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12 results for Workplace Coordinator in Blaine, MN

Administrative Coordinator

Hudson, WI
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a Administrative/Customer Service Coordinator to join a team in Wisconsin, supporting both customer-facing communication and daily administrative operations. This contract-to-permanent opportunity is ideal for someone who excels at handling inbound inquiries, resolving concerns effectively, and keeping documentation accurate and organized. The role blends client service, coordination, and clerical support in a fast-paced environment where clear communication and strong follow-through are essential. Responsibilities:• Respond to incoming calls and inquiries from internal and external customers with a courteous, service-focused approach.• Calm tense interactions by addressing concerns thoughtfully, identifying practical solutions, and guiding callers toward resolution.• Perform day-to-day administrative tasks such as document preparation, scanning, fax coordination, mailing, and accurate data entry.• Review, complete, and update forms and supporting records within designated systems to maintain timely and accurate processing.• Assist with accounts receivable-related activities by checking service authorizations for completeness, identifying discrepancies, and coordinating corrections.• Maintain organized digital files and records using tools such as Adobe and DocuSign to support efficient document handling.• Coordinate scheduling and workflow activities to help keep team operations on track and ensure tasks are completed in a timely manner.• Follow company policies, procedures, and applicable regulatory requirements while maintaining confidentiality and accuracy in all work.• Participate in training and ongoing development efforts to strengthen product knowledge, systems proficiency, and service effectiveness.
2026-07-17T00:00:00Z

Administrative Coordinator

Monticello, MN
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to join a growing team in a contract-to-permanent capacity. This position supports daily business operations by handling a range of administrative tasks, improving workflow efficiency, and assisting teammates across multiple functions. It is well suited for someone who enjoys variety in their work, stays organized in a fast-moving environment, and is eager to build a long-term career path. Responsibilities: • Manage accurate data entry and keep electronic and scanned records organized in line with company standards. • Provide flexible support to team members by helping move outstanding work forward as priorities shift. • Monitor office inventory levels and coordinate the ordering of supplies needed for day-to-day operations. • Assist with incoming calls, email communication, and voicemail follow-up to help maintain timely responses. • Contribute to process improvement efforts by identifying practical ways to streamline administrative workflows. • Take ownership of assigned special projects and complete them within established timelines. • Work across departments as needed to support business objectives and maintain smooth operational flow.
2026-07-09T00:00:00Z

Administrative Coordinator

Minneapolis, MN
remote
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Client Services Coordinator to support daily operations and provide responsive assistance to clients and internal teams. This Long-term Contract position is ideal for someone who is highly organized, communicates professionally, and can manage multiple priorities in a fast-paced environment. The role includes coordinating schedules, handling inquiries, and delivering dependable administrative support while working effectively with German-speaking contacts and/or sellers when needed. Responsibilities:• Coordinate calendars, meetings, and appointments to keep schedules organized and up to date.• Respond to inbound calls and direct inquiries to the appropriate contacts with professionalism and accuracy.• Provide day-to-day administrative support, including document preparation, record maintenance, and general office coordination.• Serve as a point of contact for clients, ensuring timely communication and a positive service experience.• Arrange scheduling details for internal teams and external stakeholders while tracking changes and priorities.• Assist with correspondence and communication involving German-speaking clients or partners as needed.• Maintain organized files and administrative records to support efficient operations.• Support additional coordination tasks and process-related activities as assigned to help the team meet business needs.
2026-07-30T00:00:00Z

Administrative Coordinator

Woodbury, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support a government office in Woodbury, Minnesota through a Contract assignment expected to run through mid-October. This position focuses on handling administrative tasks related to incoming loan inquiries, gathering required documentation, and ensuring information is accurately prepared for the next stage of review. The role begins with on-site training and then transitions to a hybrid or remote schedule, making it a strong fit for someone who is organized, responsive, and comfortable working with applicants by phone. Responsibilities: • Respond to inbound calls from individuals seeking loan assistance and guide each caller through the required documentation process. • Request, review, and organize supporting materials such as pay documentation while asking clarifying questions to confirm all needed information has been collected. • Perform simple income calculations in Excel to help prepare applicant information for downstream processing. • Maintain accurate electronic records and enter data promptly to keep files complete and up to date. • Forward organized documentation and relevant details to the appropriate team members for further review. • Support daily administrative operations, including scheduling-related tasks and general coordination as needed. • Follow established procedures during calls and documentation intake to ensure consistency and accuracy. • Complete initial on-site training and then effectively manage assigned duties in a hybrid or remote work environment.
2026-07-28T00:00:00Z

Arbitration Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-07-24T00:00:00Z

Patient Care Coordinator

Burnsville, MN
onsite
Temporary / Contract
20.5 - 25.5 USD / Hourly
Robert Half is partnering with a healthcare facility in search of a Patient Care Coordinator to support a their team in Burnsville, Minnesota. This role will start in a contract capacity, but has the potential to turn into a contract-to-hire position for the right fit. In this role, you will be focused on creating a smooth experience for patients by coordinating the scheduling of follow-up visits and testing, interacting directly with patients both in person and by phone. The ideal candidate will be organized, compassionate, and comfortable managing scheduling and records in a fast-paced clinical environment. Responsibilities:• Welcome and assist patients with questions, check-in support, and general guidance during their visit.• Coordinate follow-up patient appointments and testing for specialty clinic appointments, managing the calendar of 1-2 main specialty practitioners daily.• Maintain and update patient medical documentation with a high level of accuracy and confidentiality.• Communicate with patients regarding upcoming visits, appointment changes, and required information before services are provided.• Review patient information during intake to help ensure records are complete and current.• Work closely with clinical and administrative staff to support timely patient care and resolve scheduling issues.• Monitor calendars and adjust appointments as needed to accommodate provider availability and patient needs.
2026-07-21T00:00:00Z

HR Coordinator

West Saint Paul, MN
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are seeking an organized and detail-oriented HR Coordinator to support human resources operations for a dynamic team in Mendota Heights, Minnesota. This contract/potential contract-to-permanent opportunity is ideal for someone who enjoys working in a fast-paced environment and is passionate about supporting employee lifecycle processes. Responsibilities:Assist with onboarding and offboarding processes, including documentation and orientation schedulingMaintain employee records and ensure data accuracy in HR systemsSupport benefits administration and respond to employee inquiriesCoordinate training sessions and track participationHelp facilitate employee engagement initiatives and internal communicationsPrepare reports and presentations related to HR metricsEnsure compliance with company policies and employment regulationsProvide general administrative support to the HR department
2026-07-20T00:00:00Z

HR Coordinator

Wayzata, MN
onsite
Temporary / Contract
23 - 28 USD / Hourly
Our client is seeking a detail-oriented and organized HR Coordinator to support day-to-day human resources operations in the Twin Cities. This fully on-site role is ideal for a professional who enjoys administrative support, employee interaction, and helping maintain efficient HR processes across the organization.Key Responsibilities<ul><li>Support daily human resources operations, including administrative and coordination tasks</li><li>Assist with onboarding and offboarding processes, including new hire paperwork, orientation scheduling, and employee records updates</li><li>Maintain accurate employee files and HR documentation in compliance with company policies and applicable regulations</li><li>Coordinate interviews, candidate communications, and recruiting logistics</li><li>Assist with benefits administration, timekeeping, and employee data entry</li><li>Respond to employee questions regarding HR policies, procedures, and general inquiries</li><li>Support payroll-related documentation and collaborate with internal teams to ensure accurate processing</li><li>Help organize training sessions, employee engagement initiatives, and HR-related events</li><li>Prepare reports, update spreadsheets, and track HR metrics as needed</li><li>Provide general administrative support to the HR team and leadership</li></ul>
2026-07-16T00:00:00Z

Project Coordinator

Minneapolis, MN
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support digital and print project execution in Minneapolis, Minnesota. This Long-term Contract position will partner closely with Project Managers to keep deliverables accurate, timelines on track, and project information clearly communicated across stakeholders. The ideal candidate brings strong organizational skills, sound judgment when resolving issues, and the ability to maintain precise project documentation throughout the project lifecycle. Responsibilities: • Review proofs for visual quality, content accuracy, alignment, and part number correctness before routing them to Project Managers or clients for final approval. • Coordinate press check arrangements with the appropriate stakeholders when project requirements call for on-site or scheduled review. • Support Project Managers by collecting details, clarifying open items, and sharing critical updates needed to keep projects moving forward. • Assist with gathering project specifications, requesting estimates, and relaying pricing or scope information back to the Project Manager. • Help monitor project progress against approved estimates and flag variances for discussion so adjustments can be addressed promptly. • Create or initiate job tickets for print-related work when project needs require production setup. • Track changes, issues, and client updates, then communicate them to the Project Manager and record necessary revisions in D365. • Maintain complete and accurate project records in D365 to ensure information remains current and accessible throughout execution.
2026-07-27T00:00:00Z

Front Desk Coordinator

Burnsville, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a welcoming and organized Front Desk Coordinator to manage front office operations for a team in Burnsville, Minnesota. This contract opportunity is ideal for someone who enjoys being the first point of contact and thrives in a role that blends customer service with administrative support. Responsibilities:Greet visitors and direct them appropriatelyAnswer and route incoming calls and messagesMaintain a clean and organized reception areaManage appointment scheduling and conference room bookingsReceive and distribute mail and deliveriesAssist with data entry and document preparationSupport internal communications and office coordinationProvide general administrative support to various departments
2026-07-20T00:00:00Z

Parts Order Coordinator

Shoreview, MN
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Parts Order Coordinator to support aftermarket order fulfillment in Shoreview, Minnesota. This contract opportunity with potential for a permanent role is ideal for someone who thrives in an engineering and manufacturing environment, enjoys coordinating across multiple teams, and takes pride in delivering a reliable customer experience. In this role, you will help keep parts orders moving efficiently by tracking progress, resolving issues, and ensuring commitments are met on schedule. Responsibilities:• Coordinate aftermarket parts orders from receipt through completion, ensuring timely and accurate fulfillment.• Partner with Quality, Engineering, Material Handling, Supply Chain, and Production teams to monitor order status and address delays or discrepancies.• Maintain accurate inventory and parts records using SAP and other tracking tools to support order visibility.• Review purchase orders and related documentation to confirm part availability, quantities, and customer requirements.• Investigate order issues proactively and work with internal stakeholders to resolve shortages, scheduling conflicts, or fulfillment concerns.• Support spare parts management by tracking stock levels and helping maintain organized inventory control practices.• Assist with invoice-related processing by validating order details and coordinating documentation needed for billing accuracy.• Contribute to physical inventory activities, including cycle counts and annual inventory efforts, to help maintain dependable inventory data. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-07-29T00:00:00Z

Project/Business/Admin – Coordinator (Hybrid position)-Pr...

Shoreview, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a versatile Project/Business/Admin Coordinator to support Facilities operations in Arden Hills, Minnesota. This hybrid opportunity is a Long-term Contract position for a detail-oriented individual who can balance administrative coordination, business support, and project-related activities while working effectively with internal teams and external partners. The role offers the chance to improve communication, strengthen operational consistency, and contribute to process enhancements across the department. Responsibilities: • Support department planning activities by organizing business information, tracking operational and financial data, and helping identify areas for process improvement. • Serve as a central point of contact between Facilities staff, service providers, and consultants to promote clear communication and timely issue resolution. • Partner with internal teams to gather feedback, improve workflows, and enhance service delivery across shared processes. • Maintain and update departmental procedures, policy-related documentation, and records tied to vendor and contractor compliance requirements. • Coordinate administrative tasks such as expense documentation, scheduling support, on-call calendars, travel arrangements, and other operational logistics. • Assist with maintenance-related administration, including support for both planned work and unplanned service activity tracking. • Organize and help lead special assignments that may include lease-related coordination, small project support, and other department initiatives. • Monitor reporting accuracy and ensure business records, summaries, and supporting documentation are complete and well organized.
2026-07-23T00:00:00Z