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54 results for Office Assistant Parttime in Artesia, CA
- Glendale, CA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
- 2026-11-04T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 23 - 25 USD / Hourly
- <p>A leading public relations firm located in Hollywood is seeking a polished and professional Office Administrator to join its team on a contract to hire basis. This role is ideal for someone who thrives in a supportive environment, enjoys exceeding expectations, and can confidently manage a busy office while interacting with senior-level executives. The ideal candidate is highly organized, able to multitask and problem-solve under pressure, and brings strong event planning skills with exceptional attention to detail. This role requires full-time on-site presence and serves as a key point of contact for office operations. The Office Administrator will help ensure the smooth day-to-day running of the office, with responsibilities that may include:</p><ul><li>Providing front desk and reception coverage by welcoming employees and visitors and offering assistance as needed.</li><li>Learning and supporting building safety procedures, participating in emergency response efforts, assisting with drills, and maintaining emergency supplies.</li><li>Coordinating with property management regarding office maintenance and arranging repairs when needed.</li><li>Supporting onboarding activities for new hires, including office tours, employment verification processes, and general troubleshooting.</li><li>Updating office materials and internal documents, including directories, signage, and employee resources.</li><li>Monitoring and maintaining office and kitchen supplies, including company materials, food, beverages, utensils, and cleaning items.</li><li>Coordinating maintenance and servicing of office equipment and appliances.</li><li>Recommending improvements to office services and operations where appropriate.</li><li>Assisting executives with expense reports and travel arrangements as requested.</li><li>Providing administrative and financial support to office leadership and staff, such as vendor setup and purchase order submission.</li><li>Managing incoming, outgoing, and internal mail services.</li><li>Helping maintain the cleanliness and organization of the office.</li><li>Assisting with planning office events, employee engagement activities, celebrations, and catering coordination.</li><li>Building strong working relationships with staff, IT support, vendors, and building management.</li><li>Participating in team-building efforts and supporting employee engagement and sustainability initiatives.</li></ul>
- 2026-11-10T00:00:00Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We're working with a Beverly Hills based fashion company who are looking for an office assistant to support their team during an upcoming project. </p><p>You'll assist in the mailroom, help to set up events, restock supplies and help with filing and scanning. </p><p>This is an on-site role mon-fri 8am-5pm</p>
- 2026-11-06T00:00:00Z
- Santa Clarita, CA
- onsite
- Temporary / Contract
- 22 - 22 USD / Hourly
- <p>We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Santa Clarita, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, handling office communications, and keeping records and documents well managed. The role requires strong attention to detail, dependable follow-through, and the ability to assist with a range of clerical tasks in a busy office setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors professionally and provide front-desk support to ensure smooth day-to-day office operations.</p><p>• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Scan, organize, and maintain paper and digital documents with accuracy and care.</p><p>• Perform a variety of administrative tasks such as filing, data entry, and general office coordination.</p><p>• Support staff with routine clerical work to help maintain an efficient and organized workplace.</p>
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- We are looking for an organized Office Assistant to support daily administrative and front desk operations. This is a Contract position suited for someone who communicates clearly, manages multiple tasks efficiently, and helps maintain a smooth office environment. The ideal candidate will be comfortable handling phone coverage, document processing, and general clerical support while providing a welcoming first point of contact for visitors and callers.<br><br>Responsibilities:<br>• Welcome visitors, direct them appropriately, and help create a detail-oriented front office experience.<br>• Manage incoming phone calls, respond to routine inquiries, and route messages to the correct team members.<br>• Scan, organize, and maintain physical and electronic documents with strong attention to accuracy.<br>• Perform a range of administrative tasks such as filing, data entry, copying, and preparing basic correspondence.<br>• Support day-to-day office operations by keeping records updated and assisting with general clerical requests.<br>• Coordinate with internal staff to ensure documents and information are handled promptly and efficiently.
- 2026-11-12T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T00:00:00Z
- Glendale, CA
- onsite
- Temporary / Contract
- 20 - 21 USD / Hourly
- <p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
- 2026-11-04T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>A company in West LA is seeking a detail-oriented Administrative Assistant to join their team on a temp-to-hire basis. This role is ideal for someone who enjoys supporting day-to-day office operations, providing excellent internal and external customer service, and managing multiple priorities in a fast-paced environment. Role is onsite Monday - Friday</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Welcome visitors and provide front desk support as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, recordkeeping, and database management</li><li>Coordinate office supplies, vendors, and general administrative needs</li><li>Support expense reporting, invoice processing, and other administrative projects</li><li>Collaborate with various departments to ensure smooth office operations</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Signal Hill, CA
- onsite
- Temporary / Contract
- 22.1635 - 25.663 USD / Hourly
- We are looking for an Administrative Assistant to support risk, claims, and compliance activities for a construction-focused organization in Signal Hill, California. This Contract position calls for someone who can keep documentation organized, coordinate with multiple stakeholders, and help maintain accurate records across claims and licensing functions. The ideal candidate is comfortable handling sensitive information, tracking deadlines, and producing clear reporting that supports day-to-day operations and management oversight.<br><br>Responsibilities:<br>• Support the Risk and Claims team with day-to-day administrative coordination and recordkeeping.<br>• Assist in handling workers' compensation, auto liability, and general liability claim activity by tracking progress and updating related documentation.<br>• Organize and maintain claim files to help ensure records remain complete, accurate, and aligned with compliance standards.<br>• Communicate with insurance carriers, brokers, adjusters, employees, and internal teams to gather information and provide status updates on open matters.<br>• Track important claim timelines and follow up on outstanding forms, reports, and supporting documents.<br>• Prepare spreadsheets, summaries, and routine reports for leadership review and operational monitoring.<br>• Help manage business and contractor licensing records, permit status updates, and other compliance-related administrative tasks.<br>• Enter and update information in company databases and reporting tools to keep records current and reliable.<br>• Provide administrative assistance for audits, document requests, and broader risk management initiatives as needed.
- 2026-11-13T00:00:00Z
- Monrovia, CA
- onsite
- Temporary / Contract
- 22 - 23 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
- 2026-11-04T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-11-04T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>We're working with a non-profit client in the West Hollywood area who are looking for an administrative assistant to join their growing team. You'll be responsible for updating donor information, drafting correspondence, agreements and contracts, following up with internal teams and external partners, vendor coordination and processing invoices. </p>
- 2026-11-13T00:00:00Z
- Gardena, CA
- onsite
- Temporary to Hire
- 28 - 32 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately.<br>• Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence.<br>• Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks.<br>• Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency.<br>• Coordinate office meal orders and help manage related logistics for staff needs and team gatherings.<br>• Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination.<br>• Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy.<br>• Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
- 2026-11-13T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one.<br><br>Responsibilities:<br>• Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately.<br>• Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties.<br>• Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved.<br>• Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy.<br>• Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently.<br>• Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently.<br>• Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
- 2026-11-04T00:00:00Z
- Torrance, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.<br><br>Responsibilities:<br>• Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.<br>• Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.<br>• Support the transfer of information into inventory management tools by preparing, entering, and verifying data.<br>• Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.<br>• Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.<br>• Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.<br>• Contribute to special assignments and take on additional office support duties as priorities change.<br>• Assist with general front-office and communication tasks, including handling inbound calls when needed.
- 2026-11-07T00:00:00Z
- Anaheim, CA
- onsite
- Temporary / Contract
- 25.65 - 29.7 USD / Hourly
- We are looking for an Administrative Assistant to join a construction and contractor organization in Anaheim, California on a Long-term Contract basis. This position supports daily office operations by managing incoming calls, assisting the service team, and helping maintain a responsive front office during peak seasonal demand. The role is well suited for someone who enjoys a fast-paced environment, communicates effectively, and can adapt to a variety of administrative needs across the office.<br><br>Responsibilities:<br>• Manage a high volume of inbound phone calls, especially during busy seasonal periods, and direct inquiries to the appropriate team members.<br>• Provide front desk and reception coverage when regular reception staff are unavailable due to absence or scheduled time off.<br>• Deliver courteous and attentive service to commercial clients while maintaining a positive first impression for the organization.<br>• Assist the service department with clerical and administrative tasks that help keep daily operations running smoothly.<br>• Work closely with the service team to gain familiarity with departmental workflows, procedures, and support needs.<br>• Cross-train with service coordinators so coverage can be provided when other team members are away from the office.<br>• Complete general office support activities such as data entry, document handling, and other administrative assignments between calls.<br>• Collaborate with multiple departments to ensure timely communication and consistent administrative support throughout the office.
- 2026-11-13T00:00:00Z
- Diamond Bar, CA
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment.<br><br>Responsibilities:<br>• Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized.<br>• Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details.<br>• Record key discussion points during meetings and distribute accurate, timely summaries and action items.<br>• Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants.<br>• Perform basic research and gather information needed to support projects, meetings, and administrative requests.<br>• Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts.<br>• Maintain administrative records, enter data accurately, and help keep documentation current and accessible.<br>• Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
- 2026-10-29T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>A well-known organization located in Beverly Hills is seeking an Administrative Assistant on a contract to hire basis. In this role, you will be responsible for a variety of administrative tasks including data entry, heavy filing, conducting research, inputting check numbers, and assisting with special projects as needed. The ideal candidate will be highly organized, detail oriented, and comfortable handling a high volume of administrative work with accuracy and efficiency.</p><p><br></p><p>Robert Half is looking for a professional who has strong Microsoft Office Suite skills and can thrive in a fast-paced environment while maintaining excellent attention to detail. This is a long-term temporary opportunity with strong potential to become a permanent position for the right candidate. Our client offers </p><p>a 35-hour work week, free parking, excellent benefits, and room for growth. </p>
- 2026-11-10T00:00:00Z
- Glendale, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-11-04T00:00:00Z
- Alhambra, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-11-04T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support daily back-office operations and provide high-quality service to internal and client-facing teams. This is a Contract position suited for someone who thrives in a fast-moving work setting and can balance administrative support, document handling, and service coordination with accuracy and discretion. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple workflows moving efficiently while maintaining a dependable presence.<br><br>Responsibilities:<br>• Coordinate day-to-day office support activities across functions such as copy and print services, mail handling, document intake, reception, hospitality, and other administrative service areas as needed.<br>• Guide workflow for assigned service lines by prioritizing incoming requests, distributing tasks effectively, and helping ensure deadlines are met in a busy environment.<br>• Produce, scan, copy, and organize physical and electronic documents with close attention to quality, completeness, and confidentiality.<br>• Support mailroom operations by receiving, sorting, distributing, and processing inbound and outbound deliveries in a timely and accurate manner.<br>• Assist with front-desk and phone coverage, including answering a multi-line phone system, directing inquiries, and providing courteous assistance to employees and visitors.<br>• Monitor service standards and help reinforce established procedures, policy compliance, and consistent execution of office processes among team members.<br>• Handle sensitive business materials with discretion while maintaining organized records and dependable administrative support across departments.<br>• Identify service issues, resolve routine operational problems independently, and escalate more complex matters when additional leadership support is needed.
- 2026-11-09T00:00:00Z
- Fullerton, CA
- onsite
- Temporary to Hire
- 7000 - 75000 USD / Yearly
- We are looking for an experienced and organized Office Manager to support daily operations and deliver an exceptional client experience. This contract-to-permanent opportunity is ideal for someone who enjoys working directly with clients, keeping office activity on track, and contributing to a service-focused environment. The position offers the chance to play a central role in administrative coordination while helping the team maintain efficient, responsive service.<br><br>Responsibilities:<br>• Serve as a primary point of contact for clients by managing calls, messages, and in-person interactions with professionalism and care.<br>• Arrange appointments, consultations, and intake meetings while keeping calendars accurate and organized.<br>• Assemble, review, and maintain client files to confirm required paperwork is collected before scheduled meetings.<br>• Respond to routine client questions and direct more specialized matters to the appropriate team member.<br>• Oversee incoming mail, email traffic, and general office communications to support smooth day-to-day operations.<br>• Keep client information current within internal systems and maintain accurate administrative records.<br>• Guide new clients through the intake process and help create a seamless onboarding experience.<br>• Provide administrative support to tax and accounting staff, including document coordination and workflow follow-through.<br>• Track office inventory, place supply orders, and coordinate with vendors to maintain a well-run workspace.<br>• Recommend and implement practical improvements that increase efficiency, organization, and service quality.
- 2026-10-23T00:00:00Z
- Long Beach, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- <p>We are looking for an organized and resourceful Operations Manager to support daily operations for a Non-Profit based in Long Beach, California. This role combines office administration, front-desk coordination, vendor oversight, and financial support in a fast-paced environment. The ideal candidate will help keep workplace processes efficient, ensure supplies and services are well managed, and contribute to event coordination and onboarding activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day administrative operations to keep the office running smoothly and efficiently.</p><p>• Coordinate purchasing activities for office materials and monitor inventory levels to prevent shortages.</p><p>• Serve as a primary front-desk point of contact by greeting visitors, answering inquiries, and directing communications appropriately.</p><p>• Process accounts payable tasks, including reviewing invoices, coordinating approvals, and supporting timely payments.</p><p>• Build and maintain productive relationships with external vendors, service providers, and office partners.</p><p>• Support commercial property-related administrative needs by helping coordinate facility matters and service requests.</p><p>• Assist with nonprofit and fund accounting support activities in alignment with organizational procedures.</p><p>• Organize community-facing and internal events by managing logistics, schedules, and vendor coordination.</p><p>• Facilitate onboarding activities for new hires, including preparing materials and coordinating office readiness.</p>
- 2026-11-13T00:00:00Z
- San Clemente,, CA
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- We are looking for an organized and proactive Office Manager to support daily operations for a large residential community in San Clemente, California. This Contract position will play a key role in coordinating administrative functions, property support activities, vendor relationships, and resident service needs while helping maintain a high standard across shared spaces and facilities. The ideal candidate is comfortable balancing office management duties with project tracking, communication, and customer service in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate daily office and community support operations to help maintain shared amenities, parks, and common areas in line with established expectations.<br>• Manage relationships with outside vendors, contractors, and service partners by monitoring performance, confirming service quality, and supporting contract adherence.<br>• Collect pricing, evaluate proposals, and assist with service agreement administration, including support for bid requests and contract documentation.<br>• Track maintenance activities, reserve projects, and improvement initiatives, helping ensure timelines, updates, and related records remain current.<br>• Perform routine site reviews and walkthroughs to identify maintenance concerns, follow up on action items, and support overall community appearance.<br>• Oversee work order flow and resident service requests, coordinating timely responses and helping drive issue resolution.<br>• Prepare operational reports, budget-related materials, cost comparisons, and meeting documentation for leadership and Board review.<br>• Share updates with residents, management, and Board members regarding ongoing projects, service matters, and community information.<br>• Provide administrative support for community meetings and events while handling front office tasks such as reception coverage, office supply management, and basic accounts payable support.
- 2026-11-13T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
- 2026-11-04T00:00:00Z