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7 results for Virtual Assistant in Bloomington, MN

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ul><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ul>
2026-08-10T00:00:00Z

Office Assistant

Hugo, MN
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative, finance, and human resources activities in Saint Paul, Minnesota. This is a Long-term Contract position offering a flexible part-time schedule of approximately 16 to 20 hours per week, with some room for adjustment based on workload and business needs. The role is well suited for someone who is comfortable handling office support tasks, communicating professionally, and contributing to document management, cash handling, and basic recordkeeping. Responsibilities: • Process bank deposits, track cash-related activity, and help maintain accurate financial records. • Assist with cash balancing and support routine account reconciliation tasks with careful attention to detail. • Provide administrative support for human resources activities, including preparing forms, organizing documentation, and assisting with internal communications. • Answer incoming calls, greet or direct inquiries appropriately, and provide dependable front-office support. • Scan, file, and organize paper and electronic records to keep office documents current and easy to access. • Handle general clerical work such as data entry, correspondence support, and upkeep of routine office records. • Support basic accounting-related tasks when needed, especially those requiring comfort with numbers and accuracy. • Help maintain smooth day-to-day office operations by coordinating priorities across administrative and support functions.
2026-08-06T00:00:00Z

Executive Assistant

New Brighton, MN
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-moving service environment. This short-term contract position is ideal for a highly organized, detail-oriented individual who can manage complex scheduling, travel coordination, and executive communications while working closely with a broader administrative support team. The role requires sound judgment, discretion, and the ability to stay effective as priorities shift. You will help create structure, maintain alignment across leadership activities, and ensure day-to-day executive operations run smoothly. Responsibilities:• Coordinate high-volume calendars for senior executives, arranging meetings and appointments in line with business priorities.• Partner with other executive support team members and the Chief of Staff to provide consistent coverage and keep daily operations on track.• Anticipate scheduling conflicts, adjust plans proactively, and communicate changes clearly to all relevant stakeholders.• Arrange detailed travel plans, including air, lodging, ground transportation, and complete itineraries for executive travel.• Oversee communications and scheduling related to corporate aircraft usage, ensuring accurate itinerary distribution.• Support leadership events, off-site meetings, retreats, and other executive gatherings through careful planning and logistics coordination.• Track action items and time-sensitive deliverables that require leadership input, escalating urgent matters when appropriate.• Maintain organized records, meeting documentation, and confidential administrative files with a high degree of accuracy and discretion.• Serve as a detail-oriented point of contact for scheduling requests and executive coordination across internal teams and partners.• Provide additional administrative support to the executive assistant team as needed to maintain efficiency and continuity.
2026-08-14T00:00:00Z

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
40 - 50 USD / Hourly
We are looking for an Executive Assistant to support senior leaders through a contract position. This role is ideal for someone who excels at managing complex schedules, coordinating travel logistics, and keeping executive priorities organized in a fast-paced environment. The successful candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle sensitive matters with professionalism and discretion. Responsibilities:• Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily priorities.• Arrange domestic and/or work-related travel plans, including itineraries, reservations, and schedule updates, while adapting quickly to changes.• Coordinate meeting logistics for leadership activities by securing times, preparing materials, and helping sessions run smoothly.• Process and track expense submissions using Concur, maintaining accuracy and timely completion of supporting documentation.• Manage correspondence and administrative tasks through Microsoft Outlook and related office tools to keep communication organized and responsive.• Provide day-to-day administrative support to executive leadership, handling routine requests with efficiency, sound judgment, and attention to detail.• Maintain confidential information and sensitive records with discretion while supporting leadership operations and follow-up actions.
2026-08-14T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support client-facing operations in Minneapolis, Minnesota. This is a Contract position suited for someone who can balance administrative coordination, responsive communication, and relationship support in a fast-paced environment. The person in this role will help deliver a strong client experience by organizing account activity, handling requests with professionalism, and keeping records and workflows accurate and up to date. Responsibilities: • Coordinate day-to-day administrative support for assigned client accounts, ensuring requests are handled promptly and professionally. • Oversee client setup activities, including onboarding coordination, account documentation, and introductions to internal team members. • Maintain accurate records within company software and related bookkeeping platforms to support organized account management. • Assist with client communications tied to proposals, service updates, and ongoing account needs in partnership with business development teams. • Monitor service commitments for existing clients and work with internal departments to help ensure deliverables align with agreed expectations. • Identify client concerns, gather relevant details, and help drive timely solutions by involving the appropriate team members. • Build strong working relationships with key client contacts through clear communication and dependable follow-through. • Track account objectives such as renewals, service milestones, and annual planning activities to support long-term client success. • Prepare and update service request lists, account records, and related administrative documentation as client needs evolve. • Support follow-up efforts on overdue receivables for assigned accounts when balances extend beyond established timelines.
2026-08-13T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a well-established and collegial downtown Minneapolis law firm, is seeking a Litigation Legal Assistant to support attorneys with a practice focused primarily on evictions litigation. This position offers a competitive compensation and benefits package, a collaborative work environment, and excellent opportunities for professional growth and development. It is an ideal opportunity for someone with one or more years of legal assistant or law firm experience who is organized, detail-oriented, enjoys supporting a busy legal practice, and is looking to build a long-term career in a supportive, team-oriented firm. Responsibilities:<ul><li>Provide administrative support to attorneys, including managing calendars, scheduling meetings, answering phones, and handling mail.</li><li>Maintain and organize electronic and physical client files.</li><li>Prepare, proofread, and format legal documents, correspondence, and court filings.</li><li>Assist with eviction matters by preparing complaints and related documents for attorney review.</li><li>File and track cases through the Minnesota Courts e-Filing system.</li><li>Communicate with clients, courts, opposing counsel, and other parties regarding case matters.</li><li>Conduct basic legal and public records research, including court and business record searches.</li><li>Monitor deadlines, court dates, and case activity.</li><li>Provide general litigation and administrative support to attorneys and the legal team.</li></ul>
2026-08-14T00:00:00Z

IP Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We’re partnering with a highly respected, top-tier law firm in downtown Minneapolis that is looking to add an experienced Intellectual Property Legal Assistant to its growing team. This is an excellent opportunity to join a collaborative, fast-paced environment supporting attorneys on sophisticated IP matters. Position Overview As an IP Legal Assistant, you will play a key role in supporting patent and intellectual property work, ensuring accuracy, timeliness, and organization across a variety of filings and client matters. The ideal candidate brings strong prior experience in patent or IP law and thrives in a detail-driven legal setting. Key Responsibilities<ul><li>Prepare, review, and file patent and IP-related documents with the USPTO and other relevant agencies</li><li>Manage docketing deadlines and maintain accurate case records</li><li>Coordinate correspondence with clients, attorneys, and foreign associates</li><li>Assist with patent prosecution, including applications, amendments, and filings</li><li>Maintain organized electronic and physical files</li><li>Support attorneys with administrative and project-based tasks as needed</li></ul>
2026-08-14T00:00:00Z