<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Irvine, California, and is a key opportunity to contribute to a dynamic healthcare organization. The ideal candidate will provide essential administrative support while managing social media communications and assisting with marketing-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage the lead automation dashboard to ensure timely follow-up and accurate tracking.</p><p>• Register potential patients for consultations or appointments through effective communication with practices or software systems.</p><p>• Follow up with practices to gather conversion metrics and ensure comprehensive reporting.</p><p>• Coordinate the distribution and routing of marketing materials for internal and external use.</p><p>• Review, edit, and manage the routing of monthly organic content calendars.</p><p>• Schedule and oversee downstream product marketing communications across platforms such as Instagram, Facebook, X (formerly Twitter), and LinkedIn.</p><p>• Address and manage social media complaints to maintain a positive brand image.</p><p>• Consistently demonstrate superior customer service by fostering positive interactions with both internal and external stakeholders.</p><p>• Provide support for additional marketing activities and projects as needed.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the south, Minnesota metro. In this role, you will provide operational support for merchant services, assisting with set-ups, maintenance, and customer-related processes. This is a long-term contract position offering a dynamic environment where your organizational and communication skills will be highly valued. Responsibilities:</p><ul><li>Coordinate the deployment of credit card terminals for merchants.</li><li>Manage new customer onboarding and set-up processes.</li><li>Process changes for existing customers, including banking updates and account modifications.</li><li>Facilitate the completion and submission of access forms and legal agreements.</li><li>Monitor and resolve discrepancies through monthly reporting.</li><li>Verify customer information and ensure accuracy in all records.</li><li>Upload and organize files in designated data storage systems.</li><li>Provide general administrative support and handle additional tasks as needed to support operations.</li></ul>
<ul><li>Perform general administrative tasks, including managing calendars, scheduling meetings, and organizing appointments.</li><li>Prepare, proofread, and edit documents, presentations, and reports with high attention to detail.</li><li>Handle incoming calls, emails, and correspondence, responding promptly and professionally to inquiries.</li><li>Maintain and update office records, filing systems, and databases to ensure accuracy and accessibility.</li><li>Coordinate travel arrangements, accommodations, and itineraries for team members as needed.</li><li>Assist in the preparation and organization of company events, meetings, and presentations.</li><li>Monitor and manage office supplies inventory and handle procurement of necessary items.</li><li>Serve as the primary contact for visitors and clients, ensuring a positive and professional experience.</li><li>Support team members with expense reporting and reconciliation tasks.</li><li>Work collaboratively across departments to provide administrative support as needed.</li></ul><p><br></p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
We are looking for a dedicated Office Assistant to join our healthcare team in Saint Paul, Minnesota. In this long-term contract position, you will play a vital role in supporting the daily operations of our health center, ensuring a positive and productive environment for both staff and patients. This opportunity allows you to contribute to meaningful work in the healthcare industry while fostering collaboration and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to health center staff, promoting teamwork and a positive workplace culture.<br>• Assist the Health Center Manager in developing and executing plans that align with organizational goals and objectives.<br>• Monitor daily operations and promptly address barriers to quality performance and customer service.<br>• Ensure compliance with policies, procedures, medical standards, and regulatory guidelines.<br>• Mentor staff to reinforce patient-centered service delivery and uphold high customer service standards.<br>• Participate in hiring, training, and ongoing development of health center staff.<br>• Conduct analyses to identify opportunities for operational improvements and assist in implementing solutions.<br>• Support clinic flow by performing non-licensed tasks such as front desk duties, patient rounding, stocking, and cleaning.<br>• Collaborate with other departments to ensure the health center achieves organizational goals.<br>• Assume full operational accountability in the Health Center Manager’s absence.
We are looking for an organized and customer-focused Administrative Assistant to join our team in Wayzata, Minnesota. In this role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks and providing excellent service to clients and team members. This is a long-term contract position with the potential for a permanent role, offering an exciting opportunity to grow within a dynamic real estate company.<br><br>Responsibilities:<br>• Manage incoming calls and emails, responding promptly and courteously to inquiries.<br>• Greet visitors and clients, ensuring they feel welcomed and directing them to the appropriate personnel.<br>• Perform data entry tasks, including coding invoices and maintaining accurate records.<br>• Schedule and coordinate appointments, meetings, and other office activities.<br>• Provide support to the operations team, including technicians, project managers, and operations assistants.<br>• Handle customer inquiries related to properties, leases, and other services.<br>• Maintain an organized and efficient workspace, ensuring office supplies are stocked and readily available.<br>• Collaborate with team members to complete projects and meet deadlines.<br>• Assist with tenant communications, including accepting payments and addressing concerns.<br>• Uphold a business-casual appearance in alignment with company standards.
<p>We are looking for a skilled Administrative Assistant to join our team in St Paul, Minnesota, on a long-term contract basis. In this role, you will provide essential administrative support to the Safety, Health, and Environmental team while managing and resolving auto liability claims. This position offers the opportunity to work in a dynamic corporate environment and contribute to efforts that minimize financial loss and operational risks.</p><p><br></p><p>Responsibilities:</p><p>• Manage the intake, evaluation, investigation, documentation, and tracking of auto liability claims, ensuring timely resolution and minimizing exposure to financial loss.</p><p>• Coordinate communication related to claims with various departments, including safety, operations, finance, administration, risk management, and legal.</p><p>• Obtain and analyze necessary documentation, records, statements, and regulations to thoroughly investigate the scope of claims or incidents.</p><p>• Provide administrative support for the Pest Elimination Division’s dash camera program, ensuring efficient operation and recordkeeping.</p><p>• Assist in safety training initiatives and maintain accurate records of leading indicators to support compliance and risk reduction.</p><p>• Estimate costs and perform exposure/coverage analyses to assess claim impacts and guide decision-making.</p><p>• Collaborate with division and corporate management to develop strategies for reducing liability and enhancing operational safety.</p><p>• Maintain organized case files and templates for streamlined claim processing and documentation.</p><p>• Support regulatory compliance efforts by ensuring all claims and incidents are handled in accordance with applicable laws and standards.</p><p>• Foster effective communication, both written and verbal, to ensure clarity and coordination across all involved parties.</p>
<p>We are looking for an Executive Assistant to provide high-level administrative support in a dynamic manufacturing environment. This is a Contract to Hire position based in Minneapolis, Minnesota, offering an exciting opportunity for an individual skilled in managing schedules, coordinating events, and handling communication with precision. The ideal candidate will be an expert at multitasking and ensuring that operations run smoothly for the executive team.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, scheduling meetings and appointments with accuracy and efficiency.</p><p>• Coordinate travel arrangements using tools like Concur and ensure all itineraries are well-organized.</p><p>• Oversee event planning, including logistics, vendor coordination, and on-site support.</p><p>• Prepare, review, and distribute correspondence and documentation with attention to detail.</p><p>• Handle time management tasks by prioritizing and organizing daily activities effectively.</p><p>• Act as the primary point of contact for internal and external communication on behalf of executives.</p><p>• Maintain and update records, reports, and files, ensuring confidentiality and accuracy.</p><p>• Utilize Microsoft Office Suite to create presentations, spreadsheets, and other documents.</p><p>• Troubleshoot scheduling conflicts and provide proactive solutions to maintain productivity.</p><p>• Support the team with additional administrative duties as needed.</p>
<p>This role requires a self-motivated individual with strong organizational and communication skills, capable of managing tasks and projects independently from start to finish. The ideal candidate thrives in a fast-paced environment, is adaptable to changing priorities, and consistently seeks ways to contribute to the team's success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to ensure smooth daily operations.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, hotels, and transportation.</p><p>• Manage complex calendars across multiple time zones, ensuring seamless scheduling and conflict resolution.</p><p>• Prepare detailed reports, presentations, and business correspondence to support organizational objectives.</p><p>• Track production and cost metrics to aid in decision-making and performance analysis.</p><p>• Foster strong relationships with manufacturers, customers, and internal teams to support business goals.</p><p>• Collaborate across departments to address organizational needs and promote a unified team approach.</p><p>• Handle competing priorities effectively, ensuring projects are completed accurately and on time despite deadline pressures.</p><p>• Assist with event planning and execution, ensuring all logistics are carefully managed.</p><p>• Perform additional tasks as required to contribute to the success of the company.</p>
<p>We are seeking an accomplished, proactive, and detail-oriented Senior Executive Assistant to provide high-level support to two members of the C-suite in a fast-paced, collaborative environment. This role is contract-to-hire and offers an exciting opportunity for a skilled professional to leverage their expertise while transitioning into a long-term position within a forward-thinking organization. With a hybrid schedule requiring three days onsite per week, you will play a critical role in maintaining seamless daily operations while acting as a trusted partner to senior leadership.</p><p><br></p><p>In this role, you will be responsible for managing complex schedules, coordinating meetings, handling travel arrangements, and supporting high-priority initiatives. You will also serve as a point of communication for internal and external stakeholders, demonstrating professionalism, discretion, and exceptional interpersonal skills. Success in this position will require a deep commitment to confidentiality, strong time management abilities, and the ability to anticipate and address executive needs.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage highly dynamic and complex calendars, ensuring scheduling conflicts are resolved and priorities are met.</li><li>Prepare and organize meeting materials, agendas, presentations, and take accountability for follow-up on action items.</li><li>Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.</li><li>Facilitate effective communication by screening emails, phone calls, and other correspondence, drafting responses, and relaying key information to executives.</li><li>Track and manage executive expense reports and budgets related to travel and departmental needs.</li><li>Plan and execute executive-led functions such as staff meetings, client events, and team-building activities.</li><li>Create, update, and manage office records, files, and confidential documents in adherence to company policies.</li><li>Assist in ad hoc projects, manage deadlines, and provide light research or analysis as needed.</li></ul>
<ul><li>Manage and oversee the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence on behalf of the executive.</li><li>Serve as the primary point of contact between the executive and internal/external stakeholders.</li><li>Handle sensitive and confidential information with discretion.</li><li>Support meeting preparation, including agenda creation, document distribution, and taking minutes.</li><li>Coordinate travel arrangements, including itineraries, transportation, and accommodations.</li><li>Monitor and prioritize incoming communications (emails, calls, inquiries), ensuring timely responses.</li><li>Conduct research and compile data to support decision-making and project planning.</li><li>Assist in planning and coordinating executive events, conferences, and team activities.</li><li>Collaborate with other departments and administrative professionals to support organizational objectives.</li></ul><p><br></p>
<p><strong>Position Summary:</strong></p><p>A highly skilled and professional Executive Assistant (EA) is sought to provide comprehensive administrative and strategic support to senior-level executives. This individual will act as a trusted partner, facilitating the seamless execution of daily operations, managing high-priority tasks, and upholding confidentiality while fostering effective communication across internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and excels in managing complex schedules, projects, and communications in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Executive Support:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, edit, and manage correspondence, presentations, and reports with precision and professionalism.</li><li>Act as the first point of contact, screening and prioritizing incoming communications and requests.</li></ul><p><strong>Scheduling and Coordination:</strong></p><ul><li>Manage complex and dynamic schedules, ensuring alignment with business priorities and minimizing conflicts.</li><li>Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and follow-up action items.</li></ul><ol><li><strong>Project Management:</strong></li></ol><ul><li>Assist in planning and managing special projects, ensuring deadlines and objectives are met.</li><li>Track deliverables and facilitate cross-functional team collaboration when applicable.</li></ul><p><strong>Relationship Management:</strong></p><ul><li>Serve as a liaison between executives, employees, clients, and external stakeholders.</li><li>Build and maintain relationships that reflect the company’s values of integrity, inclusion, innovation, and commitment to success.</li></ul><p><strong>Confidentiality and Discretion:</strong></p><ul><li>Manage sensitive information with a high degree of confidentiality and professionalism.</li><li>Exercise sound judgment in handling complex and highly confidential matters.</li></ul><p><strong>Administrative Processes and Tools:</strong></p><ul><li>Manage expense reports, budget tracking, and other administrative tasks.</li><li>Use advanced knowledge of Microsoft Office Suite and other relevant tools to optimize efficiency.</li><li>Continuously identify and implement process improvements to enhance executive support.</li></ul><p><br></p>
<p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support a Patent practice. In this role, you will provide essential support to attorneys, ensuring smooth case management and administrative operations. This position is ideal for someone who thrives in a fast-paced environment and excels in client billing, organization and client relations.</p><p><br></p><p>After 100% in-office training, the position offers 1 work from home day per week.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing patent files.</p><p>• Handle billing functions, ensuring accuracy and timely processing.</p><p>• Coordinate calendar management, including scheduling meetings and travel.</p><p>• Maintain communication with clients to address inquiries and provide updates on case progress.</p><p>• Collaborate with team members to optimize administrative processes and workflow.</p>
We are looking for a motivated and detail-oriented Clinical Administrative Coordinator to join our team in Eden Prairie, Minnesota. In this role, you will play a critical part in supporting office operations within the health insurance sector. This is a long-term contract position offering an exciting opportunity to work in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate and manage administrative tasks to ensure smooth office operations.<br>• Assist with healthcare-related documentation and compliance processes, including tasks associated with HealthCare.gov and TRICARE.<br>• Collaborate with offshore teams to streamline workflows and maintain efficient communication.<br>• Utilize video conferencing tools to support virtual meetings and team collaboration.<br>• Analyze and interpret data using R Code to support decision-making and reporting.<br>• Provide administrative support for projects involving the National Institute of Standards (NIS) and other regulatory bodies.<br>• Monitor deadlines and ensure timely completion of assigned tasks.<br>• Act as a liaison between internal teams and external stakeholders to address inquiries and resolve issues effectively.<br>• Maintain accurate records and ensure that all documentation adheres to company policies and regulatory requirements.
<p>Robert Half is partnering with a top law firm in Suburban Minneapolis, Minnesota for a Receptionist. As the first point of contact for clients and visitors, you will play a key role in ensuring a welcoming and efficient environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks with confidence and poise.</p><p><br></p><p>Please note: This is a Full-time, in-office position.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct calls using a multi-line phone system with courtesy and professionalism.</p><p>• Welcome and assist clients, guests, and visitors to create a positive and lasting first impression.</p><p>• Maintain the cleanliness and organization of conference rooms, including furniture arrangements and stocking beverage supplies.</p><p>• Monitor and replenish office and kitchen supplies, ensuring common areas remain fully stocked and tidy.</p><p>• Schedule and set up conference rooms for meetings, including food and beverage arrangements.</p><p>• Provide administrative support, including scanning, data entry, and updating client information in management systems.</p><p>• Assist attorneys with client-related tasks, such as conflict checks and the preparation of client matter forms.</p><p>• Coordinate courier services, manage firm calendars, and notarize client documents as needed.</p><p>• Support special projects such as event planning, marketing initiatives, and inventory management.</p><p>• Act as a backup to the Back-Office Assistant during breaks and extended absences.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team in Eagan, Minnesota. This position offers a dynamic blend of administrative tasks, event coordination, and office support in a hybrid work environment. The role requires someone who is organized, proactive, and capable of managing multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate hotel reservations and travel accommodations for visiting staff.</p><p>• Manage daily mailroom operations, including opening, sorting, and distributing incoming mail.</p><p>• Serve as a communication liaison between departments, ensuring smooth and effective information flow.</p><p>• Provide general administrative support, such as scheduling appointments, organizing files, and data entry.</p><p>• Assist with shipping and distribution tasks, including preparing packages and tracking deliveries.</p><p>• Maintain and update staff schedules to ensure efficient operations.</p><p>• Utilize Microsoft Office tools, such as Excel, Word, and Outlook, to support administrative activities.</p><p>• Support department leadership with miscellaneous tasks as needed.</p>
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
We are seeking an experienced Residential Assistant to join our dynamic team. This role is perfect for professionals with prior experience in residential care, housing services, or community management who are passionate about fostering a safe, inclusive, and supportive living environment for residents. As a Residential Assistant, you will act as a key liaison, managing day-to-day operations and ensuring residents' needs are met. Responsibilities: Serve as the primary contact for residents and address inquiries, concerns, and complaints in a timely and detail oriented manner Oversee the upkeep and cleanliness of the residence and coordinate with maintenance staff to resolve issues promptly Organize and facilitate community-building events, workshops, and informational activities to promote resident well-being Monitor compliance with residence policies and procedures while fostering a respectful and inclusive living atmosphere. Conduct regular checks of shared spaces and individual units to ensure safety and functionality. Provide administrative support, such as managing records, preparing reports, and scheduling appointments for residents. Collaborate with property managers and other departments to streamline operations and address resident needs effectively. Mentor entry level staff, offering guidance and sharing insights from your industry experience.
We are looking for a dedicated Clinical Administrative Coordinator to join our team in Eden Prairie, Minnesota. This is a long-term contract position within the health insurance industry, requiring a blend of administrative expertise and healthcare knowledge. The ideal candidate will support various operational processes and play a key role in ensuring smooth coordination across departments.<br><br>Responsibilities:<br>• Coordinate and oversee administrative tasks to ensure operational efficiency within the healthcare domain.<br>• Collaborate with both onshore and offshore teams to streamline communication and workflows.<br>• Utilize tools such as R Code to analyze and manage healthcare-related data.<br>• Support processes related to TRICARE and HealthCare.gov to ensure compliance and accuracy.<br>• Organize and participate in video conferences to facilitate team discussions and project updates.<br>• Provide administrative support for projects related to the National Insurance System (NIS).<br>• Assist in developing and maintaining documentation for healthcare operations.<br>• Manage schedules and prioritize tasks to meet deadlines effectively.<br>• Act as a liaison between departments to address and resolve administrative challenges.<br>• Ensure adherence to organizational policies and procedures within all administrative activities.
We are looking for a meticulous and detail-oriented Project Assistant to join our team on a long-term contract basis in Minneapolis, Minnesota. In this role, you will play a critical part in conducting in-depth research, compiling data, and ensuring accurate entry into our database. This position is ideal for someone who thrives on organization and enjoys working in a collaborative environment within the higher education industry.<br><br>Responsibilities:<br>• Conduct thorough research to gather and verify information on various locations, including addresses and credentials.<br>• Ensure accurate and consistent data entry into the organization's database using established formats and guidelines.<br>• Analyze and refine metrics to improve data collection efficiency, providing feedback on potential enhancements.<br>• Collaborate with team members to identify better methods for collecting and organizing information.<br>• Utilize tools such as Microsoft Office Suite and SharePoint to manage data and streamline processes.<br>• Monitor and update databases regularly to maintain the integrity and accuracy of information.<br>• Provide clear documentation and reports on data-related findings and progress.<br>• Assist in implementing strategies to optimize data collection and management workflows.<br>• Communicate findings and insights effectively to stakeholders and team members.
