We are looking for a dedicated and organized Assistant Property Manager to join our team in Cincinnati, Ohio. In this role, you will oversee daily property operations, ensure tenant satisfaction, and support the management team with budgeting, reporting, and project coordination. This position offers an opportunity to contribute to the efficient management of a commercial property while maintaining strong relationships with tenants, vendors, and contractors.<br><br>Responsibilities:<br>• Coordinate and assign daily tasks to the property team to ensure smooth operations and adherence to performance standards.<br>• Assist in creating and managing annual operating and capital budgets, ensuring the property meets financial goals and objectives.<br>• Develop, review, and implement property policies and procedures to optimize day-to-day operations.<br>• Oversee property accounting processes, including invoice approvals, budget variance analysis, and expense reconciliations.<br>• Supervise and evaluate vendors and contractors, ensuring quality performance and resolving disputes as needed.<br>• Conduct regular property inspections, identify deficiencies, and implement corrective measures in collaboration with the management team.<br>• Act as a liaison with tenants, addressing their inquiries and requests promptly while coordinating move-ins, build-outs, and special projects.<br>• Foster positive relationships with tenants to enhance retention and satisfaction.<br>• Manage construction and capital improvement projects, ensuring compliance with building standards and timelines.<br>• Assist in developing emergency response and safety plans to address potential risks and ensure readiness.
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
<p>We’re looking for a reliable and customer-focused Assistant Property Manager to help oversee daily operations at one of our residential communities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has a strong eye for detail.</p><p>What You’ll Do:</p><ul><li>Support Leasing Activities:</li><li>Assist with showing units, processing applications, and preparing lease agreements. Help maintain high occupancy rates through excellent customer service and follow-up.</li><li>Resident Relations:</li><li>Serve as a point of contact for residents, addressing questions, concerns, and service requests with professionalism and care.</li><li>Maintenance Coordination:</li><li>Submit and track work orders, follow up with vendors, and ensure timely resolution of maintenance issues. Conduct property inspections to uphold quality standards.</li><li>Administrative Support:</li><li>Maintain accurate resident files and property records. Assist with rent collection, invoice processing, and budget tracking.</li><li>Marketing & Events:</li><li>Help promote available units through online listings and community outreach. Support resident engagement by coordinating events and communications.</li><li>Compliance & Reporting:</li><li>Ensure adherence to company policies and housing regulations. Assist with preparing reports on occupancy, financials, and property performance.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Property Management Assistant to play a pivotal role in supporting property operations. You'll provide administrative assistance to our team while directly supporting tenant records and compliance with affordable housing regulations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize and process correspondence, contracts, and tenant documentation.</li><li>Resolve minor tenant inquiries via email or phone while routing complex issues to the appropriate department.</li><li>Assist in onboarding tenants and ensuring lease agreement compliance.</li><li>Maintain tenant files, including financial records, and prepare reports summarizing rent collections and occupancy.</li></ul>
We are looking for a dedicated Assistant Property Administrator to join our team in Little Rock, Arkansas. In this long-term contract role, you will play a key part in supporting property operations, ensuring smooth communication between tenants, vendors, and property managers. This position offers an excellent opportunity to develop your skills in property management and administrative processes.<br><br>Responsibilities:<br>• Coordinate property maintenance and services while staying within budgetary constraints and addressing property needs.<br>• Follow up on repair work to ensure timely completion.<br>• Assist in gathering vendor bids to optimize resource allocation.<br>• Maintain and update tenant documentation in collaboration with Property Managers.<br>• Oversee tenant and vendor insurance certificates, ensuring timely updates as required.<br>• Review lease agreements prior to submission for system input.<br>• Process invoices by verifying their accuracy, coding for payment, and managing bank deposits.<br>• Support tenant correspondence and act as a liaison when the Property Manager is unavailable.<br>• Collaborate with the Property Manager and accounting teams to track collections, late payments, and notices.<br>• Facilitate administrative tasks related to tenant and property management needs.
<p>We’re seeking a dedicated and detail-oriented Assistant Community Property Manager to join our affordable housing team. The ideal candidate will support the Community Manager in daily operations, compliance, and resident relations to ensure high-quality housing and exceptional service to residents.</p><p>Key Responsibilities:</p><p>• Assist with all aspects of property management for affordable housing communities, including leasing, rent collection, recertifications, and resident relations.</p><p>• Support compliance with HUD, LIHTC, Section 8, and other affordable housing program requirements.</p><p>• Process and maintain resident files, certifications, and income verifications in accordance with federal, state, and local housing regulations.</p><p>• Coordinate move-ins, move-outs, inspections, and work orders to ensure timely resolution and resident satisfaction.</p><p>• Maintain accurate records in property management systems and prepare required reports for compliance and audits.</p><p>• Communicate professionally with residents, applicants, vendors, and community partners.</p><p>• Assist with community outreach and resident engagement activities to promote a positive living environment.</p><p><br></p>
<p><strong>Position Overview:</strong></p><p>The Assistant Property Manager works collaboratively with the Property Manager to oversee and coordinate daily operations of residential, commercial, or mixed-use properties. This position focuses on ensuring exceptional tenant satisfaction, efficient property management, and maintaining the financial and operational performance of the property.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the Property Manager in managing all aspects of property leasing, operations, and maintenance. (Source: 2026 RH Salary Guide.xlsx)</li><li>Facilitate communication with tenants to address inquiries, resolve complaints, and maintain positive relationships.</li><li>Ensure compliance with property-specific lease agreements and legal requirements.</li><li>Monitor property budgets, including rent collection, expense tracking, and preparing financial reports.</li><li>Coordinate property inspections to ensure compliance with maintenance and safety standards.</li><li>Manage vendor relationships, monitor the progress of contracted jobs, and oversee repairs and maintenance projects.</li><li>Assist in property leasing activities, including marketing units, showing properties to prospective tenants, and processing lease applications.</li><li>Maintain organized records of lease agreements, invoices, and other property-related documentation.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>We are seeking a <strong>Real Estate Manager</strong> to oversee all operational aspects of a <strong>single, mixed-use property</strong> with <strong>six distinct budgets</strong>. This role includes <strong>budget oversight, vendor management, lease enforcement</strong>, and overall day-to-day property management responsibilities.</p><p>You will work alongside an <strong>on-site Assistant Manager</strong> to ensure operational excellence and tenant satisfaction across the property.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee <strong>day-to-day property operations</strong> including site inspections, vendor supervision, and service oversight</li><li>Manage and review <strong>vendor contracts, bids, and invoices</strong></li><li>Conduct <strong>lease reviews</strong> and enforce lease terms and property rules</li><li>Participate in <strong>leasing calls and coordination</strong> with stakeholders</li><li>Manage and track <strong>multiple property budgets</strong></li><li>Prepare written reports, emails, and documentation for stakeholders</li><li>Collaborate with the <strong>Assistant Manager</strong> to deliver high-quality property management services</li></ul>
We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.<br><br>Responsibilities:<br>• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.<br>• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.<br>• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.<br>• Arrange travel and provide general administrative and secretarial support as needed.<br>• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.<br>• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.<br>• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.<br>• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
<p><strong>Job Description:</strong></p><p>We are seeking a highly organized and motivated <strong>Property Administrator</strong> to join our team and play a vital role in supporting the day-to-day operations of property management. In this role, you will work closely with property managers, tenants, and vendors to ensure the smooth functioning of residential or commercial properties. If you thrive in a fast-paced environment and enjoy problem-solving, this could be the perfect role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist property managers with administrative tasks, such as lease documentation, tenant correspondence, and scheduling.</li><li>Maintain accurate records of tenants, leases, maintenance requests, and expenses.</li><li>Act as the first point of contact for tenant inquiries, providing excellent customer service.</li><li>Coordinate with vendors and contractors to schedule maintenance and repairs.</li><li>Ensure compliance with property regulations and deadlines.</li><li>Proactively manage timelines for tasks, such as renewals, inspections, and rent collections.</li><li>Prepare reports and documents related to property performance and budgets.</li></ul><p><br></p>
<p>We are seeking a motivated and detail-oriented Leasing Assistant to join our property management team in Miami, Florida. This Contract role is a great opportunity for someone looking to start their career in property management or real estate. The Leasing Assistant will provide day-to-day support to the leasing staff, assist prospective tenants, and help ensure smooth office operations.</p><p><br></p><p><u>Responsibilities:</u></p><p> • Welcome and assist prospective residents, answering questions and providing property information.</p><p> • Schedule property tours and coordinate leasing appointments.</p><p> • Help prepare leasing applications, agreements, and related documents.</p><p> • Maintain resident files and assist with data entry into leasing systems.</p><p> • Support the team with posting and updating property listings.</p><p> • Respond to phone calls and emails in a timely and professional manner.</p><p> • Provide general office support such as filing, scanning, and organizing documents.</p>
Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you! <br> Key Responsibilities: Administrative Duties: Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities: Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience: Required: Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred: Customer service experience with a focus on tenant/vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.
<p>We are looking for a part time Asset Management Assistant to join our team on a contract basis in Springfield, Oregon. This role involves providing essential administrative support to ensure smooth operations, accurate record-keeping, and effective communication with property managers and vendors. The ideal candidate will be detail-oriented and skilled in handling various administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process and pay bills accurately and in a timely manner.</p><p>• Organize and maintain physical and digital files for easy access and reference.</p><p>• Convert budget documents into PDF format and ensure proper documentation.</p><p>• Request invoices from contractors as needed and verify their accuracy.</p><p>• Monitor vacancy data by tracking occupancy reports and providing updates.</p><p>• Compile and prepare files and detailed reports for the Home Report.</p><p>• Coordinate schedules and appointments with property managers and vendors.</p><p>• Assist with data entry tasks and maintain accurate records.</p><p>• Generate detailed reports and ensure compliance with established procedures.</p>
<p>Robert Half is partnering with a thriving property management company for a highly organized and proactive Executive Assistant. In this role, you will provide administrative support to senior executives, ensuring workflows and operations run smoothly. Ideal candidates are detail-oriented professionals who can handle complex scheduling, project coordination, and high volumes of communication. If you excel in fast-paced environments and pride yourself on handling confidential information with discretion, this could be a great opportunity for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars for senior executives, coordinating schedules, meetings, and travel arrangements to optimize time management.</li><li>Prepare high-quality reports, presentations, and correspondence for the executive team.</li><li>Serve as the primary liaison between executives and internal/external stakeholders, ensuring clear communication on all key initiatives.</li><li>Organize and manage executive-level documentation, agendas, meeting minutes, and projects while maintaining strict confidentiality.</li><li>Assist in planning and executing team events, meetings, and property-related initiatives.</li><li>Handle budget tracking, invoice processing, and expense reporting for executives.</li><li>Collaborate with other administrative staff and departments to support daily operations.</li></ul>
<p>We are looking for a detail-oriented Property Manager to join our client in the west, Minnesota metro. In this role, you will support day-to-day operations by managing administrative tasks, ensuring accuracy in documentation, and assisting with communication needs. This position is ideal for someone who thrives in an organized environment and enjoys collaborating with team members to achieve efficiency. Responsibilities:</p><ul><li>Develop and manage marketing tools, maintain property listings on websites, handle inquiries, maintain accurate waiting lists, and schedule tours for prospective tenants.</li><li>Screen applicants, process leases, enforce compliance, address lease violations, and manage communication with residents professionally and confidentially.</li><li>Collect, deposit, and reconcile rent payments; address delinquent accounts via notices or eviction processes; prepare financial reports.</li><li>Manage vendor contracts, ensure compliance with requirements, code invoices, oversee maintenance work orders, and schedule property/unit inspections as needed.</li><li>Ensure adherence to housing laws and program regulations and prepare necessary reports and paperwork as required (e.g., move-out charges, compliance tracking).</li><li>Organize and file scanned documents to maintain accurate and accessible records.</li><li>Assist managers with filing tasks and send out notices as required.</li><li>Draft and prepare short notices, letters, and balance due statements to support the team during busy periods.</li><li>Generate letters and ensure they align with ledger details and financial records.</li><li>Communicate internally with team members, with occasional vendor interactions when necessary.</li><li>Perform additional duties based on industry knowledge and expertise, as needed.</li></ul>
<p><strong>Job Summary</strong></p><p>We are seeking a <strong>Sr.</strong> <strong>Real Estate Manager</strong> to oversee all operational aspects of a <strong>single, mixed-use property</strong> with <strong>six distinct budgets</strong>. This role includes <strong>budget oversight, vendor management, lease enforcement</strong>, and overall day-to-day property management responsibilities.</p><p>You will work alongside an <strong>on-site Assistant Manager</strong> to ensure operational excellence and tenant satisfaction across the property.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee <strong>day-to-day property operations</strong> including site inspections, vendor supervision, and service oversight</li><li>Manage and review <strong>vendor contracts, bids, and invoices</strong></li><li>Conduct <strong>lease reviews</strong> and enforce lease terms and property rules</li><li>Participate in <strong>leasing calls and coordination</strong> with stakeholders</li><li>Manage and track <strong>multiple property budgets</strong></li><li>Prepare written reports, emails, and documentation for stakeholders</li><li>Collaborate with the <strong>Assistant Manager</strong> to deliver high-quality property management services</li></ul>
<p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
<p>We are seeking a detail-oriented and professional Commercial Leasing Administrative Assistant to support our client's property management and leasing team at a premier commercial real estate office in Gaithersburg, MD. This role is essential in ensuring smooth operations, exceptional client service, and effective coordination of leasing activities.</p><p>Key Responsibilities</p><p>• Serve as the first point of contact for tenants, prospective tenants, and visitors; provide professional customer service in person, over the phone, and via email.</p><p>• Support the leasing team with preparing, editing, and maintaining lease agreements, renewals, and other related documents.</p><p>• Coordinate scheduling of property tours, inspections, and meetings with tenants, brokers, and vendors.</p><p>• Manage tenant files, lease records, and databases, ensuring accuracy and compliance with company standards.</p><p>• Assist with lease abstracting, rent rolls, and reporting for internal review.</p><p>• Provide administrative support including calendar management, expense reporting, and document preparation.</p><p>• Collaborate with property management staff to ensure tenant satisfaction and operational efficiency.</p><p><br></p>
<p>A residential property is seeking a professional Leasing Agent to manage daily leasing operations and provide exceptional service to prospective and current residents. This role combines customer service, administrative support, and property management coordination.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Open and maintain the leasing office, including cleanliness and setting up refreshments for potential guests</li><li>Answer phones, check voicemail, and respond to inquiries professionally</li><li>Meet, greet, and qualify prospective residents, conduct apartment tours, and follow up on daily traffic</li><li>Ensure accurate data entry of prospect information and process applications, including credit and background checks</li><li>Prepare lease documents, conduct lease signings, and ensure apartments are ready for move-in</li><li>Provide on-site customer service to residents in support of the property manager</li><li>Assist with renewals, including sending letters and preparing documents</li><li>Collaborate with the property management team to maintain high customer satisfaction</li><li>Maintain thorough knowledge of the property, sister properties, and competitors</li><li>Monitor property safety, report violations, and respond to emergencies as required</li></ul><p><br></p>
<p>A housing non-profit organization based in Santa Monica is hiring a Leasing Specialist on a contract basis. This is a 3-4 month position with potential to extend. As the Leasing Specialist, you must have experience with affordable housing and leasing. You will qualify applicants for properties, complete necessary paperwork, and work closely with leasing and occupancy specialists.</p><p><br></p><p>Responsibilities include:</p><p>• Pre-qualify applicants according to rules and regulations stipulated by various affordable housing programs including HOME, TCAC, CHRP, RHCP and others.</p><p>• Maintain a firm understanding of Fair Housing laws, local rent control laws and other relevant California statutes, and apply this knowledge during occupancy assignments.</p><p>• Collaboratively work with the rest of the team preparing for program audits to ensure compliance.</p><p>• Manage applicant files and maintain their timely and organized completion, while adhering to confidentiality and privacy regulations.</p><p>• Provide excellent customer service and contribute to team efforts.</p><p>• Participate in the Marketing List effort to effectively promote affordable housing units.</p><p>• Prepare Unit Summary Compliances factoring all regulations and specifics of each unit.</p><p>• Consolidate Section 8 tenants making sure all standards, regulations and protocols are met.</p><p>• Maintain an up-to-date electronic and physical file system through regular filing, scanning, copying, and mailing.</p><p>• Perform other duties as assigned in accordance with our mission to provide affordable housing.</p><p><br></p><p>Prior experience in Leasing and Property Management and affordable housing is essential. This is a fully onsite role in Santa Monica. Hours are 8-5PM. Pay is based on experience, between $26-28/hr.</p>
<p>We are looking for a detail-oriented Senior Administrative Assistant to join our team in Cincinnati, Ohio. This Contract-to-Permanent position focuses on supporting property management operations by handling administrative tasks and ensuring tenant satisfaction. The ideal candidate will be skilled in multitasking and comfortable working in a dynamic environment where priorities can shift unexpectedly.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inquiries and concerns at industrial properties promptly and with attention to detail.</p><p>• Draft and prepare various contracts </p><p>• Record payments and track payment statuses.</p><p>• Maintain office supplies inventory and ensure the workspace is fully equipped.</p><p>• Coordinate with the accounting department </p>
<p>We are looking for an <strong><em>Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii on a contract basis. In this role, you will play a key part in supporting marketing initiatives, guest interactions, and administrative operations within the real estate and property management sector. This position is ideal for someone with strong organizational skills and experience in customer service. To apply for this role, please call us at <strong>808-531-0800. <em>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</em></strong></p><p><br></p><p>Responsibilities:</p><p>• Create and implement marketing strategies for both print and digital platforms to promote properties effectively.</p><p>• Follow up with guest inquiries on a daily basis to ensure excellent customer service and engagement.</p><p>• Participate in outreach marketing efforts, including the distribution of promotional materials such as flyers and advertisements.</p><p>• Coordinate and facilitate the move-in process by touring available units, setting up mini-models, and assisting with lease signings.</p><p>• Verify applications and ensure compliance with company policies and procedures.</p><p>• Conduct market research, including competitor analysis, and prepare detailed marketing reports.</p><p>• Ensure all business transactions adhere to Fair Housing laws, ADA regulations, Fair Credit Reporting Act, and other relevant federal and state guidelines.</p><p>• Provide excellent customer service by assisting visitors, answering inquiries, and managing a multi-line phone system.</p><p>• Perform receptionist duties and support general administrative tasks as needed.</p><p>• Take on additional responsibilities as assigned by management.</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate must have experience within property management and is looking to work for a HQ office.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling invoices, data entry, reports, and editing/drafting documents </p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Supporting property management team with various administrative task. </p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p><br></p><p><br></p><p><br></p>
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
