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58 results for Administrative Assistant in Antioch, CA
- San Francisco, CA
- onsite
- Temporary / Contract
- 25 - 32 USD / Hourly
- <p>A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
- 2026-10-26T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary to Hire
- 25 - 35 USD / Hourly
- <p>Legal Secretary</p><p>We are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T&E), estate planning, or probate is a plus</li></ul><p>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.</p><p><br></p>
- 2026-11-05T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 85000 - 120000 USD / Yearly
- <p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
- 2026-11-10T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.</p><p>• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.</p><p>• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.</p><p>• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.</p><p>• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.</p><p>• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui</p>
- 2026-10-30T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25 - 25 USD / Hourly
- <p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period.<br><br>Responsibilities:<br>• Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system.<br>• Open and close client matters while creating and maintaining comprehensive client profiles.<br>• Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail.<br>• Conduct e-filing of court documents, adhering to local, state, and federal court rules.<br>• Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders.<br>• Assist in the preparation of exhibits and trial or hearing documentation.<br>• Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance.<br>• Generate expense reports and maintain accurate records for billing purposes.
- 2026-10-22T00:00:00Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 80000 - 900000 USD / Yearly
- <p>We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. </p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents in compliance with court-specific rules and regulations.</p><p>• Submit both electronic and physical filings to courts in a timely and accurate manner.</p><p>• Maintain and update case and trial lists on a regular basis to ensure team alignment.</p><p>• Coordinate the preparation of trial materials, including binders, indices, and exhibits.</p><p>• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.</p><p>• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.</p><p>• Handle correspondence and ensure timely delivery of client documents.</p><p>• Process invoices and coordinate with the accounting department for timely payments.</p><p>• Perform administrative tasks such as copying, scanning, printing, and faxing documents.</p>
- 2026-11-10T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- Administrative Coordinator <br> Do you enjoy helping people during some of life's most important moments? Are you a customer-focused detail oriented who takes pride in providing exceptional service, staying organized, and making a meaningful impact every day? Description of the Position: <br> We are seeking a compassionate and detail-oriented Administrative Coordinator to support daily operations in a funeral home setting. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, and can provide outstanding administrative and customer support with professionalism, empathy, and discretion. <br> Responsibilities: <br> Serve as the first point of contact for families, visitors, and incoming inquiries Manage 20-30 phone calls and 20-30 emails daily Provide exceptional customer service with professionalism, empathy, and attention to detail Support front desk operations and day-to-day office activities Prepare, scan, file, and maintain accurate records and documentation Coordinate schedules, appointments, and administrative tasks Utilize Microsoft Outlook, Word, and Excel for daily operations Assist with vendor communications and special office projects Maintain strict confidentiality when handling sensitive information Collaborate with team members to support changing priorities and business needs Provide dependable administrative support to ensure smooth daily operations Deliver a welcoming and compassionate experience for families and guests in a funeral home setting
- 2026-11-10T00:00:00Z
- Sunnyvale, CA
- onsite
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Assistant to support core HR operations for a Contract position based in California. This role is ideal for someone who enjoys keeping employee processes organized, providing dependable administrative support, and helping create a smooth experience for new and current team members. The HR Assistant will contribute across onboarding, employee records, screening coordination, and day-to-day HR support while working closely with internal stakeholders.<br><br>Responsibilities:<br>• Coordinate onboarding activities by preparing onboarding materials, tracking required documentation, and helping ensure a positive start for employees.<br>• Maintain accurate employee records within HR information systems and support routine updates to personnel data.<br>• Assist with screening process coordination by initiating requests, monitoring progress, and following up on outstanding items.<br>• Provide administrative support for HR operations, including scheduling meetings, preparing correspondence, and organizing confidential files.<br>• Respond to employee questions related to HR processes and direct more complex matters to the appropriate team members.<br>• Support employee relations efforts by documenting inquiries, helping track case details, and maintaining professionalism when handling sensitive information.<br>• Help monitor onboarding and compliance tasks to ensure required forms and employment records are completed on time.<br>• Contribute to HRIS-related activities, including data entry, record audits, and support for system-based onboarding processes when needed.
- 2026-11-11T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Assistant to support a busy HR team in Palo Alto, California. This Contract position focuses on maintaining accurate employee records, coordinating compliance-related documentation, and assisting with day-to-day HR operations. The ideal candidate brings strong organizational skills, comfort working with HR systems, and the ability to manage multiple administrative priorities with care and discretion.<br><br>Responsibilities:<br>• Review, sort, and update employee documentation to ensure personnel records are complete, accurate, and easy to access.<br>• Convert paper-based HR materials into organized digital files that align with record retention standards.<br>• Maintain electronic employee files and keep information current within HR databases and tracking tools.<br>• Build and manage compliance logs to help the team monitor required employment documentation and deadlines.<br>• Assist with staff development efforts by coordinating materials, schedules, and administrative follow-up for training activities.<br>• Track annual compliance items such as physical exams and TB testing, and communicate upcoming requirements to employees as needed.<br>• Provide recruiting support by helping schedule interviews, monitor candidate progress, and maintain hiring records throughout the process.<br>• Deliver broad administrative assistance to the HR function, including project coordination, onboarding support, and other operational tasks as assigned.
- 2026-11-12T00:00:00Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 27.7115 - 32.087 USD / Hourly
- <p>We are looking for a detail-oriented<strong> workers comp claims examiner</strong> to support a non-profit organization in Sacramento, California. This Long-term Contract position focuses on coordinating and resolving workers’ compensation claims while serving as a key point of contact for employees, medical professionals, legal representatives, and other partners. The ideal candidate will bring strong judgment, organization, and communication skills to help move claims efficiently from intake through closure while maintaining compliance with applicable requirements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee workers’ compensation cases from first notice of injury through final disposition, ensuring each file progresses accurately and on schedule.</p><p>• Review incident details, medical documentation, and supporting records to assess claim validity and determine appropriate next steps.</p><p>• Communicate regularly with injured employees, supervisors, healthcare providers, attorneys, investigators, and external service partners to gather updates and share claim information.</p><p>• Arrange and track medical care, confirm treatment plans, and evaluate clinical reports to support ongoing case management.</p><p>• Process indemnity and medical payments with attention to statutory guidelines, internal standards, and required timeframes.</p><p>• Prepare and issue claim-related notices, including determinations, delays, and benefit communications, within mandated deadlines.</p><p>• Maintain complete and well-organized claim files by documenting activity, preserving correspondence, and updating case notes promptly.</p><p>• Support investigations by securing statements, reviewing evidence, and identifying opportunities for recovery, settlement, return-to-work planning, or other cost-control measures.</p><p>• Partner with legal counsel and represent the organization in hearings, mediations, conferences, or similar proceedings when claims require formal resolution.</p>
- 2026-10-28T00:00:00Z
- South San Francisco, CA
- onsite
- Permanent / Full Time
- 75000 - 110000 USD / Yearly
- <p>We are looking for a detail-oriented Paralegal/Legal Assistant to support an in-house litigation team. Company is based in South San Francisco, California. The ideal candidate will have 4+ years of litigation experience and strong case management experience. </p><p><br></p><p>Responsibilities:</p><p>• Oversee litigation files from initial complaint through resolution, helping maintain progress at each stage of the case.</p><p>• Coordinate calendars, monitor court deadlines, and ensure key dates, hearings, and filing requirements are tracked accurately.</p><p>• Prepare, review, and electronically submit pleadings and other legal documents to the appropriate courts.</p><p>• Draft case management conference statements and assist with related court-mandated submissions.</p><p>• Support discovery efforts by preparing written discovery, organizing responses, and following up on required documentation.</p><p>• Communicate with clients to gather information and records needed for discovery responses and ongoing case development.</p><p>• Assist with motion-related filings and help organize supporting responses and related documentation.</p><p>• Compile, format, and finalize court documents and filing materials in advance of hearings and trial preparation.</p>
- 2026-10-27T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are seeking a part-time temporary Office Clerk to support daily office operations and provide exceptional service to members and visitors in Hayward, California. This role is responsible for front desk reception, processing payments, assisting members with paperwork, maintaining records, and providing bilingual support in both English and Spanish.</p><p><br></p><p>Office Clerk Key Responsibilities:</p><p>Greet and assist members and visitors at the front desk and service window</p><p>Answer and direct a high volume of incoming calls</p><p>Assist members daily in person with questions, forms, and enrollment paperwork</p><p>Process payments received in person and over the phone</p><p>Maintain and reconcile daily payment receipts and records</p><p>Scan, file, and upload member documents into the company database</p><p>Explain membership enrollment and sign-up processes to new members</p><p>Provide support to union members as needed</p><p>Perform general clerical duties, including data entry, filing, document management, and administrative support</p><p><br></p><p>Software & Technical Skills:</p><p>Microsoft Excel (basic data entry and record keeping)</p><p>Microsoft Word</p><p>Document scanning and electronic file management</p><p><br></p><p>Qualifications:</p><p>Previous front desk, office clerk, receptionist, or customer service experience</p><p>Bilingual English/Spanish required</p><p>Strong communication and customer service skills</p><p>Ability to handle multiple tasks in a fast-paced environment</p><p>Strong attention to detail and organizational skills</p><p><br></p><p>If you are interested in this part-time Office Clerk role, please submit your resume for consideration today!</p>
- 2026-11-11T00:00:00Z
- Woodland, CA
- onsite
- Permanent / Full Time
- 75000 - 90000 USD / Yearly
- <p>We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.</p><p>• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.</p><p>• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.</p><p>• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.</p><p>• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.</p><p>• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.</p><p>• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.</p><p>• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.</p>
- 2026-10-16T00:00:00Z
- San Jose, CA
- onsite
- Temporary to Hire
- 26.125 - 30.25 USD / Hourly
- We are looking for an organized Office Manager to support daily administrative operations in California. This contract opportunity is ideal for someone who enjoys creating an efficient workplace, coordinating front-office activities, and keeping essential office functions running smoothly. The person in this role will help maintain a well-organized environment while supporting supply management, vendor coordination, and routine financial administration.<br><br>Responsibilities:<br>• Oversee day-to-day office operations to ensure the workplace remains organized, efficient, and fully supported.<br>• Manage purchasing for office materials and track inventory levels so teams have the supplies they need.<br>• Coordinate with vendors and service providers to maintain smooth administrative and facility-related support.<br>• Handle reception responsibilities by welcoming visitors, answering incoming communications, and directing inquiries appropriately.<br>• Support accounts payable activities, including reviewing invoices and assisting with timely processing of payments.<br>• Maintain administrative records, organize office documentation, and help streamline routine support tasks.<br>• Assist with scheduling, internal coordination, and general office logistics to keep daily operations on track.
- 2026-11-11T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 25 - 35 USD / Hourly
- <p>Robert Half is seeking a highly organized and proactive Office Manager to oversee daily office operations and create an efficient, productive workplace environment. This role is ideal for a professional who enjoys balancing administrative responsibilities, supporting leadership teams, and ensuring smooth office workflows. The successful candidate will serve as a key resource for employees, vendors, and visitors while helping drive operational excellence across the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations and administrative functions</li><li>Manage office facilities, supplies, equipment, and vendor relationships</li><li>Coordinate meetings, calendars, travel arrangements, and company events</li><li>Support executives and department leaders with administrative needs</li><li>Develop and maintain office procedures to improve efficiency and organization</li><li>Handle incoming communications and serve as a primary point of contact for visitors and vendors</li><li>Process invoices, expense reports, and purchase orders as needed</li><li>Assist with onboarding new employees and coordinating workspace setup</li><li>Maintain office records, files, and confidential documentation</li><li>Support special projects and cross-functional initiatives</li><li>Monitor office budgets and assist with cost-control efforts</li><li>Foster a positive, professional, and collaborative office culture</li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- San Rafael, CA
- onsite
- Temporary / Contract
- 25 - 278 USD / Hourly
- We are looking for an organized and service-oriented Office Manager to support daily operations and help create a welcoming, detail-focused environment for clients and staff. This Long-term Contract position plays a key role in coordinating administrative activities, assisting advisors with day-to-day needs, and ensuring the office runs smoothly. The ideal candidate brings strong judgment, close attention to detail, and the ability to manage multiple priorities while maintaining a responsive presence.<br><br>Responsibilities:<br>• Welcome clients and visitors, provide front-desk support, and help create a positive in-office experience.<br>• Coordinate internal and client-facing schedules, arrange meetings, and prepare conference spaces before and after use.<br>• Oversee incoming mail, packages, and routine deliveries while keeping shared office areas organized and presentable.<br>• Maintain inventory for office and kitchen supplies, place orders as needed, and ensure supply storage areas remain neat and fully stocked.<br>• Support advisor requests by arranging client gifts, preparing printed materials such as reports and invoices, and handling general administrative tasks.<br>• Assist with employee engagement activities, including team lunches, celebrations, and other office recognition efforts.<br>• Work with building or facilities contacts to address workspace needs and help maintain an orderly, functional office environment.<br>• Provide basic technology troubleshooting and support office systems and document organization as needed.<br>• Contribute to special projects, marketing functions, and occasional after-hours events when business needs require additional support.
- 2026-11-06T00:00:00Z
- San Leandro, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are seeking an Office Manager to oversee day-to-day office operations and support a productive work environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage office procedures and supplies</li><li>Coordinate facilities and vendor relationships</li><li>Support onboarding and employee engagement efforts</li><li>Maintain office budgets and records</li><li>Supervise administrative support functions</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
- 2026-11-02T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <p>We are seeking a <strong>Part-Time Office Assistant</strong> to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.</p><p>The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul><p><strong>Resource Library & Special Projects</strong></p><ul><li><strong>Organize, catalog, and maintain the firm's materials and resource library</strong></li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
- 2026-10-21T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- We are looking for a detail-oriented Receptionist to support daily front desk operations for a non-profit organization in Menlo Park, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and serving as a reliable first point of contact for visitors and callers. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in an efficient manner.<br><br>Responsibilities:<br>• Welcome visitors and provide a courteous, welcoming front desk experience for guests, staff, and partners.<br>• Answer and direct incoming phone calls, taking accurate messages and ensuring inquiries reach the appropriate contact.<br>• Manage the reception area to keep it organized, presentable, and ready to receive visitors throughout the day.<br>• Coordinate incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution procedures.<br>• Assist with routine administrative support such as scheduling, filing, data entry, and preparing basic documentation.<br>• Monitor visitor access and follow established check-in procedures to support a secure and orderly office environment.
- 2026-11-11T00:00:00Z
- Walnut Creek, CA
- remote
- Permanent / Full Time
- 100000 - 170000 USD / Yearly
- <p>We are looking for a skilled Paralegal to support a busy real estate transactional practice in California. This permanent position is well suited for someone who can manage complex deal documentation, coordinate critical deadlines, and contribute to smooth closings across purchase, sale, and leasing matters. The ideal candidate brings strong experience with title and survey analysis, practical judgment, and the ability to work independently in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Examine title reports, surveys, and related due diligence materials to identify issues and support real estate purchase, sale, and lease transactions.</p><p>• Organize and track transaction documents, ensuring files are complete, accurate, and aligned with key milestones and closing requirements.</p><p>• Prepare and maintain critical dates summaries so attorneys and stakeholders remain informed of deadlines and deliverables.</p><p>• Assist with transaction closings by coordinating signatures, compiling closing sets, and following through on post-closing items.</p><p>• Support attorneys with drafting, revising, and managing documents connected to real estate matters, including purchase and lease-related agreements.</p><p>• Communicate with internal teams, clients, and third parties to gather information, resolve document issues, and keep transactions moving forward.</p>
- 2026-10-30T00:00:00Z
- San Francisco, CA
- remote
- Permanent / Full Time
- 90000 - 160000 USD / Yearly
- <p>We are looking for an experienced and detail-oriented Real Estate Paralegal to join an established team in San Francisco, California. This role focuses on supporting commercial real estate transactions, including title and survey reviews, lease summaries, and closing coordination. If you thrive in a dynamic environment and enjoy working on complex projects, this position offers an excellent opportunity to grow your career. This role can be primarily REMOTE as long as the candidate resides in California, Colorado, and/or Texas. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough reviews and analyses of title and survey documents to identify and address issues, negotiating revisions as needed.</p><p>• Prepare and draft transaction-related documents, including leases, estoppels, SNDAs, and loan agreements.</p><p>• Coordinate and manage closing activities, including collecting and delivering signatures, preparing closing instructions, and liaising with escrow and title companies.</p><p>• Assist in the formation of entities, drafting operating agreements, and obtaining relevant certificates and good standing documentation.</p><p>• Summarize and maintain timelines for critical events in purchase and sale agreements to ensure deadlines are met.</p><p>• Handle due diligence reviews and manage post-closing activities, including the collection and distribution of transaction materials and preparation of closing binders.</p><p>• Collaborate on finance-related tasks such as loan modifications, title work, and documentation for real estate financing.</p><p>• Incorporate online tools to enhance efficiency and accuracy in workflow management.</p><p>• Provide training and guidance to new staff and attorneys on processes and best practices.</p><p>• Support administrative tasks, including updating case files, organizing documents, and managing mailings and scanning.</p>
- 2026-10-20T00:00:00Z
- Emeryville, CA
- onsite
- Permanent / Full Time
- 80000 - 110000 USD / Yearly
- We are looking for a skilled Paralegal to join a litigation team in Emeryville, California. This position supports attorneys from initial case development through trial, with a strong focus on document review, deadline management, and coordination across courts and third parties. The ideal candidate brings sound judgment, strong organizational ability, and experience handling complex matters in a fast-moving legal setting.<br><br>Responsibilities:<br>• Analyze and condense medical, billing, and other case-related records into clear summaries for attorney review.<br>• Prepare, send, and monitor subpoenas for documents, witnesses, and court matters across various jurisdictions.<br>• Work with courts, healthcare providers, expert witnesses, and external organizations to secure records and supporting materials.<br>• Oversee litigation calendars and track filing dates, court deadlines, and follow-up tasks to keep matters progressing on schedule.<br>• Assemble pleadings, discovery materials, exhibit sets, deposition summaries, and trial notebooks for active cases.<br>• Support attorneys before depositions and hearings by organizing witness information, exhibits, and related case documents.<br>• Submit legal filings to county and state courts, including electronic filing when required by the jurisdiction.<br>• Maintain orderly electronic and paper case files so documents are accessible, complete, and up to date.<br>• Assist with trial logistics by preparing exhibits, coordinating materials, and ensuring readiness for hearings and courtroom proceedings.<br>• Communicate professionally with clients, opposing counsel, court staff, service providers, and other case contacts.
- 2026-10-20T00:00:00Z
- Los Altos, CA
- onsite
- Permanent / Full Time
- 85000 - 130000 USD / Yearly
- We are looking for an experienced Paralegal to join our boutique estate planning and trust administration practice in Los Altos, California. This position requires a motivated and meticulous individual who thrives in a collaborative environment and possesses expertise in all aspects of trust and estate administration. You will work closely with attorneys, clients, fiduciaries, and support staff, managing complex cases and meeting deadlines with precision.<br><br>Responsibilities:<br>• Organize and analyze asset information to support trust and estate administration processes.<br>• Assist in appraising and valuing assets, including strategies for asset allocation and subtrust funding.<br>• Prepare inventories, asset allocation agreements, and transfer documents for trust and estate matters.<br>• Draft and file court pleadings such as Probate petitions, Spousal Property petitions, and Trust Reformation petitions.<br>• Manage court filings, eFilings, discovery processes, and service of legal documents.<br>• Research and prepare deeds and supporting documents for real property transfers, including grant deeds and quitclaim deeds.<br>• Create fiduciary reports and accountings to ensure compliance and accuracy.<br>• Review and prepare Estate and Gift Tax returns with attention to detail.<br>• Maintain organized physical and electronic client files for seamless access and management.
- 2026-10-22T00:00:00Z