3 results for Receptionist in Austin, TX

Office Coordinator

Austin, TX
onsite
Contract / Temporary to Hire
22.1635 - 27 USD / Hourly
Position SummaryThe Office Coordinator serves as a central point of contact for clients and visitors, ensuring a welcoming and efficient office environment. This role is responsible for managing client communications, greeting guests, supporting company events, collaborating with vendors, and providing comprehensive administrative support across the organization.Core Responsibilities<ul><li>Warmly greet and assist visitors, ensuring a positive client and guest experience.</li><li>Receive, process, and distribute incoming communications and correspondence.</li><li>Field, direct, and manage incoming telephone calls promptly and professionally.</li><li>Organize and coordinate meetings, appointments, and travel logistics, including calendar management.</li><li>Prepare and track expense reports and assist with external vendor relationships.</li><li>Maintain organized office operations by monitoring and restocking supplies, working with service providers to ensure equipment is fully operational, and managing deliveries.</li><li>Coordinate catering and materials for office meetings and company events.</li><li>Develop and update spreadsheets and presentations for business use.</li><li>Assist professionals with preparing client-facing materials and handling confidential information with discretion.</li><li>Support the implementation and utilization of software platforms across the company.</li><li>Complete ad-hoc projects that contribute to exceptional client service and seamless office operations.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary
25 - 28 USD / Hourly
Our client is in need of an Administrative Assistant in Austin Texas, 78726 area. The Administrative Assistant will provide administrative support to a construction site project-based team.Responsibilities:•Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.•Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.•Daily management of project calendar, meeting schedule, and project contacts.•Process expense reports for Project Executive and/or Manager. •Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.•Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).•Create and maintain project organizational and seating charts.•Coordinate travel reservations, business accommodations, itineraries, and agendas.•Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.•Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.•Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.•In collaboration with Project Manager, establish and maintain protocols for project site visitors.•Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.•Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.•Conduct project specific orientation and transitions for project staff.•Maintain organized project filing system and coordinate document retrieval schedules.•Order supplies to support project office needs.•Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.•Assist with special projects and coordinate events.•Other activities, duties, and responsibilities assigned.
2026-03-27T00:00:00Z

Accounts Receivable Clerk

Austin, TX
onsite
Temporary
19 - 24 USD / Hourly
We are looking for an Accounts Receivable Clerk to join our team on a contract basis in Austin, Texas. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounts receivable processes. This position is ideal for an individual who thrives in a fast-paced environment and is committed to delivering exceptional customer service. Responsibilities: • Process accounts receivable transactions with accuracy and efficiency. • Manage commercial collections to ensure timely payments and resolve outstanding balances. • Handle cash applications and reconcile payments against invoices. • Monitor and oversee billing functions to ensure compliance with company standards. • Maintain accurate records of cash collections and prepare reports for management. • Collaborate with customers to address payment issues and enhance client satisfaction. • Utilize Microsoft Excel to analyze financial data and support reporting needs. • Coordinate with internal teams to streamline accounts receivable processes. • Identify discrepancies in accounts and take corrective actions to resolve them. • Support month-end and year-end closing procedures related to accounts receivable.
2026-03-24T00:00:00Z