9 results for Administrative Coordinator in Ashburn, VA

Administrative Coordinator

Columbia, MD
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Columbia, Maryland. In this long-term contract role, you will support key leadership in managing administrative functions, client records, and electronic health systems. This position is ideal for someone with strong organizational skills and a proactive approach to handling multiple priorities.Primarily remote, with the occasion of being in office at client's Columbia location. Responsibilities:• Provide administrative support to senior leadership, including the Vice President of Behavior Support Services and directors within the department.• Manage and maintain electronic health records and organizational files for a large client base.• Assist clinicians with scheduling and coordinating their caseloads effectively.• Handle inbound communications, such as phone calls and emails, with professionalism and promptness.• Organize and maintain calendars, ensuring meetings and appointments are scheduled accurately.• Prepare reports and documentation as needed to support departmental operations.• Utilize Microsoft Excel and other software tools to streamline administrative tasks.• Ensure accuracy and confidentiality when handling sensitive information.• Monitor and manage office supplies and resources to support daily operations.
2026-03-05T00:00:00Z

Administrative Coordinator

Washington, DC
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
Essential Job Duties: Create monthly invoices, process contributions and route contracts. Communicate with members regarding financial contributions and event registrations. Coordinate member retention and recruitment for special events. Create and maintain database records and departmental financial reports. Research prospects for fundraising. Curate and edit submissions for membership directory. Manage website content for the development department. Provide support to the development department on projects as needed. Qualifications High school diploma or G.E.D. required, bachelor's degree preferred. Minimum of 2 or more years’ work experience in an administrative position, preferably for a nonprofit or professional association. Excellent organizational, verbal, and written communication skills. Ability to maintain confidentiality, professionalism, composure, and discretion Ability to provide high-level customer service, respond quickly to requests, anticipate members’ needs, and maintain a positive attitude. Must be detail-orientated, mission-focused and the ability to work in a team. Project management with ability to manage multiple projects simultaneously and meet specified timelines. Proficiency in Microsoft Office Suite applications, especially Word and Excel. Prior database experience is preferred. Prior Netforum experience is strongly preferred. Prior financial experience is beneficial. Junior campaign fundraising experience preferred.
2026-03-13T00:00:00Z

Program Coordinator

Baltimore, MD
onsite
Temporary
22 - 30 USD / Hourly
The Program Coordinator is responsible for supporting the planning, implementation, and evaluation of nonprofit programs and services. This role acts as a liaison between staff, volunteers, and community partners, ensuring smooth operations and alignment with the organization’s mission. The Program Coordinator manages program logistics, maintains records, monitors outcomes, and contributes to outreach efforts. Key Responsibilities:<ul><li>Collaborate with program managers and leadership to plan and execute program activities and events.</li><li>Coordinate daily program operations, including scheduling, communications, and resource allocation.</li><li>Maintain accurate records and prepare regular reports on program performance and impact.</li><li>Support recruitment, training, and supervision of volunteers and/or program participants.</li><li>Assist with budget tracking and ensure timely purchasing of supplies and services.</li><li>Develop and maintain relationships with community organizations, partners, and stakeholders.</li><li>Track program outcomes and gather feedback for continuous improvement.</li><li>Promote programs through outreach, social media, and participation in community events.</li><li>Uphold the organization’s values of diversity, equity, and inclusion across all program activities.</li></ul>
2026-02-24T00:00:00Z

Front Office Coordinator

McLean, VA
onsite
Temporary
19 - 21 USD / Hourly
Join our team as a Front Office Coordinator based in McLean, Virginia. As the first point of contact for clients and visitors, you’ll play a vital role in ensuring a professional and welcoming office environment. You will be working Monday to Friday.Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and courtesy.</li><li>Answer, screen, and route incoming calls efficiently.</li><li>Manage appointment scheduling, event calendars, and maintain front desk operations.</li><li>Ensure the reception area is well organized and presentable at all times.</li><li>Oversee guest access and security by handling badging and ensuring proper check-in procedures.</li><li>Provide administrative support including data entry, filing, and documentation.</li><li>Utilize MS Office Suite for correspondence, data entry, and administrative tasks.</li><li>Coordinate vendor relationships and manage deliveries, services, and related documentation.</li><li>Help coordinate events- example holiday parties.</li></ul>
2026-02-26T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary
23 - 27 USD / Hourly
A health clinic in Baltimore is currently seeking a dedicated Administrative Assistant to join their team. This role will be based out of their new Halethorpe, MD location with free onsite parking. This person will act as the primary point of contact in the office, assisting with implementation and coordination of services and programs. Additional duties include:Serves as initial contact between the company's sister firms, customers, patients, and community agencies.Assists in conducting monthly direct care staff meetings and serves as secretary for such meetings.Attends and participates in in-service trainings, staff meetings and other activities to facilitate professional development.Assists with product, service, patient, client, clientele, and staff reporting, scheduling: planning, development, appointments, staff, products, services, training, and coordinating all schedules.
2026-03-12T00:00:00Z

Administrative Assistant

Woodbridge, VA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Woodbridge, Virginia. This contract position offers the opportunity to support essential office operations in the real estate sales and leasing industry during a maternity leave. The ideal candidate will exhibit exceptional organizational skills and the ability to manage multiple tasks efficiently in a dynamic environment. Responsibilities: • Manage and verify the processing of new listings and sales, including entering data into the system and ensuring the accuracy of all purchase agreements. • Record and maintain sold records, prepare monthly reports, and calculate advertising costs while proofreading and submitting advertisements to local newspapers. • Supervise office personnel by recruiting, training, scheduling, and conducting performance evaluations, while acting as a liaison between staff, managers, and sales associates. • Monitor escrow accounts and ensure the completeness and compliance of sales transactions by verifying necessary documents such as title evidence, payoff statements, and mortgage information. • Coordinate and oversee the creation of marketing materials, including flyers, brochures, and handouts for special events. • Distribute tasks among office staff and provide support in handling correspondence, mail, and appointment scheduling. • Assist with department budget preparation and administration, ensuring financial operations align with company goals. • Perform additional administrative duties as required to support office operations and team efficiency.
2026-03-12T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li> Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li> Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Contract / Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This Contract to permanent position offers an excellent opportunity to support daily office operations while contributing to the efficiency of organizational workflows. The ideal candidate will possess strong administrative skills and a proactive approach to problem-solving. Responsibilities: • Manage daily administrative tasks, including scheduling meetings and maintaining calendars. • Answer incoming calls professionally, addressing inquiries and directing calls to the appropriate departments. • Perform accurate data entry to maintain records and ensure seamless information flow. • Handle receptionist duties, including greeting visitors and providing exceptional customer service. • Organize and scan documents, ensuring proper filing and accessibility. • Support real estate operations by preparing and processing necessary documentation. • Utilize DocuSign for managing electronic signatures and document approvals. • Collaborate with team members to streamline office procedures and improve efficiency.
2026-03-13T00:00:00Z

Facilities Coordinator 4

Washington, DC
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will oversee the performance of a team of skilled operatives, coordinate vendor relationships, and maintain strong partnerships with stakeholders. The position requires a proactive approach to managing facilities, ensuring smooth operations, and achieving service benchmarks. Responsibilities: • Oversee the performance of a team of multi-skilled operatives, ensuring tasks are completed with accuracy and efficiency. • Build and maintain productive relationships with clients, landlords, managing agents, and facilities vendors. • Manage on-site contractors to ensure compliance with performance standards and operational requirements. • Support vendor procurement processes and assist with service acquisition as needed. • Handle financial management tasks, including timely processing of purchase orders and monitoring finance trackers. • Assist in preparing monthly accrual reports and ensure financial processes align with company standards. • Conduct regular site inspections, audits, and safety assessments to maintain property compliance. • Implement and monitor risk management programs and ensure adherence to industry best practices. • Support disaster recovery and business continuity planning to safeguard operations. • Compile and deliver management reports, ensuring accurate tracking of performance metrics and KPIs.
2026-03-13T00:00:00Z