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49 results for Executive Assistant in Antioch, CA

Executive Assistant
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 35 - 50 USD / Hourly
  • <p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the CEO&#39;s calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
  • 2026-10-30T00:00:00Z
Executive Assistant
  • Union City, CA
  • onsite
  • Temporary / Contract
  • 27 - 30 USD / Hourly
  • <p>We&#39;re seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
  • 2026-10-16T00:00:00Z
Executive Assistant
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 38 - 44 USD / Hourly
  • We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations.<br>• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.<br>• Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change.<br>• Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics.<br>• Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows.<br>• Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
  • 2026-10-23T00:00:00Z
Executive Assistant
  • Menlo Park, CA
  • onsite
  • Temporary / Contract
  • 35 - 55 USD / Hourly
  • <p><br></p><ul><li>Manage the CEO&#39;s complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
  • 2026-10-30T00:00:00Z
Executive Assistant
  • Fremont, CA
  • onsite
  • Temporary / Contract
  • 31.6635 - 36.663 USD / Hourly
  • We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning.<br>• Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities.<br>• Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
  • 2026-10-29T00:00:00Z
Executive Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 38 - 44 USD / Hourly
  • We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination.<br><br>Responsibilities:<br>• Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans.<br>• Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use.<br>• Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items.<br>• Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed.<br>• Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored.<br>• Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams.<br>• Process and manage expense reporting for the President and the A&amp;R department with accuracy and timeliness.<br>• Serve as a liaison for A&amp;R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables.<br>• Partner with A&amp;R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation.<br>• Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
  • 2026-10-30T00:00:00Z
Executive Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 35 - 45 USD / Hourly
  • <p>Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November–December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, project coordination, and coverage for other administrative staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with exceptional organizational skills, independent judgment, and the ability to manage competing priorities with discretion. Full-time availability (40 hours/week) is preferred, but qualified part-time candidates will also be considered.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide senior-level executive and administrative support within a fast-paced, highly confidential legal environment.</li><li>Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and accommodate competing leadership demands.</li><li>Coordinate communications with senior university leadership, internal departments, attorneys, and external stakeholders.</li><li>Draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents.</li><li>Support project coordination and administrative workflows, including tracking deadlines, action items, and follow-up across departments.</li><li>Maintain confidential records, electronic files, and document management systems, ensuring discretion when handling sensitive or privileged information.</li><li>Provide administrative coverage for other Office of Legal Affairs staff during absences.</li></ul><p><br></p><p><br></p><p><br></p>
  • 2026-10-22T00:00:00Z
Administrative Assistant
  • Lathrop, CA
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract opportunity is ideal for someone who can manage administrative workflows, maintain accurate records, and provide detail-oriented front-desk support. The role requires strong attention to detail, clear communication, and the ability to handle multiple tasks in a busy office environment. <br> Schedule: Monday–Friday, 8 AM–5 PM Assignment: permanent Contract, 3–6 Months Seeking an organized and dependable Administrative Assistant to support a busy Public Works Department. <br> Responsibilities: Process purchase orders and invoices Order supplies and maintain office inventory Answer and route incoming calls Assist customers and respond to vendor inquiries Provide general administrative and clerical support
  • 2026-10-30T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 26.125 - 30.25 USD / Hourly
  • We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion.<br>• Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track.<br>• Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences.<br>• Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions.<br>• Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables.<br>• Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives.<br>• Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs.<br>• Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
  • 2026-10-30T00:00:00Z
Administrative Assistant
  • Stockton, CA
  • onsite
  • Temporary to Hire
  • 25.3365 - 29.337 USD / Hourly
  • We are looking for a detail-focused Administrative Assistant to support labor compliance operations for construction projects in Stockton, California. This contract opportunity with potential for a permanent role is ideal for someone who can coordinate records, manage reporting timelines, and communicate effectively with internal teams and subcontractors. The role centers on helping maintain compliance with prevailing wage and certified payroll requirements while keeping documentation organized and accurate.<br><br>Responsibilities:<br>• Prepare and submit recurring certified payroll and prevailing wage documentation for public and government-funded projects.<br>• Examine project setup materials to determine reporting obligations, wage rules, and required compliance steps.<br>• Monitor deadlines and maintain organized files to support adherence to labor regulations and contract requirements.<br>• Review subcontractor payroll submissions for completeness, accuracy, and proper supporting documentation.<br>• Communicate with subcontractors and project stakeholders to resolve missing details, corrections, and outstanding compliance items.<br>• Maintain tracking logs and project records related to certified payroll, labor reporting, and audit support activities.<br>• Investigate payroll discrepancies and coordinate with payroll or accounting teams to address compliance-related issues.<br>• Assist with audits, union-related reporting, labor statistics, invoicing follow-up, and distribution of payroll-related reports as needed.
  • 2026-10-26T00:00:00Z
Administrative Assistant
  • Hayward, CA
  • onsite
  • Temporary / Contract
  • 19.95 - 23.1 USD / Hourly
  • We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace.<br><br>Responsibilities:<br>• Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors.<br>• Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records.<br>• Enter information into internal databases and documents with a high level of accuracy and attention to detail.<br>• Welcome and assist visitors while helping maintain an orderly and well-organized reception area.<br>• Process routine documents and ensure completed materials are filed, tracked, and distributed correctly.<br>• Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
  • 2026-10-01T00:00:00Z
Administrative Assistant
  • Menlo Park, CA
  • onsite
  • Temporary / Contract
  • 30 - 40 USD / Hourly
  • <p>We&#39;re seeking a highly organized and detail-oriented <strong>Senior Administrative Assistant</strong> to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
  • 2026-10-30T00:00:00Z
Office Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 25 - 28 USD / Hourly
  • <p>We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
  • 2026-10-17T00:00:00Z
Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 23 - 23 USD / Hourly
  • <p>National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Perform high-volume data entry with precision and efficiency.</p><p>• Organize, maintain, and update legal documents related to visa classifications.</p><p>• Carry out clerical tasks such as copying, printing, and scanning to support office operations.</p><p>• Create and manage both electronic and physical client files for easy access and retrieval.</p><p>• Monitor and track case statuses, ensuring all deadlines and requirements are met.</p><p>• Distribute incoming mail according to established procedures and guidelines.</p><p><br></p>
  • 2026-10-29T00:00:00Z
Legal Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 27 - 30 USD / Hourly
  • <p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
  • 2026-10-26T00:00:00Z
Legal Assistant
  • Oakland, CA
  • onsite
  • Permanent / Full Time
  • 60000 - 90000 USD / Yearly
  • We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers.<br><br>Responsibilities:<br>• Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events.<br>• Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements.<br>• Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files.<br>• Open and structure new matter files and document templates to support efficient case handling.<br>• Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests.<br>• Request, review, and organize medical records and related documentation for personal injury matters.<br>• Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases.<br>• Provide general administrative and legal support across civil litigation matters as needed.
  • 2026-10-01T00:00:00Z
Legal Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 25 - 32 USD / Hourly
  • <p>A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
  • 2026-10-26T00:00:00Z
Legal Assistant
  • Menlo Park, CA
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • <p>Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.</p><p>• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.</p><p>• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.</p><p>• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.</p><p>• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.</p><p>• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui</p>
  • 2026-10-30T00:00:00Z
Accounting Assistant
  • San Leandro, CA
  • onsite
  • Temporary / Contract
  • 30 - 32 USD / Hourly
  • <p>Our team is seeking an early-career Accounting Assistant to join our growing company in San Leandro. This is a great opportunity for someone looking to start or advance their accounting career while gaining exposure to multiple areas of accounting operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable transactions, including coding invoices, reconciling vendor statements, and ensuring timely payments</li><li>Support accounts receivable: generate invoices, post payments, and monitor aging reports</li><li>Assist with general accounting duties such as data entry, reconciliations, and maintaining accurate records</li><li>Contribute to month-end and year-end close processes</li><li>Provide support for audit and compliance requests</li><li>Communicate professionally with internal teams and external vendors/customers</li><li>Maintain confidentiality and ensure compliance with company policies and accounting standards</li></ul><p><br></p>
  • 2026-10-27T00:00:00Z
Accounting Assistant
  • Modesto, CA
  • onsite
  • Temporary / Contract
  • 20 - 21 USD / Hourly
  • <p>We are looking for an Accounting Assistant to join a property ownership and management organization in Modesto, California. This Long-term Contract opportunity is ideal for someone who enjoys keeping operations organized, supporting accounting activities, and contributing to a fast-moving office environment. The role works across a diverse real estate portfolio and helps ensure accurate records, responsive communication, and dependable administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage front-office communications by answering incoming calls, directing inquiries, and assisting visitors in a detail-focused manner.</p><p>• Enter and update information in company records with accuracy, supporting both administrative and accounting workflows.</p><p>• Provide day-to-day clerical assistance, including document preparation, record maintenance, and general office coordination.</p><p>• Support billing and other accounting-related processes through timely and precise data entry.</p><p>• Organize and maintain physical and digital filing systems so documents remain easy to access and audit-ready.</p><p>• Assist property management teams with administrative support across residential, commercial, self-storage, and senior park properties.</p><p>• Use Yardi to help track accounting activity, property information, and maintenance-related updates.</p><p>• Contribute to smooth office operations by handling a variety of tasks and adjusting priorities as daily needs change.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991. </p>
  • 2026-10-29T00:00:00Z
Accounting Assistant
  • Mountain View, CA
  • remote
  • Temporary / Contract
  • 21.375 - 24.75 USD / Hourly
  • We are looking for a detail-focused Accounting Assistant to join our team in Mountain View, California on a Contract basis. In this role, you will support day-to-day accounting activities by helping maintain accurate financial records, resolve outstanding items, and keep invoice and expense processes moving efficiently. This opportunity is well suited for someone who can step into a fast-paced environment, manage multiple follow-ups, and deliver reliable administrative and accounting support.<br><br>Responsibilities:<br>• Process vendor invoices in accounting systems, ensuring entries are complete, properly documented, and coded accurately.<br>• Review submitted invoices and expense materials to identify missing details, approval gaps, duplicate charges, or other inconsistencies that require follow-up.<br>• Reconcile credit card activity by matching transactions to receipts and researching items that do not align with supporting records.<br>• Communicate with project managers and employees to obtain approvals, receipts, project details, and other outstanding information needed for accounting workflows.<br>• Support billing and project accounting tasks by verifying customer and project data and organizing documentation required for accurate invoicing.<br>• Maintain orderly electronic financial files and track pending items, unresolved questions, and outstanding requests to help reduce processing backlogs.<br>• Provide regular updates to the accounting lead on completed work, open issues, and items that need further review or escalation.<br>• Assist with general accounting data entry, administrative support, and other finance-related tasks as assigned.
  • 2026-10-30T00:00:00Z
Administrative Assistant- Start-up
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 30 - 45 USD / Hourly
  • <p>Administrative Assistant (Startup Environment/AI Tech)</p><p><br></p><p><strong>Help Keep a Growing Team Organized and Moving Forward.</strong></p><p><br></p><p>We&#39;re looking for a proactive, detail-oriented <strong>Administrative Assistant</strong> to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most.</p><p><br></p><p><strong>What You&#39;ll Do</strong></p><ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
  • 2026-10-30T00:00:00Z
Part-Time Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 24 - 26 USD / Hourly
  • <ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
  • 2026-10-16T00:00:00Z
Nonprofit Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 24 - 26 USD / Hourly
  • <ul><li>Provide administrative support to leadership and program staff</li><li>Manage calendars, meetings, and internal communications</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain databases, filing systems, and program records</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with event planning, outreach logistics, and scheduling</li><li>Perform data entry, document preparation, and office organization</li><li>Support special projects and maintain confidential information appropriately</li></ul>
  • 2026-10-16T00:00:00Z
Government Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 24 - 26 USD / Hourly
  • <ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
  • 2026-10-16T00:00:00Z
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