We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
<p>About the job</p><p><br></p><p>My client, a well-established and growing real estate investment firm based in Austin, Texas, focused on acquiring, developing, and managing high-quality commercial Real Estate throughout Central Texas and select U.S. markets. Our firm partners with institutional and high-net-worth investors to deliver strong, risk-adjusted returns through disciplined investment strategies and operational excellence.</p><p><br></p><p>Position Overview</p><p>The Investor Relations Associate will support the firm’s capital raising, investor communications, and reporting efforts. This individual will serve as a key point of contact for existing and prospective investors while ensuring a best-in-class investor experience. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced real estate investment environment.</p><p><br></p><p>This role is ideal for someone with 1–2 years of experience in investor relations, real estate private equity, investment management, financial services, or a related field.</p><p><br></p><p>Key Responsibilities</p><p>Investor Communications & Relationship Management</p><ul><li>Serve as a primary point of contact for investor inquiries and requests</li><li>Maintain regular communication with investors regarding fund performance, capital calls, distributions, and updates</li><li>Assist in onboarding new investors and managing subscription documentation</li></ul><p>Reporting & Analytics</p><ul><li>Coordinate quarterly and annual reporting materials, including performance summaries and investor letters</li><li>Work closely with asset management, accounting, and finance teams to gather accurate reporting data</li><li>Maintain and update investor databases and CRM systems</li></ul><p>Capital Raising Support</p><ul><li>Assist in preparing investor presentations, pitch decks, and marketing materials</li><li>Support due diligence requests from prospective investors</li><li>Help coordinate investor meetings, webinars, and events</li></ul><p>Administrative & Compliance Support</p><ul><li>Track capital commitments, contributions, and distributions</li><li>Ensure compliance with internal policies and regulatory requirements</li><li>Maintain organized digital and physical records of investor documentation</li></ul><p>Compensation & Benefits</p><ul><li>Competitive base salary (commensurate with experience)</li><li>Performance-based bonus</li><li>Health, dental, and vision insurance</li><li>401(k) with company match</li><li>Professional development opportunities</li><li>Dynamic and collaborative team environment in Austin, TX</li></ul><p>Benefits found in job post</p><p>Vision insurance, 401(k)</p><p>bRequirements added by the job poster</p><p>• Bachelor's Degree</p><p>• 1+ years of work experience with Investor Relations</p>
We are looking for a dedicated Customer Service Representative to join our team on a contract basis in Austin, Texas. In this role, you will be the first point of contact for customers, ensuring their concerns are addressed promptly and effectively. As part of our team, you will contribute to improving the overall customer experience and organizational performance.<br><br>Responsibilities:<br>• Provide exceptional support by actively listening to customers, understanding their needs, and offering solutions to address concerns.<br>• Manage incoming inquiries and cases, ensuring prompt resolution of customer issues.<br>• Maintain proactive communication with customers regarding pending matters and their progress.<br>• Collaborate with internal teams to guarantee customer requests and complaints are handled efficiently.<br>• Work closely with management and sales teams to identify opportunities for improving customer service strategies.<br>• Participate in training sessions, events, and virtual conferences to enhance skills and knowledge.<br>• Perform additional tasks as needed to support departmental objectives.
<p>Our client is in need of a dedicated Facilities Coordinator in Austin, Texas. The candidate will play a critical role in managing facility operations, ensuring smooth day-to-day activities, and maintaining compliance with safety standards. This opportunity requires strong organizational skills, excellent communication, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate routine maintenance and repairs for facilities, including electrical systems, plumbing, and mechanical equipment.</p><p>• Manage relationships with vendors by sourcing and supervising contractors and ensuring their work meets quality standards.</p><p>• Maintain accurate facility records, compliance documentation, and service contracts to support administrative needs.</p><p>• Assist with scheduling, procurement, and budget tracking to support the facilities team effectively.</p><p>• Ensure all operations adhere to health and safety regulations and contribute to the development of emergency plans.</p><p>• Collaborate on office space allocation and layout adjustments to optimize efficiency.</p><p>• Facilitate internal office moves and oversee changes to workspace configurations.</p><p>• Act as a liaison between staff and external service providers for catering, cleaning, parking, and security needs.</p><p>• Monitor inventory levels for facility supplies and ensure timely replenishment of critical items.</p>
<p><b>Desktop Support Analyst</b></p><p>On-site | Austin, TX | Contract-to-Hire</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Install and configure desktops, laptops, mobile devices, and associated peripherals and related software.</li><li>Perform Break Fix, Desk Side Support, IMACD’s, Data Migration, Refreshes, etc.</li><li>Perform on-site updates, Configuration changes, or Software installations.</li><li>Provide on-site technical assistance to End Users.</li><li>Identifies potential issues that could adversely impact End User experience and follows through on action steps to prevent.</li><li>Manage the ticket queue and ensure tickets are resolved and closed within the defined service level agreement. Respond to end-user requests for updates on ticket status and promptly follow up as needed.</li><li>Coordinate with vendors for provision of end-user support (e.g. Hardware Vendor technicians for warranty repair/replacement)</li><li>Perform end-user support related security and controls and compliance related tasks such as access reviews, risk assessments, controls verifications, facility inspections, maintenance of verification logs</li><li>Coordinate with Level 3 support groups and project teams for service delivery enhancements, maintenance, and upgrades.</li><li>Provide IT support for on-site or off-site events and meetings including site setup, coordination with venue IT/AV contacts and stand-by support</li></ul>
We are looking for a dedicated Receptionist to join our team in New Braunfels, Texas. This position offers a long-term contract opportunity and requires a success-driven, detail-oriented individual who can provide excellent administrative and communication support in a fast-paced environment. If you thrive in a role that demands attention to detail and adaptability, this could be a great fit for you.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing the reception area to ensure a detail-oriented atmosphere.<br>• Answer and direct calls efficiently using a multi-line phone system, ensuring prompt communication.<br>• Manage incoming inquiries and provide accurate information or route them to the appropriate team member.<br>• Assist with administrative tasks such as filing, organizing documents, and tracking deadlines.<br>• Draft and handle formal correspondence, ensuring accuracy and a high standard in all communications.<br>• Maintain confidentiality and safeguard sensitive information.<br>• Coordinate schedules and appointments, ensuring smooth day-to-day operations.<br>• Support the team by performing occasional errands and assisting with additional office needs.<br>• Serve as a backup for other staff members when required.<br>• Travel locally to courthouses, law offices, or other venues as needed.
<p><strong>Job Title: Billing Specialist</strong></p><p><strong>Location: Austin, TX (Onsite)</strong></p><p>You’re detail-oriented, organized, and comfortable working in a high-volume billing environment. You take pride in accuracy, stay on top of deadlines, and communicate clearly with customers and internal teams. If you enjoy working with data, managing invoices, and keeping processes running smoothly, this opportunity is for you.</p><p>What You’ll Do</p><ul><li>Maintain customer records and update systems with new customer information and rate changes</li><li>Create and send invoices on a weekly, semi-monthly, and monthly basis</li><li>Track and monitor rate change due dates</li><li>Maintain and organize customer contracts</li><li>Send courtesy reminders and follow up on past due invoices</li><li>Resolve credit card chargebacks and process manual credit card transactions</li><li>Create and review journal entries related to invoicing</li><li>Post daily journal entries and update the cash register</li><li>Assist the front desk team with reservation corrections as needed</li><li>Support additional administrative and accounting tasks as assigned</li></ul><p>What You Bring</p><ul><li>Experience in billing or accounts receivable within a high-volume environment</li><li>Strong Excel skills (VLOOKUP and Pivot Tables are required)</li><li>Excellent communication skills and a customer-focused approach</li><li>Strong attention to detail and accuracy</li><li>Solid organizational and time-management skills</li><li>PC proficiency and comfort learning internal systems</li></ul><p><br></p>
We are looking for a skilled Full Charge Bookkeeper to join our team in Austin, Texas. In this Contract to permanent position, you will play a critical part in managing financial operations and ensuring accurate record-keeping. The ideal candidate is detail-oriented, proficient in accounting software, and experienced in handling payroll, accounts receivable, and accounts payable.<br><br>Responsibilities:<br>• Accurately record daily financial transactions, including sales, expenses, payments, and receipts, using accounting software.<br>• Process payroll by calculating employee hours, deductions, and preparing timely payments.<br>• Oversee accounts payable by recording vendor expenses and ensuring timely payments.<br>• Handle accounts receivable by tracking client invoices, coordinating with project managers, and monitoring payment statuses.<br>• Perform bank reconciliations to verify internal records against bank statements and resolve discrepancies.<br>• Maintain the general ledger with thorough and accurate financial entries.<br>• Generate financial reports and provide organized documentation for audits, tax filings, and financial analysis.<br>• Assist with administrative and office tasks as needed to support overall operations.
<p>Our client is in need of a Renewals Specialist to join their team. In this role, you will play a critical part in managing customer relationships, ensuring seamless contract renewals, and fostering collaboration with internal teams to enhance client satisfaction. This position offers the opportunity to work in a dynamic environment where your skills in communication, organization, and problem-solving will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full renewal lifecycle for contracts, engaging proactively with customers 90-120 days before expiration.</p><p>• Prepare detailed and accurate renewal quotes and proposals that align with customer expectations and company guidelines.</p><p>• Partner with sales and customer success teams to develop and execute strategic approaches to contract renewals.</p><p>• Conduct proactive outreach to customers alongside account managers to discuss renewal plans and address potential risks.</p><p>• Handle administrative tasks throughout the renewal process, from quoting to deal closure, ensuring compliance with company policies.</p><p>• Identify opportunities for upselling and cross-selling, passing leads to the sales team for further development.</p><p>• Maintain high success rates in closing renewals on time and achieving targeted close-won ratios.</p><p>• Enhance forecasting accuracy for renewals and provide detailed reports to management.</p><p>• Analyze churn reasons effectively to improve reporting and share actionable customer insights with stakeholders.</p><p>• Keep CRM systems and tools updated with precise renewal data to support operational efficiency.</p>
We are looking for a knowledgeable and motivated Full Charge Bookkeeper to join our team in Austin, Texas. This position offers the opportunity to manage comprehensive accounting functions within a nonprofit organization while ensuring accuracy and compliance. As a Contract to permanent role, this position is ideal for someone who thrives in a dynamic environment and is eager to contribute to financial integrity and organizational success.<br><br>Responsibilities:<br>• Handle daily accounting operations, including accounts payable, accounts receivable, bank reconciliations, and general ledger updates.<br>• Manage month-end and year-end closing processes to ensure timely and accurate reporting.<br>• Prepare detailed financial statements and reports for organizational leadership and the Board.<br>• Track and manage grant funding, including restricted and unrestricted funds, while maintaining compliance with reporting requirements.<br>• Coordinate with external auditors and tax professionals to facilitate audits and tax filings.<br>• Implement and maintain strong internal controls to uphold financial best practices.<br>• Assist in the preparation of budgets and forecasts to support strategic planning.<br>• Process payroll independently or oversee payroll services through a third-party provider.<br>• Maintain well-organized and accurate financial records to ensure data reliability.
We are looking for a skilled Network/Systems Engineer to join our team in San Antonio, Texas. In this role, you will provide advanced technical support, troubleshoot complex software issues, and ensure efficient computer and network management for clients. Your expertise in Windows Server, Microsoft Intune, and computer networking will be vital in maintaining a robust IT infrastructure and delivering exceptional service.<br><br>Responsibilities:<br>• Act as the primary escalation point for resolving advanced technical issues and support tickets.<br>• Manage and update support tickets daily while maintaining clear communication with clients regarding resolutions.<br>• Provide guidance and assistance to Level 1 support associates to enhance their troubleshooting skills.<br>• Collaborate with IT Help Desk teams and audit IT software to ensure compliance and efficiency.<br>• Configure and maintain network systems, including routing, switching, and firewall technologies.<br>• Deploy and manage server environments to ensure optimal performance and reliability.<br>• Utilize tools such as Microsoft Intune, Azure Active Directory, and VMware to streamline system operations.<br>• Implement and manage backup solutions, security protocols, and disaster recovery systems.<br>• Optimize network performance by configuring VLANs, IP addressing, and DNS systems.<br>• Maintain documentation for IT systems using platforms like IT Glue and other administrative tools.
<p>We are looking for a skilled Billing Specialist to join our team in Pflugerville, Texas. In this role, you will oversee the preparation and submission of contract billings, compliance documentation, and certified payroll reporting for active construction projects. Your work will be pivotal in safeguarding cash flow, ensuring legal compliance, and supporting operational leadership within a dynamic subcontractor environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit progress billings, including G702/G703 forms and time and material invoices, while tracking retainage, stored materials, and approved change orders.</p><p>• Maintain billing schedules to ensure timely submissions and coordinate percent-complete verification with project managers.</p><p>• Compile and review all necessary documentation for billing packages, such as lien waivers, certificates of insurance, and certified payroll reports.</p><p>• Manage change orders by promptly billing approved modifications and maintaining accurate contract value logs.</p><p>• Ensure compliance with prevailing wage regulations by preparing and submitting certified payroll documents.</p><p>• Monitor lien rights through Texas preliminary notices, track waiver requirements, and assist with lien filings when needed.</p><p>• Follow up on outstanding accounts receivable, communicate with contractors regarding payment status, and support leadership in improving days sales outstanding.</p><p>• Issue and track certificates of insurance, maintain compliance in vendor portals, and coordinate endorsements and renewals.</p><p>• Set up new jobs in accounting software, verify contract values, billing terms, tax status, and reconcile billed revenue with job cost reports.</p><p>• Provide audit support, recommend process improvements, and cross-train within the accounting department as necessary.</p>
We are looking for an Accounts Payable Specialist to join our team in San Antonio, Texas. In this role, you will play a key part in managing invoice processing, payment transactions, and ensuring financial accuracy for the organization. This is a long-term contract position that requires strong organizational skills and the ability to thrive in a structured, collaborative environment.<br><br>Responsibilities:<br>• Process and validate invoices, including inventory purchases, general expenses, and employee reimbursements, ensuring accuracy and compliance.<br>• Verify that all invoices are supported by matching purchase orders or appropriate management approvals.<br>• Address vendor inquiries and resolve discrepancies in a timely and thorough manner.<br>• Maintain and organize payment records while ensuring data integrity and security.<br>• Collaborate with team members to meet deadlines and support overall financial operations.<br>• Utilize Microsoft Excel and other Office applications to manage and analyze account details.<br>• Ensure accurate coding of invoices and account entries within the general ledger.<br>• Perform check runs and Automated Clearing House (ACH) transactions efficiently.<br>• Take detailed notes during training and apply learned procedures effectively.<br>• Work on-site during standard business hours, contributing to a productive office environment.
We are looking for a detail-oriented Reporting Analyst to join our team in Austin, Texas. In this role, you will be responsible for managing investor reporting processes, conducting in-depth financial analyses, and maintaining compliance standards for external documentation. This position offers an opportunity to collaborate with multiple departments and contribute to high-quality deliverables in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare and review data for investor presentations, website updates, and property tour books in collaboration with cross-functional teams.<br>• Coordinate with various departments to ensure timely completion and delivery of investor information requests.<br>• Conduct comprehensive financial and real estate analyses on asset and fund-level performance using proprietary technologies.<br>• Ensure all externally distributed materials comply with regulatory standards by working closely with the Chief Compliance Officer.<br>• Generate customized reports based on management requests to support organizational needs.
We are looking for a meticulous Billing Reconciliation & Allocation Specialist to join a nonprofit organization in San Antonio, Texas. This role is designed for someone who is detail oriented and excels in detailed accounting tasks, particularly those involving utility billing and reconciliation. As a Contract position, you will play a key role in reviewing and correcting utility account data to ensure accuracy and compliance with program guidelines.<br><br>Responsibilities:<br>• Conduct thorough research of utility billing accounts using online provider portals.<br>• Retrieve and review utility statements, payment histories, and account transfer details for discrepancies.<br>• Reconcile misapplied credits, balance transfers, and account number changes with precision.<br>• Allocate charges between clients and the agency in alignment with established program rules.<br>• Maintain detailed reconciliation logs, spreadsheets, and supporting documentation.<br>• Input and track financial data, including bill entries and adjustments, in Sage Intacct.<br>• Utilize advanced Excel features such as PivotTables and formulas for data analysis.<br>• Collaborate with internal staff to address missing or unclear utility billing information.<br>• Organize and clean up historical records related to utility billing accounts.
