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28 results for Receptionist Administrative Assistant in Bethesda, MD

Receptionist

McLean, VA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations in Virginia. This Contract position is ideal for someone who creates a welcoming first impression, communicates clearly, and stays organized while managing daily administrative tasks. The role requires on-site presence at the reception area, an appropriate business presentation, and confidence using Microsoft Office tools to help coordinate schedules and visitor interactions. Responsibilities: • Welcome visitors and provide a welcoming first point of contact for guests, clients, and staff at the front desk. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate person or department efficiently. • Maintain awareness of the company calendar and scheduled activities using Microsoft Office applications to support daily office flow. • Monitor the reception area throughout the day, ensuring coverage is consistent and the front desk remains organized. • Handle general administrative support tasks such as relaying messages, answering routine questions, and assisting with basic office coordination. • Communicate clearly and courteously with internal team members and external contacts while representing the organization in a courteous manner.
2026-09-03T00:00:00Z

Receptionist

Baltimore, MD
onsite
Temporary / Contract
15.2 - 16 USD / Hourly
We are looking for an experienced Receptionist to support daily front-desk operations for a non-profit organization in Baltimore, Maryland. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The role requires strong attention to detail, a detail-oriented approach, and the ability to handle multiple priorities in a busy office setting. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance to direct inquiries to the appropriate team members. • Maintain the front office environment by managing daily administrative support tasks and ensuring materials are organized and accessible. • Coordinate calendars and arrange appointments while helping staff stay informed of schedule updates and meeting changes. • Prepare, review, and send routine email communications in a clear and detail-oriented manner. • Enter and update information accurately in internal records, spreadsheets, and office documents. • Organize paper and digital files so that documents can be retrieved quickly and maintained properly. • Support general office operations by using Microsoft Word, Excel, and Outlook to complete administrative assignments efficiently.
2026-08-26T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join an onsite team in Virginia. This is a permanent contract position suited for an experienced administrative team member who can manage competing priorities, communicate effectively, and provide dependable support to multiple staff members. The ideal candidate brings strong organizational judgment, sharp attention to detail, and confidence using office technology in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support for several team members, helping keep schedules, documents, and office activities organized and on track. • Manage front-office and receptionist-related tasks, including handling inbound calls, greeting visitors, and directing inquiries appropriately. • Prepare, edit, and format correspondence, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Enter, update, and maintain accurate records and files while ensuring information is organized for easy retrieval and retention. • Use SharePoint and other agency document repositories to upload, track, and manage administrative materials in accordance with established procedures. • Coordinate a variety of administrative projects, monitor deadlines, and follow through on details to support smooth daily operations. • Maintain a consistent office presence at all times, including reliable onsite attendance and business-appropriate presentation. • Assist with general office coordination duties that require sound judgment, discretion, and effective multitasking.
2026-09-02T00:00:00Z

Administrative Assistant

Rockville, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a construction and contractor environment in Rockville, Maryland. This Contract position is ideal for someone who enjoys keeping workflows organized, providing front-desk support, and ensuring accurate administrative coordination. The role calls for strong communication, reliability, and the ability to manage multiple tasks in a fast-paced office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, filing, document preparation, and general office coordination. • Enter and update records with accuracy to help maintain organized and current business information. • Assist with day-to-day office operations to ensure teams have the administrative support needed to work efficiently. • Monitor routine clerical processes and help keep office communications and paperwork flowing smoothly.
2026-09-02T00:00:00Z

Administrative Assistant

Ashburn, VA
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Ashburn, Virginia. This Contract to permanent opportunity is ideal for someone who is organized, responsive, and comfortable managing a wide range of administrative tasks in a fast-paced environment. The person in this role will help keep workflows moving smoothly by coordinating orders, handling communications, and maintaining essential office supplies. Strong attention to detail and a detail-oriented approach to both in-person and phone interactions will be key to success. Responsibilities: • Coordinate the ordering and replenishment of office materials, snacks, and workplace supplies to ensure the team has what it needs each day. • Manage the return of materials and track related follow-up activities to keep inventory and requests organized. • Schedule calls and assist with order-related communication to support timely processing and resolution. • Answer inbound phone calls courteously, direct inquiries appropriately, and provide front-desk style administrative support as needed. • Perform data entry and maintain accurate administrative records with a high level of precision. • Assist with general office coordination tasks that contribute to an efficient and well-organized work environment.
2026-09-04T00:00:00Z

Administrative Assistant

Bowie, MD
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an organized Administrative Assistant to support a community association in Bowie, Maryland through a Contract assignment. This position focuses on property compliance coordination, documentation, and resident communication while ensuring records remain accurate and up to date. The role is well suited to someone who is comfortable handling administrative tasks, tracking multiple deadlines, and interacting professionally with homeowners. Responsibilities: • Inspect community properties to identify upkeep, landscaping, safety, and covenant-related issues that require follow-up. • Maintain detailed records of compliance matters, including deadlines, status updates, and next steps for resolution. • Perform return visits to verify whether concerns have been corrected and capture photographic documentation when needed. • Review and track county service requests, including 311-related items, and update logs with current activity. • Draft and distribute notices related to property compliance while keeping associated files organized and complete. • Scan, file, and manage Architectural Review Board application materials to support efficient recordkeeping. • Respond to homeowner questions and concerns with professionalism, clarity, and courtesy. • Provide general administrative support such as data entry, inbound call handling, and front-office coordination as needed.
2026-09-01T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping workstreams organized, communicating effectively with internal and external contacts, and ensuring administrative tasks are completed accurately. The role requires strong multitasking skills, comfort with standard office software, and a proactive approach to scheduling, correspondence, and record maintenance. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Manage front-office administrative activities by coordinating schedules, organizing calendars, and arranging appointments to keep daily operations running smoothly.• Handle incoming and outgoing phone communication in a clear and courteous manner, directing inquiries, relaying messages, and providing timely follow-up when needed.• Prepare, update, and maintain records through accurate data entry while ensuring information is organized and easy to retrieve.• Draft, review, and respond to email correspondence with care and attention to detail.• Create and format business documents, reports, spreadsheets, and presentations using Microsoft Word, Excel, PowerPoint, and Outlook.• Support team members with general office tasks such as document preparation, file management, and meeting coordination.• Monitor administrative priorities and adjust to changing needs while maintaining accuracy and responsiveness in a fast-paced environment.
2026-08-27T00:00:00Z

Administrative Assistant

Annapolis, MD
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Annapolis, Maryland. This Long-term Contract position offers a flexible schedule of 4 to 5 days per week, with approximately 6 hours per day and up to 40 hours weekly, for an expected duration of about 6 months. The ideal candidate will bring strong administrative support experience, excellent communication skills, and the ability to manage front-desk and data-related tasks in a detail-focused environment. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries with courtesy and efficiency. • Provide day-to-day administrative support by preparing documents, organizing records, and maintaining accurate office files. • Enter and update information in internal systems with a high degree of accuracy and attention to detail. • Assist with routine office coordination, including scheduling, correspondence, and general clerical activities. • Support banking-related administrative processes by handling transaction documentation and maintaining organized operational records. • Help ensure office activities align with established compliance guidelines and internal procedures. • Use office and banking software to complete administrative tasks and track required information. • Contribute to smooth front-office operations by responding promptly to staff and customer needs.
2026-09-04T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-09-02T00:00:00Z

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Administrative Assistant to support legal and administrative operations for a 6-week assignment in downtown Baltimore. This contract role is expected to last approximately 6 weeks and will assist with document preparation, court-related filings, case coordination, and general legal office support. The ideal candidate is organized, responsive, and comfortable working with legal records, deadlines, and tax-related documentation in a fast-paced environment. Responsibilities:• Prepare draft legal responses, including notices of intention to defend and answers, for attorney or authorized reviewer approval before submission• File pleadings and related legal documents with the appropriate court or agency and distribute copies to involved parties as required• Maintain and organize legal files, correspondence, and case records to ensure accurate documentation and easy retrieval• Coordinate calendars, track filing deadlines, and support scheduling for matters requiring timely legal action• Assist with drafting letters, affidavits, notices, and other legal or administrative documents tied to active matters• Support discovery-related tasks, including document collection, review preparation, and management of electronic records• Use case management and e-filing systems to update matter status, store records, and monitor submission activity
2026-09-02T00:00:00Z

Sr. Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23 - 32 USD / Hourly
The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This rewarding position requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism. Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul>
2026-08-31T00:00:00Z

Legal Assistant/Administrator

Baltimore, MD
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly organized Legal Assistant/Administrator to support a university legal team in Maryland. This contract opportunity is ideal for someone who can manage scheduling, documentation, and administrative coordination in a legal setting that values accuracy and organization. The role blends legal support with operational assistance, requiring strong judgment, attention to detail, and the ability to keep multiple priorities moving forward. You will play an important part in helping the team stay organized, prepared, and efficient. Responsibilities: • Coordinate complex calendars for attorneys and legal staff, including meetings, appointments, and time-sensitive commitments. • Review, process, and track legal and business-related invoices to support accurate and timely payment workflows. • Assemble agendas, background documents, and other materials needed for meetings and legal discussions. • Monitor follow-up items from meetings and communications to help ensure deadlines and next steps are completed on time. • Organize legal files and maintain structured documentation practices that support easy access and consistent recordkeeping. • Provide administrative support for legal operations projects, including meeting coordination, logistics planning, and workflow follow-through. • Assist with the development of legal database and document management processes to improve organization and efficiency. • Support filing activities and case-related documentation using legal systems and established procedures. • Partner with legal leadership and advisors to help manage priorities, improve coordination, and contribute practical operational support.
2026-09-02T00:00:00Z

Public Health Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
22 - 29 USD / Hourly
Join a public health organization dedicated to improving the health and well-being of Baltimore residents. We are seeking a detail-oriented Administrative Assistant to support program operations, community outreach efforts, and departmental leadership. Responsibilities:<ul><li>Provide administrative support to public health programs</li><li>Schedule meetings, manage calendars, and prepare reports</li><li>Maintain confidential records and databases</li><li>Assist with grant documentation and program tracking</li><li>Respond to inquiries from community partners and stakeholders</li><li>Support special projects and events</li></ul>
2026-09-02T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-08-28T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
Our client is seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. This role is ideal for someone who is detail-oriented, proactive, and comfortable handling a variety of clerical and front-office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-09-01T00:00:00Z

Manufacturing Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
24 - 28 USD / Hourly
Manufacturing Administrative Assistant (SAP Experience Required) Are you an organized administrative detail oriented with strong SAP experience and a background supporting manufacturing, production, or maintenance operations? We are seeking a detail-oriented Manufacturing Administrative Assistant to join a busy and growing manufacturing facility in Baltimore County. This role will play a critical part in supporting daily plant operations, maintenance planning, inventory activities, and administrative processes. The ideal candidate is highly proficient in SAP, excels at managing documentation, and can effectively support multiple departments in a fast-paced environment. Responsibilities: Enter, maintain, and update data within SAP related to maintenance, production, and inventory activities Support maintenance planning and scheduling activities Maintain accurate records, reports, spreadsheets, and production documentation Track inventory levels and assist with inventory reconciliation Coordinate vendor communications, service appointments, and deliveries Prepare operational and maintenance reports for leadership Assist with department scheduling, meeting coordination, and administrative support Manage filing systems and ensure compliance with documentation requirements Collaborate with production, maintenance, warehouse, and management teams
2026-09-02T00:00:00Z

Executive Assistant & Office Manager

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
My client is a mission-based organization looking for a highly organized Executive Assistant & Office Manager to help drive day-to-day operations in Washington, District of Columbia. This position serves as a central point of coordination for executive support and office administration, with direct partnership to senior leadership, including the VP of Finance. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep priorities moving in a dynamic nonprofit environment. Responsibilities:• Serve as the primary administrative partner to senior executives, managing communications and helping prioritize competing demands.• Oversee complex calendar coordination, arrange meetings, and ensure leadership is prepared with schedules, materials, and logistics.• Coordinate domestic and international travel plans, including itineraries, reservations, and related administrative details.• Welcome visitors and external partners in a detail oriented and service-oriented manner, representing executive leadership effectively.• Prepare and submit executive expense reports with accuracy and timely follow-through.• Support office operations by managing facilities needs, working with vendors, and maintaining inventory of workplace supplies.• Draft, edit, and format correspondence, reports, and other business documents on behalf of executive leadership.• Conduct research and develop presentation materials for internal meetings and external audiences as needed. All interested candidates in this Executive Assistant & Office Manager opportunity and other fulltime opportunities across the Washington, D.C. area please contact Justin Decker on LinkedIn.
2026-08-24T00:00:00Z

Social Services Administrative Support

Baltimore, MD
onsite
Temporary / Contract
27.7115 - 35 USD / Hourly
We are looking for a dependable and compassionate Project Assistant to support emergency housing stabilization and case management services in Baltimore, Maryland. This position offers the chance to assist residents facing urgent housing disruptions by combining administrative coordination with direct support during crisis response activities in a client service communication capacity. The role is best suited for someone who can stay organized in a fast-moving environment, communicate with empathy, and manage documentation and service coordination with accuracy. You will work closely with internal teams, community partners, and emergency response personnel to help residents access timely assistance and stabilization resources. Responsibilities:• Support resident intake activities by gathering essential information, assessing immediate concerns, and helping document housing-related emergencies accurately.• Maintain organized electronic case records, including service notes, referrals, supporting documents, and incident-related materials within the case management system.• Help coordinate stabilization efforts by connecting individuals and families with housing resources, financial assistance options, and community-based support services.• Provide calm, respectful, and trauma-informed assistance to residents experiencing displacement, distress, or other crisis situations.• Assist with after-hours and rotating on-call response coverage, including evenings, weekends, holidays, and emergency events when needed.• Contribute to emergency response operations by supporting sheltering activities, intake documentation, and on-site administrative tasks during community incidents.• Prepare summaries and supporting records related to emergency cases, including documentation connected to partner agencies and response teams.• Collaborate with city departments, nonprofit organizations, and external service providers to ensure coordinated support for affected residents.• Participate in team discussions, planning sessions, and process improvement efforts that strengthen emergency housing response service
2026-08-28T00:00:00Z

Front Desk Coordinator

Towson, MD
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support front office operations in Towson, Maryland. This Contract position is ideal for someone who creates a welcoming first impression while managing calls, visitors, and administrative tasks effectively. The right candidate will be organized, responsive, and comfortable handling a busy reception area in a fast-paced environment. Responsibilities:• Welcome visitors, clients, and staff with a courteous and detail-oriented approach while maintaining an orderly front desk area.• Manage incoming calls through a multi-line phone system, directing inquiries accurately and efficiently to the appropriate contacts.• Provide concierge-style assistance by answering general questions, offering guidance, and helping guests navigate the office environment.• Monitor front office activity to ensure smooth day-to-day operations, including visitor check-in and communication with internal teams.• Handle inbound phone inquiries promptly, taking clear messages and escalating urgent matters when needed.• Support administrative tasks such as scheduling, basic recordkeeping, and other clerical duties that help the office run effectively.
2026-08-25T00:00:00Z

Front Desk Coordinator

Arlington, VA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a Long-term Contract assignment in Arlington, Virginia. This position will serve as the first point of contact for visitors, callers, and internal staff, helping create a detail-oriented and welcoming environment. The ideal candidate is organized, service-oriented, and comfortable managing multiple administrative and reception tasks throughout the day. Responsibilities: • Welcome guests and employees in a courteous manner, ensuring a positive experience upon arrival. • Manage a multi-line phone system by answering, directing, and relaying incoming calls efficiently. • Provide front desk and concierge-style assistance by responding to general questions and helping visitors navigate the office. • Maintain an orderly reception area and support smooth day-to-day administrative operations. • Coordinate visitor check-in procedures and communicate arrivals to the appropriate internal contacts. • Handle routine clerical tasks such as message taking, basic record updates, and distribution of incoming information.
2026-09-04T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-09-04T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
The Executive Assistant provides high-level, confidential administrative and operational support to senior leadership. This role manages complex calendars, coordinates meetings and events, prepares executive communications and materials, and supports departmental operations, including budget administration and office logistics. Serving as a key point of contact for internal and external stakeholders, the Executive Assistant helps drive the successful execution of projects and strategic initiatives in a fast-paced environment. <ul><li>Provide executive support to the Vice President, Chief Operations & Finance Officer, including calendar management, travel coordination, correspondence, and member communications.</li><li>Assist with budget oversight by coordinating documentation, reviewing expense reports, and processing check requests and credit card statements.</li><li>Maintain and manage the contract database in partnership with the Senior Director of Finance.</li><li>Provide administrative support to board committees and membership affinity groups associated with the Vice President, Chief Operations & Finance Officer.</li><li>Respond to member inquiries and requests on behalf of the Vice President, Chief Operations & Finance Officer.</li><li>Maintain executive records, contact databases, distribution lists, and other administrative systems in collaboration with Member Services.</li><li>Participate in training initiatives and adopt new processes, technologies, and best practices to support organizational effectiveness.</li><li>Handle highly confidential finance, board, and employee-related information with discretion and professionalism.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 34 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-08-24T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
75000 - 86000 USD / Yearly
Trade Association $90k Executive Assistant Bethesda, MD, great benefits, plus bonus, free parking My client is Trade Association with Headquarters in the Washington, D.C. area with a need for an Executive Assistant. This is an exciting new opportunity that will provide executive support to the office of the President and provide operational support to the Senior Leaders including event planning for the annual conference and project management. The Executive Assistant must be comfortable in a fast-paced environment and have a strong background in MS Office, travel arrangement, calendar management, event planning, and excellent communication skills. Administrative candidates with experience working for trade associations and a background in event planning are highly encouraged to apply. The Executive Assistant will be responsible for the following duties: Responsibilities:• Coordinate executive calendars, schedule meetings, and manage day-to-day administrative priorities to keep workflows on track.• Arrange business travel, prepare itineraries, and handle related logistics with accuracy and discretion.• Enter and maintain financial and operational data in internal records and accounting platforms with a high level of precision.• Responsible for coordinating all logistics, including travel and event planning for the annual conference• Responsible for calendar management and scheduling for the Executives • Monitoring and tracking status of assigned project deliverables and coordinating related tasks. All interested candidates in this Executive Assistant and other fulltime opportunities across the D.C. area please contact Justin Decker via LinkedIn
2026-08-21T00:00:00Z