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414 results for Purchasing Assistant jobs

Accounts Payable Assistant

Everett, WA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Accounts Payable Assistant to support day-to-day payment operations for a busy team in Everett, Washington. This Long-term Contract position is ideal for someone who can manage invoice processing with precision, communicate professionally with vendors and internal stakeholders, and keep payment activities moving on schedule. The role focuses on maintaining accurate records, resolving payables questions, and ensuring financial transactions are completed with proper review and approval. Responsibilities: • Process vendor and subcontractor invoices from receipt through payment while maintaining accuracy and required turnaround times. • Review submitted charges, assign correct accounting codes for non-purchase-order items, and secure appropriate approvals before payment is released. • Enter invoices, expense reimbursements, utility bills, credit card charges, lease payments, and manual check activity into the accounts payable system. • Prepare and execute weekly payment runs, along with additional off-cycle payments when business needs require. • Monitor held invoices, communicate status updates to vendors when needed, and escalate unresolved items to management for release decisions. • Respond to payment-related questions, investigate discrepancies, and resolve issues through careful research and follow-up. • Maintain organized and reliable accounts payable records to support audit readiness and reporting accuracy. • Assist with accounts payable system activity, including recording field-issued checks and supporting work tied to JD Edwards usage as needed.
2026-07-31T00:00:00Z

Purchase & Sales Specialist

Kent, OH
onsite
Temporary to Hire
27 - 27 USD / Hourly
We are looking for a detail-oriented Purchase & Sales Specialist to support procurement and order coordination activities for a growing team in Kent, Ohio. This contract opportunity with permanent potential is ideal for someone who can manage supplier communication, maintain accurate purchasing records, and keep internal stakeholders informed on order status and delivery timelines. The role requires strong organizational judgment, comfort working across multiple systems, and the ability to balance routine purchasing needs with project-based requests. Responsibilities: • Participate in online project launch meetings to gather purchasing needs, timelines, and vendor requirements. • Source pricing and service options from several suppliers to help secure cost-effective purchasing decisions. • Prepare and distribute purchase orders for vendors, subcontractors, and other external partners with a high level of accuracy. • Coordinate the procurement of office materials and other operational items needed to support day-to-day business functions. • Monitor open orders, update shipment and delivery details, and communicate estimated arrival dates to internal teams. • Maintain purchasing documentation and support transaction processing and status tracking within company systems. • Enter and manage procurement data in ERP or accounting platforms while helping ensure records remain complete and current.
2026-07-07T00:00:00Z

Purchase & Sales Specialist

Norcross, GA
onsite
Temporary / Contract
20 - 27 USD / Hourly
We are looking for a detail-oriented Purchase & Sales Specialist to support procurement and order coordination activities for a security-focused organization in Peachtree Corners, Georgia. This long-term Contract position is ideal for someone who can manage purchasing tasks efficiently, maintain strong vendor communication, and help ensure materials are available when needed. The role centers on preparing purchase orders, reviewing inventory levels before initiating orders, and monitoring supplier progress to support smooth day-to-day operations. Responsibilities:• Prepare and process purchase orders accurately to support ongoing operational and customer needs.• Review stock availability before placing orders to help avoid unnecessary purchases and reduce delays.• Communicate with vendors regularly to obtain order updates, confirm timelines, and address outstanding issues.• Track purchasing activity and maintain organized records of orders, status updates, and related documentation.• Coordinate with internal teams to align purchasing actions with inventory needs and sales support requirements.• Help resolve order discrepancies by working with suppliers and internal stakeholders to reach timely solutions.
2026-08-04T00:00:00Z

Purchase & Sales Specialist

Lititz, PA
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are looking for a detail-oriented Purchase & Sales Specialist to support day-to-day purchasing operations for a respected organization in Lititz, Pennsylvania. This Long-term Contract position is ideal for someone who can step in quickly, manage transactional buying tasks efficiently, and keep inventory and order activity accurate. The role focuses on hands-on purchasing support, vendor communication, and careful order follow-through within the Epicor system. Responsibilities:• Maintain accurate inventory records by updating item details, quantities, and purchasing information in the system.• Coordinate with vendors to issue purchase orders, confirm order details, and address routine follow-up questions.• Check purchasing documents carefully to ensure order information, pricing, and quantities are correct before submission.• Monitor open orders from initial placement through delivery to help ensure requested materials arrive on time.• Provide day-to-day support for purchasing activities by handling tactical order processing and related administrative tasks.• Use Epicor to enter, review, and manage purchasing transactions with a high level of accuracy.• Work closely with internal stakeholders to clarify order needs and provide status updates on active purchases. If interested, please send resume on a word document to Jim.Kirk@Roberthalf com
2026-07-31T00:00:00Z

Purchase & Sales Specialist

Kansas City, MO
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Purchase & Sales Specialist to support high-volume invoice processing and service-related billing activities for a growing team in Kansas City, Missouri. This contract opportunity with potential for a permanent role is ideal for someone who can manage vendor documentation accurately, resolve billing issues efficiently, and keep purchase and sales records organized in a fast-paced service environment. The role focuses on reviewing service-related charges, maintaining invoice accuracy, and coordinating closely with Finance and Accounts Payable to ensure timely processing. Responsibilities: • Manage a high daily volume of vendor invoices received through a shared team mailbox, ensuring each item is logged and handled promptly. • Examine invoices connected to service work and completed jobs to confirm billing details are correct before submitting them for payment processing. • Enter service billing information into internal records with a strong emphasis on accuracy and completeness before Accounts Payable review. • Reconcile vendor statements by researching open items, clearing aging balances, and helping reduce outstanding backlog. • Communicate with vendors to answer payment and invoice questions, investigate discrepancies, and support issue resolution. • Maintain organized purchasing and billing documentation to support smooth coordination across service, purchasing, and finance functions. • Review purchase-related information for consistency with service activity, job records, and vendor charges. • Assist with ongoing process improvement efforts related to invoice handling, statement review, and service billing workflows.
2026-07-29T00:00:00Z

Purchase & Sales Specialist

North Billerica, MA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Purchase & Sales Specialist to support day-to-day procurement and sales coordination activities in Billerica, Massachusetts. This role is ideal for someone who can balance vendor communication, order accuracy, and internal collaboration while helping maintain efficient purchasing operations. The successful candidate will contribute to smooth transaction flow, monitor order progress, and support commercial activities that keep products and services moving effectively. Responsibilities: • Manage purchasing and sales support tasks by coordinating order activity, tracking status updates, and helping ensure timely processing. • Prepare, review, and maintain purchase orders with close attention to pricing, quantities, and delivery details. • Communicate with vendors, suppliers, and internal teams to resolve order issues, confirm availability, and support ongoing business needs. • Assist with routine procurement activities, including sourcing coordination, document handling, and follow-up on outstanding requests. • Maintain accurate purchasing records and organize supporting documentation for departmental reference and reporting. • Support the purchasing department by monitoring workflows, identifying discrepancies, and helping improve day-to-day efficiency. • Collaborate with merchant services or related business functions to ensure transactions are aligned with operational requirements.
2026-07-30T00:00:00Z

Junior Buyer

Elyria, OH
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented entry-level Buyer to support purchasing operations for a waste and environmental services organization in Elyria, Ohio. This long-term contract position offers the opportunity to work closely with a small procurement team in an on-site setting while helping ensure timely and accurate purchasing activities. The person in this role will contribute to sourcing, order processing, vendor communication, and record maintenance to keep daily procurement functions running smoothly. Responsibilities: • Identify appropriate suppliers for requested materials and services by researching purchasing options and comparing sources. • Convert internal purchase requests into accurate purchase orders and submit them to vendors in a timely manner. • Coordinate with suppliers to place orders, confirm details, and support smooth transaction processing from request through confirmation. • Record vendor acknowledgements and purchasing updates in Microsoft systems to maintain accurate documentation. • Monitor outstanding orders and follow up with vendors on delayed shipments or overdue items to help prevent disruptions. • Maintain and update procurement spreadsheets in Excel, ensuring information remains current and organized. • Work with internal stakeholders to clarify purchasing needs and support day-to-day buying activities across the department.
2026-07-27T00:00:00Z

Underwriting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Underwriting Assistant to support a contract assignment in Santa Barbara, California. This position is ideal for someone who can manage operational workflows, interpret insurance-related information while helping maintain accurate and efficient day-to-day operations. Responsibilities:• Assist with Policy issuance and endorsements. • Review case information with care, applying underwriting knowledge and insurance terminology to support accurate processing and decision support.• Perform data analysis and reporting. • Prepare and manage certificates of insurance (COIs)• Handle documentation and records with precision to ensure information is complete, consistent, and aligned with internal standards.
2026-07-14T00:00:00Z

Procurement Manager

Salinas, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
We are looking for a Procurement Manager to oversee purchasing operations, supplier partnerships, and inventory coordination for a property management organization in Salinas, California. This role blends strategic sourcing with day-to-day execution, supporting multiple teams with timely access to materials, equipment, and services. The ideal candidate brings sound judgment in contract administration, cost control, and operational planning while maintaining strong standards for service quality and compliance. Responsibilities:• Lead procurement, storage, and distribution activities that support property management and facilities needs across the organization.• Guide and develop purchasing and inventory staff through coaching, work allocation, scheduling, and performance oversight.• Build and maintain effective supplier relationships, assess vendor capabilities, and identify dependable sources for goods and services.• Manage purchase order activity and daily buying tasks for supplies, equipment, materials, and outsourced services.• Direct competitive sourcing efforts by preparing bid documentation, reviewing proposals, and recommending vendors based on value, quality, and compliance.• Negotiate pricing, service terms, and contractual agreements when formal bid processes are not required.• Track active contracts and vendor performance to confirm adherence to service levels, timelines, pricing, and agreed terms.• Partner with operations, maintenance, facilities, and finance teams to resolve purchasing requests, invoice questions, coding issues, and payment concerns.• Oversee inventory records, physical counts, and asset control for tools, equipment, and supplies across warehouse and property locations.• Prepare reports, analyses, and operational updates for leadership while escalating procurement risks and recommended actions when needed. Posted by Director of Staffing Scott G. Moore (Apply here and also connect on LinkedIn!)
2026-07-27T00:00:00Z

Procurement Manager

New Orleans, LA
onsite
Temporary / Contract
40 - 45 USD / Hourly
<ul><li>Lead and oversee the daily activities of the procurement team, ensuring all purchasing operations comply with applicable federal, state, and local regulations, as well as organizational policies and procedures.</li><li>Direct the development, solicitation, negotiation, and administration of annual contracts for goods, professional services, and construction-related projects.</li><li>Support the design, implementation, and administration of procurement processes governing purchasing activities, asset disposition, equipment transfers, and surplus property management.</li><li>Collaborate with leadership to evaluate existing procurement policies and recommend updates that improve efficiency, compliance, and operational effectiveness.</li><li>Develop and maintain procurement guidelines, reference materials, training resources, and procedural documentation for internal stakeholders.</li><li>Monitor purchasing activities across departments to ensure adherence to established procurement standards, regulatory requirements, and internal controls.</li><li>Provide oversight and support for procurement-related systems and technologies, including electronic purchasing platforms and related software applications.</li><li>Manage the organization's procurement card (P-Card) program, including compliance oversight and process improvement initiatives.</li><li>Prioritize departmental objectives and allocate staff resources to support operational goals and service expectations.</li><li>Analyze market conditions, supplier capabilities, and pricing trends to identify cost-effective sourcing strategies and maximize value.</li><li>Prepare, issue, and administer requests for proposals (RFPs), invitations to bid (ITBs), requests for qualifications (RFQs), and other solicitation documents.</li><li>Coordinate the evaluation of vendor responses, participate in selection processes, and facilitate contract award recommendations.</li><li>Lead negotiations involving pricing, contract terms, service agreements, and dispute resolution with suppliers and contractors.</li><li>Assist with inventory management practices to ensure proper control and stewardship of organizational resources.</li><li>Promote transparency, fairness, and integrity throughout all procurement activities.</li><li>Support the creation and maintenance of standard contract language, purchasing documents, and solicitation templates.</li><li>Review procurement operations and identify opportunities for process improvements through automation, strategic sourcing, cooperative purchasing programs, standardization efforts, and other best practices.</li><li>Participate in talent management activities, including recruitment, employee development, performance evaluations, coaching, and disciplinary actions when appropriate.</li><li>Assign and delegate work based on staff qualifications, workload balancing, and departmental priorities while monitoring performance and compliance.</li><li>Help oversee contract administration activities to ensure vendors meet contractual obligations, performance standards, and service requirements.</li><li>Assist with budget planning and resource forecasting for procurement operations; monitor expenditures and recommend adjustments as needed.</li><li>Maintain accurate records, reports, and supporting documentation related to procurement activities and staff performance.</li></ul>
2026-07-21T00:00:00Z

Procurement Manager

New Orleans, LA
onsite
Temporary to Hire
38 - 45 USD / Hourly
We are looking for a Procurement Manager to join our team in New Orleans, Louisiana in a contract capacity with the potential to become permanent. This role will guide procurement operations, strengthen purchasing practices, and help ensure all sourcing activity aligns with regulatory standards and organizational expectations. The ideal candidate brings leadership experience, strong contract and vendor management skills, and the ability to improve processes that support efficient, transparent procurement across the organization. Responsibilities: • Direct the day-to-day work of the procurement function, setting priorities for staff and ensuring timely, compliant purchasing support for the organization. • Lead the full lifecycle of sourcing and contracting activities for goods, consulting services, and construction-related needs, from solicitation through award and administration. • Develop and refine procurement procedures, reference materials, and training resources to promote consistent practices across departments. • Review purchasing activity to verify adherence to applicable laws, internal controls, and established procurement standards while identifying areas for improvement. • Oversee procurement systems, electronic purchasing tools, and the P-Card program to support operational efficiency and policy compliance. • Conduct market and supplier analysis to identify competitive sourcing options, favorable pricing, and strategies that improve overall value. • Manage formal bid and proposal processes, including preparation of RFPs, RFQs, ITBs, response evaluation coordination, and award recommendations. • Negotiate pricing, service terms, and contract conditions with suppliers and contractors while supporting effective resolution of performance or service issues. • Partner with leadership on policy reviews, budget planning, resource forecasting, and continuous improvement efforts such as automation, standardization, and cooperative purchasing initiatives. • Support staff development through recruitment, coaching, performance management, workload delegation, and documentation of procurement activities and team outcomes.
2026-07-21T00:00:00Z

Assistant Store Manager

Burlingame, CA
onsite
Temporary / Contract
29.6875 - 31.25 USD / Hourly
Robert Half is getting ready for the Holiday Season with one of our most festive clients. Our client is a global, eCommerce retailer that focuses on selling high end holiday and home décor. They will be opening up their pop-up store in Burlingame mid-September. If you are a fan of the holidays, especially Christmas, this is a great opportunity for you. We are looking to fill multiple roles with candidates that have previous retail experience. If you or anyone you know would be interested in a seasonal job opportunity, please apply ASAP Shift Schedule: Looking for candidates who are openly available Monday through Sunday from 9AM – 7PMDuration: September 14 – January 8thLocation: Burlingame (1.2 Miles from Bart Leadership & Store Operations<ul><li>Support daily store operations and floor execution</li><li>Serve as Manager on Duty when assigned</li><li>Lead and direct Sales and Stock associates throughout the shift</li><li>Support opening and closing procedures</li><li>Ensure store policies, operational standards, and company expectations are consistently followed</li><li>Maintain awareness of staffing coverage, workflow priorities, and business needs</li><li>Assist with labor deployment, task delegation, and operational execution throughout the day</li></ul> Sales Floor Management<ul><li>Monitor customer experience and sales floor engagement</li><li>Ensure associates are actively greeting, assisting, and interacting with customers</li><li>Support sales performance, productivity, and store goals</li><li>Conduct regular walkthroughs to identify replenishment, recovery, and presentation needs</li></ul> Stock & Inventory Operations<ul><li>Monitor replenishment flow between stockroom and sales floor</li><li>Ensure stock areas remain organized, clean, safe, and operationally efficient</li><li>Assist with inventory-related processes, adjustments, and operational follow-up</li><li>Support inventory accuracy and overall merchandise flow throughout the store</li></ul> Team Leadership & Development<ul><li>Coach associates on elevated service expectations, presentation standards, and customer engagement</li><li>Coach associates on customer service, operational execution, and workplace expectations</li><li>Assist with onboarding and training new employees</li><li>Help manage break schedules, shift coverage, and daily task assignments</li><li>Promote accountability, professionalism, communication, and teamwork across all staff</li><li>Provide ongoing support and feedback to associates throughout the shift</li></ul>Administrative & Reporting Support<ul><li>Communicate operational updates and important store information to leadership</li><li>Support store reporting, operational documentation, and daily business communication</li><li>Provide observations and feedback related to sales trends, staffing, workflow, and operational performance</li></ul>
2026-07-27T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and dependable Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate will be organized, proactive and comfortable managing a variety of clerical and front office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-07-28T00:00:00Z

Office Assistant

Miami Beach, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are seeking an organized Office Assistant to support daily administrative operations in a hospitality-focused environment in Miami Beach, Florida. This long-term contract position is ideal for someone who is detail-oriented and comfortable organizing receipts, maintaining files, and keeping financial and administrative records accurate and up to date. Please note that parking is not provided or reimbursed for this position. Responsibilities:<ul><li>Collect, sort, organize, and file receipts and related financial documents.</li><li>Maintain accurate and well-organized physical and electronic filing systems.</li><li>Review receipts and supporting documentation for completeness and accuracy.</li><li>Enter and update receipt, expense, and account information in designated business systems.</li><li>Assist with preparing documents for billing, accounting, and recordkeeping purposes.</li><li>Organize office records, paperwork, and other administrative materials.</li><li>Help retrieve receipts and documents when requested by management or accounting staff.</li><li>Provide general clerical support as needed to keep daily office operations running smoothly.</li></ul>
2026-08-03T00:00:00Z

Office Assistant

Austin, TX
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for a contract position based in Austin, Texas. This role will help keep office activities organized by managing communications, coordinating meetings and events, maintaining records, and preparing business documents. The ideal candidate is comfortable handling multiple priorities, works well with leadership and staff, and uses sound judgment when working with sensitive information. Responsibilities:• Manage the flow of incoming and outgoing mail and ensure materials are routed to the appropriate recipients in a timely manner.• Support office leadership by sharing important updates and assisting with day-to-day administrative coordination across departments.• Schedule meeting rooms, arrange refreshments when needed, and organize calendars for meetings, conferences, and video calls.• Prepare, edit, and format correspondence, reports, presentations, and other documents to support internal operations.• Maintain organized files, records, spreadsheets, and database entries with a high level of accuracy and attention to detail.• Provide administrative support for educational initiatives, including accreditation activities, workshops, conferences, and related meetings.• Assist office management with event planning, special projects, and other operational tasks as priorities arise.• Handle confidential documents and sensitive information with professionalism and discretion at all times.
2026-08-03T00:00:00Z

Office Assistant

Beverly Hills, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an organized Part Time Office Assistant support daily front desk and workplace operations for a high-end coworking space in in Beverly Hills. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front-office environment while keeping essential clerical tasks on track. The role involves handling incoming communication, managing document processing, and assisting with general office coordination to help the team operate smoothly. Hours are 8:30am - 3:00pm, onsite Monday - Thursday. Responsibilities:• Welcome visitors and provide attentive front-desk support to ensure a positive office experience.• Answer and route incoming phone calls promptly, taking accurate messages when needed.• Scan, organize, and maintain physical and digital documents for easy retrieval and recordkeeping.• Assist with routine clerical work such as filing, data entry, copying, and preparing basic correspondence.• Monitor front-office activity and help keep shared administrative areas orderly and efficient.
2026-07-31T00:00:00Z

Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable PART TIME Office Assistant to support daily administrative operations for a manufacturing company in Neptune, New Jersey. This Long-term Contract opportunity is expected to run approximately 4 to 6 months and is ideal for someone who brings strong organizational habits and a steady approach to managing a busy office environment. The person in this role will help reduce a backlog of administrative work while serving as a welcoming and responsive point of contact for visitors and callers. Responsibilities:• Greet visitors and provide front-desk support to ensure the office operates in an organized and detail-oriented manner.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately.• Scan, file, and organize business documents so records remain accessible and up to date.• Assist with general clerical tasks such as data entry, document preparation, and routine administrative follow-up.• Help address accumulated office work by prioritizing assignments and completing time-sensitive tasks efficiently.• Maintain orderly office records and support smooth day-to-day communication across the team.
2026-08-04T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations across client locations in Minnesota. This contract opportunity is ideal for someone who enjoys variety, adapts quickly to different office environments, and takes pride in delivering responsive customer service. In this role, you will help maintain smooth site operations, assist with administrative and mailroom tasks, and contribute to special assignments that keep teams productive. Responsibilities: • Provide on-site coverage at client offices when regular staff are unavailable or when business volumes increase. • Support day-to-day administrative, mail handling, scanning, filing, printing, and reception activities to keep operations running efficiently. • Collaborate with team members and client contacts to address service needs and help improve overall workflow. • Operate office and production equipment as needed while following established procedures and quality standards. • Communicate effectively with customers, sales partners, and internal leadership to resolve issues and support service goals. • Contribute to special projects and complete assigned tasks accurately within expected timeframes. • Observe site performance, identify opportunities for improvement, and report concerns or notable successes appropriately. • Maintain an organized, safe, and efficient workspace while delivering courteous service at every assigned location.
2026-08-04T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-07-27T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for a Contract position based in Arlington, Virginia. This role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and detail-oriented office environment. The ideal candidate is proactive, service-oriented, and comfortable balancing front desk responsibilities with administrative coordination. Responsibilities: • Welcome guests, clients, and team members with a courteous approach that creates a positive office experience. • Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use. • Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office. • Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment. • Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively. • Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs. • Draft, format, and distribute routine office communications, documents, and correspondence as needed. • Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage. • Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs. • Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience.
2026-07-31T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
Position OverviewWe are seeking a professional and detail-oriented Office Assistant to support daily front desk operations and special projects. This position is ideal for someone who enjoys helping people, managing multiple priorities, and working in a fast-paced office environment. The Office Assistant will serve as the first point of contact for clients, residents, and visitors while providing administrative support to the housing team. This role requires strong organizational skills, accuracy in data entry, and a commitment to excellent customer service.Key Responsibilities<ul><li>Greet and assist visitors, clients, and tenants in a professional and friendly manner</li><li>Answer and direct incoming phone calls and emails</li><li>Provide information regarding housing programs, applications, and eligibility requirements</li><li>Assist with housing paperwork, documentation, and file maintenance</li><li>Perform high-volume data entry and maintain accurate records</li><li>Schedule appointments and coordinate meetings</li><li>Process incoming and outgoing correspondence</li><li>Maintain electronic and physical filing systems</li><li>Support special projects, program initiatives, and administrative assignments</li><li>Assist with report preparation and document management</li><li>Ensure confidentiality of sensitive client and housing information</li><li>Provide general office support to staff and management</li></ul>
2026-07-29T00:00:00Z

Office Assistant

Birmingham, AL
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations for a busy office environment. The ideal candidate will be organized, adaptable, and comfortable handling a variety of clerical and customer service responsibilities. This contract opportunity is ideal for someone who enjoys working in a fast-paced setting and contributing to overall office efficiency Key Responsibilities<ul><li>Provide administrative support to department managers and staff.</li><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and assist with front-office responsibilities as needed.</li><li>Manage filing, scanning, copying, and document organization.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Schedule meetings, appointments, and conference rooms.</li><li>Process incoming and outgoing mail, packages, and correspondence.</li><li>Order and maintain office supplies and inventory.</li><li>Assist with preparing reports, spreadsheets, and presentations.</li><li>Support special projects and other administrative duties as assigned.</li></ul>
2026-07-30T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-07-30T00:00:00Z

Office Assistant

Pleasant Hill, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are seeking a professional and customer-focused Receptionist / Administrative Assistant for a contract opportunity in Pleasant Hill. This role serves as the first point of contact for visitors and callers, providing excellent customer service while supporting daily administrative operations. Responsibilities:<ul><li>Greet and assist visitors, residents, and city staff in a professional manner</li><li>Answer and direct incoming phone calls</li><li>Schedule inspections and maintain appointment calendars</li><li>Respond to general inquiries and provide information to the public</li><li>Perform data entry, filing, scanning, and document management</li><li>Assist with correspondence, reports, and other administrative tasks</li><li>Support various departments with special projects and clerical duties as needed</li></ul> If you are interested in this contract Office Assistant position, please submit your resume today. If you are intereste
2026-08-03T00:00:00Z

Office Assistant

Rockport, ME
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for our client in Rockport, Maine. This contract-to-permanent opportunity is ideal for someone who enjoys keeping office workflows organized, communicating clearly with clients and vendors, and maintaining accurate records. The role is fully onsite and offers the chance to help strengthen procedures while contributing to order processing, website updates, and overall office efficiency. Responsibilities:• Manage incoming calls, greet visitors, and serve as a reliable point of contact for clients and vendors in a courteous and organized manner.• Process customer orders accurately and ensure related documents are completed, filed, and maintained with close attention to detail.• Update online product or service listings and make routine changes to website content to keep information current.• Scan, organize, and maintain digital and paper records to support efficient office operations and compliance with internal standards.• Assist with general clerical tasks such as data entry, document preparation, correspondence, and administrative follow-up.• Help document, refine, and standardize office procedures so daily tasks are completed consistently and efficiently.• Provide flexible support across administrative and sales-related activities as priorities shift throughout the workday.
2026-08-04T00:00:00Z

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