<p>We are looking for a skilled Billing Specialist to join our team in Pflugerville, Texas. In this role, you will oversee the preparation and submission of contract billings, compliance documentation, and certified payroll reporting for active construction projects. Your work will be pivotal in safeguarding cash flow, ensuring legal compliance, and supporting operational leadership within a dynamic subcontractor environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit progress billings, including G702/G703 forms and time and material invoices, while tracking retainage, stored materials, and approved change orders.</p><p>• Maintain billing schedules to ensure timely submissions and coordinate percent-complete verification with project managers.</p><p>• Compile and review all necessary documentation for billing packages, such as lien waivers, certificates of insurance, and certified payroll reports.</p><p>• Manage change orders by promptly billing approved modifications and maintaining accurate contract value logs.</p><p>• Ensure compliance with prevailing wage regulations by preparing and submitting certified payroll documents.</p><p>• Monitor lien rights through Texas preliminary notices, track waiver requirements, and assist with lien filings when needed.</p><p>• Follow up on outstanding accounts receivable, communicate with contractors regarding payment status, and support leadership in improving days sales outstanding.</p><p>• Issue and track certificates of insurance, maintain compliance in vendor portals, and coordinate endorsements and renewals.</p><p>• Set up new jobs in accounting software, verify contract values, billing terms, tax status, and reconcile billed revenue with job cost reports.</p><p>• Provide audit support, recommend process improvements, and cross-train within the accounting department as necessary.</p>
We are looking for a skilled Staff Accountant to join our team in San Antonio, Texas. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic finance department while expanding your accounting expertise. The ideal candidate will play a key role in ensuring accurate financial reporting, maintaining compliance with accounting standards, and supporting various organizational processes.<br><br>Responsibilities:<br>• Prepare and initiate journal entries to ensure accurate financial records.<br>• Manage monthly allocations for insurance premiums such as health and property.<br>• Record payroll journal entries and reconcile bank accounts on a monthly basis.<br>• Maintain and reconcile assigned accounts regularly, ensuring accuracy and completeness.<br>• Handle prepaid expense accounts and update donor contribution data into the financial system.<br>• Maintain and update the fixed asset module, including adding and disposing of assets, reconciling construction-in-progress, and preparing depreciation schedules.<br>• Assist with month-end and year-end close processes, including accrual journal entries and auditor documentation requests.<br>• Support invoice reporting and internal controls in collaboration with the Accounting Supervisor and Controller.<br>• Serve as a backup for Accounts Payable and Purchasing functions when required.<br>• Participate in special projects and workflow improvements as directed by the Controller.
<p>Our client is in need of a skilled Facilities Coordinator to join our team in Austin, Texas, on a contract basis. In this role, you will oversee the day-to-day operations of facility management, ensuring a safe, efficient, and well-maintained environment. This position requires strong organizational abilities, excellent communication skills, and a proactive approach to handling administrative and operational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate routine maintenance and repairs for facility systems, including mechanical, electrical, and plumbing.</p><p>• Supervise cleaning, landscaping, and security services to maintain a safe and presentable environment.</p><p>• Source and manage external contractors, ensuring their work aligns with quality standards and contractual agreements.</p><p>• Maintain facility records, compliance documents, and service contracts to support administrative operations.</p><p>• Assist with procurement, budget tracking, and scheduling tasks for the facilities team.</p><p>• Ensure all facility operations adhere to health and safety regulations, participating in emergency planning and safety procedure implementation.</p><p>• Facilitate office space planning and internal moves to optimize layouts and configurations.</p><p>• Serve as the liaison between staff and external providers for services such as parking, catering, and cleaning.</p><p>• Manage inventory of supplies, placing orders to ensure critical stock levels are maintained.</p><p>• Support the development and implementation of facility management policies and procedures.</p>
