<p>Robert Half is seeking a results-oriented Accounts Payable Specialist to join a team based in Philadelphia, Pennsylvania in a contract-to-permanent capacity. This Accounts Payable Specialist position focuses on keeping payables operations accurate, organized, and on schedule while partnering with accounting colleagues to support smooth financial workflows. The ideal Accounts Payable Specialist candidate brings hands-on invoice processing experience, strong attention to detail, and the ability to investigate and resolve payment-related issues efficiently. If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference #03720-0013431033.</p><p><br></p><p>As an Accounts Payable Specialist Your Responsibilities will include but are not limited to:</p><p>• Manage the full invoice processing cycle to ensure vendors are paid correctly and within established timelines.</p><p><br></p><p>• Examine invoices, purchase orders, and employee expense submissions to confirm coding accuracy, required approvals, and policy compliance.</p><p><br></p><p>• Enter payable transactions into the accounting system with a high level of precision and consistency.</p><p><br></p><p>• Reconcile vendor statements, research differences, and communicate with internal teams or suppliers to address outstanding issues.</p><p><br></p><p>• Contribute to month-end activities by preparing reconciliations and supporting the accuracy of account balances.</p><p><br></p><p>• Work closely with accounts receivable and broader accounting staff to help maintain timely and accurate cash application and payment records.</p><p><br></p><p>• Assist the corporate accounting function with general ledger-related tasks tied to payables activity.</p><p><br></p><p>• Maintain orderly and current documentation for accounts payable records to support audits, reporting, and day-to-day operations.</p><p><br></p><p>If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference #03720-0013431033.</p>
We are looking for a detail-oriented General Office Clerk to join our team in Long Beach, New York. This long-term contract position offers flexible working hours and the opportunity to contribute to a variety of administrative tasks. The ideal candidate will have a strong attention to detail, basic Excel skills, and a willingness to adapt to new processes.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records.<br>• Scan and digitize documents for efficient storage and retrieval.<br>• Provide back-office support, ensuring smooth daily operations.<br>• Organize files and maintain a systematic filing system.<br>• Assist in developing and improving office processes for greater efficiency.<br>• Utilize basic Excel functions to create simple formulas and manage spreadsheets.<br>• Multi-task effectively to handle various administrative duties.<br>• Collaborate with team members to identify areas for process improvement.<br>• Adapt to new technologies and workflows as needed.<br>• Ensure all tasks are completed with a high level of accuracy and attention to detail.
We are looking for an organized and service-oriented Office/Event Coordinator to support daily front office operations in Cambridge, Massachusetts. This is a Contract position that combines receptionist coverage, administrative support, and event coordination in a fast-paced, detail-oriented setting. The ideal candidate will create a welcoming environment, manage routine office tasks efficiently, and help keep internal activities running smoothly.<br><br>Responsibilities:<br>• Welcome visitors, provide front desk support, and ensure a positive experience for guests and staff.<br>• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately.<br>• Prepare, scan, file, and organize documents to maintain accessible and up-to-date records.<br>• Perform a range of administrative tasks such as data entry, scheduling, copying, and general office coordination.<br>• Support the planning and execution of office meetings and events, including room setup and logistical assistance.<br>• Monitor shared office areas and supplies to help maintain an orderly and functional workplace.
We are looking for an Accounting Clerk to join our team in Clearwater, Florida. This contract-to-permanent position offers an exciting opportunity to contribute to a dynamic organization within the printing and publishing industry. The ideal candidate will excel in managing accounts payable, accounts receivable, and human resources tasks while ensuring accuracy, compliance, and smooth operations across departments.<br><br>Responsibilities:<br>• Process vendor invoices, purchase orders, and payments promptly and ensure all transactions are accurate.<br>• Manage vendor relationships by addressing billing issues and resolving discrepancies effectively.<br>• Reconcile accounts and assist with month-end financial closing processes.<br>• Generate and distribute customer invoices while maintaining accurate payment tracking.<br>• Post incoming payments to the general ledger and prepare AR aging reports for review.<br>• Support new employee onboarding processes, benefits administration, and employee record maintenance.<br>• Assist with payroll processing to ensure timely and accurate payments.<br>• Maintain compliance with labor laws and internal policies to uphold organizational standards.<br>• Contribute to creating a positive workplace culture by fostering collaboration and efficiency.<br>• Prepare cash flow forecasts and assist with financial planning initiatives.
<p>We are looking for a detail-oriented and courteous Receptionist to join our team in Potomac, Maryland. In this Contract to permanent role, you will serve as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. This part-time opportunity is ideal for someone who thrives in a dynamic environment and enjoys interacting with people. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and direct them to the appropriate person or department.</p><p>• Handle a multi-line phone system efficiently, answering and transferring inbound calls as needed.</p><p>• Provide accurate information to callers and assist with general inquiries.</p><p>• Maintain the reception area to ensure it is clean, organized, and presentable.</p><p>• Manage incoming mail and deliveries, ensuring they are routed to the correct recipients.</p><p>• Schedule appointments and maintain calendars for staff as required.</p><p>• Assist with basic administrative tasks such as data entry and filing.</p><p>• Communicate effectively with team members to ensure smooth office operations.</p>
<p>We are looking for a dedicated Accounting Assistant to join our team in Winter Park, Florida. This long-term contract to hire position combines front-desk coordination with essential accounts payable and receivable duties. The role requires a detail-oriented approach, a strong eye for detail, and the ability to handle administrative tasks in a fast-paced office environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage front-desk operations, including greeting visitors and handling incoming calls in a courteous manner.</p><p>• Process vendor invoices accurately and ensure timely payments.</p><p>• Reconcile corporate credit card transactions and maintain detailed financial records.</p><p>• Apply client payments to appropriate accounts, ensuring accuracy and timeliness.</p><p>• Maintain and update accounts payable and receivable records in accordance with company policies.</p><p>• Perform check runs and ensure proper documentation is in place.</p><p>• Provide administrative support, including document preparation and data entry.</p><p>• Assist with general clerical duties to support the smooth operation of the office.</p><p>• Collaborate with team members to resolve discrepancies or issues related to AP/AR processes.</p><p>• Ensure confidentiality and discretion when handling sensitive financial information.</p>
We are looking for an Accounts Payable Specialist to support a manufacturing operation in McDonald, Tennessee through a Contract assignment. This position focuses on accurate invoice handling, timely payment processing, and consistent financial record maintenance in a fast-paced environment. The ideal candidate brings strong attention to detail and hands-on experience with core accounts payable activities, including payment coordination and coding accuracy.<br><br>Responsibilities:<br>• Review incoming invoices for accuracy, completeness, and proper approval before processing payments.<br>• Assign correct general ledger or account codes to invoices to support accurate financial reporting.<br>• Process accounts payable transactions promptly while maintaining organized and up-to-date records.<br>• Prepare and manage ACH payments in accordance with established payment schedules and internal controls.<br>• Support check run activities by verifying payment details and ensuring disbursements are completed on time.<br>• Resolve invoice discrepancies by coordinating with internal stakeholders and external vendors as needed.<br>• Maintain documentation related to payable transactions to support audits and month-end close activities.
<p>WE are looking a Office Assistant provides general administrative and clerical support to ensure efficient daily operations. This position requires strong organizational skills and attention to detail.</p><p> </p><p> Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p>
<p>We are looking for a detail-oriented Accounting Clerk in Middlesex County, NJ. As an Accounting Clerk, you will be responsible for accounts receivable, accounts payable, collections, data entry and more. If you have 1+ years of accounting experience and are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes to ensure timely and accurate transactions.</p><p>• Code invoices and accounts appropriately for accurate financial reporting.</p><p>• Manage vendor communications to address inquiries and maintain strong relationships.</p><p>• Maintain and update weekly Excel logs to track financial activities.</p><p>• Support month-end and year-end close activities by preparing reports and verifying account balances.</p>
<p>Our company is seeking an organized, professional, and friendly Receptionist to join our Dallas office. As the first point of contact for clients and visitors, the Receptionist plays a vital role in creating a welcoming environment and representing our team with a positive attitude. The successful candidate will manage front desk operations, provide administrative support, and contribute to efficient office functioning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees with professionalism and courtesy.</li><li>Answer, screen, and direct incoming phone calls in a prompt and polite manner.</li><li>Maintain the reception area, ensuring it is clean and organized at all times.</li><li>Manage calendars, schedule appointments, and assist with meeting coordination.</li><li>Sort, distribute, and prepare incoming and outgoing mail and packages.</li><li>Perform data entry, filing, and other routine administrative tasks.</li><li>Provide general support to office staff and assist with special projects as assigned.</li></ul>
<p>The Receptionist / Customer Service Representative serves as the first point of contact for visitors and callers while providing exceptional customer support. This role requires a detail oriented, friendly demeanor, strong communication skills, and the ability to manage a moderate to high volume of inbound calls while supporting front-desk and administrative functions. </p><p><br></p><p>Key Responsibilities Answer and route 10–60+ inbound calls per day in a courteous and detail oriented manner Greet visitors, clients, and vendors; manage front desk coverage Provide accurate information, resolve basic inquiries, and direct calls appropriately Schedule appointments and maintain calendars as needed Perform administrative tasks such as filing, data entry, scanning, and mail distribution Maintain a clean, organized reception and common area Communicate professionally with internal teams and external customers Handle confidential information with discretion Support additional office or customer service functions as assigned</p>
<p>We are looking for an experienced and service-oriented Receptionist to support daily front desk operations for a Contract position in Charleston, South Carolina. This position will serve as a key point of contact for visitors, callers, and internal staff. The ideal candidate brings clear communication skills and a detail-oriented approach in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage the front desk by greeting visitors, directing inquiries, and creating a welcoming experience for guests and staff.</p><p>• Handle a multi-line phone system efficiently, routing calls accurately and taking detailed messages when needed.</p><p>• Coordinate calendars and arrange appointments to support smooth day-to-day scheduling needs.</p><p>• Prepare, send, and respond to email communications with care and attention to detail.</p><p>• Enter and update information in office records while maintaining accuracy and confidentiality.</p><p>• Organize and maintain physical and electronic files so documents remain accessible and up to date.</p><p>• Use Microsoft Word, Excel, and Outlook to complete administrative tasks, track information, and support office communication.</p><p>• Support additional clerical activities as needed to keep reception and administrative workflows running efficiently.</p>
<p>We are seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. This role requires strong communication skills, attention to detail, adaptability, and the ability to manage multiple priorities.</p><p><br></p><p>Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p>
Position Overview<br><br>The Part-Time Administrative & HR Assistant provides essential support to the Human Resources and administrative teams. This role is designed to ensure smooth daily operations by assisting employees, maintaining accurate records, and delivering exceptional customer service to both internal staff and visitors.<br><br>Key Responsibilities<br><br>Greet and assist walk-in employees and visitors in a professional and welcoming manner.<br><br>Provide general administrative support, including filing, document collection, and data entry.<br><br>Assist with onboarding processes by preparing and organizing new hire documentation.<br><br>Support new hire orientation sessions by coordinating materials and assisting with setup.<br><br>Enter and maintain employee information accurately within the HRIS system.<br><br>Manage and track additional pay forms, ensuring proper documentation and approval.<br><br>Handle general inquiries via phone and email, demonstrating strong customer service and communication skills.<br><br>Use Microsoft Excel and Outlook for tracking, scheduling, and correspondence tasks.<br><br>Collaborate with HR team members to ensure timely completion of administrative duties and employee requests.
<p><strong>Accounting Clerk – </strong></p><p>Our company is currently seeking a detail-oriented and organized Accounting Clerk to join our finance team. This ongoing position offers an opportunity to develop valuable experience in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><p>· Process accounts payable and receivable</p><p>· Reconcile bank statements and invoices</p><p>· Maintain accurate financial records and documentation</p><p>· Assist in preparing financial reports and statements</p><p>· Support payroll and expense processing</p><p>· Handle data entry and administrative accounting tasks</p><p>· Collaborate with the accounting team to ensure compliance with company policies</p><p><strong>Why Join Us?</strong></p><p>· Be part of a supportive and collaborative finance team</p><p>· Gain exposure to a variety of accounting tasks and responsibilities</p><p>· Opportunities for growth and advancement within the company</p><p>Ready to take the next step in your accounting career? Apply today online or through our Robert Half app!</p><p><br></p>
<p>We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will have strong communication skills, a customer-focused approach, and the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p><p> </p>
We are looking for an experienced Payroll Clerk to join our team in Minneapolis, Minnesota. This role requires a detail-oriented individual with strong organizational skills and the ability to thrive in a fast-paced environment. The ideal candidate will possess extensive knowledge of payroll processing and tax regulations while demonstrating excellent communication and multitasking abilities.<br><br>Responsibilities:<br>• Accurately process payroll, including generating paystubs, paychecks, and handling direct deposits.<br>• Maintain and update client files and employee records with precision.<br>• Calculate and process payroll taxes for federal and state agencies to ensure compliance.<br>• Prepare detailed reports and complete necessary documentation for audits, verifications, and benefits.<br>• File and remit monthly and quarterly payroll taxes on time.<br>• Complete and submit quarterly and annual payroll tax forms, including 940, 941, W-2/W-3, and 1099.<br>• Manage payroll-related inquiries and resolve issues promptly.<br>• Ensure adherence to all applicable tax and wage laws while handling payroll tasks.
<p>We are looking for a dependable Bilingual Spanish Office Assistant to support daily administrative and front-desk operations for a Contract position based in Bronx, New York. This role is ideal for someone who enjoys assisting residents, managing office records, and keeping workflows organized in a fast-paced environment. The successful candidate will bring strong communication skills, bilingual Spanish ability, and a practical understanding of general office software and clerical support.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls and greet visitors professionally, providing accurate information and directing inquiries appropriately.</p><p>• Assist residents with questions related to office services, documents, and routine requests in both English and Spanish.</p><p>• Maintain organized filing systems by sorting, storing, and retrieving physical and digital records as needed.</p><p>• Collect rent-related documentation, obtain required signatures, and ensure paperwork is completed accurately and on time.</p><p>• Prepare, copy, scan, and distribute documents to support daily administrative operations.</p><p>• Keep office materials and records well organized to improve efficiency and support smooth front-desk coverage.</p><p>• Perform general clerical tasks such as data entry, document handling, and administrative follow-up.</p><p>• Use Microsoft Office applications to create, update, and manage correspondence, spreadsheets, and other office documents.</p>
We are looking for an experienced and dependable Receptionist to support a legal office in Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a strong first impression while keeping front-desk operations organized and efficient. The person in this role will manage daily administrative tasks, assist visitors and callers, and help maintain a smooth office environment.<br><br>Responsibilities:<br>• Welcome clients, visitors, and staff in a courteous manner while maintaining an organized front-desk presence.<br>• Operate a multi-line phone system, direct incoming calls to the appropriate parties, and take accurate messages when needed.<br>• Handle routine clerical work such as filing, scanning, data entry, and preparation of basic office documents.<br>• Coordinate incoming and outgoing mail, packages, and deliveries to support daily office operations.<br>• Keep reception and common areas neat, organized, and presentable throughout the workday.<br>• Provide administrative assistance to the legal team by supporting scheduling and other office coordination needs.<br>• Follow workplace health and safety expectations, including wearing a mask throughout the day if not vaccinated.
<p>We are looking for a reliable Test Center Administrator to support daily test center operations in Sarasota, Florida. This is a Part Time role (will need to have open availability 7:00 AM - 5:00 PM Monday-Saturday) and it will be 10-20 hours a week. </p><p><br></p><p>Responsibilities:</p><p>• Welcome candidates and visitors, provide clear check-in guidance, and maintain an attentive front-desk experience throughout the day.</p><p>• Answer incoming calls, respond to routine inquiries, and direct questions to the appropriate contact when needed.</p><p>• Prepare, scan, and organize testing records and other administrative documents with a high level of accuracy.</p><p>• Perform clerical support tasks such as filing, data entry, record maintenance, and general office coordination.</p><p>• Monitor the testing area to help ensure procedures are followed and the environment remains orderly and secure.</p><p>• Assist with scheduling-related updates and provide administrative support as site demands change during the season.</p><p>• Maintain organized documentation and support compliance with established office and test center procedures.</p>
<p><strong>Accounting Assistant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052.</strong></p><p><br></p><p>Robert Half is looking for an steady Accounting Assistant to join a well-respected law firm in downtown Madison. As the Accounting Assistant, you will be responsible for working with the rest of the accounting team on billing, invoicing, cash receipts, and other accounting work. The client is looking for someone who is a team player and excited to join a tenured team and be with for the long-term.</p><p><br></p><p>Responsibilities:</p><p>• Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures.</p><p>• Record daily cash receipts and apply payments correctly to customer accounts.</p><p>• Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule.</p><p>• Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items.</p><p>• Perform bank reconciliations and investigate discrepancies to maintain reliable financial records.</p><p>• Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes.</p><p>• Use law firm-specific accounting software to enter, review, and manage financial information.</p><p>• Work closely with internal staff to help keep accounting operations organized, compliant, and efficient.</p>
We are looking for a dependable Administrative Assistant to provide short-term contract support for a busy office. This position is designed to help the team stay organized and responsive during a period of increased workload while supporting daily coordination needs. The ideal candidate will be comfortable handling front-office tasks, managing communications, and keeping administrative records accurate and up to date.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations organized and running efficiently.<br>• Answer incoming calls, direct inquiries appropriately, and provide attentive front-desk support to internal and external contacts.<br>• Enter and update information in office systems with a high level of accuracy and attention to detail.<br>• Assist the staffing coordinator with scheduling, document handling, and general administrative follow-up.<br>• Welcome visitors and support reception activities to ensure a positive and welcoming office experience.<br>• Maintain files, records, and routine correspondence so information is accessible and current.<br>• Help address backlog work by prioritizing pending administrative tasks and completing them in a timely manner.
We are looking for a Customer Experience Specialist to join our team in Cleveland, Tennessee. In this Contract to permanent position, you'll have the opportunity to make a meaningful impact by ensuring customers receive exceptional service and support. This role is ideal for individuals who thrive in a fast-paced environment and enjoy helping others while managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle inbound customer calls to address service, maintenance, and repair inquiries.<br>• Schedule service appointments and coordinate technician dispatch to resolve customer concerns promptly.<br>• Deliver outstanding customer service by addressing issues, providing reassurance, and ensuring a seamless experience.<br>• Create and update customer accounts in the company's system to maintain accurate records.<br>• Manage and organize account and service details using spreadsheets and other administrative tools.<br>• Follow up on customer requests to ensure resolution and satisfaction.<br>• Assist with administrative duties, including tracking appointments and running reports for organizational efficiency.<br>• Prioritize urgent customer needs while managing ongoing tasks effectively.<br>• Act as a brand ambassador by maintaining customer trust and encouraging referrals through excellent service.
We are looking for an experienced Administrative Assistant to join our team in Augusta, Maine. In this long-term contract position, you will play a key role in ensuring smooth office operations and providing essential support to leadership and staff. This role is fully onsite and offers an opportunity to work in a beautifully restored historic building.<br><br>Responsibilities:<br>• Schedule and coordinate meetings as requested, ensuring all arrangements are handled efficiently.<br>• Manage daily office tasks, including drafting letters, memos, and reports.<br>• Maintain both physical and electronic filing systems to ensure organized record-keeping.<br>• Monitor inventory and order office supplies to meet operational needs.<br>• Collect and distribute incoming mail in a timely manner.<br>• Prepare, format, proofread, and edit documents for executive presentations and board meetings.<br>• Arrange travel accommodations and itineraries for staff members as needed.<br>• Serve as the first point of contact by answering inbound calls and addressing inquiries.<br>• Assist with data entry and maintaining accurate records.<br>• Perform other administrative duties as assigned to support the office's functionality.
<p>We are looking for a detail-oriented Accounting Associate to join our dynamic team in Latham, New York. This role plays a vital part in ensuring the financial accuracy and smooth operation of our projects. If you thrive in a fast-paced environment and excel at maintaining order in financial processes, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Assist in reviewing monthly budgets and analyzing variances between projected and actual financial results.</p><p>• Review vendor invoices for accuracy, verify contract compliance, and prepare them for authorization using the vouchering system.</p><p>• Manage accounts payable aging, assemble payment runs, and ensure vendors are paid on time.</p><p>• Maintain compliance with W-9 documentation and prepare year-end reporting requirements.</p><p>• Collaborate with department managers and vendors to resolve invoice discrepancies and other financial issues.</p><p>• Perform account reconciliations, ensuring general ledger control.</p><p>• Prepare and review internal reports using tools such as Excel.</p><p>• Generate monthly billings and oversee timely collection of payments.</p><p>• Retrieve, sort, and distribute daily mail to support operational needs.</p><p>• Conduct bank reconciliations as required.</p>