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713 results for Personal Assistant Sr Administrative Assistant jobs

Sr. Administrative Assistant

Lake Oswego, OR
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Our client, a well-established financial services organization, is seeking a Senior Operations Support Administrator to provide high-level administrative and operational support to leadership and business teams. This role requires a seasoned administrative professional with prior financial services experience and the ability to thrive in a fast-paced, detail-oriented environment. The ideal candidate will serve as a key partner in supporting daily business operations, managing complex administrative functions, coordinating projects, maintaining confidential financial information, and ensuring seamless office workflows. Success in this role requires exceptional organization, professionalism, attention to detail, and the ability to anticipate needs while supporting multiple priorities. Experience working within a financial advisory, wealth management, broker-dealer, investment, or related financial services environment is strongly preferred. Responsibilities:• Support leadership and operational teams by managing administrative tasks that keep daily activities running smoothly.• Organize calendars, schedule meetings, coordinate conference calls, and help maintain project and team timelines.• Prepare, update, and distribute documents, reports, and other business materials with a high level of accuracy.• Maintain well-structured records, files, and databases while ensuring information is current and accessible.• Respond to questions from clients, vendors, and internal partners with professionalism and timely follow-through.• Track open tasks and action items to help ensure deadlines, deliverables, and operational commitments are met.• Assist with onboarding activities, compliance-related documentation, and the upkeep of internal process materials.• Arrange business travel and support logistics for meetings, projects, and other operational needs.• Contribute to special assignments and recommend practical improvements that enhance administrative workflows and team efficiency.
2026-09-16T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28.5 - 32 USD / Hourly
Our client is seeking a highly organized and experienced Senior Administrative Assistant to provide advanced administrative support to leadership and departments in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while handling confidential information with professionalism and discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives, managers, and cross-functional teams</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Coordinate travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Maintain files, records, and databases with a high degree of accuracy</li><li>Assist with project coordination, reporting, and special administrative initiatives</li><li>Support office operations, including supply management and vendor coordination</li><li>Help organize team events, leadership meetings, and departmental communications</li><li>Handle confidential and sensitive information with discretion</li></ul>
2026-09-09T00:00:00Z

Sr. Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23 - 32 USD / Hourly
The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This rewarding position requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism. Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul>
2026-09-11T00:00:00Z

Sr. Administrative Assistant

Alameda, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
We are looking for a dedicated and detail-oriented Sr. Administrative Assistant to join our team in Alameda, California. This long-term contract position offers an excellent opportunity to contribute to financial and grant management processes while working onsite in a collaborative environment. The ideal candidate will excel in handling budgeting, reporting, and compliance tasks with precision and efficiency. Responsibilities:• Oversee financial aspects of grants, including creating budgets, forecasting expenditures, and allocating funds appropriately.• Prepare and submit comprehensive financial reports to grantors, ensuring accuracy and adherence to funding guidelines.• Monitor grant obligations and spending to maintain alignment with program objectives and deadlines.• Collaborate with internal teams to ensure compliance with financial and grant-related regulations.• Utilize accounting software and financial tools to track and manage financial data effectively.• Support organizational operations by managing calendars, coordinating meetings, and handling inbound calls.• Assist in streamlining budgeting processes and improving reporting systems to enhance operational efficiency.• Maintain a high level of organization while managing multiple priorities and deadlines.• Communicate effectively with stakeholders to provide updates on grant status and financial progress.• Ensure timely submission of grant-related documentation and compliance with all funding requirements.
2026-09-16T00:00:00Z

Sr. Administrative Assistant

Columbus, OH
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to support senior leadership in Columbus, Ohio. This long-term contract position is ideal for someone who excels at organizing complex schedules, coordinating executive-level meetings, and keeping administrative operations running smoothly. The role also involves travel planning, document handling, and transforming exported data into clear reports and actionable insights. Responsibilities: • Coordinate and maintain detailed calendars for senior leaders, ensuring priorities, availability, and meeting logistics are aligned. • Organize leadership meetings by preparing schedules, confirming attendees, and managing conference call arrangements. • Handle domestic and/or international travel planning, including itineraries, reservations, and schedule adjustments as needed. • Prepare, export, and organize business documents and records to support administrative and operational needs. • Compile reports by gathering data, validating information, and presenting findings in a clear and organized format. • Assist with data analysis tasks to help leadership monitor trends, track activity, and support decision-making. • Provide high-level administrative support through correspondence, meeting coordination, and follow-up on key action items. • Maintain accuracy and confidentiality when managing sensitive information, executive schedules, and business documentation.
2026-09-16T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion. Responsibilities:• Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.• Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.• Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.• Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.• Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.• Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.• Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.• Provide administrative support within a healthcare setting while maintaining confidentiality at all time
2026-09-11T00:00:00Z

Sr. Administrative Assistant

Atlanta, GA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support a fast-paced team in Atlanta, Georgia. This is a Contract position within the entertainment industry, ideal for someone who can keep schedules on track, coordinate team activities, and provide dependable day-to-day administrative support. The role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while helping the team meet important operational deadlines. Responsibilities: • Oversee complex executive scheduling, including coordinating appointments, resolving conflicts, and keeping calendars aligned with changing priorities. • Prepare and organize meeting materials, including structured agendas, supporting documents, and follow-up items for team discussions. • Provide flexible administrative support on time-sensitive assignments and special projects as business needs arise. • Assist with planning and on-site coordination for team gatherings and events to ensure activities run smoothly and efficiently. • Capture key discussion points during meetings, distribute clear notes, and help track action items through completion. • Support operational project coordination by monitoring timelines, following up on deliverables, and helping the team stay on schedule for critical deadlines. • Process and reconcile business expenses with accuracy and in accordance with internal guidelines. • Arrange travel logistics and related documentation as needed to support executive and team business activities.
2026-09-15T00:00:00Z

Sr. Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support day-to-day business operations in Baton Rouge, Louisiana. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communications, and handling a wide range of administrative tasks with accuracy and care. The role also offers the chance to contribute to event planning, document preparation, and cross-functional support in a fast-paced healthcare environment. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate conference calls to keep priorities on track. • Organize domestic and/or business travel plans, including itineraries, reservations, and schedule adjustments as needed. • Prepare, format, and revise clear documents, reports, and correspondence using Microsoft Word, Excel, and Outlook. • Support internal meetings and external events by handling logistics, scheduling, and follow-up communication. • Assist with proposal and presentation materials by gathering information, formatting content, and ensuring timely completion. • Provide administrative support for sales and business development activities, including tracking tasks and preparing supporting documentation. • Maintain organized records, monitor deadlines, and help ensure smooth communication across teams and stakeholders.
2026-09-01T00:00:00Z

Sr. Executive Assistant

Norfolk, VA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support within a university environment in Norfolk, Virginia. This contract-to-permanent opportunity is ideal for an administrative candidate with significant experience who can manage competing priorities, protect confidential information, and keep executive operations running smoothly. The Sr. Executive Assistant role will partner closely with a C-Suite leader while coordinating schedules, communications, and key administrative activities with accuracy and discretion. Responsibilities:• Support a C-Suite level leader with complex daily administrative needs, ensuring priorities are organized and handled efficiently.• Oversee a demanding calendar by arranging appointments, adjusting schedules, and anticipating conflicts before they arise.• Coordinate meetings and events, including preparing materials, confirming attendees, reserving spaces, and managing virtual meeting logistics.• Arrange business travel and complete related expense documentation in a timely and accurate manner.• Maintain confidential personnel records and administrative files in accordance with university policies and recordkeeping standards.• Track projects, deadlines, and follow-up items to help ensure strategic initiatives progress according to schedule.• Draft, edit, and manage clear correspondence, reports, and presentation materials for executive review.• Serve as a reliable point of contact for internal and external stakeholders while exercising sound judgment and discretion.• Utilize business systems and administrative tools to support reporting, scheduling, timekeeping, and operational coordination.
2026-08-26T00:00:00Z

Sr. Executive Assistant

Parsippany, NJ
onsite
Permanent / Full Time
120000 - 160000 USD / Yearly
A well-established and highly respected organization is seeking an experienced Sr. Executive Assistant to provide strategic administrative support to members of its senior leadership team. This is a high-visibility role requiring exceptional professionalism, discretion, and the ability to thrive in a fast-paced corporate environment.The ideal candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring day-to-day operations run smoothly and efficiently.Responsibilities<ul><li>Manage demanding executive calendars, scheduling, and meeting coordination.</li><li>Arrange domestic and international travel, prepare itineraries, and process expense reports.</li><li>Prepare presentations, reports, correspondence, and other executive-level documentation.</li><li>Coordinate leadership meetings, board-related materials, and company-wide initiatives.</li><li>Act as a key liaison between executives, internal departments, and external stakeholders.</li><li>Screen and prioritize communications, ensuring timely follow-up on critical matters.</li><li>Maintain highly confidential information with professionalism and discretion.</li><li>Organize briefing materials and provide executives with the information needed to effectively prepare for meetings and strategic discussions.</li><li>Support special projects and contribute to operational efficiency across leadership teams.</li></ul>
2026-09-14T00:00:00Z

Sr. Executive Assistant

Dallas, TX
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support within a mission-driven non-profit organization. This long-term contract opportunity is ideal for a detail-oriented candidate with substantial experience who can manage shifting priorities, protect executive time, and keep daily operations running smoothly. The role requires excellent judgment, strong written communication, and advanced administrative coordination across meetings, travel, and executive correspondence. Responsibilities: • Oversee a complex executive calendar, balancing appointments, internal commitments, and priority changes with accuracy and discretion. • Prepare meeting materials, develop organized agendas, and help ensure leadership discussions are supported by clear documentation. • Coordinate domestic and business travel plans, including itineraries, reservations, and schedule alignment for executive commitments. • Arrange conference participation by managing registrations, logistics, and related scheduling details. • Draft, edit, and format clear and well-structured correspondence, reports, and other executive communications. • Support executive meetings by tracking timelines, confirming logistics, and helping maintain follow-through on key action items. • Create and maintain well-structured documents, spreadsheets, and presentations using Microsoft Office applications. • Serve as a dependable administrative partner who anticipates needs, handles sensitive information appropriately, and promotes efficient day-to-day workflow.
2026-09-16T00:00:00Z

Senior Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe are seeking an experienced and highly organized Senior Administrative Assistant to support daily business operations and executive-level initiatives. This role requires a proactive professional who can manage multiple priorities, coordinate schedules, prepare documentation, and serve as a key point of contact across departments. The ideal candidate is detail-oriented, adaptable, and capable of working independently in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Organize and maintain files, records, and confidential information</li><li>Coordinate meetings, including agenda preparation and meeting logistics</li><li>Assist with project tracking, deadlines, and follow-up activities</li><li>Serve as a liaison between internal teams, clients, and external vendors</li><li>Support office operations and identify opportunities to improve processes</li><li>Handle special projects and additional administrative responsibilities as assigned</li></ul>
2026-09-14T00:00:00Z

Senior Administrative Assistant

Poway, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
Robert Half is partnering with a leading aerospace company seeking a highly organized and experienced Senior Administrative Assistant to provide direct support to the CEO and President. This is a high-visibility role for a polished professional who can anticipate executive needs, manage competing priorities, and operate with a high level of discretion.Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and President</li><li>Manage complex calendars, scheduling, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare and format presentations, reports, correspondence, and executive documents</li><li>Coordinate executive meetings, including agendas, materials, and follow-up items</li><li>Handle confidential and sensitive company information with discretion</li><li>Serve as a key point of contact for internal teams, clients, vendors, and external partners</li><li>Assist with special projects and executive-level initiatives</li><li>Track deadlines, action items, and follow-ups to ensure timely completion</li><li>Coordinate logistics for meetings, events, and leadership activities</li><li>Provide general administrative support to the executive leadership team as needed</li></ul>
2026-09-11T00:00:00Z

Senior Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and detail oriented Part-Time Senior Administrative Assistant to provide direct support to the Assistant Director. This role requires exceptional calendar management skills, advanced proficiency in Microsoft Outlook and Microsoft Word, and the ability to handle multiple priorities with accuracy and discretion. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced detail oriented environment. Key Responsibilities Manage and maintain the Assistant Director's calendar, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts. Monitor and prioritize emails, ensuring timely responses and follow-up on important matters. Prepare, edit, format, and proofread correspondence, reports, presentations, and other business documents using Microsoft Word. Coordinate meetings, prepare agendas, and distribute meeting materials. Maintain confidential records and information with a high level of discretion. Assist with special projects, research, and administrative initiatives as needed. Organize and maintain electronic files and documentation. Serve as a liaison between internal departments and external contacts. Track deadlines and ensure timely completion of assigned tasks.
2026-09-15T00:00:00Z

Sr Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Administrative Assistant for an organization based in Milwaukee, Wisconsin. This position is ideal for someone who excels at coordinating schedules, managing records with accuracy, and providing responsive assistance to internal and external stakeholders. The successful candidate will bring strong organizational judgment, attention to detail, and the ability to handle a wide range of administrative priorities in a fast-paced environment. Responsibilities:• Coordinate calendars, meetings, and appointments to keep the team organized and on schedule.• Provide timely, attentive support to employees, vendors, and other contacts by answering questions and directing requests appropriately.• Maintain accurate records through consistent data entry, document updates, and routine verification of information.• Prepare ad hoc reports and summaries to support operational tracking, decision-making, and department needs.• Organize files, correspondence, and documentation so information is easy to access and compliant with department standards.• Support day-to-day office operations by prioritizing tasks, following up on outstanding items, and helping resolve administrative issues.• Collaborate with team members across the organization to ensure smooth execution of recurring and special projects
2026-09-04T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Austin, TX
remote
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Austin, Texas. This role is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and takes pride in producing accurate work. The position will focus on coordinating administrative tasks, maintaining orderly communication channels, and ensuring records and service updates are handled with care. Responsibilities: • Manage and organize incoming messages, ensuring inboxes remain current and important items are addressed promptly. • Update service ticket information accurately and keep records aligned with current activity. • Enter routine data into internal systems while maintaining consistency and precision. • Support general office administration and front-desk related tasks as needed during daily operations. • Respond to inbound calls professionally and direct requests to the appropriate contacts. • Use Slack and other communication tools to coordinate with team members and share timely updates. • Review written materials for accuracy and correct errors to reduce typos and inconsistencies. • Help maintain an efficient administrative workflow by tracking details and following up on outstanding items.
2026-09-15T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - 9pm or end of day (this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-09-10T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Fort Wayne, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
Are you someone who enjoys being the friendly face of an organization? Do you take pride in providing exceptional customer service, staying organized, and helping an office run smoothly?A respected financial services office in Southwest Fort Wayne is seeking a professional and dependable Administrative Assistant to provide front office support during an employee leave of absence. This is an excellent opportunity to join a collaborative team, gain valuable experience in the financial services industry, and make an immediate impact. What You'll Do<ul><li>Greet clients and visitors with a warm, welcoming, and professional demeanor</li><li>Answer and direct incoming phone calls</li><li>Schedule appointments and manage calendars</li><li>Support advisors and office staff with administrative tasks</li><li>Maintain client files and documentation</li><li>Assist with correspondence, data entry, and general office organization</li><li>Receive and distribute mail and packages</li><li>Help create a positive and professional experience for every client interaction</li></ul>
2026-09-10T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21.85 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial services organization in Buffalo, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, managing competing priorities, and providing a high-quality experience for both internal teams and external visitors. The role is primarily onsite and offers the chance to contribute to a busy office environment while building long-term potential with the team. Responsibilities: • Manage front desk and general office activities, ensuring visitors, callers, and staff receive prompt and courteous support. • Handle incoming phone calls, route messages accurately, and respond to routine inquiries with a high level of customer service. • Prepare, update, and maintain documents, spreadsheets, and other records using Microsoft Office applications. • Perform data entry and file management tasks with strong attention to detail and accuracy. • Coordinate schedules, meetings, and administrative workflows to help keep daily operations organized and on track. • Support office leadership with a range of administrative duties, including correspondence, document preparation, and follow-up on assigned tasks. • Assist during high-volume periods by adjusting priorities, taking on additional office support duties, and working overtime when business needs require it. • Contribute to an efficient and well-organized office setting by helping maintain administrative processes and routine operational support. • Participate in onsite office coverage and transition into a hybrid schedule over time based on business needs and seasonal workload demands.
2026-09-08T00:00:00Z

Administrative Assistant

Lebanon, OH
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a quality and regulatory team within a manufacturing environment in Lebanon, Ohio. This Long-term Contract opportunity is well suited for someone who is comfortable managing controlled documentation, maintaining accurate records, and helping keep administrative processes on track in a structured setting. The role offers part-time hours and a chance to contribute to compliance-focused operations through careful coordination, communication, and documentation support. Responsibilities: • Manage controlled documents by preparing, updating, and organizing procedures, forms, and related records with a high degree of accuracy. • Coordinate document review and approval activities, ensuring revisions are tracked properly and records remain current. • Work closely with internal teams to address documentation questions and help resolve issues affecting document accuracy or completeness. • Maintain files and records within the quality management system so information is accessible, consistent, and audit-ready. • Support training administration by organizing learning records and helping monitor completion of required documentation. • Assemble compliance, certification, and customer-facing documentation for internal use and external requests. • Help prepare for customer and regulatory audits by gathering materials, organizing files, and supporting documentation requests. • Provide general administrative assistance, including data entry, report support, and other departmental tasks as needed.
2026-09-14T00:00:00Z

Administrative Assistant

Jessup, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
A growing organization in the Jessup area is seeking a detail-oriented and professional Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and providing exceptional administrative support in a fast-paced environment. Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and provide excellent customer service.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Schedule meetings, appointments, and coordinate calendars.</li><li>Prepare reports, correspondence, and other business documents.</li><li>Perform data entry and maintain accurate records.</li><li>Order office supplies and assist with inventory tracking.</li><li>Support various departments with administrative projects and clerical tasks.</li><li>Assist with document management, scanning, and filing.</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-09-11T00:00:00Z