We are looking for a dedicated and detail-oriented Project Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a key role in conducting thorough research, compiling data, and ensuring accurate information entry into organizational systems. This role is ideal for someone who excels in data management and enjoys contributing to process improvements.<br><br>Responsibilities:<br>• Conduct in-depth research to gather detailed information on specified topics, including location data and licensing credentials.<br>• Accurately compile and enter data into spreadsheets and organizational databases, adhering to established formats and standards.<br>• Review and refine data entry processes to improve efficiency, offering feedback on potential enhancements.<br>• Monitor data entry metrics to ensure targets are met, adapting workflows as needed for better outcomes.<br>• Collaborate with team members to identify and implement strategies for more effective information collection.<br>• Use Microsoft Office tools, including Excel and SharePoint, to manage and organize data.<br>• Maintain a high level of accuracy and attention to detail when handling sensitive or critical information.<br>• Provide regular updates on project progress and address any challenges proactively.<br>• Stay informed about best practices in data entry and research to enhance overall productivity.
We are looking for a dedicated Administrative Assistant to join our team in Clearwater, Minnesota. This contract position offers an opportunity to work closely with subcontractors, ensuring compliance with insurance requirements and supporting construction projects. If you have a detail-oriented mindset and experience in the construction industry, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the onboarding process for subcontractors, ensuring all necessary documentation and insurance requirements are met.<br>• Collaborate with subcontractors' insurance agents to verify coverage and resolve any compliance issues.<br>• Maintain accurate records of subcontractor policies and insurance documentation.<br>• Monitor and track insurance coverage to ensure continuous compliance throughout the duration of projects.<br>• Provide administrative support to the construction team, including organizing files, preparing reports, and coordinating communications.<br>• Review subcontractor proposals for completeness and adherence to company standards.<br>• Assist in maintaining office operations by handling administrative tasks and ensuring smooth communication within the team.<br>• Serve as a point of contact for subcontractors regarding administrative queries and insurance-related concerns.<br>• Ensure all processes align with company policies and industry regulations.<br>• Support the team in other administrative duties as needed.
We are looking for a Treasury Analyst/Assistant Treasurer to join our team in Minneapolis, Minnesota. In this role, you will oversee critical cash management processes, investment operations, and compliance activities while contributing to risk management and organizational projects. This position offers an opportunity to leverage your treasury expertise in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Monitor and assess daily cash activity across all bank accounts, ensuring accurate tracking and analysis.<br>• Execute daily cash transfers and maintain precise cash flow forecasting to optimize liquidity.<br>• Prepare and distribute investment operations reports, ensuring timely and accurate trade settlements.<br>• Lead global document processing related to investment transactions and oversee the payment of investment manager fees and capital calls.<br>• Draft and send Letters of Direction to custodians while supporting compliance reporting for investments.<br>• Collaborate on cross-functional projects as a subject matter expert, contributing to treasury initiatives.<br>• Provide backup assistance for accounts payable processing and approvals on a weekly basis.<br>• Uphold risk management standards by adhering to governance policies and internal control practices.<br>• Ensure compliance with enterprise risk management frameworks, regulatory requirements, and internal policies.
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are looking for a <strong>Spanish Bilingual</strong> Office Assistant to join our team on a contract basis in Columbia Heights, Minnesota. In this role, you will play a key part in supporting daily office operations, ensuring smooth communication with families and staff, and maintaining accurate records. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys interacting with diverse stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Track attendance, absences, and tardiness, and accurately input data into the student information system.</p><p>• Create a welcoming atmosphere for students, families, and visitors, ensuring excellent customer service.</p><p>• Facilitate effective communication with parents and staff, addressing inquiries and providing updates.</p><p>• Perform general clerical tasks such as preparing correspondence, organizing files, and managing mail.</p><p>• Assist families with the registration process, intent-to-return documentation, and engagement event details.</p><p>• Provide support to the enrollment team by answering questions from prospective families and assisting with enrollment events.</p><p>• Maintain consistent and punctual attendance to support office operations.</p><p>• Collaborate on special projects or tasks as assigned to meet organizational goals.</p><p>• Ensure proper documentation and record-keeping for attendance and enrollment processes.</p>
We are looking for a dedicated Assistant Controller to join our accounting team in Saint Paul, Minnesota. In this role, you will provide essential support to corporate accounting operations, ensuring accuracy and efficiency in financial processes. This is a supervisory position that includes oversight of direct reports and collaboration with multiple departments, including Accounts Payable, Payroll, and Purchasing.<br><br>Responsibilities:<br>• Provide leadership and support to group controllers and manufacturing locations under your supervision.<br>• Manage the monthly close process, ensuring timely completion and accuracy of entries and results.<br>• Analyze and summarize customer margin data for assigned locations.<br>• Review monthly balance sheet reconciliations prepared by location controllers.<br>• Deliver key variance analyses to management on a monthly basis for assigned groups.<br>• Perform month-end duties, including reviewing journal entries and creating supporting documentation for general ledger accounts.<br>• Participate in the annual budget process alongside group and location controllers.<br>• Collaborate on annual financial and tax audits, serving as a key contributor.<br>• Maintain and revise company accounting policies and procedures, providing training and guidance as needed.<br>• Execute miscellaneous accounting projects and tasks as required.
We are looking for a meticulous Administrative Assistant/Executive Assistant to provide comprehensive support to executive-level staff and office operations. This role involves managing communication, organizing information, and performing essential clerical tasks to ensure seamless day-to-day functionality. As a long-term contract position located in Eagan, Minnesota, this opportunity is ideal for candidates who excel in multitasking and thrive in dynamic environments.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments for executive staff.<br>• Prepare, edit, and distribute correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Conduct research and compile data to support decision-making and project planning.<br>• Handle sensitive information with confidentiality and maintain organized records.<br>• Respond to inquiries and information requests in an efficient and timely manner.<br>• Manage office supplies and equipment, ensuring smooth daily operations.<br>• Perform clerical duties such as photocopying, scanning, and distributing faxes.<br>• Assist with financial tasks including basic bookkeeping, preparing invoices, and tracking expenses.<br>• Act as a liaison between executives and other staff, facilitating effective communication.<br>• Maintain accurate and up-to-date records for correspondence and office management.
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract to hire position ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational support. The role involves managing schedules, handling communications, and assisting with various administrative tasks to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain calendars to ensure efficient scheduling of meetings and appointments.</p><p>• Handle inbound calls professionally, providing information and directing inquiries as necessary.</p><p>• Support day-to-day administrative activities, including document preparation and data management.</p><p>• Perform receptionist duties, such as greeting visitors and managing front desk operations.</p><p>• Organize and oversee scheduling processes to ensure deadlines are met and resources are allocated effectively.</p><p>• Utilize Google Suite and Microsoft tools to create, edit, and manage documents, spreadsheets, and presentations.</p><p>• Collaborate with team members to streamline administrative workflows and improve efficiency.</p><p>• Communicate effectively with internal and external stakeholders to support operational needs.</p><p>• Ensure compliance with company policies and procedures while handling sensitive information.</p><p>• Assist with special projects or additional tasks as assigned by management.</p>
