667 Results for Personal Assistant Sr Administrative Assistant Jobs

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Sr. Administrative Assistant

North Miami Beach, FL
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
2026-11-03T00:00:00Z

Sr. Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Sr. Administrative Assistant to support the Learning and Development team for a construction contractor in Phoenix, Arizona. This contract-to-permanent opportunity is ideal for a highly organized individual who can keep training operations on track by coordinating schedules, communications, records, and departmental reporting. The position works closely with branch teams, field leadership, instructors, and office staff to help deliver employee development programs efficiently while balancing business and jobsite demands. Responsibilities: • Support the Learning and Development leader with departmental coordination, including reporting, budget tracking, committee support, meeting follow-up, and deadline management. • Create, edit, and format business correspondence, presentations, reports, and training communications with a high level of accuracy and professionalism. • Oversee training calendars, invitations, reminders, attendance lists, completion documentation, and related scheduling details using Outlook, Excel, and SharePoint. • Coordinate training logistics by arranging meeting spaces, virtual sessions, materials, refreshments, and approved travel or lodging for participants. • Prepare classrooms and session materials in advance, perform basic technology readiness checks, and work with IT or facilities to address setup needs. • Maintain accurate training data, including course schedules, enrollment activity, attendance records, and completions, while verifying information and resolving gaps. • Produce regular summaries on participation, course completion, evaluations, and training expenses, and compile survey feedback for leadership review. • Process approved purchasing activity for training programs, including receipts, invoices, supply tracking, and follow-up on discrepancies or missing items. • Partner with internal departments and branch locations to support onboarding, leadership development, and other training initiatives across the organization. • Identify opportunities to improve administrative processes and provide ongoing support for department priorities and daily operations.
2026-10-19T00:00:00Z

Sr. Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to leadership within a professional environment in Minneapolis, Minnesota. This Long-term Contract position calls for someone who can keep executive operations running smoothly through strong organization, sound judgment, and effective communication. The ideal candidate will manage shifting priorities, improve day-to-day administrative processes, and use modern digital tools, including approved AI solutions, to increase efficiency and consistency. Responsibilities:• Deliver dedicated administrative support to directors by aligning daily assistance with each leader’s schedule, preferences, and business objectives.• Oversee complex calendars, resolve scheduling conflicts, and coordinate meetings, presentations, conference calls, and other business activities to keep priorities on track.• Arrange approved travel plans, including transportation, lodging, and detailed itineraries, while ensuring all logistics are handled accurately.• Prepare expense submissions promptly and accurately by gathering receipts, clarifying business purpose, and confirming required accounting details.• Create, edit, and organize detailed documents such as correspondence, reports, presentations, agendas, and team communications.• Support effective meetings by preparing materials in advance, capturing notes, tracking action items, and following up on key decisions and commitments.• Maintain confidential files, shared resources, distribution lists, calendars, and administrative systems with a high level of discretion and accuracy.• Use approved AI and Microsoft 365 tools to streamline documentation, meeting preparation, recurring reporting, and communication workflows.• Help develop reusable templates, prompts, checklists, knowledge resources, and process improvements using supported platforms such as SharePoint, Forms, and Power Automate.• Build productive relationships with internal and external contacts while contributing to projects, events, and recurring team initiatives.
2026-11-02T00:00:00Z

Sr. Administrative Assistant

Memphis, TN
onsite
Temporary to Hire
26.5 - 26.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support daily office operations in downtown Memphis, Tennessee. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-oriented front-office setting and can keep schedules, meetings, and administrative tasks running smoothly. The person in this role will provide high-level coordination for leadership while creating a welcoming and organized office environment. Responsibilities:• Oversee complex calendar scheduling in Outlook, ensuring appointments, meetings, and time-sensitive commitments are organized accurately.• Prepare and submit expense documentation with close attention to detail and timely follow-through.• Coordinate meeting logistics, including room arrangements, materials preparation, and conference call support.• Serve as the first point of contact at the front desk, greeting visitors and maintaining a welcoming office presence.• Manage office supply inventory and place orders to keep the workplace stocked and operating efficiently.• Assist with travel planning and related administrative coordination as needed for leadership or team members.• Create, edit, and format business documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.• Communicate clearly and effectively with executives, staff, and external contacts to support daily business operations.
2026-11-02T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
We are seeking an experienced, highly organized, and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and ensure the smooth operation of daily business activities within a real estate organization. This individual will play a key role in managing complex schedules, coordinating meetings, preparing correspondence, and supporting special projects while serving as a trusted resource to executives and internal teams. The ideal candidate is detail-oriented, resourceful, and capable of anticipating needs, managing competing priorities, and handling confidential information with discretion. Strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment are essential. Key Responsibilities<ul><li>Provide comprehensive administrative support to senior leadership and executive-level team members.</li><li>Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare, proofread, and format correspondence, reports, presentations, meeting agendas, and other business documents.</li><li>Coordinate internal and external meetings, including conference room reservations, materials preparation, and follow-up communications.</li><li>Serve as a primary point of contact for internal departments, clients, vendors, and other external stakeholders.</li><li>Handle confidential and sensitive business information with professionalism and discretion.</li><li>Track deadlines, follow up on outstanding action items, and help ensure projects and priorities stay on schedule.</li><li>Assist with expense reports, invoice processing, purchase orders, and budget tracking as needed.</li><li>Maintain organized electronic and physical filing systems, records, and documentation.</li><li>Support special projects, research, event coordination, and departmental initiatives.</li><li>Identify opportunities to improve administrative processes, office efficiency, and team coordination.</li><li>Assist with onboarding logistics, office management, and other operational needs as required.</li></ul>
2026-10-16T00:00:00Z

Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-30T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client is seeking a highly organized and experienced Senior Administrative Assistant to provide advanced administrative support in a fast-paced professional environment. This role is ideal for someone who can manage complex tasks, support multiple priorities, and contribute to the smooth day-to-day operations of the team or department. Key Responsibilities<ul><li>Provide high-level administrative support to department leaders or senior staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle travel arrangements, expense reports, and logistics as needed</li><li>Screen calls, emails, and other communications, and route them appropriately</li><li>Maintain organized files, records, and confidential documents</li><li>Support office operations, supply coordination, and administrative workflows</li><li>Assist with special projects, event coordination, and process improvements</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Help prioritize tasks and ensure timely follow-up on key action items</li></ul>
2026-10-16T00:00:00Z

Sr. Executive Assistant

Troy, NY
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership on site in Troy, NY. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion. Responsibilities:• Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.• Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.• Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.• Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.• Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.• Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.• Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.• Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.• Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.
2026-10-23T00:00:00Z

Sr. Executive Assistant

Phoenix, AZ
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to support senior leadership in Phoenix, Arizona within a chemicals manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving setting, exercises sound judgment, and can manage competing priorities with confidence and discretion. The role serves as a key partner to executives by improving coordination, protecting leadership time, and driving efficient execution across administrative, operational, and governance activities. Responsibilities: • Partner closely with senior leaders to coordinate priorities, anticipate needs, and keep daily operations moving smoothly. • Oversee complex calendars, meeting schedules, and travel plans while adjusting quickly to changing business demands. • Prepare executives for meetings and decisions by gathering information, organizing materials, and summarizing critical details. • Process expense reports and support tracking for capital requests and related reporting across managed entities. • Facilitate clear communication among leadership and cross-functional teams to ensure timely follow-through on important initiatives. • Maintain confidentiality while handling sensitive matters, conducting research, and drafting summaries or correspondence as needed. • Administer company-wide programs such as ticket allocations, special gifting activities, corporate vehicle records, and rental car coordination. • Support fleet incident documentation and repair coordination, including claim follow-up and preparation of materials for legal review. • Maintain corporate records, board documentation, and contract management files while coordinating with internal and external legal partners on contracts and intellectual property matters. • Identify opportunities to streamline administrative and operational processes, while supporting special projects, notary responsibilities, insurance coordination, and other high-priority business needs.
2026-10-28T00:00:00Z

Senior Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for a highly organized Senior Administrative Assistant to provide dedicated support to senior leadership in Irvine, California. This Long-term Contract position is ideal for a resourceful and detail-oriented individual who can manage competing priorities, protect executive time, and handle sensitive matters with sound judgment. The role requires strong coordination skills, effective communication, and the ability to keep projects, meetings, and travel arrangements running smoothly in a fast-paced environment. Responsibilities: • Oversee a complex executive calendar by aligning meetings, appointments, and business commitments according to priority, urgency, and overall impact on leadership objectives. • Coordinate meeting logistics from planning through follow-up, including preparing agendas, gathering supporting materials, recording key discussion points, and distributing clear action items with owners and deadlines. • Act as a central point of contact for internal and external stakeholders, ensuring requests are handled promptly, updates are communicated clearly, and issues are resolved with minimal disruption. • Maintain organized and confidential records for corporate, legal, and operational documents, and retrieve materials quickly when needed for business or legal review. • Partner with attorneys and related contacts by tracking document requests, monitoring legal deadlines, supplying required information, and reviewing invoices for accuracy before processing. • Support assigned projects by documenting requirements, communicating with stakeholders, monitoring progress against timing and scope expectations, and preparing concise status updates for leadership. • Prepare for executive meetings with investors, legal counsel, affiliates, and guests by arranging logistics, assembling presentation materials, and ensuring visitors have the information needed before arrival. • Manage domestic and international travel plans, including air, hotel, ground transportation, and itinerary coordination, while adapting quickly to schedule changes. • Provide additional administrative and personal support such as coordinating shipments, handling deliveries and pickups, organizing events, and arranging business or personal gifts as requested.
2026-11-05T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and internal teams. The ideal candidate will be skilled in calendar management, document preparation, meeting coordination, travel arrangements, and office operations, with the ability to manage multiple priorities while maintaining professionalism and attention to detail. Key Responsibilities:<ul><li>Provide high-level administrative support to managers or senior leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and meeting logistics.</li><li>Serve as a point of contact for internal and external communications.</li><li>Maintain organized records, files, and documentation.</li><li>Support special projects and help ensure day-to-day operational efficiency.</li></ul>
2026-10-16T00:00:00Z

Senior Administrative Assistant

Richmond, VA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a highly organized Senior Administrative Assistant to support leadership operations in Richmond, Virginia. This contract to hire opportunity is ideal for someone who thrives in a fast-moving environment and can confidently manage executive support, meeting coordination, and event logistics with professionalism and discretion. The role will contribute to day-to-day administrative efficiency while helping leadership and board-related activities stay well organized and on schedule. Responsibilities:• Provide day-to-day administrative support to senior leadership, including maintaining calendars, arranging meetings, and coordinating communications with internal and external stakeholders.• Serve as a central point of contact for executive correspondence and help facilitate communication with board members, donors, and other key partners.• Organize special events, retreats, and leadership meetings by managing schedules, vendor coordination, room setup, technology arrangements, and meeting documentation.• Track and support projects and operational initiatives to help ensure timelines, deliverables, and follow-up activities remain on course.• Prepare, format, and distribute reports, presentation materials, and other documents requested by leadership.• Partner with administrative staff across departments to respond to requests, share information, and support leadership priorities effectively.• Maintain office supply inventory for the department and place orders as needed to support daily operations.
2026-11-05T00:00:00Z

Sr. Legal Administrative Assistant

Annapolis, MD
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Sr. Legal Administrative Assistant to join a law office on a Contract basis. This position provides contract coverage during an extended leave and plays a key role in keeping daily administrative operations organized and efficient. The ideal candidate can adapt quickly, manage shifting priorities, and support both front-office and legal administrative tasks in a busy environment. Responsibilities: • Manage high-volume incoming and outgoing mail, including sorting, labeling, distributing, and preparing items for shipment. • Provide front desk support by greeting visitors, answering inquiries, and directing guests appropriately while maintaining an organized office presence. • Review and screen unscheduled visitors to ensure proper handling and communication with internal staff. • Open and maintain new client files, ensuring records are accurate, complete, and organized. • Create, format, and update templates and other documents to support legal and administrative workflows. • Assist with processing checks and preparing related correspondence for mailing in coordination with internal stakeholders. • Participate in cross-training to provide coverage across multiple office support functions as business needs shift. • Use office and legal support software to manage communications, records, time-related tasks, and administrative processes, including Timeslips, Outlook, Excel, and other internal systems. • Support additional billing or invoicing activities if assigned, with QuickBooks knowledge considered helpful for this aspect of the role.
2026-11-05T00:00:00Z

Administrative Assistant

Ellicott City, MD
onsite
Temporary / Contract
19.304 - 22.352 USD / Hourly
We are looking for an Administrative Assistant to join a civil engineering project management firm in Ellicott City, Maryland on a Contract basis. This onsite role supports daily office operations while helping leadership stay organized, keeping documentation current, and ensuring time-sensitive administrative items are handled accurately. The position is well suited for someone who thrives in a structured, fast-moving environment and can manage multiple responsibilities with professionalism and strong attention to detail. Responsibilities: • Support senior leaders with scheduling, follow-up, document preparation, and completion of day-to-day administrative priorities. • Coordinate communication among team members across multiple office locations using Microsoft Teams, Outlook, and other business tools. • Maintain accurate records for licenses, monitor renewal timelines, and help ensure required compliance actions are completed on time. • Track continuing education obligations, organize related documentation, and follow up with staff regarding course and exam completion. • Keep employee files, administrative logs, and compliance records updated with a high level of accuracy and confidentiality. • Assist with office operations by helping manage vendor communication, workplace needs, supplies, fleet-related administration, and facility support tasks. • Monitor badge and access credentials, identify upcoming expirations, and coordinate renewals or updates as needed. • Create and maintain tracking methods for recurring assignments, deadlines, and administrative processes to support consistent follow-through.
2026-10-29T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities:• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.• Use maps and routing information to help explain service details and answer location-related questions clearly.• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-23T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for a dependable Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 12:00pm-9:00pm Monday-Friday and may require occasional weekends. Responsibilities:• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.• Help coordinate shipment schedules and monitor movement details using internal tracking tools.• Organize records and operational documents so information remains easy to access and up to date.• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.
2026-10-23T00:00:00Z

Administrative Assistant

Detroit, MI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to provide high-level support to a Vice President at a college in Detroit, Michigan. This Long-term Contract position is ideal for someone who is detail oriented and can keep executive priorities organized, coordinate meetings and travel, and handle day-to-day administrative operations effectively. The role requires strong communication skills in both languages, sound judgment, and the ability to manage changing priorities in a higher education environment. Responsibilities: • Coordinate the Vice President’s calendar, organize appointments, and adjust schedules as priorities shift. • Arrange travel plans, prepare itineraries, and ensure all related logistics are handled accurately and on time. • Support meetings and events by scheduling conference space, preparing materials, and overseeing room setup and cleanup. • Draft, format, and distribute correspondence, presentations, and other business documents using standard office software. • Manage email communications, respond to routine inquiries, and route important matters to the appropriate parties. • Perform data entry, record maintenance, copying, and general office support to keep administrative processes running smoothly. • Assist with conference coordination by tracking details, confirming attendance, and preparing supporting documentation. • Maintain organized files, supplies, and office systems while supporting daily operational needs for the executive office.
2026-10-13T00:00:00Z

Administrative Assistant

Mount Pleasant, SC
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a professional services team in Mount Pleasant, South Carolina in a contract-to-permanent capacity. This position supports daily office operations while serving as a welcoming and dependable point of contact for clients, visitors, and internal staff. The ideal candidate brings strong organizational skills, sound judgment, and a strong presence in a fast-paced environment. Responsibilities:• Welcome visitors and manage front desk activity with a courteous, thoughtful approach that reflects the organization well.• Handle incoming phone calls, direct inquiries appropriately, and ensure messages are relayed accurately and promptly.• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.• Enter and update information in internal records with a high level of accuracy and attention to detail.• Support client-facing activities by coordinating communications, tracking engagement-related information, and helping maintain strong service standards.• Prepare routine reports and assist with compiling client-related documentation for internal and external use.• Monitor office supply levels, place orders as needed, and help keep the workplace organized and fully stocked.• Work closely with colleagues across the office, contributing to a collaborative team environment and helping priorities stay on track.
2026-11-04T00:00:00Z

Administrative Assistant

Gastonia, NC
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately Prepare correspondence, reports, and presentations Maintain filing systems and company records Coordinate travel arrangements and expense reporting Order office supplies and support office operations Assist with special projects and administrative initiatives
2026-10-22T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows. Responsibilities: • Manage front-desk and general office support activities to ensure day-to-day operations run smoothly. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts. • Enter, update, and maintain records with a high level of accuracy across administrative documents and databases. • Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs. • Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment. • Coordinate administrative details, track information, and assist team members with general operational support.
2026-10-20T00:00:00Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-13T00:00:00Z

Administrative Assistant

Perrysburg, OH
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and contribute to a well-organized team environment. This contract opportunity with the potential to become permanent is ideal for someone who is comfortable handling a variety of administrative tasks while also assisting with basic account-related activities. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities efficiently.
2026-11-03T00:00:00Z

Administrative Assistant

Montclair, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued. Responsibilities:• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.• Welcome visitors and provide reception support while maintaining an orderly office environment.• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.• Assist with document management tasks to ensure files are complete, accessible, and properly organized.• Support staff with day-to-day office coordination and other clerical needs as priorities shift.
2026-11-03T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion. What you get to do every single day:• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.• Enter and maintain information in internal records and databases with a high level of accuracy.• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
2026-10-28T00:00:00Z

667 results for Personal Assistant Sr Administrative Assistant jobs