced Accounts Payable/Receivable Senior to join our team in Weston, Florida. This role involves hands-on management of both accounts payable and accounts receivable processes, ensuring accuracy and efficiency in financial operations. The ideal candidate will bring a strong background in accounting functions and possess the skills to thrive in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounts payable and accounts receivable operations, ensuring timely and accurate processing of transactions.</p><p>• Maintain and update financial records, including account coding and accrual accounting entries.</p><p>• Utilize accounting software systems, such as QuickBooks Online, to streamline workflows.</p><p>• Process payments, including Automated Clearing House (ACH) transactions, and oversee auditing procedures.</p><p>• Collaborate with internal teams to ensure compliance with financial policies and procedures.</p><p>• Handle data processing tasks related to financial transactions and reporting.</p><p>• Monitor and reconcile account balances to identify discrepancies and resolve issues promptly.</p><p>• Prepare detailed financial reports and assist in budgeting activities.</p><p>• Support the Controller with financial analysis and reporting needs.</p>
<p>We are looking for a meticulous and organized Data Entry Clerk to join our team in Miami, Florida. This long-term contract position involves accurately managing and maintaining data across multiple platforms, including regulatory and compliance systems. The ideal candidate will be detail-oriented, skilled in data entry, and capable of efficiently handling various compliance and reporting tasks.</p><p><br></p><p>Responsibilities:</p><p>• Input customer orders, product information, and transactional data into both internal systems and external platforms with precision.</p><p>• Extract and compile data from various sources to support compliance reporting and operational needs.</p><p>• Manage submissions and ensure accuracy on regulatory portals to meet state, federal, and international requirements.</p><p>• Monitor the quality of data entries, address discrepancies, and maintain up-to-date records.</p><p>• Collaborate with teams across compliance, supply chain, and customer service to facilitate timely data submissions.</p><p>• Organize and maintain documentation related to certifications, regulatory filings, and extended producer responsibility programs.</p><p>• Generate regular reports and provide updates on data entry status, portal submissions, and compliance deadlines.</p><p>• Assist in audits and regulatory inquiries by supplying accurate documentation and records.</p><p><br></p><p>This will be part time - about 24 hours a week. </p><p><br></p><p>Please send your resume to : Jacqueline.Mejia@RobertHalf </p>
<p>We are looking for a meticulous and detail-oriented Data Entry Clerk to join our team on a contract basis in Boca Raton, Florida. In this role, you will be responsible for accurately inputting data from various sources into computer systems and ensuring the integrity of information. This position requires a high level of organization and attention to detail to maintain data accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Input data from multiple sources into computer databases with precision and speed.</p><p>• Process customer orders and record them accurately in tracking systems.</p><p>• Perform research and verify information for accuracy and completeness.</p><p>• Maintain organized records and ensure data integrity across all entries.</p><p>• Collaborate with team members to address discrepancies and resolve data-related issues.</p><p>• Handle administrative tasks related to order entry and database management.</p><p>• Ensure compliance with company policies and procedures when managing data.</p><p>• Provide timely updates and reports on data entry progress to supervisors.</p><p>• Utilize Microsoft Word to create and edit documents as needed.</p><p>• Support the team with additional clerical duties as required.</p>
<p>We are looking for an experienced Accounting Manager to handle daily AP, Financial Operations, and Transactions and ensure accurate record-keeping for multiple entities. </p><p> </p><p>Salary: $80,000-$95,000</p><p>Benefits: % Health paid for Employer; generous vacation, paid holidays, 401k, other perks, free parking, annual reviews. </p><p> </p><p>Schedule: M-F, standard business hours (with possibility of 1 day Remote)</p><p>Location: Coconut Grove</p><p> </p><p>Company Overview: Family Office with Multiple entities and Companies including Real Estate and Properties. The ideal candidate has a hands-on approach managing this role independently and entrusted to communicate if needed afterhours with Executives for any urgent transactions. This is an excellent opportunity to continue cultivating skills, in a growing and stable organization - that is Generous with a great culture !</p><p> </p><p>Keys to this Role:</p><ul><li>Accounting manager experience to handle tasks independently<em> not necessarily supervise a staff at the current time</em></li><li>Bachelor's Degree in Accounting, Finance or Business Administration</li><li>Experience with Multiple entities and bank accounts </li><li>QuickBooks and Excel</li><li>Proficient in English and Spanish is also a plus. </li></ul><p>Responsibilities:</p><p>• Manage accounts payable processes, including check runs, wire transfers, and issuing payments.</p><p>• Perform bank, account, and credit card reconciliations across multiple entities.</p><p>• Monitor and manage multiple bank accounts effectively.</p><p>• Assist in preparing journal entries and maintaining general ledger accuracy.</p><p>• Handle payroll duties and maintain accurate records.</p><p>• Provide financials and data to main office in California. </p><p>• Collaborate with executives to provide financial reports and address transactional requests.</p><p>• Communicate regularly with the property manager to gather and report financial data.</p><p>• Utilize QuickBooks and Excel to maintain and analyze accounting records.</p><p>• Ensure compliance with financial regulations and internal policies.</p><p><br></p><p> </p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Lauderdale Lakes, Florida. This is a Contract to permanent position, offering an opportunity to grow within the organization while contributing to essential financial operations. The ideal candidate will possess strong organizational skills and a commitment to accuracy in managing accounts payable tasks.<br><br>Responsibilities:<br>• Process and approve invoices accurately and in a timely manner.<br>• Perform three-way matching for purchase orders, receipts, and invoices.<br>• Prepare and submit sales tax returns in compliance with state regulations.<br>• Handle credit card and check payment processing efficiently.<br>• Reconcile prepaid accounts to ensure accurate financial reporting.<br>• Maintain organized records of accounts payable transactions.<br>• Collaborate with internal teams to resolve discrepancies and ensure smooth operations.<br>• Support monthly and annual financial close processes.<br>• Verify and update vendor information in the accounting system.
<p>Position Summary</p><p>The Regional Accounting Manager provides <strong>centralized shared services support</strong> for multiple branch locations within a designated region. This onsite role supports core financial and administrative functions, ensuring consistency, accuracy, and compliance across billing, receivables, payables, job costing, and financial reporting. The position works closely with field operations, regional leadership, and corporate finance partners.</p><p>WKey Responsibilities</p><ul><li>Process customer invoicing for service work, projects, and contractual services.</li><li>Review service and project documentation to ensure billing accuracy and compliance.</li><li>Support accounts receivable activities, including aging review, collections follow-up, and dispute resolution.</li><li>Process vendor invoices, purchase orders, and approvals; maintain vendor records.</li><li>Maintain job cost documentation, including contracts, change orders, and billing schedules.</li><li>Assist with job setup, closeout, and final billing within the accounting or ERP system.</li><li>Provide daily <strong>shared services support</strong> to multiple branch locations.</li><li>Support month-end close activities, reconciliations, and reporting.</li><li>Identify process gaps and assist with standardizing financial workflows across the region.</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Coral Gables, Florida. This is a contract part-time position, The role requires working fully on-site. This entry-level role focuses on expense report processing, payment posting, and client payment follow-up. The ideal candidate is organized, accurate, and comfortable communicating with internal teams and external clients regarding payment status.</p><p><br></p><p>Responsibilities:</p><ul><li>Review, code, and post employee expense reports in accordance with company policies</li><li>Post customer payments (ACH, checks, wire, credit card) accurately and timely</li><li>Assist with accounts receivable follow-up, including emailing statements and requesting outstanding payments</li><li>Maintain accurate financial records and supporting documentation</li><li>Reconcile transactions and assist with basic account reconciliations</li><li>Respond to client inquiries related to invoices and payment status</li><li>Support month-end closing activities as needed</li></ul>
<p>Role Summary</p><p>This role is responsible for owning the company’s external financial reporting and public company compliance activities. The individual will oversee all regulatory filings, partner closely with cross-functional teams throughout the reporting cycle, and provide technical accounting leadership across the organization. Reporting into senior accounting leadership, this position plays a critical role in quarterly and annual close activities, audit coordination, and continuous improvement of reporting processes and systems. The position also supports complex accounting matters and contributes to special projects as the business evolves.</p><p><br></p><p>Primary Responsibilities</p><ul><li>Own the end-to-end preparation and review of external filings, including Forms 10-K, 10-Q, 8-K, and other required SEC submissions</li><li>Maintain compliance with all applicable SEC rules, accounting standards, and disclosure requirements</li><li>Direct the preparation, review, and reconciliation of supporting schedules and documentation</li><li>Serve as a primary liaison with internal and external auditors related to quarterly and annual filings</li><li>Prepare and maintain disclosure checklists and supplemental schedules to support compliance</li><li>Coordinate with legal, finance, and business leaders on narrative disclosures such as business descriptions, strategy, and risk factors</li><li>Draft and review portions of Management’s Discussion and Analysis (MD& A) in partnership with FP& A and operational leadership</li><li>Lead the development and review of quarterly and annual earnings releases</li><li>Support the preparation of the annual proxy statement</li><li>Ensure accuracy and completeness of XBRL tagging</li><li>Monitor changes in accounting standards, SEC rules, and PCAOB guidance; communicate implications and recommendations to leadership</li><li>Support accounting for mergers and acquisitions, including purchase accounting and opening balance sheet activities</li><li>Provide technical accounting guidance for complex transactions and judgmental areas</li><li>Review and support international accounting matters, offering oversight, training, and guidance where needed</li><li>Establish, maintain, and update accounting policies and procedures</li><li>Ensure strong compliance with SOX controls related to financial reporting and support successful control testing</li><li>Identify reporting and compliance risks and drive proactive remediation efforts</li><li>Oversee equity-related accounting activities, including stock-based compensation and equity transactions, and manage external service provider relationships</li><li>Maintain accurate equity records and reporting</li><li>Partner cross-functionally to support strategic initiatives and operational projects</li><li>Contribute to special projects and process improvements as required</li></ul>
<p>We are looking for an organized and detail-oriented Accounting Clerk/Office Assistant to join our team on a contract basis. Based in Hollywood, Florida, this role is ideal for someone eager to develop their accounting skills while contributing to a dynamic manufacturing environment. Your responsibilities will span various accounting and administrative tasks, ensuring smooth operations and accurate record-keeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including contacting customers to collect payments.</p><p>• Process invoices accurately and ensure timely submission.</p><p>• Assist with collections by following up on outstanding balances.</p><p>• Perform data entry tasks to maintain accurate financial records.</p><p>• Handle receptionist duties to support office operations.</p><p>• Provide clerical assistance to the accounting department as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p>
<p>We are seeking an organized and proactive Office Manager to oversee daily office operations and ensure a smooth, efficient workplace. This role is ideal for someone who is detail-oriented, leadership-minded, and experienced in managing administrative functions.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Oversee daily office operations and administrative workflows</li><li> Supervise office staff and provide guidance and support as needed</li><li> Manage office budgets, supplies, and vendor relationships</li><li> Coordinate schedules, meetings, and internal communications</li><li> Maintain office policies, procedures, and records</li><li> Support leadership with reporting and special projects</li></ul>
