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18 results for Receptionist in Baltimore, MD

Receptionist

Baltimore, MD
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an experienced and approachable Receptionist to serve as the first point of contact for visitors, callers, and guests in our office. This opportunity is ideal for someone who brings warmth and strong customer service skills to every interaction, including conversations with executives and individuals who may need extra care and attention. The person in this role will help create a welcoming office environment while supporting front desk operations, communication flow, and onsite events. Responsibilities:• Welcome visitors, clients, and staff with a detail-oriented presence and ensure a positive front desk experience.• Manage a multi-line phone system, direct incoming calls accurately, and respond to inquiries with courtesy and efficiency.• Handle sensitive or challenging calls with patience, empathy, and sound judgment.• Receive deliveries and packages, notify the appropriate team members, and help coordinate internal distribution.• Support office gatherings and employee events by assisting with logistics, setup, and general coordination.• Maintain the reception area so it remains organized, presentable, and ready for guests throughout the day.• Relay messages promptly and help keep communication moving smoothly across the organization.• Participate in training and cross-functional knowledge sharing to support a successful transition into the role.
2026-09-18T00:00:00Z

Receptionist

Baltimore, MD
onsite
Temporary to Hire
19 - 23.09 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations for a healthcare-related organization. This position is ideal for someone who thrives in a fast-paced setting, enjoys helping visitors and staff, and brings strong administrative experience to an organized office environment. The role offers the opportunity to contribute to an established team while managing a wide range of reception, communication, and coordination tasks. Responsibilities:• Welcome visitors and create a courteous first impression for guests, clients, and staff entering the office.• Manage a multi-line phone system by answering incoming calls, directing inquiries, and ensuring messages are handled accurately and promptly.• Provide administrative support across the office, including document filing, scanning, records organization, and general front desk coverage.• Coordinate calendars, appointments, and meeting logistics, including conference call arrangements and preparation of meeting spaces.• Sort and distribute incoming mail and assist with outgoing correspondence, memos, and email communication as needed.• Serve as a backup resource to office leadership by assisting with day-to-day operational and administrative needs.• Support customer service efforts by responding to routine questions and helping resolve basic visitor or caller concerns in a timely manner.• Prepare expense-related documentation and maintain organized office records with strong attention to accuracy and detail
2026-09-18T00:00:00Z

Receptionist

Baltimore, MD
onsite
Temporary / Contract
15.2 - 16 USD / Hourly
We are looking for an experienced Receptionist to support daily front-desk operations for a non-profit organization in Baltimore, Maryland. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The role requires strong attention to detail, a detail-oriented approach, and the ability to handle multiple priorities in a busy office setting. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance to direct inquiries to the appropriate team members. • Maintain the front office environment by managing daily administrative support tasks and ensuring materials are organized and accessible. • Coordinate calendars and arrange appointments while helping staff stay informed of schedule updates and meeting changes. • Prepare, review, and send routine email communications in a clear and detail-oriented manner. • Enter and update information accurately in internal records, spreadsheets, and office documents. • Organize paper and digital files so that documents can be retrieved quickly and maintained properly. • Support general office operations by using Microsoft Word, Excel, and Outlook to complete administrative assignments efficiently.
2026-08-26T00:00:00Z

Front Desk Coordinator

Towson, MD
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support front office operations in Towson, Maryland. This Contract position is ideal for someone who creates a welcoming first impression while managing calls, visitors, and administrative tasks effectively. The right candidate will be organized, responsive, and comfortable handling a busy reception area in a fast-paced environment. Responsibilities:• Welcome visitors, clients, and staff with a courteous and detail-oriented approach while maintaining an orderly front desk area.• Manage incoming calls through a multi-line phone system, directing inquiries accurately and efficiently to the appropriate contacts.• Provide concierge-style assistance by answering general questions, offering guidance, and helping guests navigate the office environment.• Monitor front office activity to ensure smooth day-to-day operations, including visitor check-in and communication with internal teams.• Handle inbound phone inquiries promptly, taking clear messages and escalating urgent matters when needed.• Support administrative tasks such as scheduling, basic recordkeeping, and other clerical duties that help the office run effectively.
2026-08-25T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-09-14T00:00:00Z

Office Coordinator

Baltimore, MD
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-focused Office Coordinator to support daily administrative operations for a local government office in Baltimore, Maryland. This position plays a central role in creating an efficient, welcoming, and well-managed workplace for staff and visitors. The ideal candidate brings strong coordination skills, sound judgment, and the ability to handle front desk, scheduling, and office support responsibilities with professionalism. Responsibilities:• Manage office supply inventory for the administrative team, placing orders and ensuring essential materials remain stocked.• Coordinate travel arrangements and process travel-related requests for leadership and administrative personnel.• Maintain the accuracy of the front desk directory and update posted information as office details change.• Oversee scheduling for shared meeting spaces and help support improvements to lobby and conference room areas.• Welcome visitors, respond to questions, and address routine concerns related to departmental procedures and office operations.• Handle incoming phone calls, provide guidance on office services, and direct inquiries to the appropriate contacts when needed.• Provide backup coverage for front desk operations and assist reception staff during absences or peak-volume periods.• Keep administrative work areas neat, orderly, and ready for daily business activities.• Support internal outreach initiatives, staff events, mail distribution, and other general office coordination tasks as assigned.
2026-09-18T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Temporary / Contract
23 - 25 USD / Hourly
An investment consulting firm in Towson, MD is seeking an Administrative Assistant to assist their marketing department. Primary responsibilities: • Format PPT presentations • Format Word documents• Proofread documents prior to publication• Organize digital files• Coordinate in-office events and support set up• Produce meeting, proposal and other print materials• Ship event and proposal materials• Correspondence with event organizers and fulfillment of requests, as needed• Order give-aways and other marketing assets/items• Monitor campaign results (Constant Contact, Google Analytics) Experience in MS Office Suite is required, and knowledge in Canva and WordPress is preferred.
2026-09-18T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily operations for a health services organization in Baltimore, Maryland. This Contract position is ideal for someone who is confident managing front-desk interactions, coordinating schedules, handling records, and providing responsive administrative support across multiple functions. The role requires strong communication skills, attention to detail, and the ability to keep workflows moving efficiently in a busy client-facing environment. Responsibilities: • Welcome clients and visitors in a courteous manner and ensure a positive front-office experience. • Manage a high volume of administrative tasks, including document organization, record upkeep, and routine office support. • Coordinate calendars and arrange appointments to help maintain smooth daily scheduling. • Enter and update information accurately in internal records and tracking systems. • Respond to phone calls, emails, and general questions from clients and other contacts in a timely manner. • Review and confirm client insurance details to support service eligibility and documentation needs. • Maintain and monitor the client waitlist, keeping records current and communicating updates as needed. • Process payments, record check transactions, and assist with basic financial documentation. • Provide support to the HR team with onboarding-related administrative tasks and complete additional office duties as assigned.
2026-09-17T00:00:00Z

Administrative Assistant

Severna Park, MD
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes running smoothly, managing front-office tasks, and handling documents with accuracy. The role requires a dependable individual with strong attention to detail who can balance communication, record handling, and supply coordination in a fast-paced office environment. Responsibilities:• Coordinate day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Welcome visitors, answer incoming communications, and provide attentive front-desk support as needed.• Process incoming and outgoing mail, ensuring items are sorted and distributed promptly to the appropriate recipients.• Scan, file, and organize business documents to maintain accurate and accessible records.• Enter and update information in office systems with a high level of accuracy and attention to detail.• Monitor inventory levels for office materials and place orders to keep essential supplies stocked.• Support accounts payable activities by assisting with invoice tracking and related administrative documentation. If you are interested, please apply and call us at (510) 421-6563
2026-09-17T00:00:00Z

Administrative Assistant

Gaithersburg, MD
onsite
Temporary / Contract
22 - 24 USD / Hourly
A large real estate firm is seeking an administrative assistant to work in their Gaithersburg HQ.Duties include:<ul><li>answer the phones</li><li>sit at the front desk to great clients</li><li>support executive</li><li>order supplies</li><li>other administrative tasks</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day coordination and program support for a workplace culture and respect initiative in Washington, District of Columbia. This Long-term Contract position focuses on administrative organization, training support, compliance tracking, and clear communication with vessel-based personnel and cadets. The role is well suited to someone who can manage documentation carefully, build strong working relationships, and help maintain a respectful, compliant operating environment. Responsibilities: • Organize and maintain program files, reports, and related records to ensure information remains accurate, current, and accessible. • Support the development, revision, and distribution of policies, procedures, and educational materials tied to program objectives. • Monitor outstanding compliance actions, follow up on unresolved items, and help document corrective measures when needed. • Coordinate logistics for reviews, assessments, and audit-related activities, including scheduling and preparation of supporting materials. • Keep shipboard training resources up to date and ensure current versions are shared with the appropriate audiences. • Foster constructive communication with cadets and encourage an environment where questions and concerns can be raised comfortably. • Conduct routine outreach and check-ins with cadets assigned to company vessels to support engagement and awareness. • Provide administrative assistance that reinforces company expectations around safety, regulatory adherence, and ethical conduct. • Handle general office support tasks and additional administrative assignments as business needs require.
2026-09-15T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Manager to support daily workplace operations for a Contract position based in Washington, District of Columbia. This opportunity is ideal for someone who enjoys creating an organized, welcoming office environment while handling a wide range of administrative needs. The role will partner with internal teams, assist with communication and meeting coordination, and step in wherever support is needed to keep the office running smoothly. Responsibilities: • Oversee day-to-day office activities and provide broad administrative support to ensure efficient operations. • Monitor inventory levels, purchase workplace materials, and keep office supplies stocked and organized. • Arrange meal orders for the office and coordinate related logistics for team needs. • Serve as a central point of contact for both internal staff and external visitors, handling communication in a thoughtful and organized manner. • Prepare conference rooms for meetings by organizing space, materials, and basic setup requirements. • Maintain a visible, helpful presence in the office and respond quickly to routine requests and unexpected needs. • Provide administrative assistance to the Market Development team based on shifting priorities and project demands. • Help coordinate internal gatherings and team events, including social functions and informal office celebrations. • Support front-desk and reception-related tasks as needed, including greeting guests and assisting with general inquiries.
2026-09-16T00:00:00Z

Office Manager

Washington, DC
onsite
Permanent / Full Time
55000 - 66000 USD / Yearly
We are looking for an organized Office Manager to support daily business operations in Washington, District of Columbia. This position blends administrative coordination, basic accounting support, and employee-facing assistance to keep the office running efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with vendors and staff, and maintaining accurate operational records. Responsibilities:• Oversee day-to-day office activities, including supply purchasing, workspace readiness, and meeting room coordination• Serve as a central point of contact between leadership, clients, and external partners to support smooth communication• Help coordinate new employee onboarding by preparing workstations, arranging basic technology setup, and assisting with office orientation• Review and process expense submissions, support vendor payments, and track office spending against budget expectations• Maintain and organize leadership calendars, ensuring appointments, meetings, and scheduling priorities are managed effectively• Build strong relationships with service providers and facility contacts to address office needs and resolve operational issues promptly• Keep personnel files and internal documentation accurate and up to date while providing administrative support to HR as needed• Assist with accounting-related tasks such as invoice handling, data entry, and support for accounts payable and accounts receivable activities All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.
2026-09-16T00:00:00Z

Accounts Receivable Clerk

Baltimore, MD
onsite
Temporary / Contract
19.7885 - 25.88 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Clerk to support billing and collections activities for a restaurants and catering organization in Baltimore, Maryland. This Contract position is part-time and focuses on preparing accurate invoices, applying payments, and maintaining strong communication with clients and members regarding outstanding balances. The ideal candidate brings practical accounts receivable experience, sound reconciliation skills, and the ability to manage routine follow-up with professionalism. Responsibilities: • Prepare and issue invoices for promotional products, services, and event-related charges in a timely and accurate manner. • Distribute billing documents to clients and members while ensuring account information and payment details are current. • Monitor outstanding receivables and conduct courteous follow-up outreach to support collection efforts and resolve unpaid balances. • Apply incoming payments to the appropriate customer accounts and investigate discrepancies when records do not align. • Reconcile account activity regularly to confirm billing accuracy and maintain complete financial records. • Respond to client and member questions related to invoices, payment status, and account balances with a strong service mindset. • Maintain organized documentation of billing transactions, collections activity, and account adjustments for reporting purposes.
2026-09-18T00:00:00Z

Accounts Receivable Clerk

Baltimore, MD
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounts Receivable Clerk to support daily billing, payment posting, and cash-related accounting activities in Baltimore, Maryland. This role plays an important part in keeping financial records accurate, current, and well organized while helping the team track customer payments and outstanding balances. The position also contributes to invoice preparation, lease-related administrative support, and coordination of banking documentation to maintain smooth financial operations. Responsibilities:• Process incoming payments and enter transactions into the accounting system with a high degree of accuracy and timeliness.• Maintain receivables documentation, apply payments correctly, and assist with account review and reconciliation activities.• Track open balances and support collection efforts by following up on overdue customer accounts.• Enter billable labor details and prepare invoices related to management fees, payroll items, and other client charges.• Assist with coordination of wire activity, banking support tasks, and positive pay-related cash application processes.• Work with accounting staff to compare and reconcile information between Bill.com and the primary accounting software.• Communicate with internal stakeholders regarding payment activity, invoice details, and required financial documentation.• Provide cross-functional support on additional accounting tasks, including backup assistance for accounts payable when needed.
2026-09-16T00:00:00Z

Data Entry Clerk

York, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Our client is seeking a detail-oriented Data Entry Clerk with QAD experience to support daily administrative and inventory-related operations. This role is ideal for someone who thrives in a fast-paced environment, has strong data accuracy skills, and is comfortable working within ERP systems. Responsibilities<ul><li>Enter, update, and maintain large volumes of data within QAD and other internal systems.</li><li>Process inventory, production, and customer-related transactions accurately.</li><li>Review and verify data for completeness and accuracy.</li><li>Generate reports and assist with data analysis as needed.</li><li>Coordinate with operations, warehouse, and customer service teams to resolve discrepancies.</li><li>Maintain organized records and documentation.</li><li>Support administrative projects and reporting requirements.</li></ul>
2026-09-04T00:00:00Z

Data Entry Clerk

Columbia, MD
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a short-term Contract assignment in Columbia, Maryland. This position is ideal for someone who works accurately in a fast-moving environment and can manage repetitive tasks while meeting firm deadlines. The selected candidate will help maintain client records and ensure information is entered correctly and efficiently throughout the project. Responsibilities: • Enter and update client information with a high level of accuracy across electronic records. • Review source documents and transfer data into the appropriate system while minimizing errors. • Work between two computer screens to compare, verify, and input information efficiently. • Copy and organize client details into the required platform to support project completion targets. • Maintain productivity throughout the day in an environment driven by volume and deadlines. • Check completed entries for consistency, completeness, and formatting accuracy. • Use office software and digital files to support data handling and record organization. • Contribute to a time-sensitive effort involving approximately 1,500 client records and assist with system-related data transfer tasks.
2026-09-09T00:00:00Z

Data Entry Clerk

Arlington, VA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-focused Data Entry Clerk to support a short-term Contract assignment in Arlington, Virginia. This position is well suited for someone who is comfortable working on a computer, entering information accurately, and following established instructions. Training will be provided, making this a strong opportunity for candidates who are dependable, organized, and ready to contribute in a fast-paced service environment. Responsibilities: • Enter and update records with a high level of accuracy and attention to detail. • Review information for completeness and correct errors before finalizing entries. • Maintain organized digital records and ensure data is properly documented. • Follow training and established procedures to update address information within the company system. • Meet daily productivity expectations while preserving accuracy and consistency. • Communicate issues, discrepancies, or missing details to the appropriate team members. • Use typing and computer skills to manage repetitive data tasks efficiently.
2026-09-17T00:00:00Z