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775 results for Personal Assistant Sr Administrative Assistant jobs

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support and help ensure smooth day-to-day office operations. This role is ideal for a professional who can manage multiple priorities, support leadership, and maintain a high level of professionalism in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Screen calls, respond to inquiries, and handle confidential information with discretion</li><li>Organize files, maintain records, and support reporting and data tracking</li><li>Assist with meeting coordination, agendas, notes, and follow-up items</li><li>Support special projects and help improve administrative processes</li><li>Serve as a key point of contact for internal and external communication</li></ul>
2026-05-28T00:00:00Z

Sr. Administrative Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support leadership and daily office operations. This long-term contract position is ideal for someone who thrives in a fast-paced, service-oriented environment and can manage communications, scheduling, records, and event coordination with professionalism and care. The role requires strong administrative judgment, technical confidence across office and collaboration platforms, and the ability to handle confidential information with accuracy and discretion. Responsibilities: • Provide comprehensive administrative support to leadership members and staff to keep daily operations running smoothly. • Draft, edit, and distribute a wide range of materials, including correspondence, newsletters, documents, reports, presentations, and updates. • Oversee calendars, reserve meeting spaces, and coordinate appointments, ceremonies, services, and internal gatherings. • Maintain organized digital and paper record systems, including files, records, fund documentation, and related information. • Use office management systems to update databases, produce reports, track statistics, and support administrative processes. • Help prepare weekly resources and assist with materials for outreach efforts, mailings, announcements, and communications. • Coordinate logistics for meetings, retreats, outreach initiatives, and special events, including room readiness, hospitality arrangements, and follow-up communication. • Support online communications by posting announcements, updating website or social content as needed, and providing backup assistance for digital outreach functions. • Contribute to document migration and content organization within Google Workspace while using AI tools and presentation software to create effective administrative and communication materials.
2026-06-05T00:00:00Z

Sr. Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support daily office operations for a busy architecture firm. This Contract position is ideal for someone who enjoys creating a welcoming workplace, managing a wide range of administrative tasks, and staying organized in a fast-moving onsite environment. The right candidate will be comfortable working independently, handling shifting priorities, and delivering a high level of hospitality and a service-oriented approach throughout the day. Responsibilities:• Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors.• Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office.• Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies.• Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings.• Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams.• Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation.• Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available.• Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day.
2026-06-04T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-06-03T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level administrative support for a busy team in New Haven, Connecticut. This Long-term Contract position requires someone who can manage complex scheduling, coordinate travel, and keep daily operations organized along with high volume of phones with professionalism and discretion. The ideal candidate brings strong office support experience, excellent communication skills, and the ability to handle documentation and call coordination in a fast-paced environment. Responsibilities:• Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently.• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistical details.• Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines.• Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials.• Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner.• Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination.• Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows.• Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes.
2026-05-15T00:00:00Z

Sr. Administrative Assistant

Lutz, FL
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a Senior Administrative Assistant to join our team in Lutz, Florida. This Contract to permanent position requires a highly organized and detail-oriented individual to support our senior staff and management. The ideal candidate will play a key role in ensuring seamless operations, managing administrative tasks, and contributing to the overall efficiency of the organization. Responsibilities: • Provide comprehensive administrative support to senior staff and management, ensuring smooth day-to-day operations. • Oversee and mentor the administrative assistant team, fostering collaboration and efficient task delegation. • Organize and maintain project trackers, ensuring deadlines and objectives are consistently met. • Prepare, proofread, and edit reports, proposals, and presentations with a high level of accuracy. • Coordinate meetings and events, including agenda preparation, minute-taking, and follow-up on action items. • Handle data entry, document management, and other administrative tasks with precision and efficiency. • Assist in scheduling and calendar management for senior staff, ensuring optimal time allocation. • Arrange travel bookings and logistics for team members, ensuring all details are managed effectively. • Identify and implement process improvements to enhance administrative operations. • Support import/export documentation processes and facilitate conference call arrangements as needed.
2026-06-05T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and detail-oriented Sr. Administrative Assistant to provide advanced administrative support to leadership and departmental teams. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, managers, and teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Organize travel arrangements, itineraries, and expense reporting</li><li>Screen calls, emails, and inquiries, and route communications appropriately</li><li>Maintain records, files, and confidential information with discretion</li><li>Coordinate meetings, events, and internal communications</li><li>Assist with special projects and support day-to-day office operations</li><li>Track deadlines, follow up on action items, and help ensure timely completion of tasks</li></ul>
2026-06-05T00:00:00Z

Sr. Administrative Assistant

Renton, WA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Are you an upcoming or recent college graduate? We are looking for an experienced Administrative Assistant to support daily business operations onsite in Renton, Washington. This Long-term Contract position is ideal for someone who excels at managing schedules, coordinating travel, and keeping administrative processes organized and confidential. The role requires strong communication, sound judgment, and the ability to handle multiple priorities while supporting meetings, reporting, and office logistics. Responsibilities:• Coordinate complex calendars, schedule meetings, and adjust appointments to support changing business priorities.• Arrange domestic and international travel, prepare itineraries, and manage related booking details through approved systems.• Prepare, organize, and maintain import and export documentation while ensuring records are complete and accessible.• Support conference calls, meeting setup, and event logistics to help teams operate efficiently.• Process expense reports and complete expense reconciliation with accuracy and attention to policy requirements.• Handle inbound phone communications professionally and route inquiries to the appropriate contacts.• Create, update, and distribute internal reports, presentations, spreadsheets, and shared documents using Microsoft Excel, PowerPoint, and SharePoint.• Safeguard sensitive information and maintain confidentiality across executive and administrative activities.
2026-06-02T00:00:00Z

Sr. Administrative Assistant

Orlando, FL
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for a highly skilled Senior Administrative Assistant to join our team in Orlando, Florida. This is a Contract to permanent position requiring a detail-oriented individual to support our engineering and administrative staff by producing high-quality reports, proposals, and deliverables while ensuring smooth office operations. The ideal candidate will excel in managing multiple responsibilities, maintaining accuracy, and collaborating effectively in a fast-paced environment. Responsibilities:• Prepare, proofread, and format technical reports and proposals, ensuring grammatical accuracy and precise layout.• Create and edit complex documents in Microsoft Word, including tables, multi-column layouts, and embedded graphics.• Develop and maintain Excel spreadsheets for data tracking, calculations, and reporting purposes.• Coordinate printing, binding, and distribution of documents, and perform basic troubleshooting for office equipment.• Manage data entry tasks and maintain both electronic and physical filing systems efficiently.• Organize meetings, reserve conference rooms, and arrange travel itineraries for staff, including flights and accommodations.• Use Outlook and Teams for scheduling, internal communication, and meeting coordination.• Learn and utilize proprietary reporting software to support project deliverables and maintain quality control.• Prioritize tasks effectively, handle multiple deadlines, and collaborate with team members to ensure project success.• Adapt to new tools and processes while maintaining a high standard of work.
2026-06-04T00:00:00Z

Sr. Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
32 - 34 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support a busy legal team in New Orleans, Louisiana. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced services environment and can balance administrative coordination with litigation support tasks. The role requires strong judgment, attention to detail, and the ability to manage schedules, documents, and communication across multiple stakeholders. Responsibilities: • Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness. • Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner. • Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored. • Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams. • Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination. • Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics. • Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts. • Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events. • Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings. • Review and process service-related documents, including sheriff service receipts and other court-directed notices.
2026-05-19T00:00:00Z

Sr. Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to department leadership and a broader team of approximately 15 staff members. This long-term contract position is ideal for someone who brings strong judgment, exceptional organization, and the ability to manage shifting priorities in a fast-paced, collaborative environment. The role requires someone with relevant experience and a detail-oriented approach who can handle sensitive information with care, communicate effectively with internal and external stakeholders, and help keep projects, meetings, and executive activities running smoothly. Responsibilities: • Provide administrative support to senior leaders and departmental staff, ensuring daily operations stay organized and on schedule. • Coordinate complex calendars, meetings, and conference calls while balancing competing requests and urgent priorities. • Prepare, format, and revise presentations, correspondence, reports, invitations, and other business documents for leadership and external partners. • Arrange travel logistics and related administrative details for executives and team members as needed. • Assist with special projects by organizing resources, monitoring timelines, and communicating status updates to stakeholders. • Handle confidential materials with discretion, particularly when working with leadership-sensitive information. • Respond to requests independently, remove barriers to progress, and escalate issues when additional support is needed to meet deadlines. • Maintain accurate records and documentation while supporting a detail-oriented, team-oriented office environment.
2026-06-05T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-03T00:00:00Z

Sr. Executive Assistant

Santa Monica, CA
onsite
Temporary to Hire
120000 - 145000 USD / Yearly
We are looking for an experienced and resourceful Sr. Executive Assistant to provide high-level support to a C-level executive in Santa Monica. This contract-to-permanent position is fully onsite and offers the opportunity to serve as a trusted partner in managing complex schedules, travel coordination, office operations, and select personal matters. The ideal candidate brings sound judgment, exceptional organization, and the ability to stay composed while handling shifting priorities in a fast-paced work environment. This firm is growing exponentially, and we are looking for a career EA who has experience supporting high-net-worth individuals. Excellent benefits including paid lunches, team building events and fully paid benefits. Responsibilities:• Manage daily administrative support for senior executives, ensuring priorities, communications, and logistics are handled efficiently across business and limited personal needs.• Coordinate intricate travel plans using both commercial and private options and resolve disruptions quickly to keep itineraries on track.• Oversee executive calendars, schedule meetings and appointments, and partner with administrative team members to maintain alignment across competing demands.• Run essential office functions, including supply ordering, catering coordination, visitor reception, phone coverage, delivery handling, and general workplace organization.• Organize and execute meetings and events such as board sessions, private dinners, team gatherings, and in-office functions with strong attention to detail.• Conduct research, compile information, and provide timely follow-up on requests related to scheduling, logistics, and executive priorities.• Serve as a point of coordination with external contacts and household support personnel when arrangements require cross-functional communication.• Handle local errands and time-sensitive personal tasks such as purchasing gifts, picking up items, and arranging other executive support needs.
2026-05-07T00:00:00Z

Sr. Executive Assistant

Irvine, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide strategic, high-touch support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who is detail oriented and can bring structure to a fast-moving environment, manage competing priorities with sound judgment, and strengthen executive effectiveness through exceptional coordination and communication. The role will partner closely with the President while also offering targeted assistance to an additional senior leader as business needs require. Responsibilities: • Direct and optimize a senior executive’s schedule by balancing priorities, safeguarding focus time, and ensuring critical meetings align with business goals. • Manage executive communications by reviewing incoming messages, preparing responses when appropriate, and helping maintain timely follow-up on key matters. • Organize meeting cadence for leadership activities such as staff sessions, one-on-ones, skip-level discussions, town halls, and operational reviews. • Develop agendas, assemble pre-read materials, capture decisions, and monitor action items so meetings result in clear next steps and accountability. • Coordinate domestic and international travel arrangements, build realistic itineraries, and address disruptions quickly to minimize impact on business plans. • Oversee expense-related processes in accordance with company policy, including Concur submissions, approvals, and other routine purchasing support within established guidelines. • Prepare daily briefing materials, decision support documents, and meeting logistics such as room coordination and technology readiness. • Provide selective support to an additional executive leader through calendar coordination, travel planning, and task execution based on organizational priorities. • Help maintain operational discipline by tracking deadlines, facilitating business rhythms, and supporting administrative workflows tied to purchase orders, statements of work, or budget-related activities when needed.
2026-06-05T00:00:00Z

Sr. Executive Assistant

Paoli, PA
onsite
Temporary / Contract
38 - 38 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide seamless support to senior leadership in Malvern, Pennsylvania. This fully onsite opportunity is a long-term contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, maintain confidentiality, and keep executive operations running efficiently. The ideal candidate will bring strong judgment, exceptional organizational skills, and the ability to coordinate meetings, travel, communications, and administrative projects in a fast-paced environment. Responsibilities:• Deliver high-level administrative support to senior executives, helping leaders stay focused on critical business objectives and daily priorities.• Oversee a demanding executive calendar, resolve scheduling conflicts proactively, and adjust plans quickly as business needs evolve.• Prepare leaders for meetings by organizing agendas, assembling briefing materials, and tracking next steps to support timely follow-through.• Manage incoming communications with discretion, ensuring urgent matters are prioritized appropriately.• Create and improve administrative workflows, reference materials, and standard operating procedures to strengthen executive support processes.• Plan and coordinate executive meetings, leadership sessions, off-site events, and partner-facing engagements from start to finish.• Draft, format, and refine presentations, reports, and executive correspondence with a high level of accuracy.• Arrange travel, process expense documentation, and collaborate with internal teams on administrative needs and special assignments as required.
2026-06-05T00:00:00Z

Senior Administrative Assistant

Ashburn, VA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and help ensure smooth day-to-day office operations. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is onsite Monday to Friday from 9 am to 6 pm. Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Organize meetings, take notes, and follow up on action items</li><li>Maintain records, files, and confidential information with discretion</li><li>Assist with special projects, event planning, and office coordination</li><li>Monitor deadlines and help keep leadership organized and on schedule</li></ul>
2026-05-15T00:00:00Z

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization.
2026-06-05T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.5 - 30 USD / Hourly
Our client, a well-established organization in the property management industry, is seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily operations and provide high-level administrative assistance to leadership and office teams. This role is ideal for a professional who thrives in a fast-paced environment, can manage multiple priorities, and enjoys being a key contributor to a collaborative team. Key Responsibilities:<ul><li>Provide administrative support to senior leaders and property management teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain accurate filing systems, records, and office documentation</li><li>Serve as a point of contact for tenants, vendors, and internal departments</li><li>Assist with vendor coordination, contract tracking, and invoice processing</li><li>Support property operations by helping organize maintenance requests, work orders, and service follow-up</li><li>Coordinate meetings, events, and office communications</li><li>Monitor office supplies and help maintain efficient day-to-day office operations</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Senior Administrative Assistant

Port Chester, NY
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-06-04T00:00:00Z

Senior Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leaders and teams within the organization. This role requires strong communication skills, sound judgment, attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable and able to handle confidential information with professionalism. Key Responsibilities:<ul><li>Provide high-level administrative support to managers, departments or senior leadership. </li><li>Manage complex calendars, schedule meetings and coordinate appointments. </li><li>Prepare correspondence, reports, presentations and other business documents. </li><li>Coordinate travel arrangements, expense reports and meeting logistics. </li><li>Serve as a point of contact for internal and external communications. </li><li>Maintain organized records, files and documentation. </li><li>Assist with project coordination, follow-up on action items and process improvements. </li><li>Support office operations and help ensure administrative processes run efficiently. </li><li>Handle sensitive and confidential information with discretion. </li></ul>
2026-05-15T00:00:00Z

Sr. Legal Administrative Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to support a busy litigation practice in Phoenix, Arizona. This role is ideal for a detail-oriented individual who can keep legal matters organized, manage competing deadlines, and produce high-quality documents in a fast-paced services environment. The successful candidate will play a key part in coordinating case activity, supporting attorneys through trial preparation, and ensuring filings and records are handled accurately and on time. Responsibilities: • Coordinate attorney schedules by organizing meetings, travel, court appearances, depositions, and other time-sensitive commitments. • Create, revise, and finalize legal correspondence, reports, presentations, and litigation-related documents with a high degree of accuracy. • Support case development by maintaining orderly files, assembling exhibits, tracking evidence, and preparing materials for hearings and trial activities. • Draft, proofread, and format pleadings, motions, discovery materials, briefs, and other legal documents before attorney review and submission. • Submit filings to courts and administrative bodies through appropriate e-filing systems while ensuring adherence to procedural requirements and deadlines. • Act as a point of contact for attorneys, clients, witnesses, and outside experts to coordinate interviews, depositions, and case logistics. • Monitor docket activity and critical dates to help the legal team stay ahead of court rules, filing obligations, and litigation milestones. • Maintain document management systems and case records so information remains complete, accessible, and up to date for the broader team.
2026-05-13T00:00:00Z

Sr. Legal Administrative Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section. This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the legal field. You will play a critical part in ensuring the smooth operation of legal processes, supporting attorneys, and maintaining accurate documentation. Responsibilities:• Manage the preparation, drafting, and formatting of legal pleadings and documents for civil, commercial, and defense litigation cases.• Coordinate and oversee the electronic filing (e-filing) of legal documents with courts and other relevant entities.• Maintain and update attorney calendars, including scheduling court appearances, meetings, and deadlines.• Organize and manage docket systems to ensure compliance with all legal timelines and requirements.• Provide administrative support by handling correspondence, managing records, and maintaining document integrity.• Communicate effectively with attorneys, clients, and court representatives to relay essential information and updates.• Assist in trial preparation by organizing exhibits, filing motions, and compiling case files.• Ensure that litigation documents are accurate, complete, and submitted in a timely manner.• Research and retrieve case-related information to support legal proceedings.• Monitor and prioritize daily administrative tasks to ensure efficient workflow.It just takes a first step to lead to great things. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-05-12T00:00:00Z

Administrative Assistant

Tempe, AZ
onsite
Temporary / Contract
22.5 - 22.5 USD / Hourly
We are looking for an Administrative Assistant to support daily front office operations in Tempe, Arizona. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office organized, assisting internal teams, and creating a welcoming experience for visitors and callers. The role will handle a wide range of administrative activities, from coordinating supplies and maintaining records to supporting special filing and document management projects. This position is permanent, Monday through Friday, and will provide essential coverage for the administrative support function. Responsibilities: • Manage front desk and general administrative support activities to keep daily office operations running smoothly. • Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff. • Enter, update, and maintain office information and records with a high level of accuracy. • Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs. • Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor. • Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence. • Provide support for basic accounting-related tasks as training is provided. • Contribute to additional administrative projects and office duties as business needs change.
2026-06-04T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a busy team in California. This fully onsite role is ideal for someone who brings strong organizational judgment, strong communication skills, and the ability to manage a wide range of administrative priorities with accuracy and consistency. The position is a contract opportunity with the potential for a permanent role and offers the chance to contribute in a senior-level support capacity within a structured office environment. Responsibilities: • Coordinate day-to-day administrative support for the office, ensuring schedules, correspondence, and general operations run smoothly. • Prepare, format, and organize reports, proposals, and other business documents with a high level of accuracy and attention to detail. • Review and audit employee timesheets, follow up on discrepancies, and help maintain organized administrative records. • Handle incoming calls and front-office communication in a careful manner, directing inquiries and responding appropriately. • Perform data entry, document management, copying, scanning, and filing to keep office information current and accessible. • Provide ad hoc support across administrative functions, adapting quickly to shifting priorities and team needs. • Use Microsoft Office applications and Adobe tools to create, edit, and maintain clear documentation. • Support teams with technical or engineering-related documentation when applicable, helping organize materials and maintain consistency.
2026-06-04T00:00:00Z

Administrative Assistant

Aurora, CO
onsite
Permanent / Full Time
28 - 31 USD / Hourly
We are looking for an Administrative Assistant with relevant experience to help keep a busy dental office running smoothly in Aurora, Colorado. This position supports both patient-facing front desk activities and essential administrative tasks, with a strong emphasis on insurance coordination, scheduling, and record accuracy. The ideal candidate brings prior dental office experience, confidence using Dentrix, and a detail-oriented approach to patient service and team collaboration. Responsibilities: • Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience. • Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers. • Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues. • Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities. • Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy. • Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows. • Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day. • Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry. • Follow confidentiality requirements and office procedures to protect patient information and support compliant operations.
2026-06-04T00:00:00Z