<p>We are looking for a detail-oriented Administrative Assistant to join our team in Austin, Texas. This contract position involves providing essential administrative support. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations through accurate data entry and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Perform precise data entry tasks, ensuring accuracy and efficiency in all documentation.</p><p>• Collaborate with team members to support office operations and special projects.</p><p>• Maintain and update records and files to ensure organizational compliance.</p><p>• Assist in preparing reports as needed.</p><p>• Coordinate and manage office supplies and inventory to support daily functions.</p><p>• Perform general administrative tasks, including correspondence and scheduling.</p>
<p>Our client, an Engineering company, are looking for a dedicated Administrative Assistant to join their team in Austin, Texas. This contract position plays a vital role in supporting the daily operations of our engineering team by handling communications, scheduling, and various administrative tasks. The ideal candidate will have strong organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inquiries and efficiently direct calls to the appropriate team members.</p><p>• Schedule inspections and organize appointments for engineering staff to ensure smooth operations.</p><p>• Compile, prepare, and distribute reports, invoices, and other essential documentation.</p><p>• Maintain accurate records and oversee timely completion of administrative tasks.</p><p>• Provide office support through filing, data entry, and management of documents.</p><p>• Coordinate schedules and ensure appointments align with team priorities.</p><p>• Assist customers with inquiries and maintain a high level of attention to detail in service.</p><p>• Facilitate communication between clients, vendors, and team members.</p><p>• Collect and organize data for reporting purposes.</p><p>• Support team operations by addressing any immediate concerns or issues.</p>
Assist Accounts Payable Manager/Lead with any month-end or closing tasks<br>Perform analysis and reconcile vendor statements<br>Create/Process weekly check runs, installer payments and online payments<br>Ensure Timely payments of bills and assisting with expedited issues<br>Meet crucial daily, weekly, and monthly deadlines as needed<br>Assisting with account set-up<br>Establish and develop vendor relations<br>Process high volume transaction with high accuracy<br>End of month audits of P& L reports and other assigned tasks as needed<br>Process employee reimbursements<br>Weekly per diems for new hires<br>Review and audit transactions<br>Properly store and save company documents
<p>Our client is in need of a detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of office tasks in Austin, Texas. You will play a vital part in managing client communications, maintaining organizational systems, and supporting equipment handling processes. This position offers an opportunity to contribute to a dynamic environment while ensuring high standards of efficiency and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Communicate effectively with clients to provide updates, address questions, and manage service timelines.</p><p>• Oversee daily office activities to ensure smooth and efficient operations.</p><p>• Perform accurate data entry tasks, maintain organized records, and manage filing systems.</p><p>• Handle shipping and receiving processes for computers, devices, and equipment, ensuring proper documentation.</p><p>• Assist in logging new devices into the system and monitor their status throughout various stages.</p><p>• Ensure proper organization and tracking of incoming and outgoing devices, adhering to chain-of-custody procedures.</p><p>• Prepare documentation, service forms, and client correspondence as needed.</p><p>• Conduct quality-control checks by verifying device details and confirming client information.</p><p>• Collaborate with technicians to prioritize urgent and high-priority cases.</p>
Our client, an advertising company, is searching for a Proposal Coordinator with a request for Proposal (RFP) background for an immediate start!<br>This position will be primarily responsible for building proposals for National Sales in conjunction with the Campaign Strategy Group. The building of proposals involves combining deliverables to meet client requests. The main attribute is accuracy while providing good customer service.<br><br>Job Responsibilities:<br>• Support Campaign Strategists (internal clients) and understand needs of requests.<br>• Process all proposal elements and deliverable documents as directed by the Manager – Sales Proposal Support,<br>including Excel spreadsheets, photo databases, PowerPoint presentations and map creation.<br>• Ensure Service Level Agreements (SLA) are met, accuracy of deliverables and speed of response to internal clients<br><br>Job Qualifications:<br>Education, Certifications and Work Experience<br>• High school diploma with 3-4 years of experience in Customer Service.<br>• Prescreen testing of Excel (V-lookups, Pivot Tables, Formatting and Formulas) and Power Point.<br>Skills<br>• Review RFP deliverables and determine best approach.<br>• Utilize CCO’s proposal and mapping tools to compose and edit key information for proposals.<br>• Prepare proposal data using Excel.<br>• Able to analyze data and apply analysis to requests from clients.<br>• Demonstrates organizational skills, ability to effectively multitask, prioritize work to meet service level agreements.<br>• Use Salesforce worksite for each assigned proposal to ensure proper workflow.<br>• Use proposal file access and tracking protocol to ensure the integrity of all proposal documentation.<br>• Has excellent verbal and written communications skills in writing and verbally; listens and responds appropriately.<br>• Work within a tightly knit team environment.<br>• Ability to work flexible schedules<br><br>If you are extremely detail oriented, able to multitask and are looking to work in a fast-paced environment this position is for you! Apply online now for immediate consideration!
We are looking for a dedicated Office Services Associate to join our team in Austin, Texas. In this role, you will provide essential back-office support to ensure smooth daily operations, including reprographics, mail services, and digital processes. This is a long-term contract position offering the opportunity to work in a fast-paced and detail-oriented environment.<br><br>Responsibilities:<br>• Manage a variety of office services tasks, including reprographics, mail handling, and intake processes, while adhering to established procedures.<br>• Ensure all job tickets are completed accurately before beginning assignments to maintain quality and efficiency.<br>• Operate and maintain office equipment, troubleshooting basic issues and ensuring proper supplies such as paper and toner are stocked.<br>• Prioritize and organize workflow to meet deadlines and contractual obligations for job completion and delivery.<br>• Perform quality assurance checks on completed work to ensure accuracy and compliance with standards.<br>• Communicate effectively with supervisors and clients to address issues and clarify project requirements.<br>• Follow company and client policies while ensuring cost-efficient usage of equipment and supplies.<br>• Assist with hospitality and reception duties as needed to support broader office services.<br>• Regularly lift and transport items weighing up to 50 lbs. as part of daily operations.<br>• Maintain accurate logs and documentation for all tasks to ensure transparency and accountability.
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> - High school diploma or equivalent. <br> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> - Skilled in the use of mail phone email digital reprographics and mail equipment. <br> - Familiar with general back office procedures to meet and maintain client satisfaction. <br> - Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> - Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> - Attention to detail with good organizational skills. <br> - Must be able to meet deadlines and complete all projects in a timely manner. <br> - Ability to handle sensitive and/or confidential documents and information. <br> - Able to make independent decisions that conform to business needs and policy. <br> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> - Must work well in a team environment. <br> - Must be able to interact effectively with multi-functional and diverse backgrounds. <br> - Ability to work in a fast-paced environment. <br> - Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> - Number and titles of direct reports if any: n/a <br> - Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> - Internal: This position works closely with the Office Services team <br> - External: Clients <br> <br> Job duties <br> * denotes an essential function <br> - *Utilize appropriate logs for all office services work. <br> - *Ensure that job tickets are properly filled out before beginning work. <br> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> - *Follow procedures to run jobs in proper order. <br> - *Communicate with supervisor or client on job or deadline issues. <br> - *Meet contracted deadlines for accepting completing and delivering all work. <br> - *Troubleshoot basic equipment problems. <br> - Be able to lift up to 50 lbs. on a regular basis. <br> - Prioritize workflow. <br> - Performs Quality Assurance on own and work of others. <br> - Load machines with various paper toner supplies. <br> - Answer telephone emails and place service calls when needed. <br> - Interact with clients in person over the phone or electronically. <br> - Adhere to Williams Lea policies in addition to client site policies. <br> - Use equipment and supplies in a cost-efficient manner. <br> <br> Working conditions <br> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...
