Add your latest resume to match with open positions.

24 results for Office Specialist in Baltimore, MD

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and dependable Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate will be organized, proactive and comfortable managing a variety of clerical and front office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-07-28T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-07-27T00:00:00Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Assistant to support daily administrative operations in Washington, District of Columbia. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced office, can manage competing priorities, and brings strong technical ability with Microsoft Office tools. The right candidate will help maintain an efficient workplace by supporting file organization, tracking supplies, and assisting with general office coordination. Responsibilities: • Coordinate day-to-day office support activities to keep shared workspaces orderly, functional, and well maintained. • Monitor and track office inventory levels, helping ensure supplies are available and records remain accurate. • Organize digital documents and assist with file management in shared storage platforms such as OneDrive. • Provide administrative support through data entry, document preparation, and general back-office tasks. • Answer inbound calls and greet visitors professionally while directing requests to the appropriate staff members. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, and office documents. • Operate standard office equipment and assist with routine clerical duties to support team productivity. • Adapt quickly to varying workplace procedures and follow established protocols in different office environments.
2026-08-11T00:00:00Z

Office Manager

Bethesda, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations and help create an efficient, productive workplace. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and enjoys supporting both employees and leadership. Responsibilities<ul><li>Manage daily office operations and vendors</li><li>Supervise administrative staff</li><li>Track budgets, supplies, and records</li><li>Support onboarding and internal coordination</li></ul>
2026-07-28T00:00:00Z

Office Manager

Washington, DC
onsite
Permanent / Full Time
55000 - 66000 USD / Yearly
We are looking for an organized Office Manager to support daily business operations in Washington, District of Columbia. This position blends administrative coordination, basic accounting support, and employee-facing assistance to keep the office running efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with vendors and staff, and maintaining accurate operational records. Responsibilities:• Oversee day-to-day office activities, including supply purchasing, workspace readiness, and meeting room coordination• Serve as a central point of contact between leadership, clients, and external partners to support smooth communication• Help coordinate new employee onboarding by preparing workstations, arranging basic technology setup, and assisting with office orientation• Review and process expense submissions, support vendor payments, and track office spending against budget expectations• Maintain and organize leadership calendars, ensuring appointments, meetings, and scheduling priorities are managed effectively• Build strong relationships with service providers and facility contacts to address office needs and resolve operational issues promptly• Keep personnel files and internal documentation accurate and up to date while providing administrative support to HR as needed• Assist with accounting-related tasks such as invoice handling, data entry, and support for accounts payable and accounts receivable activities All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.
2026-07-28T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an experienced Legal Assistant to join a respected law firm in Baltimore, Maryland. This position supports attorneys handling litigation, transactional matters, or a combination of both, and is well suited for someone who values precision, strong attention to detail, and collaboration. The role offers the opportunity to contribute to complex legal work in a stable, team-focused office environment. Responsibilities: • Provide day-to-day administrative and legal support to attorneys across litigation and transactional matters, ensuring work is completed accurately and on schedule. • Prepare, revise, format, and organize legal correspondence, pleadings, contracts, and other case or matter-related documents. • Coordinate attorney calendars, schedule meetings, manage deadlines, and track important dates to support efficient workflow. • Handle electronic court submissions and filing activities, maintaining compliance with jurisdictional rules and procedural requirements. • Maintain and update case files, client records, and document management systems so information is accessible and well organized. • Communicate with clients, court personnel, and internal team members in a detail-focused manner to facilitate case and matter progress. • Assist with compiling exhibits, binders, and supporting materials for hearings, closings, meetings, or other legal proceedings. • Monitor multiple assignments at once, prioritizing urgent tasks while maintaining a high level of detail and accuracy.
2026-07-27T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Temporary / Contract
24 - 28 USD / Hourly
Legal Assistant (Contract & Contract-to-Hire Opportunities)Looking to put your administrative and legal support skills to work in a dynamic law firm environment? We are building a network of talented Legal Assistants for ongoing contract and contract-to-hire opportunities across a variety of practice areas. Responsibilities:<ul><li>Draft correspondence and legal documents.</li><li>Maintain attorney calendars and scheduling.</li><li>Coordinate meetings, court dates, and deadlines.</li><li>Prepare and file legal documents.</li><li>Communicate with clients and court personnel.</li></ul>
2026-08-06T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
75000 - 91000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join a legal team in Baltimore, Maryland, with a focus on real estate matters. This role supports attorneys through the preparation of transaction documents, coordination of closing materials, and review of property-related records. The ideal candidate brings prior experience in real estate law and is comfortable working with legal technology in a fast-paced office environment. Responsibilities: • Prepare and organize legal documents related to real estate transactions, including financing and closing materials. • Support attorneys by assembling closing binders and ensuring transaction files are complete and accurate. • Conduct title and survey reviews to identify issues that may affect property transactions. • Assist with drafting agreements and other transactional documents used in real estate matters. • Manage and maintain files within document management platforms to keep records accessible and up to date. • Use document comparison tools to review revisions and confirm accuracy across legal drafts.
2026-07-23T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for a skilled Legal Assistant to support a busy legal team in Baltimore, Maryland. This position is well suited for someone who can manage competing priorities, maintain accurate records, and communicate effectively with attorneys, paralegals, and internal stakeholders. The role calls for strong administrative judgment, attention to detail, and the ability to handle confidential legal matters with professionalism. Responsibilities: • Coordinate day-to-day administrative support for attorneys and paralegals, helping keep legal matters organized and on schedule. • Prepare, revise, and format legal correspondence, court-related materials, briefs, and presentation documents with accuracy and consistency. • Maintain orderly legal files and records by organizing documents, correspondence, and matter-related information in secure systems. • Arrange meetings, appointments, and travel logistics while managing calendars and resolving scheduling conflicts as needed. • Assist with court filing activities, including electronic submissions, and support related follow-up for federal, state, and local matters when required. • Conduct basic legal and factual research to compile information and materials requested by the legal team. • Support billing and invoicing activities by reviewing entries, preparing documentation, and helping track administrative details. • Handle general office support tasks such as scanning, copying, filing, and completing additional project-based assignments as needed.
2026-07-23T00:00:00Z

Billing Specialist

Rockville, MD
onsite
Temporary / Contract
25 - 30 USD / Hourly
A growing Service company is seeking a Billing Specialist on contract basis.Duties include:· Calculating, recording, inputting or processing financial data· Preparing customer invoices based on accounting procedures· Researching and investigating discrepancies in invoices to determine the accuracy of charges· Matching payments to invoice numbers or sales orders· Handling customer inquiries regarding billing issues· Managing an Accounts Receivable ledger and Accounts Receivable files· Submitting daily reports to management on accounts receivable operations
2026-07-27T00:00:00Z

Billing Specialist

Washington, DC
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a Billing Specialist to join a law firm in Washington, District of Columbia in a contract-to-permanent role. This opportunity is ideal for someone who wants to grow into a long-term position while providing immediate support to a busy billing function. The person in this role will work closely with attorneys and internal staff, manage a steady volume of billing activity, and help ensure accurate and timely client invoicing. Candidates who bring legal billing experience, strong organization, and a service-minded approach will be well positioned for success. Responsibilities: • Prepare, review, and finalize client invoices with a high level of accuracy and attention to firm and client billing requirements. • Handle day-to-day billing activity in a fast-paced legal environment, ensuring statements are processed and distributed on schedule. • Work directly with attorneys and administrative staff to resolve billing questions, edits, and outstanding issues efficiently. • Maintain billing records and supporting documentation within the firm's billing and accounting systems. • Monitor invoice status, follow up on revisions or approvals, and help keep the billing cycle moving without delay. • Support collection-related efforts by researching account questions and assisting with billing follow-up when needed. • Learn firm workflows, policies, and system processes quickly while providing dependable on-site coverage during the initial ramp-up period. • Use legal billing software, such as SurePoint or a similar platform, to manage billing tasks and reporting needs.
2026-08-12T00:00:00Z

Billing Specialist

Washington, DC
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a Billing Specialist to join a respected law firm in Washington, District of Columbia. In this role, you will support accurate and timely client invoicing, coordinate billing activity with attorneys and administrative teams, and help maintain strong accounts receivable processes. This position is ideal for a billing specialist with law firm experience who enjoys working in a collaborative, client-focused environment. Responsibilities:• Generate client invoices and ensure billing is completed accurately and on schedule.• Examine prebills, coordinate revisions with attorneys, and distribute finalized billing documents as needed.• Apply outside counsel guidelines and firm billing policies while confirming compliance with client engagement terms.• Partner with attorneys, support staff, and clients to resolve billing questions in a responsive and effective manner.• Support accounts receivable efforts by assisting with collections follow-up and preparing recurring aging and receivables reports.• Validate billing entries and related documentation to ensure charges are supported and correctly presented.• Investigate invoice discrepancies and provide timely solutions to billing concerns raised by internal or external stakeholders.• Develop customized invoice layouts, reporting formats, and billing schedules based on client or matter requirements.• Process electronic billing submissions and help maintain e-billing platform activity and related records. All interested candidates in this Senior Billing Coordinator and other fulltime permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.
2026-07-17T00:00:00Z

Legal Assistant/Paralegal

Bethesda, MD
onsite
Permanent / Full Time
60000 - 115000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support a busy legal team in Bethesda, Maryland. This position focuses on corporate matters, commercial agreements, and real estate transactions, with work spanning document preparation, entity upkeep, and closing coordination. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple matters accurately in a fully onsite environment. Responsibilities: • Support the creation and qualification of business entities by preparing formation filings, annual submissions, and related records for state and regulatory agencies. • Draft, organize, and update governance materials such as bylaws, operating agreements, resolutions, meeting records, and other internal corporate documents. • Maintain entity files, compliance trackers, minute books, and legal databases to help ensure records remain current and deadlines are met. • Assist attorneys with a range of business transactions, including commercial contracts, financings, restructurings, mergers and acquisitions, leases, and property transfers. • Prepare and revise legal documents with a high degree of accuracy, including proofreading, incorporating edits, and producing comparison drafts through Microsoft Word tools. • Coordinate transactional support activities by managing due diligence materials, reviewing title and survey documents, tracking milestone dates, and assembling execution and closing packages. • Handle routine legal correspondence, calendar management, matter tracking, electronic filing, and general document organization to keep assignments moving efficiently. • Use legal technology tools, including Microsoft Copilot and CoCounsel, to improve workflow efficiency, document quality, and overall transaction support.
2026-08-13T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support the packaging team in Baltimore, Maryland within the food and food processing industry. This Long-term Contract position is ideal for someone who combines strong administrative coordination with solid analytical skills and is comfortable working in a manufacturing or distribution environment. The person in this role will help maintain organized department operations, support reporting accuracy, and contribute to compliance-focused administrative processes across the team. Responsibilities: • Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner. • Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations. • Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful. • Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility. • Review system entries for errors, make corrections when needed, and help maintain dependable administrative records. • Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes. • Assist with special assignments and cross-functional initiatives as business needs evolve. • Learn and work within new systems and tools as needed to support department operations and reporting requirements.
2026-08-12T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-08-13T00:00:00Z

Administrative Assistant

Columbia, MD
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily Healthcare office operations in Columbia, Maryland. This fully onsite contract opportunity with potential for a permanent role is ideal for someone who thrives in a structured environment and enjoys keeping administrative and mail distribution processes running smoothly. The person in this role will work closely with office leadership while ensuring incoming and outgoing mail is handled accurately and efficiently. Responsibilities:• Manage day-to-day administrative support tasks to help maintain efficient office operations.• Receive, sort, and organize incoming mail and packages with a high level of accuracy.• Distribute correspondence and deliveries promptly to the appropriate departments or individuals.• Prepare outgoing mail and ensure items are processed according to established procedures.• Maintain mailroom organization and monitor supplies needed for daily distribution activities.• Provide direct administrative support to the Director and assist with assigned office priorities.
2026-08-13T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-08-11T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily operations in a boutique law firm office. This role combines administrative coordination, office support, and legal team assistance in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service. Responsibilities:• Coordinate administrative processes such as opening new matters, conducting conflict reviews, and assisting with billing-related activities.• Partner with office leadership on projects designed to improve workflow efficiency and strengthen operational support.• Provide reliable in-office assistance on scheduled days, including preparing conference spaces, replenishing common areas, sorting mail, and handling general office needs.• Support attorneys and paralegals by organizing digital files, preparing legal and engagement documents, and helping manage submissions, closings, and signature collection under tight timelines.• Keep marketing and contact records current by maintaining accurate updates within the firm database.• Manage assignments with strong attention to deadlines and produce organized, well-documented work with minimal supervision.• Communicate professionally with colleagues, leadership, clients, and external vendors to ensure smooth day-to-day coordination.• Contribute effectively in a hybrid work setting by balancing independent work with timely communication and collaboration across the team.
2026-08-07T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes on track, providing a welcoming front-office presence, and handling a steady flow of communication and records. The role requires strong attention to detail, sound judgment, and the ability to manage multiple tasks in a fast-paced office setting. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and maintain an organized environment. • Respond to incoming calls, direct inquiries to the appropriate contacts, and provide courteous assistance to internal and external stakeholders. • Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach. • Prepare, organize, and maintain office records, correspondence, and other administrative documentation. • Enter and update data accurately in company systems while verifying information for completeness and consistency. • Coordinate general office support tasks such as scheduling, document handling, and routine communications. • Assist with maintaining orderly administrative workflows and support team members with clerical needs as they arise.
2026-08-12T00:00:00Z

Administrative Assistant

Alexandria, VA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support a non-profit organization in Alexandria, Virginia. This contract position with potential for a long-term opportunity is ideal for someone who can keep administrative operations organized, maintain accurate records, and help ensure departmental activities meet compliance standards. The person in this role will contribute to daily office support while handling documentation, communication, and process follow-through with a high level of accuracy. Responsibilities: • Coordinate administrative activities for the department, ensuring documents, records, and routine tasks are completed accurately and on schedule. • Review forms, files, and supporting materials to confirm they meet established compliance and documentation standards. • Maintain organized paper and electronic records, including data entry updates and tracking of important administrative information. • Answer inbound calls, respond to general inquiries, and direct questions to the appropriate team members in an organized manner. • Support front-desk and receptionist-related functions by greeting visitors and assisting with day-to-day office needs. • Prepare, collect, and process paperwork required for departmental operations, audits, and compliance-related reviews. • Monitor administrative workflows and follow up on missing or incomplete information to help keep submissions current and accurate.
2026-08-13T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to a C-suite executive. This role goes beyond calendar management—you will serve as a trusted partner who anticipates needs, solves problems before they arise, and helps maximize the executive's effectiveness. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, maintains strict confidentiality, and enjoys managing multiple priorities with professionalism and precision. Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting coordination across multiple time zones.</li><li>Coordinate domestic and international travel, including detailed itineraries, accommodations, and expense reporting.</li><li>Prioritize and manage incoming communications, ensuring timely responses and follow-up.</li><li>Prepare meeting agendas, presentations, reports, and briefing materials.</li><li>Take ownership of action items and ensure projects stay on track.</li><li>Serve as a liaison between the executive and internal and external stakeholders.</li><li>Coordinate executive meetings, leadership offsites, board meetings, and special events.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage expenses, invoices, and administrative documentation.</li><li>Identify opportunities to improve processes and increase executive efficiency.</li><li>Support strategic initiatives and special projects as assigned.</li></ul>
2026-07-23T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Executive Assistant to support the General Counsel in Bethesda, Maryland. This role is ideal for a highly organized and detail-focused individual who can manage shifting priorities, safeguard confidential information, and keep legal and executive activities moving efficiently. The position also plays a key part in maintaining corporate records, coordinating insurance renewal materials, and producing accurate reports and organizational documents. Responsibilities: • Manage the General Counsel’s calendar, meeting logistics, correspondence, and day-to-day administrative priorities while ensuring smooth coordination across competing demands. • Prepare agendas, assemble supporting documents, and organize key information needed for meetings, legal matters, and executive decision-making. • Anticipate upcoming needs, follow through on open items independently, and provide dependable support with minimal direction. • Maintain corporate records, entity documentation, and related files while helping monitor required filings and internal legal documentation. • Update and distribute organizational charts for the parent company and affiliated entities, ensuring information remains current and accurate. • Track deadlines, document requests, and action items connected to legal projects, grievances, and other matters overseen by the General Counsel. • Coordinate the collection, verification, and submission of materials needed for insurance renewals, serving as the internal liaison with the company’s broker. • Build and maintain spreadsheets and reports in Excel to organize data from multiple departments and support accurate reporting and submissions. • Provide additional administrative assistance to HR or senior leadership as business needs allow.
2026-07-17T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
28.5 - 34.21 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support administrative operations and executives. This position is ideal for someone who is organized, responsive, and comfortable handling a wide range of office support tasks in a fast-paced environment. The selected candidate will help maintain records, coordinate communications, manage office resources, and assist with information gathering and reporting. Responsibilities:• Respond to inquiries by explaining department services, processes, and established guidelines.• Help address service-related issues by tracking concerns, gathering details, and supporting timely resolution.• Draft, format, and update correspondence, logs, and other documents using Microsoft Word and Excel.• Use standard office equipment, including printers, copiers, and shredders, to support daily administrative needs.• Collect information from various sources and prepare clear summaries or reports for management review.• Maintain records and compile routine statistical or operational data for internal reporting purposes.• Receive, sort, and distribute incoming mail and other departmental correspondence.• Monitor office supply levels, maintain inventory records, and assist with ordering needed materials.• Organize and file documents while improving filing methods to support efficient record retrieval.
2026-08-07T00:00:00Z