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10 results for Workplace Coordinator in Blaine, MN

Human Resources Coordinator

Minneapolis, MN
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a Human Resources Coordinator to support early careers hiring efforts for an investment advisory organization in Minneapolis, Minnesota. This Long-term Contract position plays an important role in keeping campus recruiting activities organized, timely, and candidate-focused during a busy hiring season. The person in this role will help coordinate interviews, events, and recruiting operations while working closely with hiring partners and maintaining accurate applicant information. Responsibilities: • Coordinate day-to-day support for early careers hiring initiatives, partnering with recruiters and internal stakeholders to keep recruiting activities on track. • Review incoming applications, help conduct initial candidate assessments, and identify prospects aligned with internship and leadership development opportunities. • Communicate with candidates throughout the hiring process, providing timely updates and creating a welcoming and well-organized experience. • Arrange interviews and related logistics, ensuring schedules are accurate and candidates and interview teams are fully prepared. • Maintain organized records in Workday and other recruiting tools, keeping applicant data current and reliable. • Oversee career fair registrations and assist with the planning and execution of campus events and other recruiting programs. • Manage recruiting materials, promotional items, shipping needs, and inventory used for university and hiring events. • Support a high-volume recruitment cycle by balancing administrative coordination with responsive candidate-facing service.
2026-08-19T00:00:00Z

Human Resources Coordinator

Chaska, MN
onsite
Temporary / Contract
24 - 26 USD / Hourly
Job SummaryWe are seeking a detail-oriented Human Resources Coordinator to support a busy HR team with a variety of administrative and employee-related functions. This role is ideal for someone with strong organizational skills who enjoys supporting HR operations, maintaining employee records, and assisting with day-to-day human resources activities. Key Responsibilities<ul><li>Support HR programs and daily administrative operations</li><li>Assist with onboarding and new hire paperwork</li><li>Maintain accurate employee files and HR records</li><li>Coordinate interviews, meetings, and employee communications</li><li>Enter and update employee information in HR systems</li><li>Assist with benefits, compliance, and general HR inquiries</li><li>Prepare reports, documents, and correspondence as needed</li><li>Provide administrative support to the HR team and leadership</li></ul>
2026-08-24T00:00:00Z

Facilities Coordinator

Minneapolis, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
Position OverviewWe are seeking a highly organized and proactive Facilities Coordinator to support the daily operations and maintenance of office and facility environments. This role serves as a key point of contact for facility-related needs, vendor coordination, workplace services, and administrative support. The ideal candidate is detail-oriented, customer-focused, and thrives in a fast-paced environment where managing multiple priorities is essential. Key Responsibilities<ul><li>Coordinate day-to-day facility operations to ensure a safe, clean, and productive work environment.</li><li>Serve as the primary contact for building maintenance requests and workplace issues.</li><li>Schedule and coordinate vendors, contractors, and service providers for repairs, maintenance, and inspections.</li><li>Monitor facility work orders and ensure timely resolution of issues.</li><li>Conduct routine facility inspections and identify opportunities for improvements.</li><li>Support office moves, workspace setup, and furniture coordination.</li><li>Manage inventory of office, kitchen, and facility supplies.</li><li>Assist with mail distribution, shipping, and receiving activities.</li><li>Maintain facility records, contracts, and documentation.</li><li>Ensure compliance with company policies and safety procedures.</li><li>Coordinate employee and visitor access, badges, and parking requests as needed.</li><li>Support workplace events, meetings, and special projects.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-08-10T00:00:00Z

Arbitration Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-07-24T00:00:00Z

Supply Chain Coordinator

Saint Paul, MN
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Supply Chain Coordinator to support customer order activity and day-to-day coordination for mass market accounts in Roseville, Minnesota. This Long-term Contract position is well suited for someone who enjoys solving issues, managing documentation, and working across teams to keep products and information moving efficiently. The ideal candidate brings strong communication skills, sound judgment, and a proactive approach to supporting customers and internal partners. You will play an important role in maintaining service quality, resolving order-related concerns, and helping sales operations run smoothly. Responsibilities: • Coordinate customer orders from entry through completion, addressing discrepancies and escalating issues when needed to ensure timely fulfillment. • Prepare and process invoices, monitor payment-related concerns, and work with relevant teams to clear order or billing holds. • Share accurate updates on product launches, availability, and promotional activity with customers and internal stakeholders. • Maintain organized records of customer interactions, account details, and follow-up actions to support consistent service. • Investigate customer questions and service issues, provide prompt resolution, and track outcomes to completion. • Partner with sales leadership and key account contacts to review priorities, progress, and upcoming business needs on a regular basis. • Build working knowledge of product lines and represent the company professionally across all customer communications. • Contribute to special assignments and broader sales support activities that improve account service and operational effectiveness.
2026-08-04T00:00:00Z

Licensure Coordinator

Eden Prairie, MN
onsite
Temporary / Contract
19 - 21.75 USD / Hourly
We are looking for a Licensure Coordinator to support licensure-related administrative work within a health insurance environment in Minnesota. This long-term contract position is well suited for someone who excels at coordinating documentation, maintaining accurate records, and delivering responsive service to internal and external stakeholders. The role requires strong organization, sound judgment, and the ability to manage high-volume operational tasks while maintaining quality and compliance standards. Responsibilities:• Coordinate licensure and renewal activities by tracking deadlines, preparing required documentation, and following established procedures to support timely completion.• Review records, forms, and supporting materials for accuracy and completeness, resolving discrepancies and ensuring information is properly documented in internal databases.• Provide attentive customer service by responding to questions from staff, partners, and other contacts regarding status updates, requirements, and process steps.• Process payments and related administrative transactions with careful attention to detail, maintaining accurate records and supporting financial documentation needs.• Conduct quality checks and routine audits to confirm compliance with operational standards, identify errors, and support corrective follow-up when needed.• Maintain and update data across web-based platforms and internal systems to ensure licensure information, demographics, and case details remain current.• Monitor aging items, missing documentation, and outstanding invoices, escalating issues appropriately and helping drive timely resolution.• Support reporting and operational review activities by organizing information, tracking trends, and assisting with process improvement efforts across the team.Licensure Coordinator
2026-08-21T00:00:00Z

Project Coordinator

Plymouth, MN
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Coordinator to join a contract assignment supporting large-scale lighting and energy improvement projects in Plymouth, Minnesota. This onsite role will work closely with project leadership to help keep multi-location programs organized, moving, and accurately documented from kickoff through completion. The position is well suited for someone who enjoys detailed coordination, consistent follow-up, and working across several active project tasks at once. This is a Contract position expected to run from early August through the end of November, with possible extension. Responsibilities: • Coordinate daily project support activities for multi-site lighting and energy-related initiatives, ensuring tasks stay aligned with timelines and client expectations. • Assist with pre-installation planning by organizing calls, documenting action items, and confirming readiness with internal teams and field labor. • Maintain regular communication with installers and project stakeholders to track progress, identify concerns, and help resolve open items quickly. • Enter and update project information in internal systems with a high level of accuracy, including orders, status changes, and supporting documentation. • Monitor project issues and follow through on next steps so delays, missing details, and outstanding questions are addressed promptly. • Prepare closeout packages for customers by gathering required records, organizing project paperwork, and confirming completion details. • Partner with the lead Project Manager during onboarding and training to learn project workflows, reporting expectations, and coordination processes. • Support schedule visibility by helping track milestones, installation activity, and completion targets across multiple concurrent projects.
2026-08-24T00:00:00Z

Project Coordinator

Minneapolis, MN
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support digital and print project execution in Minneapolis, Minnesota. This Long-term Contract position will partner closely with Project Managers to keep deliverables accurate, timelines on track, and project information clearly communicated across stakeholders. The ideal candidate brings strong organizational skills, sound judgment when resolving issues, and the ability to maintain precise project documentation throughout the project lifecycle. Responsibilities: • Review proofs for visual quality, content accuracy, alignment, and part number correctness before routing them to Project Managers or clients for final approval. • Coordinate press check arrangements with the appropriate stakeholders when project requirements call for on-site or scheduled review. • Support Project Managers by collecting details, clarifying open items, and sharing critical updates needed to keep projects moving forward. • Assist with gathering project specifications, requesting estimates, and relaying pricing or scope information back to the Project Manager. • Help monitor project progress against approved estimates and flag variances for discussion so adjustments can be addressed promptly. • Create or initiate job tickets for print-related work when project needs require production setup. • Track changes, issues, and client updates, then communicate them to the Project Manager and record necessary revisions in D365. • Maintain complete and accurate project records in D365 to ensure information remains current and accessible throughout execution.
2026-07-27T00:00:00Z

Events Coordinator

Blaine, MN
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Events Coordinator to support immersive academic events for a Doctor of Physical Therapy program. This contract opportunity with potential for a long-term role is ideal for someone who thrives in a fast-moving environment and enjoys balancing logistics, communication, and on-site coordination. In this role, you will partner with faculty, staff, guests, and vendors to help deliver organized, welcoming, and efficient event experiences from planning through execution. Responsibilities: • Coordinate travel-related logistics for immersion events, including participant lists, lodging arrangements, rideshare planning, and meal coordination. • Communicate schedules, travel details, and last-minute updates clearly to students, faculty, volunteers, and visiting guests. • Maintain event calendars and provide administrative support for faculty travel and scheduling needs tied to program activities. • Prepare event and lab spaces by arranging materials, supplies, signage, and other resources needed for daily operations. • Set up, test, and resolve basic issues with audiovisual and electronic equipment to support event delivery. • Review catering requests for completeness and accuracy, then help oversee timely distribution of meals, beverages, and refreshments during events. • Track inventory levels for office, classroom, and hygiene supplies to ensure the space remains fully stocked and ready for use. • Assist with examinations and proctoring activities, while helping maintain an orderly, secure, and well-organized environment before, during, and after immersion sessions. • Support visits from prospective students, campus partners, and other guests, and collaborate with external vendors as needed to meet site and event requirements. • Provide general administrative assistance to program leadership and faculty, including participation in occasional meetings and other assigned duties.
2026-08-20T00:00:00Z

Sr. Facilities Coordinator

Minneapolis, MN
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are seeking a knowledgeable sr. facilities coordinator to ensure an optimal working environment for our client's building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining building equipment, and supervising crews. To ensure success, facilities coordinators should exhibit extensive experience in facility maintenance and the ability to liaise with vendors. Facilities Coordinator Responsibilities:<ul><li>Managing building and equipment maintenance schedules.</li><li>Responding to urgent maintenance calls.</li><li>Promoting safety within the building.</li><li>Managing equipment and supply needs.</li><li>Liaising with vendors and suppliers on behalf of senior managers.</li><li>Supervising cleaning crews and maintenance workers.</li><li>Documenting processes and keeping maintenance records.</li><li>Monitoring maintenance budget spending.</li></ul>
2026-08-10T00:00:00Z