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3 results for Office Services Associate in Austin, TX

Office Coordinator

Austin, TX
onsite
Temporary to Hire
22.1635 - 27 USD / Hourly
We are looking for a dedicated Office Coordinator to join our team in Austin, Texas. This is a Contract to permanent position, offering an excellent opportunity for a detail-oriented individual who thrives in a fast-paced office environment. In this role, you will play a key part in ensuring smooth office operations, supporting client communications, and assisting with administrative tasks that contribute to delivering outstanding service. Responsibilities: • Greet and direct visitors, ensuring a welcoming and detail-oriented office environment. • Manage incoming communications, including sorting and distributing correspondence. • Schedule and coordinate meetings, travel arrangements, and appointments as needed. • Prepare and submit expense reports in an accurate and timely manner. • Monitor office supplies, place orders, and work with vendors to maintain equipment functionality. • Organize and maintain office and marketing materials to support team operations. • Oversee the office calendar and assist with catering and special event arrangements. • Create and manage spreadsheets, presentations, and client meeting materials. • Serve as the primary point of contact for vendors and external partners. • Support various special projects to assist team members in achieving client-focused goals.
2026-04-29T00:00:00Z

Executive Assistant

New Braunfels, TX
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Our client is looking for an experienced Executive Assistant to provide dedicated support to a senior executive overseeing several business entities in Texas. This contract-to-permanent position is ideal for someone who thrives in a fast-moving environment and can balance administrative leadership with day-to-day operational coordination. The right candidate will bring sound judgment, strong organization, and the ability to manage sensitive matters with discretion. Responsibilities:• Oversee a dynamic executive calendar, arranging meetings, resolving scheduling conflicts, and aligning commitments across multiple lines of business.• Facilitate meeting preparation by assembling agendas, documenting follow-up items, and helping drive completion of next steps with internal and external partners.• Coordinate domestic and international travel plans, including itineraries, logistics, and expense documentation, while minimizing disruptions to the executive’s schedule.• Partner with leaders across various business units to support priority initiatives and keep cross-functional efforts moving forward effectively.• Develop high-quality presentations, reports, and briefing documents for leadership meetings, board discussions, and stakeholder updates.• Handle confidential business information with a high degree of tact, maturity, and sound judgment.• Assist with research, special assignments, and operational projects that support executive and organizational goals.• Maintain accurate records, organized digital files, and essential documentation related to executive activity and business operations.• Recommend and implement practical improvements that strengthen communication, coordination, and administrative efficiency.
2026-05-01T00:00:00Z

Administrative Assistant

Cedar Park, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a utilities and infrastructure organization in Cedar Park, Texas. This Long-term Contract position is ideal for someone who enjoys balancing customer-facing service with detailed administrative coordination across billing, facility access, reservations, and public meeting support. The role requires strong organization, accuracy, and the ability to manage multiple requests while keeping records, communications, and routine processes running smoothly. Responsibilities: • Manage in-person and drop-box utility payments, reconcile batches, and prepare check deposits for banking through approved scanning procedures. • Create, assign, and research service requests to support field operations, public inquiries, and reporting needs for leadership and board materials. • Coordinate customer payment plan documentation by routing approved arrangements from the billing team and maintaining accurate related records. • Distribute new service application information to prospective residents and collect required supporting documents such as identification and lease or ownership verification. • Oversee pavilion and facility reservation support by setting up user access, scheduling eligible bookings, answering availability questions, and processing applicable refunds. • Administer tennis and pickleball membership activities, including sharing applications, recording payments, tracking active membership periods, and arranging delivery of access credentials. • Program and manage building access cards for staff, board members, vendors, and event users, including scheduling short-term access and handling card return logistics. • Prepare materials for public meetings by assembling board packets, producing operational and pond-related reports, arranging agenda posting support, and updating website content such as minutes, notices, and community information. • Support office and district operations through supply ordering, board meeting refreshments, recycling calendar maintenance, printer upkeep coordination, and other administrative tasks assigned by management.
2026-05-01T00:00:00Z