Onsite Position 9:00 am- 5:00 pm<br>Potential for Temp to Hire for the right candidate<br>In-person Interview- manager wants local candidates no long commutes.<br>Duties are standard however looking for a more intermediate candidate to be a self starter and take on additional tasks with limited supervision.<br><br>I. Job Summary<br><br><br>Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.<br><br>II. Duties and Responsibilities include the following. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. <br><br>· Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.<br><br>· Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.<br><br>· Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.<br><br>· Maintains and updates department files records and publications maintains confidential files and materials.<br><br>· Schedules meetings and appointments notifies attendees and makes necessary arrangements.<br><br>· Arranges domestic and international travel.<br><br>· Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.<br><br>· Administers programs projects and/or processes specific to the operating unit served.<br><br>· May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.<br><br>III. Supervisory Responsibilities<br><br>This job has no supervisory duties.<br><br>IV. Qualifications:<br><br>Education and Experience: <br><br>Education: High School Diploma or GED accredited. <br><br>Experience: 3 years of relevant work experience.<br><br><br><br>Skills or Abilities Required:<br><br> Proficient with Microsoft Office Excel and knowledge of general office equipment.<br><br>V. Work Environment:<br><br>Normal setting for this job is: office setting.
<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Souderton, Pennsylvania. This role involves supporting the office during tax season with essential administrative tasks, ensuring smooth operations and timely client assistance. The position offers a flexible schedule of 12 to 25 hours per week, depending on workload demands.<br><br>Responsibilities:<br>• Organize client appointments and maintain an accurate paper-based calendar.<br>• Enter basic tax information into the system by reviewing forms and inputting data.<br>• Perform general office tasks, including scanning, copying, filing, and mailing documents.<br>• Prepare and assemble paper tax returns with training provided for the process.<br>• Draft and organize client correspondence and appointment-related materials.<br>• Utilize Microsoft Excel for basic spreadsheet management and data tracking, if proficient.<br>• Maintain an organized workspace in a residential office environment.<br>• Ensure all documentation is handled with confidentiality and accuracy.
<p>Are you looking to grow your career in human resources? Robert Half is staffing an HR Assistant role for our client, providing a fantastic opportunity to gain hands-on experience while supporting essential HR operations in a collaborative and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews, communicating with candidates, and coordinating new hire onboarding.</li><li>Support the administration of employee records and maintain accurate HRIS data.</li><li>Help facilitate employee benefits enrollment and respond to general HR inquiries.</li><li>Prepare reports, organize documents, and handle confidential information with discretion.</li><li>Assist with HR projects, events, and employee engagement initiatives.</li><li>Support compliance efforts by helping monitor policies and procedures consistent with employment laws and company standards.</li></ul>
<p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a local organization. The successful candidate will play a vital role in supporting daily office operations and ensuring efficient administrative workflows. This is an excellent opportunity for someone who excels in a fast-paced environment and is eager to contribute to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for staff.</li><li>Handle incoming calls, emails, and correspondence promptly and professionally.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Organize and maintain filing systems, both digital and physical.</li><li>Support office management tasks, including ordering supplies and managing vendor relationships.</li><li>Assist with event planning, travel arrangements, and expense reporting as needed.</li><li>Provide general administrative support to various teams and assist with special projects.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>Robert Half is staffing for a Senior Executive Assistant to provide proactive, high-level support to C-suite leaders. This critical role involves managing complex calendars, travel, high-priority communications, and key projects, as well as empowering business leaders to operate at peak productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate executive schedules, travel, expenses, and confidential communications.</li><li>Prepare reports, presentations, and board materials with exceptional attention to detail.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Manage strategic projects, research, and cross-departmental initiatives.</li><li>Facilitate the adoption of digital tools to automate and improve workflows.</li><li>Act as a gatekeeper, prioritizing and triaging incoming requests and communications.</li></ul>
We are looking for a detail-oriented Litigation Legal Assistant to join our team in Allentown, Pennsylvania. In this role, you will provide critical support to attorneys by managing legal documents, deadlines, and correspondence related to civil litigation. This is a Contract to permanent position, offering an opportunity to grow within the team and contribute to the success of legal operations.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.<br>• Manage calendars for attorneys, scheduling meetings, court dates, and deadlines effectively.<br>• Handle civil litigation processes, including drafting correspondence and supporting case preparations.<br>• Coordinate court filings and submissions, adhering to strict deadlines.<br>• Maintain organized records of case files and legal documentation for easy access and review.<br>• Communicate with courts, clients, and legal teams to facilitate smooth case management.<br>• Conduct research to support litigation and assist with gathering necessary information.<br>• Monitor case progress and ensure all required actions are completed promptly.<br>• Provide administrative support, including managing phone calls, emails, and correspondence.<br>• Collaborate with legal teams to ensure seamless workflow and accurate documentation.
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>Full-Time | Hybrid</p><p>A well-established, full-service law firm is seeking a Commercial Litigation Associate to join its growing Princeton, New Jersey office. This role offers hands-on litigation experience and the opportunity to work closely with seasoned attorneys on a broad range of complex business disputes.</p><p><br></p><p>The position involves representing clients in commercial litigation matters including contract disputes, professional liability, premises liability, products liability, and construction-related claims. Associates will be actively involved in all stages of litigation and expected to take ownership of matters as experience permits.</p><p><br></p><p>Interested candidates who would like to be considered immediately can reach out to Kevin Ross with Robert Half in Philadelphia. </p>
<p>Robert Half is seeking a proactive and organized Executive Assistant to provide high-level administrative support to senior management. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and review correspondence, reports, and presentations.</li><li>Serve as a liaison with internal and external stakeholders.</li><li>Support workflow automation and process improvements as needed.</li><li>Assist in planning and executing team events and meetings.</li><li>Handle confidential information with discretion.</li></ul><p><br></p>
We are looking for a dedicated Legal Secretary to support attorneys in a fast-paced legal environment in Philadelphia, Pennsylvania. This role requires a detail-oriented individual who can efficiently manage administrative and legal tasks while maintaining high standards of confidentiality and organization. The ideal candidate will have a strong background in legal processes and excellent communication abilities.<br><br>Responsibilities:<br>• Prepare, format, and proofread legal documents and correspondence with meticulous attention to detail.<br>• Manage attorney calendars, schedule appointments, and coordinate meetings effectively.<br>• File court documents and maintain both physical and electronic case files in an organized manner.<br>• Screen and direct incoming calls and correspondence, ensuring smooth communication with clients and external parties.<br>• Handle sensitive information while ensuring compliance with legal standards and procedures.<br>• Assist with billing tasks, including time entry and administrative support for invoicing processes.<br>• Collaborate with attorneys and staff to ensure seamless workflow and task completion.
<p>We are looking for a skilled and detail-oriented Bookkeeper to join our team in Downingtown, Pennsylvania. This is a long-term contract position with the potential for growth as the company expands. The role is a long-term contract a part-time position (10–15 hours per week). Ideal candidates will have experience in bookkeeping within a manufacturing industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including high-volume vendor invoices, and perform 3-way matching between purchase orders, receiving documents, and invoices.</p><p>• Communicate with vendors to address inventory discrepancies and resolve invoice issues in a timely manner.</p><p>• Oversee month-end closing procedures, ensuring accrual-based draft financials are prepared by the 10th and finalized by the 15th.</p><p>• Allocate daily production costs and reconcile inventory data, performing month-end "true-ups" to ensure accuracy.</p><p>• Maintain general ledger accounts and prepare monthly schedules, including payroll </p><p>• Ensure accurate financial reporting by adhering to established accounting practices and procedures.</p><p>• Collaborate with internal teams to enhance cost allocation processes and inventory management.</p><p>• Assist in developing efficient bookkeeping systems tailored to the company's operational needs.</p><p>• Support the transition from outsourced services to in-house bookkeeping functions, ensuring seamless integration.</p><p>• Provide comprehensive financial data to assist in long-term planning and decision-making.</p>
<p>We are looking for a dedicated and detail-oriented individual to join our client, a wealth management team as a Client Services Associate. This role involves providing administrative and client service support to ensure seamless operations and exceptional client experiences. The position offers a dynamic environment where you can grow your skills and contribute to the success of a sophisticated clientele, including individuals, families, and business leaders.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process account documentation to support client service operations.</p><p>• Compile onboarding packets and create reports for client meetings.</p><p>• Provide administrative assistance for financial planning and investment advisory services.</p><p>• Coordinate with financial institutions to manage account setups, transfers, and maintenance.</p><p>• Organize and maintain accurate client records, ensuring timely handling of sensitive documents and correspondence.</p><p>• Assist advisors by preparing review materials, generating reports, and managing mail logistics.</p><p>• Schedule and organize office meetings and facilitate client communications.</p><p>• Work onsite at least two days per week to support operational needs.</p>
<p>We are looking for a detail-oriented and meticulous Office Manager/Administrative Assistant to join our client's team in the Horsham Area, Pennsylvania. In this on-site role, you will be the first point of contact for guests, clients, and staff while ensuring smooth administrative operations within the office. The ideal candidate will bring excellent organizational skills, a proactive attitude, and the ability to multitask in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and staff with a courteous and friendly demeanor.</p><p>• Manage incoming phone calls, direct inquiries, and oversee company correspondence effectively.</p><p>• Coordinate appointments, meeting schedules, and assist with calendar management.</p><p>• Ensure common office areas are organized, clean, and well-stocked.</p><p>• Provide administrative support across departments, including data entry, document preparation, and filing.</p><p>• Oversee procurement of office supplies and coordinate vendor services as needed.</p><p>• Facilitate internal communications by distributing memos, updates, and announcements.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Identify and implement improvements to office workflows and processes.</p><p>• Utilize Microsoft Office Suite and other platforms to support office management tasks.</p>
We are looking for a skilled and detail-oriented Legal Assistant to join a dynamic personal injury law firm in Cherry Hill, New Jersey. This permanent, in-office position offers the opportunity to work closely with experienced attorneys on a variety of litigation cases while contributing to a collaborative and supportive environment. If you have a strong background in legal administration and are eager to advance your career in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative and legal support for a high-volume caseload of litigation matters.<br>• Maintain accurate and up-to-date litigation calendars, including tracking deadlines, hearings, and depositions.<br>• Draft, format, and proofread legal documents such as pleadings, motions, discovery responses, and correspondence.<br>• File legal documents with courts, ensuring strict adherence to deadlines and jurisdictional requirements.<br>• Communicate professionally with clients, court personnel, and other involved parties to facilitate case progression.<br>• Utilize Clio legal software for efficient case and document management, ensuring seamless organization and accessibility.<br>• Assist attorneys in trial preparation by organizing exhibits, coordinating witness schedules, and preparing trial binders.<br>• Collaborate with the team to implement improved workflows and processes, leveraging new technologies for efficiency.<br>• Perform general administrative duties, including managing correspondence, organizing case files, and supporting billing tasks.
