We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
<p>Our client is in need of a detail-oriented Administrative Assistant in San Antonio, Texas. The right candidate will play a vital part in supporting daily operations and ensuring smooth administrative processes. This position requires strong organizational skills and the ability to handle multiple tasks efficiently and comfortable with repetitive work.</p><p><br></p><p>Responsibilities:</p><p>• Scan and accurately log enrollment forms into the system, maintaining proper documentation.</p><p>• Prepare and manage mail merges using Microsoft tools for efficient communication.</p><p>• Send personalized profile cards to new sponsors promptly via mail.</p><p>• Assemble and distribute welcome packet envelopes for new sponsors with attention to detail.</p><p>• Respond to incoming calls and provide excellent customer service to inquiries.</p><p>• Perform data entry tasks with a high level of accuracy and efficiency.</p><p>• Operate scanning equipment to digitize records and ensure proper file management.</p><p>• Support receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Complete additional administrative tasks as assigned to support office operations.</p><p>Digitize files</p><p>Other administrative duties as assigned</p>
<p>Our client is in need of a detail-oriented and professional Receptionist to serve as the first point of contact for our office while providing essential administrative and operational support. This role combines front desk responsibilities with office management tasks to ensure smooth daily operations.</p><p>Key Responsibilities</p><p>Front Desk & Visitor Management</p><p>· Greet and assist visitors, clients, and employees in a professional and welcoming manner</p><p>· Answer emails and questions from employees, visitors and vendors</p><p>· Maintain a clean and organized reception area</p><p>Administrative Support</p><p>· Create and format documents using Microsoft Suite</p><p>· Input, track and organize receipts into expense management systems</p><p>· Upload receipts to Dropbox, maintaining proper file naming conventions and folder organization</p><p>· Create Canva flyers and assist in event management</p><p>Inventory & Office Management</p><p>· Monitor and track inventory levels of snacks, drinks, office supplies, and cleaning supplies with careful attention to detail</p><p>· Maintain accurate inventory records and identify when items need reordering</p><p>· Schedule vendor services and follow up with manager any work that needs to be done</p><p>· Coordinate and assist the Day Porter with catering, set up and clean up and events</p><p>· Ensure kitchen and common areas are well-stocked and organized at all times</p><p>· Ability to interact with vendors and ensure work is done correctly with a careful eye to details</p><p>Required Skills & Qualifications</p><p>· High school diploma or equivalent required; associate degree preferred, BA/BS</p><p>· Proven experience in a receptionist or administrative role</p><p>· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document creation</p><p>· Experience with the gaming industry, PC gaming a plus</p><p>· Someone who is proactive and looks ahead to see what is on the calendar for events, meetings, to-do list. </p><p>· Experience with cloud storage platforms, particularly Dropbox</p><p>· Excellent attention to detail and organizational skills, especially regarding inventory tracking</p><p><br></p><p>· Ability to multitask and prioritize in a fast-paced and fun gaming environment</p><p>· Professional demeanor and appearance</p><p>· Reliable, punctual, and able to work independently</p><p>· Jira experience a plus!</p><p>Preferred Qualifications</p><p>· Experience with expense management or accounting software</p><p>· Familiarity with inventory management systems</p><p>· Basic bookkeeping knowledge a + </p><p>Work Environment</p><p>This is a full-time, on-site position, five days a week, with standard business hours. 8 am-5pm. The role requires sitting for extended periods and occasional light lifting for supply management.</p>
<p>We are looking for a detail-oriented and proactive individual to join our team as a Legal Support II in Austin, TX. In this role, you will provide administrative assistance and project management support to the alcohol licensing team within the Legal Department. This is a long-term contract position where you will play a pivotal role in ensuring compliance, managing licensing applications, and contributing to the smooth operation of legal processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process state license applications, ensuring accuracy and compliance with regulations.</p><p>• Provide administrative support to compliance specialists, including handling general office tasks.</p><p>• Organize and prioritize high volumes of tasks and projects with minimal supervision.</p><p>• Respond promptly and effectively to urgent situations requiring immediate action.</p><p>• Foster creative problem-solving approaches to address challenges within the team or related groups.</p><p>• Maintain a high level of professionalism and discretion when handling confidential information.</p><p>• Collaborate effectively with individuals at all levels inside and outside the organization.</p><p>• Ensure deadlines are met while maintaining attention to detail and accuracy.</p><p>• Assist in the development and implementation of licensing project plans.</p><p>• Utilize Microsoft programs to manage documentation and support administrative tasks.</p>
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment.<br><br>Responsibilities:<br>• Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled.<br>• Prepare agendas, reports, and other documentation for city council meetings and other official events.<br>• Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks.<br>• Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready.<br>• Provide office support by handling administrative tasks and maintaining organized records.<br>• Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules.<br>• Collaborate with the mayor and council members to deliver accurate and timely documentation.<br>• Monitor inventory levels and handle asset tracking to ensure smooth operations.<br>• Conduct annual physical inventory reviews and audits to maintain compliance.<br>• Support the senior management team by assisting with additional tasks as required.
We are looking for a skilled Legal Practice Assistant to join our team in Austin, Texas. This role involves providing comprehensive administrative support for litigation processes, ensuring smooth operations and exceptional client service. As this is a long-term contract position, the ideal candidate will demonstrate expertise in legal procedures, court filings, and client billing while maintaining a proactive and organized approach to their work.<br><br>Responsibilities:<br>• Provide administrative support for litigation activities, including discovery, trial preparation, and document filing in both State and Federal courts.<br>• Coordinate the preparation, editing, and submission of legal documents, correspondence, and case binders.<br>• Manage client billing processes, including time entry, invoice preparation, and ensuring compliance with client billing requirements.<br>• Collaborate with attorneys to open new matters, conduct conflict checks, and support client development efforts.<br>• Partner with the Billing team to ensure timely and accurate processing of invoices.<br>• Handle complex administrative tasks, such as reviewing submissions and reports, and coordinating their distribution.<br>• Develop a thorough understanding of attorneys' practice areas and proactively address team needs.<br>• Maintain confidentiality when handling sensitive client information and attorney records.<br>• Provide overflow support to the administrative legal team when required.<br>• Liaise with internal and external resources to manage workflow and complete assigned projects effectively.
