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22 results for Office Manager in Bloomington, MN

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are seeking an organized, proactive, and professional Office Manager to oversee daily office operations and support a productive, efficient workplace. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and enjoys supporting both people and processes. Key Responsibilities<ul><li>Oversee day-to-day office operations and administrative procedures</li><li>Manage office supplies, vendor relationships, and facility needs</li><li>Coordinate schedules, meetings, and office communications</li><li>Support onboarding, recordkeeping, and general administrative functions</li><li>Supervise front office activities, including reception and visitor coordination</li><li>Maintain filing systems, databases, and office records</li><li>Assist leadership with reports, correspondence, and special projects</li><li>Help improve office workflows and operational efficiency</li><li>Ensure common areas and office systems are organized and functioning properly</li></ul>
2026-05-26T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-05-21T00:00:00Z

Office Manager

Apple Valley, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized and proactive Legal Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys creating an efficient workplace, coordinating office resources, and serving as a reliable point of contact for staff and clients. The successful candidate will help maintain smooth communication, oversee essential office functions, and contribute to a welcoming and well-organized environment. Responsibilities:• Coordinate day-to-day office activities to ensure operations run efficiently and schedules stay on track.• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies as needed.• Receive, sort, and distribute incoming mail and deliveries to the appropriate individuals or departments.• Prepare outgoing letters, parcels, and shipments, ensuring items are packaged correctly and sent on time.• Monitor shared office resources and maintain an organized administrative workspace, including mailroom-related functions.• Handle voicemail communications and direct messages to the proper team members for prompt follow-up.• Foster positive interactions with clients, visitors, and internal staff through responsive and attentive service.
2026-06-05T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support a public-facing local office. This contract position is ideal for someone who enjoys helping community members, managing front desk activity, and keeping daily administrative tasks organized. The role includes assisting visitors and callers with general program-related questions, directing inquiries to the appropriate resources, and providing steady clerical support in a fast-paced environment. Responsibilities:<ul><li>Welcome visitors at the front desk and provide attentive support to individuals seeking information about services.</li><li>Respond to incoming calls and walk-in questions by sharing general guidance and connecting people with the appropriate programs or departments.</li><li>Direct clients to available community resources based on their needs while maintaining a courteous and service-oriented approach.</li><li>Transfer specialized inquiries, including questions or case-specific matters, to the correct team for further assistance.</li><li>Manage changing service levels throughout the day, balancing periods of high public traffic with routine office support duties.</li><li>Scan, organize, and upload documents accurately into agency recordkeeping systems.</li><li>Provide general administrative assistance such as clerical support, document handling, and front office coordination.</li><li>Use office systems to support daily operations related to their services.</li></ul>
2026-06-04T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. The ideal candidate is professional, dependable, and comfortable managing a variety of clerical and support tasks in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Greet visitors and provide general front-office support</li><li>Maintain filing systems, records, and office documents</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and manage office supplies and equipment</li><li>Assist with data entry, reporting, and document preparation</li><li>Support internal teams with administrative tasks and special projects</li><li>Handle incoming and outgoing mail and deliveries</li><li>Maintain organized common areas and assist with overall office coordination</li></ul>
2026-05-26T00:00:00Z

Bookkeeper

Plymouth, MN
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Our Plymouth construction company is seeking a bookkeeper to join their team for a full-time position. An ideal candidate will have 5+ years of full-cycle accounts payable and accounts receivable experience. Daily duties will include AP invoicing, 3-way match, billing, cash applications and business collections calls. This role offers flexible starting hours but requires onsite work experience five days a week. This role offers a competitive salary of 60-70k based on candidate experience and offers 100% medical benefits for the employee (they offer family plans but no subsidies) and a 3% match on a 401k. This process will move swiftly so please apply today as this role will not be open for long!
2026-06-02T00:00:00Z

Bookkeeper

Saint Paul, MN
onsite
Temporary / Contract
26.45 - 30.7 USD / Hourly
We are looking for a Bookkeeper with a background in accounting, who is fond of group work and enjoys relating to other people. If you're an experienced Bookkeeper with top-notch organization skills, Robert Half has a terrific opportunity at a growing company for you to check out! Take advantage of this career-building opportunity! If you have experience with A/P, A/R, General ledger, and financial reporting, then this may be the right Bookkeeper role for you. Major responsibilities- Conduct and manage the general ledger- Oversee accounts by verifying, allocating, and posting transactions- Support quality archived records by filing documents- Settle accounts by reconciling entries- Supervise bookkeeping policies and procedures, along with developing a framework to track financial transactions with an established chart of accounts- Review payments received and record deposits- Produce financial reports by collecting, analyzing, and summarizing account information *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-06-04T00:00:00Z

Office & Facilities Assistant

New Brighton, MN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Office & Facilities Assistant to support daily workplace operations for a Contract position based in New Brighton, Minnesota. This role helps maintain an organized, functional environment by coordinating facility activities, supporting meeting spaces, and assisting with maintenance-related processes. The ideal candidate brings at least 2 years of relevant experience and is comfortable working with computerized systems that track service needs, room readiness, and timekeeping. Responsibilities:• Coordinate day-to-day facility support tasks to help keep the site clean, organized, and operating efficiently.• Monitor conference room readiness by arranging spaces, checking supplies, and addressing setup needs for meetings and events.• Use a computerized maintenance management system to log requests, track work progress, and help ensure timely resolution of facility issues.• Assist with scheduling and follow-up for maintenance activities, vendor visits, and general building support services.• Maintain accurate facility records and support administrative tasks related to work orders, room usage, and operational updates.• Partner with internal teams to respond to workplace concerns and help deliver consistent on-site support.• Support timekeeping-related administrative activities using Kronos, ensuring information is entered and maintained accurately when required.
2026-05-29T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Minneapolis, Minnesota. This role focuses on keeping client and financial records organized, supporting day-to-day administrative and bookkeeping activities, and ensuring sensitive information is handled with care. The ideal candidate is detail-oriented, comfortable working with documents and financial data, and confident managing multiple priorities in a client-facing environment. Responsibilities:• Maintain accurate client files and supporting records, including organizing family-related documentation and updating internal information as needed.• Oversee the upload, organization, and tracking of financial and tax-related documents within secure client portal systems.• Handle outgoing and incoming client correspondence, including preparing mailings, distributing documents, and supporting communication follow-up.• Assist with routine financial administration such as recording transactions, preparing deposits, and supporting basic bookkeeping activities.• Enter and update accounting details in QuickBooks while helping keep internal records complete and current.• Support payment-related processes by tracking check registers, coordinating bill payments, and assisting with journal entry documentation.• Prepare printed checks and related financial paperwork with strong attention to detail and processing accuracy.• Provide administrative support for quarterly distribution activities, including check preparation, deposit coordination, and document mailing.• Protect confidential client and financial information by following secure handling practices and maintaining discretion in all tasks.• Contribute to general administrative operations and provide dependable support across administrative functions in a small-team setting.
2026-06-01T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office and project coordination in Minnesota. This position is ideal for someone who can manage competing priorities, communicate effectively, and handle sensitive information with discretion. The role requires strong organizational ability, comfort with office software and administrative systems, and a proactive approach to keeping operations running smoothly. Responsibilities:• Manage day-to-day administrative activities while maintaining a detail-oriented and service-focused office environment.• Track office inventory, replenish supplies, and arrange purchases to keep the field office and equipment fully supported.• Obtain pricing and coordinate vendor quotes for office needs, site services, and project-related materials as requested.• Review, code, and submit office and project invoices through the appropriate approval workflow.• Prepare and process employee expense documentation, including credit card reports, reimbursements, and voucher tracking.• Coordinate check requests and help ensure timely routing for authorization and payment.• Update subcontractor bid lists and organize electronic project documentation for assigned jobs.• Provide administrative and accounting support across multiple projects, including data entry, record maintenance, and follow-up tasks.• Arrange meals and logistical support for meetings, and communicate effectively with staff, visitors, vendors, and subcontractors.
2026-06-02T00:00:00Z

Administrative Assistant

Prior Lake, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.Administrative Assistant Responsibilities:<ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Eagan, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-06-05T00:00:00Z

Family Office Accounting Manager

Minneapolis, MN
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an experienced Family Office Accounting Manager to lead and oversee the financial administration team in Twin Cities, Minnesota. This role focuses on managing workflows, ensuring timely and accurate client deliverables, and optimizing accounting systems for efficiency and accuracy. The ideal candidate has strong attention to detail, tech savvy, leadership capabilities, and a commitment to delivering exceptional client service. Responsibilities:• Supervise daily operations of the financial administration team to ensure high-quality deliverables are completed on time.• Coordinate workload planning and prioritization across team members and client assignments.• Maintain oversight of recurring client tasks such as reconciliations, financial statements, and cash flow reporting.• Drive process improvement initiatives to enhance efficiency, quality control, and consistency.• Implement and optimize accounting software to improve workflows, data accuracy, and automation.• Manage a portfolio of clients by providing comprehensive financial administration support, including transaction recording, reconciliations, and monthly reporting.• Prepare and review cash flow reports, financial statements, and budgets for clients and related entities.• Conduct ad hoc analyses for investment needs, real estate transactions, charitable contributions, and personal finances.• Review team outputs for accuracy and adherence to established procedures, ensuring quality control.• Collaborate with cross-functional teams and external professionals, such as tax accountants, attorneys, and investment managers, to meet client objectives. If you are intersted in joining this firm please contact Douglas Rickart on LinkedIn, call Doug at 612-249-0330 or apply through the link provided.
2026-05-29T00:00:00Z

Accounting Manager

Eden Prairie, MN
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Accounting Manager to lead accounting operations and financial reporting for a growing organization in the West Metro. This role will oversee close activities, maintain accurate records across core accounting functions, and help strengthen processes that support reliable reporting and compliance. The ideal candidate brings strong technical accounting expertise, sound judgment, and the ability to coordinate effectively with leadership and external service providers. This opportunity comes with medical, dental, 401k match, unlimited PTO, discretionary bonus, and more! If interested or you would like to have a private conversation about this opportunity, reach out on LinkedIn @ Jordan Docken.
2026-06-05T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant to support leadership and administrative operations in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who communicates clearly, manages competing priorities with confidence, and handles sensitive information with discretion. The role combines executive support, broader departmental coordination, and project assistance in a service-oriented environment within a cultural institution. Responsibilities: • Provide day-to-day support to an executive leader, including managing a busy calendar, coordinating meetings, and helping align daily priorities. • Assist the broader division with administrative needs such as arranging schedules for additional team members and maintaining smooth office coordination. • Monitor and track internal requests, support basic financial administrative tasks, and help manage system user access as needed. • Facilitate operational tasks related to cash handling support, including coordinating change requests and cash drop activities. • Partner with another department on shared project coordination activities, helping keep timelines, meeting plans, and room arrangements organized. • Use project tracking tools such as Asana to follow assignments, update progress, and support cross-functional scheduling efforts. • Prepare meeting logistics by securing spaces, coordinating attendees, and ensuring materials and timing are in place. • Serve as a dependable internal point of contact by delivering responsive, consistent service across the organization while maintaining confidentiality.
2026-06-04T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 37 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-05-21T00:00:00Z

Executive Assistant

White Bear Lake, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a non-profit organization in White Bear Lake, Minnesota. This Contract position is well suited for a resourceful, detail-oriented individual who can manage competing priorities, operate independently, and keep executive operations running smoothly. The role will support leadership through meeting coordination, document preparation, communication follow-up, and day-to-day office administration. Responsibilities: • Review the executive’s schedule at the start of each week and prepare meeting spaces, materials, and technology for both in-person and virtual sessions. • Coordinate board-related activities by organizing agendas, maintaining records, and ensuring committee documentation is accurate and up to date. • Prepare and distribute meeting packets and supporting materials, including agenda items and related documents, within established timelines. • Assist in developing leadership reports by gathering information, updating dashboards, and organizing content for executive review. • Maintain board and committee files by entering data, tracking updates, and supporting orderly record management. • Monitor incoming mail each day, sort correspondence, and highlight items that require prompt attention. • Communicate with external vendors to follow up on open items, confirm details, and support ongoing administrative needs. • Provide dependable administrative support in an autonomous work environment while managing multiple tasks with minimal supervision.
2026-05-21T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
24 - 30 USD / Hourly
Position OverviewWe are seeking a highly polished, resourceful, and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be experienced in managing complex schedules, handling confidential information, and serving as a trusted partner to executives in a fast-paced environment. Key Responsibilities<ul><li>Manage complex calendars, appointments, and travel arrangements for senior executives</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up</li><li>Prepare reports, presentations, correspondence, and other executive-level documents</li><li>Serve as a liaison between executives, clients, and internal teams</li><li>Screen calls, emails, and requests, prioritizing matters with discretion and urgency</li><li>Handle confidential and sensitive information with a high level of professionalism</li><li>Track action items, deadlines, and key deliverables for executive leadership</li><li>Support special projects, event planning, and cross-functional initiatives</li><li>Help streamline administrative processes and improve executive workflow efficiency</li></ul>
2026-05-26T00:00:00Z

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
29 - 40 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level support to C-suite executives for an organization based in Bloomington, Minnesota. This contract-to-permanent opportunity is ideal for an experienced EA who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities with discretion and precision. Responsibilities:Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflictsCoordinate domestic and international travel arrangements, itineraries, and expense reportingPrepare, edit, and format executive-level correspondence, presentations, and reportsAct as a trusted liaison between executives and internal/external stakeholdersSupport board meetings and executive meetings, including agenda preparation and meeting logisticsMaintain strict confidentiality when handling sensitive information and communicationsAnticipate executive needs and proactively manage priorities and deadlinesTrack action items, follow up on deliverables, and support strategic initiativesProvide administrative support to additional leadership as needed
2026-06-05T00:00:00Z

Receptionist

Minneapolis, MN
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a construction and contractor environment. This contract position is ideal for someone with at least 1 year of experience handling incoming calls, greeting visitors, and keeping daily office communication organized. The role requires a strong phone presence, excellent phone etiquette, and the ability to manage a multi-line switchboard efficiently in a part-time setting. Responsibilities: • Welcome visitors and create a positive first impression at the front desk • Manage a multi-line phone system, directing calls promptly and accurately to the appropriate contacts • Answer inbound calls with courtesy and provide clear, helpful information to callers • Handle routine receptionist tasks such as taking messages, relaying information, and maintaining an orderly reception area • Support day-to-day office flow by coordinating front desk communication and responding to basic administrative needs
2026-06-03T00:00:00Z

Receptionist

Eden Prairie, MN
onsite
Temporary / Contract
17 - 22 USD / Hourly
We are looking for a welcoming and organized Receptionist to manage front office operations for a team in Bloomington, MN. This contract opportunity is ideal for someone who enjoys being the first point of contact and thrives in a role that blends customer service with administrative support. Responsibilities:Greet visitors and direct them appropriatelyAnswer and route incoming calls and messagesMaintain a clean and organized reception areaManage appointment scheduling and conference room bookingsReceive and distribute mail and deliveriesAssist with data entry and document preparationSupport internal communications and office coordinationProvide general administrative support to various departments
2026-06-05T00:00:00Z

Receptionist

Minneapolis, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a friendly, polished, and organized Receptionist to serve as the first point of contact for visitors, clients, and team members. The ideal candidate will have strong communication skills, a professional demeanor, and the ability to manage front desk responsibilities in a fast-paced office environment. Key Responsibilities<ul><li>Greet and assist visitors, clients, and employees in a professional and courteous manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage the front desk and maintain a welcoming office environment</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments, meetings, and conference rooms</li><li>Maintain visitor logs and support office security procedures</li><li>Perform data entry, filing, and other administrative support tasks</li><li>Assist with office supply inventory and ordering</li><li>Support internal teams with general clerical and administrative duties</li></ul>
2026-05-26T00:00:00Z