34 Results for Patient Care Coordinator Jobs in Berkeley, CA

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Client Services Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a Client Services Coordinator to support individuals and families by connecting them with housing-focused services and community-based assistance in San Mateo, California. This Long-term Contract position is well suited for someone who can balance compassionate client support with strong organization and follow-through in a fast-paced environment. The person in this role will help clients navigate available resources, coordinate service plans, and contribute to stable housing outcomes through responsive and attentive service delivery. This role will require some travel throughout San Mateo County (mileage can be expensed). Apply today to be considered! Responsibilities:• Meet with clients to complete intake conversations, screenings, and initial evaluations in order to understand immediate barriers and identify practical housing options.• Provide timely support during urgent situations, help clients create individualized stability plans, and guide efforts aimed at reducing the risk of homelessness.• Link individuals and families to rental help, utility assistance, public benefits, and other local programs that address essential needs.• Research housing availability, engage with property owners and managers, and assist clients throughout the process of securing appropriate housing placements.• Represent client needs through referrals, partner coordination, and problem-solving with service agencies, landlords, and community organizations.• Prepare and maintain thorough case documentation, ensure records are current, and protect sensitive information in accordance with privacy expectations.• Enter service data accurately, monitor client progress, and support reporting activities that measure outcomes and overall program performance.• Work closely with colleagues and external partners to improve service coordination and strengthen results for clients receiving support.• Carry out daily responsibilities in alignment with organizational standards and all applicable local, state, and federal requirements.
2026-10-19T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Benefits CoordinatorBrief Job DescriptionWe are hiring a Benefits Coordinator to support employee benefits administration, enrollment processes, and employee inquiries. This role helps ensure accurate and timely benefits support.Responsibilities<ul><li>Assist with benefits enrollment, changes, and terminations</li><li>Respond to employee questions regarding benefit programs</li><li>Maintain benefits records and support audits</li><li>Coordinate with carriers, brokers, and internal HR teams</li><li>Help communicate benefits information to employees</li><li>Support annual open enrollment activities</li></ul>
2026-10-09T00:00:00Z

Patient Access Rep

Livermore, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
We are looking for a Patient Access Rep to support patient registration and front-end access services for a contract position in California. This role is ideal for someone beginning a career in healthcare administration or bringing strong customer service experience from another industry. The position focuses on welcoming patients, completing registration and admission activities, verifying coverage and payment resources, and ensuring required documentation is gathered accurately for billing and compliance purposes. Success in this role requires strong attention to detail and the ability to manage a rotating permanent schedule while maintaining service and productivity expectations. Responsibilities: • Register patients accurately and complete admission-related tasks while confirming demographic, insurance, and financial information. • Collect point-of-service payments with care, maintain accurate records, and follow established cash-handling and documentation practices. • Answer routine questions from patients and families, resolve straightforward service concerns, and provide a courteous and attentive front-desk experience. • Review forms and supporting documents to ensure records are complete and meet billing and regulatory requirements. • Develop working knowledge of health coverage programs and payer processes, including government, managed care, and other medical benefit plans. • Recognize complex registration or financial situations and refer them to senior team members when additional support is needed. • Meet departmental productivity goals and performance measures by organizing daily work effectively and following assigned priorities. • Support a range of patient access activities across registration operations based on department needs and staffing coverage.
2026-10-16T00:00:00Z

Wellness Coordinator

Oakland, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Wellness Coordinator to support community-based health and engagement programs for seniors in Oakland, California. This Contract position is ideal for someone who can build strong relationships, coordinate wellness initiatives, and serve as a reliable resource for participants seeking guidance and support. The role requires bilingual communication in Mandarin or Cantonese and a thoughtful approach to program delivery, member outreach, and service coordination. Responsibilities:• Coordinate wellness activities for senior participants, helping plan, launch, and monitor programs that align with established best practices.• Gather participant feedback through surveys and other outreach methods to assess program interest, measure satisfaction, and identify opportunities for improvement.• Address incoming questions from members and provide clear information about available wellness resources, services, and appropriate referrals.• Support day-to-day administration of program operations, ensuring activities are organized, documented, and carried out effectively.• Build engagement with the member community by encouraging participation and fostering stronger connections between seniors and available services.• Track program outcomes and assist with reviewing results to help evaluate effectiveness and guide future planning.• Maintain accurate participant and program records using relevant computer applications and healthcare-related systems.• Collaborate with internal teams and community partners to help deliver services smoothly and respond to participant needs in a timely manner. If you are interested in the role, please apply today and contact us at (510) 470-7450
2026-10-10T00:00:00Z

Workplace Coordinator

New York City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly. Responsibilities:• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
2026-10-12T00:00:00Z

Facility Coordinator

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-10-15T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in California. This is a permanent contract position focused on patient registration, appointment coordination, surgery scheduling support, and day-to-day administrative service. The ideal candidate brings a calm, service-oriented approach, communicates effectively with patients and care teams, and helps keep clinic workflows organized and responsive. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, payments, and scheduling. • Coordinate new patient intake and assist with surgery and clinic appointment scheduling to ensure an efficient patient experience. • Work closely with providers and clinic staff to align calendars, accommodate urgent needs, and support timely access to care. • Respond to non-clinical inquiries received through phone, CRM, or patient messaging channels, escalating issues when additional follow-up is needed. • Use established reference materials and office tools to support provider-patient administrative communication and documentation. • Maintain clinic records and administrative databases, update directory information, and complete internal forms accurately and on time. • Process incoming and outgoing faxes, distribute mail, and organize filing for clinic-specific documents and related administrative records. • Deliver attentive customer service while supporting daily clinic operations and meeting departmental service expectations.
2026-10-13T00:00:00Z

Patient Admin Specialist (PAS)

San Jose, CA
onsite
Temporary / Contract
27 - 37 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in San Jose, California. This Contract position focuses on creating a smooth experience for patients by coordinating registration, appointment flow, surgery scheduling support, and other administrative activities. The person in this role will serve as a key point of contact for patients and providers while helping the clinic maintain organized, responsive daily operations. Responsibilities: • Welcome patients at the front desk, manage check-in and check-out activities, and address routine questions about appointments, billing, and visit logistics. • Coordinate new patient intake and assist with surgery-related scheduling while aligning appointments with provider availability and clinic priorities. • Communicate with physicians and care teams to support scheduling decisions and help address urgent patient needs appropriately. • Respond to non-clinical inquiries received through phone, messaging, or CRM channels, and route more complex issues to the correct team members. • Provide administrative support for provider-patient interactions by using reference materials, standard tools, and clinic documentation resources. • Maintain accurate records by updating databases, processing internal forms, and organizing clinic files and related documentation. • Handle incoming and outgoing office communications, including faxes, mail distribution, paging directories, and message routing. • Support service excellence by delivering attentive assistance, managing multiple tasks efficiently, and contributing to department performance standards.
2026-10-19T00:00:00Z

Patient Admin Specialist (PAS)

Stanford, CA
onsite
Temporary / Contract
27 - 37 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in California. This contract position focuses on delivering a welcoming patient experience while coordinating registration, appointment flow, and administrative support for daily clinic activities. The role works closely with providers and internal teams to manage scheduling needs, respond to non-clinical inquiries, and keep essential records and communications organized. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions about visits, payments, and scheduling. • Coordinate new patient intake and surgery-related appointments while aligning calendars with provider preferences and clinic availability. • Respond to non-clinical patient messages and CRM inquiries, resolving routine concerns and forwarding urgent or complex matters when needed. • Support physician-patient communication by using approved reference materials, templates, and office tools to share accurate non-clinical information. • Maintain clinic documentation by processing forms, updating directories and databases, and keeping records current and accessible. • Handle incoming faxes, mail, and filed materials to ensure clinic documents are distributed, stored, and tracked appropriately. • Monitor front-office workflows and contribute to service standards by providing timely, attentive assistance throughout the patient visit. • Assist with general administrative coordination tied to the daily operation of the clinic, including communication across staff and departments.
2026-10-14T00:00:00Z

Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered.
2026-10-19T00:00:00Z

Administrative Coordinator

San Mateo, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half has a very fun and exciting job opportunity with one of top clients in San Mateo. Our client is seeking an energetic, organized, and customer-focused Event Coordinator to support the planning and execution of events at a busy private event y venue in San Mateo. This role will work closely with clients, vendors, staff, and event teams to ensure events are organized, well-coordinated, and delivered with a high level of service. The ideal candidate is personable, detail-oriented, and comfortable managing multiple moving pieces in a fast-paced event environment. This is a hands-on opportunity for someone who enjoys working with people, coordinating logistics, and helping create memorable guest experiences. Key Responsibilities<ul><li>Coordinate the planning and execution of weddings, parties, corporate events, fundraisers, and other private functions.</li><li>Serve as a primary point of contact for clients throughout the event planning process.</li><li>Communicate with clients regarding event details, menus, guest counts, timelines, setup requirements, and special requests.</li><li>Coordinate event logistics with catering staff, kitchen teams, vendors, and venue personnel.</li><li>Prepare and maintain event schedules, timelines, floor plans, guest counts, and other event documentation.</li><li>Assist with room setup, tables, seating arrangements, décor, signage, and event materials.</li><li>Conduct event walkthroughs and help ensure the venue is prepared prior to guest arrival.</li><li>Monitor events during execution and quickly address questions, changes, or unexpected issues.</li><li>Coordinate food and beverage service to ensure timing and presentation meet client expectations.</li><li>Assist with vendor coordination, deliveries, rentals, entertainment, and other event-related services.</li><li>Help manage event-related administrative tasks, including invoices, deposits, contracts, and client communications.</li><li>Maintain a professional, welcoming presence and provide exceptional customer service throughout each event.</li><li>Assist with post-event breakdown, inventory, and ensuring the venue is left organized and ready for the next event.</li><li>Support additional administrative and operational needs as required.</li></ul>
2026-10-16T00:00:00Z

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We're seeking a Facilities Coordinator to support the day-to-day operations of our clients office and facilities. This role is responsible for ensuring a safe, organized, and efficient work environment by coordinating building services, vendor relationships, maintenance activities, space planning, and workplace operations.The ideal candidate is a strong communicator with excellent problem-solving skills who enjoys working cross-functionally and taking ownership of projects. This position is perfect for someone who thrives in a fast-paced environment and enjoys balancing administrative, operational, and facilities-related responsibilities. Responsibilities:<ul><li>Coordinate daily facilities operations.</li><li>Serve as the primary point of contact for building management, vendors, contractors, and service providers.</li><li>Submit and track maintenance requests and ensure timely resolution of facility-related issues.</li><li>Coordinate workstation setups and space planning initiatives.</li><li>Assist with purchase orders, invoice processing, and facilities-related budget tracking.</li><li>Maintain inventory of office supplies, furniture, kitchen, and workplace essentials.</li><li>Ensure compliance with company policies and facility regulations.</li><li>Maintain facilities records, vendor contacts, and operational documentation.</li><li>Support special projects related to workplace improvements and operational efficiency.</li><li>Assist leadership with administrative and operational initiatives as needed.</li></ul>
2026-10-17T00:00:00Z

Facilities Coordinator

South San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment. The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued. Key Responsibilities<ul><li>Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.</li><li>Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.</li><li>Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.</li><li>Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.</li><li>Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.</li><li>Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.</li><li>Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.</li><li>Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.</li><li>Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.</li><li>Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.</li></ul>
2026-10-14T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Case Manager

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Case ManagerBrief Job DescriptionWe are hiring a Case Manager to work directly with clients, assess needs, develop service plans, and connect individuals with appropriate resources and support services.Responsibilities<ul><li>Conduct client intakes and needs assessments</li><li>Develop and monitor individualized service plans</li><li>Coordinate referrals to community resources and partner agencies</li><li>Maintain accurate case notes and documentation</li><li>Advocate for clients and monitor progress toward goals</li><li>Ensure compliance with program standards and reporting requirements</li></ul>
2026-10-09T00:00:00Z

Part-Time Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
27.5 - 30 USD / Hourly
Robert Half has an exciting opportunity with an Ai company AI company in San Mateo. This temporary, part-time role is ideal for a highly organized, proactive professional who enjoys creating a welcoming, efficient, and well-maintained workplace. You will play an important role in supporting daily office operations, coordinating workplace services, assisting with onsite interviews, and ensuring employees and visitors have a positive office experience. If you enjoy wearing multiple hats, providing excellent customer service, and keeping an office running smoothly, this is a great opportunity to make an immediate impact on a collaborative team. Key Responsibilities<ul><li>Office Operations: Maintain an organized, professional, and welcoming office environment, ensuring conference rooms and common areas are clean, stocked, and ready for use.</li><li>Employee Amenities: Coordinate employee lunches by placing orders, confirming headcounts, arranging deliveries, setting up meals, and managing cleanup.</li><li>Inventory & Supplies: Monitor and replenish snacks, beverages, kitchen supplies, cleaning products, and general office materials. Place orders as needed to maintain adequate inventory.</li><li>Facilities Coordination: Serve as the onsite point of contact for maintenance requests, repairs, janitorial services, and other facility-related needs. Coordinate with property management and external vendors to resolve issues.</li><li>Visitor Management: Welcome guests, coordinate visitor access and passes, notify employees of arrivals, and assist visitors with navigating the office.</li><li>Interview Support: Help facilitate onsite candidate interviews by preparing meeting rooms, coordinating visitor access, managing NDA sign-in procedures, and ensuring candidates receive a professional welcome.</li><li>Employee Access & Parking: Coordinate office badges, parking permits, and parking validation as needed.</li><li>Mail & Deliveries: Receive, organize, and distribute incoming mail, packages, catering orders, and other office deliveries.</li><li>Vendor Coordination: Communicate with catering providers, office supply vendors, facilities teams, and other service providers to support daily workplace needs.</li><li>Issue Resolution: Troubleshoot routine office and workplace concerns, escalating urgent maintenance issues or technical problems to the appropriate contacts.</li></ul>
2026-10-20T00:00:00Z

Part-Time Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half is working with an exciting Ai company. We are seeking a reliable, organized, and personable Office Support Administrator to provide day-to-day administrative and workplace support for a San Mateo office. This is an excellent opportunity for someone with prior administrative, office coordination, receptionist, or workplace support experience who enjoys keeping an office organized, welcoming, and running smoothly. The ideal candidate will be highly organized, customer-service oriented, proactive, and comfortable interacting with employees, visitors, candidates, vendors, and building management. Key Responsibilities<ul><li>Coordinate employee lunches, including placing catering orders, confirming headcount, arranging deliveries, setting up meals, and managing cleanup.</li><li>Restock and organize snacks, beverages, kitchen supplies, and other shared office items.</li><li>Monitor office inventory and place orders for office, kitchen, janitorial, and other workplace supplies as needed.</li><li>Serve as the onsite point of contact for maintenance, repairs, janitorial services, and other facility-related needs.</li><li>Coordinate with property management, building management, and external vendors to resolve office and building concerns.</li><li>Manage visitor access by preparing visitor passes, greeting guests, notifying employees of arrivals, and assisting visitors with navigating the office.</li><li>Support onsite candidate interviews by preparing conference rooms, coordinating visitor access, managing NDA sign-ins, and ensuring candidates receive a welcoming experience.</li><li>Manage employee access needs, including office badges, parking permits, and parking validation.</li><li>Receive, sort, and distribute mail, packages, catering orders, and other office deliveries.</li><li>Maintain conference rooms and common areas, ensuring they remain clean, organized, stocked, and ready for use.</li><li>Coordinate with vendors for catering, office supplies, facilities services, and other workplace needs.</li><li>Troubleshoot routine office issues and escalate urgent, technical, or building-related concerns to the appropriate contact.</li><li>Provide general administrative and office support as needed.</li></ul>
2026-10-01T00:00:00Z

Part-Time Workplace Coordinator

South San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Part-time schedule Monday, Tuesday & Thursday 8AM - 5PM Robert Half has an exciting opportunity with an innovative AI and data technology company. We seeking a polished, organized, and service-minded Workplace Coordinator to help create a welcoming, efficient, and engaging office environment. This is an exciting part-time opportunity for someone who enjoys being the go-to person in the workplace—keeping the office running smoothly, supporting employees and visitors, coordinating vendors, and making sure the day-to-day office experience is exceptional. What You’ll Do<ul><li>Serve as the friendly and professional face of the workplace, welcoming employees, candidates, clients, and visitors.</li><li>Manage day-to-day office operations and ensure the workplace is clean, organized, stocked, and ready for employees.</li><li>Coordinate office supplies, snacks, beverages, kitchen supplies, and other workplace necessities.</li><li>Monitor inventory and place orders as needed to maintain appropriate stock levels.</li><li>Coordinate with building management, maintenance teams, cleaning services, and other workplace vendors.</li><li>Receive and distribute packages, mail, and deliveries.</li><li>Help coordinate office lunches, catering, snacks, beverages, and employee events.</li><li>Assist with meeting room setup, office events, and special workplace projects.</li><li>Keep common areas, conference rooms, kitchens, and shared spaces organized and presentable.</li><li>Support employee requests and quickly resolve day-to-day workplace needs.</li><li>Maintain workplace calendars, vendor schedules, and other administrative records.</li><li>Assist with onboarding logistics, including preparing workspaces and coordinating supplies or equipment for new employees.</li><li>Identify opportunities to improve the employee experience and make the office more efficient.</li><li>Provide general administrative and operational support as needed.</li></ul>
2026-10-05T00:00:00Z

Billing Coordinator

Burlingame, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Billing CoordinatorIndustry: Supply Chain & LogisticsEmployment Type: Part-Time (3 Days) About the OpportunityA growing company in the supply chain and logistics industry is looking for a Billing & Accounts Receivable Coordinator to join its accounting team. This position will play an important role in keeping customer billing accurate, payments organized, and financial records up to date.The right candidate will be comfortable working with high-volume transactions, investigating discrepancies, and communicating with both internal teams and customers. This is a hands-on opportunity for someone with billing, AR, or bookkeeping experience who enjoys a fast-moving operational environment.What You'll Do<ul><li>Generate, review, and maintain customer invoices and other billing documentation.</li><li>Enter invoices, payments, bills, receipts, and adjustments into QuickBooks or related accounting systems.</li><li>Compare billing information against purchase orders and supporting documentation to identify pricing, quantity, freight, or other discrepancies.</li><li>Track open receivables and assist with follow-up on past-due customer balances.</li><li>Research customer billing questions and coordinate with internal departments to resolve issues.</li><li>Process account adjustments, credits, refunds, and other billing corrections when appropriate.</li><li>Assist with account reconciliations and maintain organized supporting documentation.</li><li>Prepare routine AR, billing, and revenue reports for management.</li><li>Maintain accurate electronic and physical records for accounting and audit purposes.</li><li>Work closely with sales, logistics, transportation, and operations teams to ensure transactions are billed correctly.</li><li>Provide additional accounting and administrative support to the finance team as needed.</li></ul>
2026-10-07T00:00:00Z

Program Coordinator

Menlo Park, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service. Responsibilities: • Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed. • Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams. • Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed. • Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences. • Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes. • Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight. • Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives. • Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner.
2026-10-20T00:00:00Z

Project Coordinator

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Project Coordinator to support a major construction initiative in California. This contract opportunity with potential for a permanent role is ideal for someone who understands fast-moving project environments and can keep communication, documentation, and compliance efforts aligned across office and field teams. The role will partner closely with superintendents, contractors, and site personnel to help maintain project momentum, safety readiness, and organized operations throughout the full project cycle. Responsibilities: • Serve as a central point of coordination among project leadership, general contractors, superintendents, and field teams to keep information flowing clearly and consistently. • Provide day-to-day support for multiple superintendents by organizing schedules, tracking action items, and assisting with project-related communication and documentation. • Oversee the scheduling and follow-up of safety orientations, training sessions, certifications, and other compliance-related activities required for site work. • Maintain accurate records for training completion, safety paperwork, workforce eligibility, and project files to support audit readiness and operational accuracy. • Assist with new worker setup processes such as onboarding documentation, badging, access coordination, and fulfillment of site compliance requirements. • Coordinate meetings, distribute updates, and help ensure next steps are documented and completed within established timelines. • Monitor deadlines for project documentation and workforce requirements, escalating issues early to help avoid delays in field execution. • Prepare and organize reports, scanned records, and project materials using construction and office software platforms to support overall project administration. • Support project teams with administrative and operational tasks that contribute to safe, efficient, and well-documented construction activities.
2026-10-20T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an HR Coordinator to support daily human resources functions including onboarding, employee records, benefits administration, and recruiting coordination.Responsibilities:<ul><li>Coordinate onboarding and new hire paperwork</li><li>Maintain employee files and HR records</li><li>Assist with benefits enrollment and employee questions</li><li>Schedule interviews and support recruiting activities</li><li>Help track compliance documents and HR reporting</li><li>Support employee relations and HR projects</li></ul>
2026-10-17T00:00:00Z

HR Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We're seeking a Human Resources Coordinator to support the day-to-day operations of the HR department and help ensure a positive employee experience throughout the employee lifecycle. This position plays a key role in onboarding, employee relations, benefits administration, HR compliance, recordkeeping, and recruitment coordination.The ideal candidate is detail-oriented, highly organized, and enjoys working in a collaborative environment. This role offers an excellent opportunity for an HR professional looking to expand their experience across multiple areas of human resources. Responsibilities:<ul><li>Coordinate new hire onboarding, orientation, and employee setup activities.</li><li>Prepare and maintain employee records and HR documentation.</li><li>Facilitate offboarding processes, including exit documentation and system updates.</li><li>Ensure employment files remain accurate, organized, and compliant.</li><li>Support recruitment efforts by screening resumes and coordinating hiring processes.</li><li>Assist with offer letters, background checks, and pre-employment requirements.</li><li>Assist with benefits enrollment, changes, and employee communications.</li><li>Support leave administration, workers' compensation, and other employee programs.</li><li>Process employment verifications and other HR-related requests.</li><li>Maintain confidential employee files and HR databases.</li><li>Assist with I-9 administration and employment compliance requirements.</li><li>Ensure HR policies and procedures are followed consistently.</li><li>Support audits, reporting, and documentation requests.</li><li>Promote a positive and inclusive workplace culture.</li></ul>
2026-10-16T00:00:00Z

HR Coordinator

San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an HR Coordinator to support a wholesale distribution organization in San Francisco, California on a Contract basis. This role will provide hands-on assistance across daily human resources operations, helping maintain compliance, employee records, and timekeeping processes during a contract coverage period. The ideal candidate brings prior HR experience, confidence using Insperity, and a proactive communication style that helps keep work moving efficiently. Responsibilities: • Support day-to-day human resources activities, including employee record upkeep and general administrative coordination. • Assist with I-9 documentation review and audit preparation to help maintain compliance standards. • Review and approve employee timecards accurately and in a timely manner using the company’s HR and payroll systems. • Respond to HR-related questions from employees and managers with professionalism, clarity, and follow-through. • Partner with internal stakeholders to gather needed information, resolve routine issues, and keep HR tasks on schedule. • Help coordinate pre-employment screening processes prior to employee start dates. • Use Insperity and related HRIS tools to manage payroll and timekeeping support for the employee population. • Provide contract coverage for key HR coordination needs while the organization searches for an ongoing team member.
2026-10-20T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
HR CoordinatorBrief Job DescriptionWe are hiring an HR Coordinator to support day-to-day human resources operations, including onboarding, employee records, benefits administration, and general HR support.Responsibilities<ul><li>Coordinate onboarding, orientation, and offboarding activities</li><li>Maintain employee files and HRIS records</li><li>Assist with benefits enrollment and employee inquiries</li><li>Support payroll changes and HR compliance documentation</li><li>Schedule interviews and assist with recruiting logistics</li><li>Provide general administrative support to the HR team</li></ul>
2026-10-09T00:00:00Z

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