We are looking for a dedicated Administrative Assistant to join a dynamic legal firm in Irmo, South Carolina. This Contract to permanent position offers an excellent opportunity to support day-to-day operations in a fast-paced environment. The role requires someone who thrives in an office setting and enjoys working collaboratively to manage administrative tasks effectively.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with attention to detail, ensuring prompt responses and accurate information.<br>• Provide outstanding customer service to clients, addressing inquiries and resolving issues efficiently.<br>• Perform data entry tasks with precision, maintaining organized and up-to-date records.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule appointments and coordinate calendars to facilitate smooth operations.<br>• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Assist with file management and ensure proper organization of legal documents.<br>• Support tax resolution efforts by collaborating with clients and team members.<br>• Uphold business casual dress code and maintain a detail-oriented demeanor in all interactions.
<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
<p> A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy <strong>Administrative Assistant</strong> to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. <strong>Preference will be given to Hawaii residents</strong> due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Operational Support:</strong> Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li><strong>Calendar and Schedule Management:</strong> Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li><strong>Document Creation and Management:</strong> Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li><strong>Communication:</strong> Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li><strong>Event Coordination:</strong> Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li><strong>Office Technology and Supplies Management:</strong> Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li><strong>Process Optimization:</strong> Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li><strong>Travel Planning:</strong> Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li><strong>Support for Recruiting Efforts:</strong> Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li><strong>Budget Tracking and Compliance:</strong> Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li><strong>Ad-Hoc Tasks:</strong> Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Tacoma, WA. In this role, you will provide essential support for two key projects involving digital file organization and project management tools. This is a contract position with opportunities to contribute significantly to the success of a small but dynamic business.</p><p><br></p><p>Responsibilities:</p><p>• Organize and restructure digital files within SharePoint to establish a clear and efficient file management system.</p><p>• Collaborate with an external IT department to manage employee permissions and address technical setup requirements.</p><p>• Perform data entry and optimize the use of SmartSheet for project timelines, office administration, and project management.</p><p>• Identify opportunities to enhance the functionality of SmartSheet to better meet organizational needs.</p><p>• Provide general administrative support to ensure smooth project execution and team collaboration.</p><p>• Utilize Microsoft Office Suite for creating reports and spreadsheets.</p><p>• Monitor and update electronic document management systems to ensure compliance and accessibility.</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Riverside, California. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to managing administrative tasks. The role offers an opportunity to support daily operations through document management, data entry, and communication activities.<br><br>Responsibilities:<br>• Organize and match incoming faxes and mail with corresponding paperwork.<br>• Perform document scanning and ensure files are properly stored.<br>• Accurately enter data and update records as needed.<br>• Upload and download files from websites to maintain information flow.<br>• Respond to inbound calls and provide courteous assistance.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain familiarity with office procedures and administrative systems.<br>• Ensure compliance with data privacy standards while managing sensitive information.
We are looking for a dedicated Office Assistant to join our team in Alameda, California, on a contract basis. This role involves providing administrative support and assisting with essential office operations to ensure smooth and efficient workflows. As part of a collaborative environment, you will play a key role in maintaining organization and supporting daily activities.<br><br>Responsibilities:<br>• Manage reception duties, including greeting visitors and answering inbound calls in an attentive and detail-oriented manner.<br>• Organize and scan documents to ensure accurate record-keeping and easy accessibility.<br>• Perform general clerical tasks such as filing, scheduling, and maintaining office supplies.<br>• Coordinate communications between staff members and handle correspondence with external parties.<br>• Support office operations by assisting in the preparation of reports and documentation.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Assist in organizing meetings and events, including preparing materials and setting up spaces.<br>• Ensure the office environment remains clean, organized, and conducive to productivity.
We are looking for a detail-oriented Administrative Assistant to join our team in Charlotte, North Carolina. In this role, you will play a pivotal part in supporting administrative processes and ensuring smooth communication with clients, legal professionals, and internal teams. This is a long-term contract position that offers the opportunity to work in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for external stakeholders, including realtors, attorneys, and home buyers, ensuring all interactions are clear and well-organized.<br>• Coordinate with attorneys to finalize closing documents and submit necessary files for accounting and revenue booking.<br>• Review and manage documentation to ensure accuracy and compliance, maintaining organized records in Salesforce.<br>• Utilize Salesforce, Excel, and E1 accounting software to track and manage data efficiently.<br>• Support the full lifecycle of home-closing operations, from initiation to completion, while adapting to urgent changes or high-priority tasks.<br>• Assist with data entry and administrative duties to keep processes running smoothly.<br>• Communicate effectively across all organizational levels, including peers, managers, and executives.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Maintain organization and attention to detail in a fast-paced environment.<br>• Collaborate with internal teams to ensure seamless workflows and process improvements.
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Keego Harbor, Michigan. This role combines administrative expertise with customer service and sales support, offering a unique opportunity to contribute to operational efficiency and business growth. Ideal candidates will thrive in a fast-paced environment and excel at multitasking while maintaining high attention to detail.<br><br>Responsibilities:<br>• Provide guidance to customers throughout the application process, ensuring all required documents and contracts are completed accurately.<br>• Respond to customer inquiries, offering clear and helpful information about products and services.<br>• Enter orders, applications, and customer details into internal systems with precision and efficiency.<br>• Manage the preparation, packaging, and shipment of supplies and promotional materials.<br>• Maintain organized records and perform general office duties to support daily operations.<br>• Assist the sales team in converting leads into new business opportunities by following up and providing necessary support.<br>• Educate customers on product offerings, helping them identify solutions tailored to their needs.<br>• Facilitate sales processes from initial lead qualification to finalizing paperwork.<br>• Monitor and replenish office supplies to ensure smooth day-to-day functioning.<br>• Handle inbound and outbound communication, including telephone calls and document compilation.
<p><strong>Administrative Assistant – Competitive Benefits & Growth Opportunity</strong> Robert Half is hiring an Administrative Assistant for an established and respected law office in the Quad Cities. This is a growing role, perfect for someone with administrative experience looking to build a career in the legal field. In this position, you’ll work closely with an established attorney to help build their growing support team. You’ll lend support through activities such as scheduling, document preparation, communicating with clients, tracking case statuses, and organizing files. Prior legal experience is not required; comprehensive administrative skills and professionalism are the keys to success.</p><p><br></p><p><strong>Why this role?</strong></p><ul><li>Join a growing law firm with a team that values collaboration and mutual support.</li><li>Gain exposure to the legal field with hands-on experience and direct mentorship.</li><li>Be part of a firm that offers growth opportunities and a competitive benefits package.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Interacting with clients through scheduling and communication.</li><li>Typing dictation, managing correspondence, and maintaining document files.</li><li>Preparing documents with provided templates and conducting basic research.</li><li>Organizing case files and tracking important deadlines.</li></ul><p>This is a contract-to-full-time position and can begin immediately! Contact Christin, Erin, or Lydia at (563) 359-7535 to learn more and discuss your short- and long-term goals.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hilton Head, South Carolina. This is a long-term contract position that requires proficiency in administrative tools, strong organizational skills, and a commitment to supporting daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks with accuracy and efficiency to maintain organized records.</p><p>• Manage receptionist duties, including handling phone calls, emails, and greeting visitors.</p><p>• Utilize Adobe Creative Cloud tools, including Adobe Illustrator and Photoshop, to assist with project-related tasks.</p><p>• Coordinate and support departmental activities during the renovation process.</p><p>• Maintain and update documents using Microsoft Office applications such as Word, Excel, and PowerPoint.</p><p>• Ensure smooth communication between team members and external stakeholders.</p><p>• Organize and schedule meetings, appointments, and other administrative tasks.</p><p>• Monitor and order office supplies as needed to ensure uninterrupted operations.</p>
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
<p>Are you looking to grow your career in a fast-paced, professional setting? Our client is seeking a highly organized and motivated <strong>Office Assistant</strong> to support daily administrative operations and keep their office running smoothly. If you excel at multitasking, problem-solving, and attention to detail, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an Office Assistant, your duties may include:</p><ul><li><strong>Administrative Support:</strong> Perform clerical tasks such as answering phones, managing schedules, and maintaining office supplies inventory.</li><li><strong>Document Management:</strong> Prepare, file, and distribute documents while ensuring accuracy and confidentiality.</li><li><strong>Data Entry:</strong> Accurately enter and update information in company databases and spreadsheets.</li><li><strong>Communication Support:</strong> Route correspondence, create reports, and assist in drafting professional emails or letters.</li><li><strong>Customer Interaction:</strong> Greet visitors and provide exceptional customer service, whether in-person, over the phone, or via email.</li><li><strong>Meeting Organization:</strong> Coordinate meetings, conferences, and team events, including preparing agendas and taking meeting minutes.</li><li><strong>General Office Duties:</strong> Maintain a clean and organized workspace and take on various ad hoc tasks as needed. </li></ul><p><br></p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Coconut Creek, Florida. This position involves supporting various administrative tasks, including document management and assisting in the creation of training materials such as videos and presentations. The contract is estimated to last two to three months, with the possibility of extension based on project progress.<br><br>Responsibilities:<br>• Organize and manage records retention processes to ensure proper documentation and compliance.<br>• Assist in developing training materials, including PowerPoint presentations and video content.<br>• Respond to inbound calls professionally and provide excellent customer service.<br>• Handle email correspondence efficiently, ensuring timely and accurate responses.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Schedule and coordinate appointments to support team operations.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete assigned tasks.<br>• Scan and archive documents electronically to maintain organized and accessible records.<br>• Manage both inbound and outbound call communication to support daily operations.
<p>We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in El Segundo, California. This long-term contract position offers the opportunity to work in a dynamic and fast-paced environment, supporting daily administrative and operational functions. The ideal candidate will excel in multitasking, communication, and organization while contributing to high-volume customer service and project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including data entry, document organization, and file management.</p><p>• Monitor and track expedited orders, ensuring schedules are updated accurately and promptly.</p><p>• Maintain and manage spreadsheets using Excel and Google Sheets for order tracking and reporting purposes.</p><p>• Create and edit formulas, filter data, and prepare basic pivot tables for efficient reporting.</p><p>• Deliver exceptional customer service by addressing inquiries professionally and coordinating with internal teams.</p><p>• Assist in the planning and coordination of graduation projects and apparel-related tasks.</p><p>• Contribute to various operational activities in a small-office setting, adapting to evolving priorities.</p><p>• Perform light physical tasks such as moving items upstairs and lifting objects up to 15 lbs when necessary.</p>
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
<p>We are looking for an Administrative Assistant to join a team in Royersford, Pennsylvania. This is a Contract-to-Permanent position, offering an exciting opportunity to contribute to a dynamic office environment. The role requires a versatile and detail-oriented individual who can adeptly handle administrative tasks while delivering excellent client support, especially during our busy tax season.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars to ensure efficient scheduling and organization.</p><p>• Welcome and greet clients, providing a friendly and detail-oriented first impression.</p><p>• Conduct collection calls to follow up on outstanding payments.</p><p>• Organize and maintain filing systems to ensure easy access to important documents.</p><p>• Utilize Microsoft Excel, Outlook, and Word to complete various administrative tasks; familiarity with QuickBooks and Sage 50 is a plus.</p><p>• Update and manage client databases across multiple software platforms, including Sage 50, Drake Tax, Outlook, and Excel.</p><p>• Work approximately 30-35 hours per week during non-tax season, with flexible weekday hours.</p><p>• Commit to extended hours, including nights and weekends, during tax season for optimal client support.</p><p>• Coordinate with team members and clients to ensure seamless operations during peak periods.</p>
<p>We are looking for a detail-oriented Office Assistant to join a team on a contract basis in Kentucky. As part of a leading legal services company, you will play a key role in supporting administrative functions that contribute to the smooth operation of our office. This position offers an excellent opportunity to work in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform tasks such as copying, filing, and organizing legal documents to maintain an efficient workflow.</p><p>• Update and maintain reports to ensure accuracy and timely completion.</p><p>• Prepare files and documents for shipping, adhering to quality and regulatory standards.</p><p>• Assist in document preparation and management, including scanning and sorting.</p><p>• Handle clerical duties with high attention to detail to meet operational needs.</p><p>• Collaborate with team members to ensure deadlines are met and client requirements are fulfilled.</p><p>• Maintain orderly filing systems to support easy retrieval of information.</p><p>• Ensure compliance with legal and company guidelines in all administrative processes.</p>
We are looking for a detail-oriented and organized Office Assistant to join our team in Houston, Texas. This is a Contract-to-Permanent position that requires a friendly and approachable individual who can provide excellent administrative and customer support. In this role, you will assist with reception duties, address inquiries with care, and offer backup support to Human Resources and Management.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming reception experience.<br>• Handle incoming calls and correspondence, providing accurate information and addressing customer inquiries.<br>• Assist with administrative tasks, including document preparation, data entry, and clerical duties.<br>• Support Human Resources and Management teams with scheduling, filing, and other essential functions.<br>• Manage billing processes and ensure timely and accurate invoicing.<br>• Coordinate office operations, including supply management and organization.<br>• Utilize Microsoft Office Suite tools such as Excel, Word, and Outlook for reporting and communication.<br>• Maintain a positive and proactive attitude when dealing with complaints or challenging situations.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Collaborate with team members to improve office workflows and procedures.
We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with a focus on excellent customer service.<br>• Perform accurate data entry to maintain records and databases.<br>• Handle email correspondence and ensure timely responses to inquiries.<br>• Schedule appointments and manage calendars efficiently.<br>• Assist with receptionist duties, including greeting visitors and answering inquiries.<br>• Provide clerical support to ensure smooth day-to-day operations.<br>• Utilize dispatching skills to coordinate services and resources effectively.<br>• Collaborate with team members to meet deadlines and ensure operational success.<br>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.
