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9 results for Virtual Assistant in Bloomington, MN

Office Assistant

Shakopee, MN
onsite
Temporary / Contract
20 - 22 USD / Hourly
Position OverviewWe are seeking a reliable and organized Office Assistant to support daily administrative and operational functions. This position plays a key role in maintaining an efficient office environment by assisting with clerical tasks, customer interactions, scheduling, and general administrative support. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and provide professional customer service.</li><li>Maintain organized electronic and physical filing systems.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Perform data entry and update records accurately.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Assist with mail distribution, scanning, copying, and document management.</li><li>Order and maintain office supplies and equipment.</li><li>Support various departments with administrative and operational tasks.</li><li>Perform additional office duties as assigned.</li></ul>
2026-09-03T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
25 - 36 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 45 USD / Hourly
Position OverviewWe are seeking a highly professional and detail-oriented Executive Assistant to provide administrative support to senior leadership. This role is responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track expenses and process expense reports</li><li>Organize and coordinate meetings, events, and executive communications</li><li>Serve as a liaison between leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Hopkins, MN
onsite
Temporary / Contract
50 - 55 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership within the development and construction function. This long-term contract position is ideal for someone who excels at keeping complex schedules organized, preparing well-structured materials, and ensuring day-to-day administrative operations run smoothly. The role requires strong judgment, attention to detail, and the ability to coordinate across meetings, travel, and financial documentation with accuracy and consistency. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining alignment with changing business needs. • Organize meetings from start to finish, including coordinating attendees, securing meeting logistics, and preparing supporting materials in advance. • Develop clear presentations and slide decks that effectively communicate information for leadership discussions and business updates. • Arrange business travel plans, including itineraries, bookings, and schedule coordination to support efficient executive travel. • Process invoices accurately and in a timely manner while maintaining organized records for administrative and financial tracking. • Prepare and submit expense reports with careful attention to policy compliance, completeness, and deadlines. • Support senior leaders with a broad range of administrative tasks that help streamline daily operations and improve responsiveness. • Use tools such as Microsoft Excel, PowerPoint, Concur, and SharePoint to maintain documentation, reporting, and administrative workflows.
2026-09-08T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. <ul><li>Provide administrative support to leadership and team members.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate travel arrangements and prepare expense reports as needed.</li><li>Order and maintain office supplies and ensure the office is well-stocked.</li><li>Assist with data entry, recordkeeping, and database management.</li><li>Support onboarding activities and other HR-related administrative tasks.</li><li>Coordinate meetings, prepare agendas, and document meeting notes.</li><li>Process invoices, purchase orders, and other administrative paperwork.</li><li>Collaborate with internal departments to ensure efficient office operations.</li><li>Handle confidential information with professionalism and discretion.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
24 - 27 USD / Hourly
Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to multiple departments. The ideal candidate is highly organized, capable of managing competing priorities, and committed to maintaining a productive and efficient work environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare, edit, and maintain documents, reports, and presentations</li><li>Perform data entry and maintain accurate records and filing systems</li><li>Assist with office coordination, supply ordering, and vendor communication</li><li>Support departmental projects and administrative initiatives</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-01T00:00:00Z

Legal Assistant

Edina, MN
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is conducting a search on behalf of a valued client in the South Metro of Minneapolis/St Paul. We seek a Legal Assistant with prior law firm experience, preferably working in support of a litigation practice to work in a growing practice. If successful, the candidate hired can work on a hybrid schedule spending Tuesday - Thursday in-office with the team and Mondays and Fridays working from home! In addition to salary, employees enjoy a competitive offering of other benefits, including 100% employer-paid health insurance. Key ResponsibilitiesLegal & Case Support<ul><li>Draft legal correspondence, pleadings, declarations, affidavits, and other legal documents.</li><li>Conduct legal research, including PACER searches and case status reviews.</li><li>Prepare and organize trial exhibits, including labeling, printing, binder preparation, and delivery.</li><li>Assist attorneys with legal research, case management, and special projects.</li><li>Maintain accurate case records and support litigation-related activities as needed.</li><li>Enter and maintain attorney time entries within the firm's case management and billing systems.</li></ul>Client Portfolio & Collections Management<ul><li>Manage new account placements and maintain accurate records within case management platforms.</li><li>Conduct skip tracing and debtor research.</li><li>Communicate with clients regarding account issues, placement questions, and file discrepancies.</li><li>Monitor account activity to ensure timely follow-up and appropriate escalation when necessary.</li><li>Respond professionally to debtor inquiries while maintaining regulatory compliance.</li><li>Maintain and update account records within collections and case management systems.</li><li>Coordinate integration and utilization of payment processing platforms.</li></ul>
2026-08-25T00:00:00Z