6 results for Administrative Assistant in Amherst, NY

Administrative Assistant

Buffalo, NY
onsite
Temporary
19 - 22 USD / Hourly
We're looking for an administrative assistant to provide clerical support to ensure efficient office operations. This is a contract role in Buffalo, New York. <ul><li>Answer and direct phone calls and emails</li><li>Scheduling meetings, appointments, and maintain calendars</li><li>Prepare reports</li><li>Maintain filing system</li><li>Order office supplies</li><li>Support other staff with administrative duties as needed</li></ul>
2026-02-27T00:00:00Z

Executive Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct! Responsibilities: <ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
2026-02-12T00:00:00Z

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-09T00:00:00Z

Accounting Assistant

Buffalo, NY
onsite
Temporary
18 - 22 USD / Hourly
We are looking for a dedicated Accounting Assistant to join our team on a contract basis in Amherst, New York. In this role, you will play a key part in ensuring the efficient operation of accounts payable processes, completing reconciliations, and supporting financial close activities. This position is ideal for someone who thrives in a fast-paced environment and has a strong attention to detail. Responsibilities: • Process and verify invoices for accounts payable, ensuring timely and accurate entry into the system. • Prepare general ledger entries, including recurring and adjusting journal entries, for financial accuracy. • Assist with month-end and quarter-end close activities by analyzing variances and preparing necessary schedules. • Conduct detailed account reconciliations for accruals, prepaid expenses, and other balance sheet accounts. • Maintain organized and compliant accounting records in alignment with company policies and audit standards. • Generate and review financial reports, ensuring data integrity and adherence to reporting requirements. • Support additional projects as assigned to meet organizational accounting goals.
2026-03-06T00:00:00Z

Legal Assistant

Buffalo, NY
onsite
Permanent
70000 - 80000 USD / Yearly
About the Role The firm is seeking an experienced Litigation Legal Assistant to join its team in the Melville office. This role provides high-level administrative and litigation support to attorneys and plays a key role in ensuring matters move efficiently through the litigation process. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.This position is fully in-office initially, with the possibility of a hybrid schedule (2 days remote per week) after six months, based on performance and departmental needs. Key Responsibilities<ul><li>Provide high-quality administrative and litigation secretarial support in a timely and professional manner.</li><li>Assist attorneys with the preparation, formatting, and filing of legal documents.</li><li>Manage client communication and correspondence.</li><li>Coordinate document preparation for court filings and ensure compliance with court procedures.</li><li>Maintain organized case files and support attorneys with litigation workflow.</li><li>Handle scheduling, document management, and general administrative tasks related to litigation matters.</li></ul>
2026-03-09T00:00:00Z

Receptionist

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
<ul><li>First point of contact for visitors and clients</li><li>Manage front desk operations</li><li>Provide administrative support</li><li>Manage appointments, meetings, and conference room bookings</li><li>Maintain visitor logs</li><li>Filing, data entry, and copying</li><li>Assist other departments as needed</li></ul>
2026-02-27T00:00:00Z