<p>Our client is in need of a detail-oriented Administrative Assistant in San Antonio, Texas. The right candidate will play a vital part in supporting daily operations and ensuring smooth administrative processes. This position requires strong organizational skills and the ability to handle multiple tasks efficiently and comfortable with repetitive work.</p><p><br></p><p>Responsibilities:</p><p>• Scan and accurately log enrollment forms into the system, maintaining proper documentation.</p><p>• Prepare and manage mail merges using Microsoft tools for efficient communication.</p><p>• Send personalized profile cards to new sponsors promptly via mail.</p><p>• Assemble and distribute welcome packet envelopes for new sponsors with attention to detail.</p><p>• Respond to incoming calls and provide excellent customer service to inquiries.</p><p>• Perform data entry tasks with a high level of accuracy and efficiency.</p><p>• Operate scanning equipment to digitize records and ensure proper file management.</p><p>• Support receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Complete additional administrative tasks as assigned to support office operations.</p><p>Digitize files</p><p>Other administrative duties as assigned</p>
<p>About the Role</p><p>Join a dynamic company as the face of our Austin office! We're seeking a proactive Receptionist who thrives at the intersection of hospitality and operations. You'll be the first impression for visitors while keeping our fast-paced environment running smoothly behind the scenes.</p><p><br></p><p>What You'll Do</p><p><em>Front Desk & Visitor Experience</em></p><ul><li>Welcome guests, clients, and team members with genuine professionalism</li><li>Manage inquiries from employees, visitors, and vendors via email and in-person</li><li>Maintain an inviting, organized reception area</li></ul><p><em>Administrative & Creative Support</em></p><ul><li>Craft documents, presentations, and reports using Microsoft Office Suite</li><li>Process and track expenses with meticulous attention to detail</li><li>Manage digital filing in Dropbox, ensuring consistent naming conventions</li><li>Design eye-catching event flyers in Canva and support event coordination from setup to breakdown</li></ul><p><em>Office & Inventory Management</em></p><ul><li>Own inventory tracking for snacks, beverages, office supplies, and cleaning products—anticipating needs before they arise</li><li>Coordinate vendor services and quality-check completed work</li><li>Partner with Day Porter on catering logistics and event execution</li><li>Keep kitchen and common areas fully stocked and presentation-ready</li></ul><p>What You Bring</p><ul><li>High school diploma required; Associate degree or Bachelor's preferred</li><li>1+ years in receptionist, administrative, or office coordination roles</li><li>Advanced proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Dropbox and cloud storage platform experience</li><li>Canva design skills or willingness to learn</li><li>Exceptional organizational skills with a "what's next?" mindset</li><li>Professional presence with the ability to work independently</li><li>Nice to have: Jira, expense management software, or basic bookkeeping experience</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment.<br><br>Responsibilities:<br>• Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled.<br>• Prepare agendas, reports, and other documentation for city council meetings and other official events.<br>• Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks.<br>• Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready.<br>• Provide office support by handling administrative tasks and maintaining organized records.<br>• Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules.<br>• Collaborate with the mayor and council members to deliver accurate and timely documentation.<br>• Monitor inventory levels and handle asset tracking to ensure smooth operations.<br>• Conduct annual physical inventory reviews and audits to maintain compliance.<br>• Support the senior management team by assisting with additional tasks as required.
