<p>A busy company in the Flanders area is seeking a Payroll Administrator to join their team. This Payroll Administrator will get the change to join a growing company that offers work flexibility and career advancement. This Payroll Administrator will oversee payroll operations, ensuring accurate and timely processing while maintaining compliance with all applicable laws and regulations. The ideal Payroll Administrator will have high volume processing experience, proficiency in ADP Workforce Now (not required), and have processed Canadian payroll (not required). Other responsibilities of this Payroll Administrator will include but not be limited to: </p><p><br></p><p>Payroll Administrator Responsibilities:</p><p>• Manage bi-weekly and weekly payroll processes using ADP Workforce Now, ensuring accuracy and timeliness.</p><p>• Maintain and update employee records in payroll databases, adhering to organizational standards.</p><p>• Handle garnishments, deductions, and other payroll adjustments in compliance with regulations.</p><p>• Collaborate with finance team members on tax matters and payroll-related inquiries.</p><p>• Prepare and generate reports, including statistical data and ad-hoc analyses, using payroll systems and Excel.</p><p>• Assist in year-end payroll close processes and review W-2 forms for completeness.</p><p>• Develop and provide benefits-related data for insurance carriers, actuaries, and organizational leadership.</p><p>• Ensure compliance with ERISA, ACA, and other employment laws by supervising required filings and reports.</p><p>• Support the preparation of applications and documentation for federal and state agencies.</p><p>• Perform additional payroll or administrative tasks as assigned by management.</p><p><br></p><p>This Payroll Administrator position pays between $70,000 and $80,000 annually depending on experience. If interested in this Payroll Administrator role, apply today! </p>
<p><em>The salary range for this position is $80,000-85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p><strong><u>Key Responsibilities </u></strong></p><p>The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates.<strong> </strong></p><ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul><p><strong> </strong></p>
<p>Robert Half is partnering with a West Allis area client in the recruiting for a Payroll Specialist to oversee the full-cycle weekly payroll processing for their multi-location business operations. The Payroll Administrator will play a vital role in ensuring timely and accurate payroll processing while maintaining compliance with federal, state, and local regulations. The ideal candidate will demonstrate strong organizational skills, and possess a commitment to maintaining confidentiality and accuracy in all payroll functions.</p><p><br></p><p>This is a permanent placement opportunity offering full benefits package, paid time off and holidays and 401k match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly payroll for multiple legal entities, ensuring accurate earnings, deductions, and tax withholdings.</li><li>Maintain and update all aspects of employee payroll information from new Hire to termination</li><li>Prepare, input, and validate payroll data, including hours worked, overtime, paid time off, bonuses, and other employee compensation details.</li><li>Ensure payroll practices comply with federal, state, and local labor laws, tax regulations, and company policies. Stay up to date with regulatory changes that impact payroll.</li><li>Prepare financial reports, summaries, and statements related to payroll.</li><li>Assist with monthly, quarterly, or year-end calculations of bonuses and other salary-based compensation.</li><li>Maintain accurate employee payroll records, tax documents, and wage summaries for all legal entities within the organization, ensuring compliance with data retention policies.</li><li>Partner with third-party vendors, such as benefits providers and government agencies, to address payroll-related matters. Arrange federal, state, and local tax filings and payments as required.</li><li>Additional duties includes workers compensation, unemployment and Osha</li></ul>
We are seeking an individual to work very closely with a highly motivated Controller, and to work hard to help bring this growing company to the next level within 1-2 years. The successful candidate will need to be comfortable learning and exploring new processes, also be comfortable rolling up sleeve to ensure that weekly payroll is processed timely and accurately. He or she must have strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.<br>Responsibilities<br>• Review daily timesheet submission for hourly employees<br>• Process weekly payroll in eBacon (our payroll software)<br>• Manage employee record and payroll data<br>• Assist HR with employee onboarding<br>• Ensure payroll is compliant with any required prevailing wage requirements<br>• Prepare prevailing wage job’s certified payroll reporting<br>• Ensure our subcontractors also provide timely certified payroll reporting<br>• Responsible for prevailing wage job’<br>• May perform other duties as assigned<br>Experience<br>• 2+ years of hands-on payroll processing (preferably weekly payroll)<br>• Experience reviewing timesheets, managing payroll data, and maintaining employee records<br>• Familiarity with payroll systems (eBacon preferred; ADP, Paycom, Paychex, etc. also acceptable)<br>• Experience with prevailing wage compliance and certified payroll reporting (e.g., WH-347 or state requirements)<br>• Background in construction or government-contracted environments is a strong plus<br>• Bachelor’s degree in Accounting or related field<br>• Experience supporting a Controller or Accounting team<br>• Exposure to general accounting tasks (e.g., payroll-related journal entries, labor/job costing)<br>• Experience assisting with HR onboarding and entering new hires into payroll systems<br>• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, reconciliations)<br>• Ability to thrive in a fast-paced, deadline-driven environment<br>• Strong attention to detail and accuracy<br>• Excellent written and verbal communication skills<br>• Collaborative, proactive, and willing to learn new processes<br>Skills<br>• Strong attention to detail<br>• Advanced Microsoft Excel skills, including pivot tables, lookups etc.<br>• Strong written and verbal communication skills<br>• Team player, must be able to collaborate with other teams in the organization<br>• Must have strong work ethic, and have the ability/willingness to work overtime as necessary to get the job done and to meet important deadlines
<p><strong>Position Summary</strong></p><p> The Payroll Specialist / HR Administrator is responsible for end-to-end payroll processing and supporting core HR administrative functions. This role ensures accurate, compliant payroll across multiple states, manages payroll tax filings and garnishments, and provides day-to-day HR operational support for employees and leadership.</p><p><br></p><p>Key Responsibilities</p><p><strong>Payroll & Compliance</strong></p><ul><li>Process <strong>bi-weekly/weekly payroll</strong> accurately and timely for hourly and salaried employees</li><li>Administer <strong>multi-state payroll</strong>, including proper tax setup, withholding, and compliance</li><li>Manage <strong>state and local payroll tax filings</strong>, reconciliations, and coordination with third-party providers</li><li>Handle <strong>wage garnishments</strong>, levies, child support orders, and related reporting</li><li>Maintain payroll records, audits, and reconciliations; resolve discrepancies proactively</li><li>Ensure compliance with <strong>federal, state, and local wage and hour laws</strong></li></ul><p><strong>HR Administration</strong></p><ul><li>Support <strong>new hire onboarding</strong>, terminations, and employee data changes in HRIS/payroll systems</li><li>Maintain accurate <strong>employee records</strong>, personnel files, and documentation</li><li>Assist with <strong>benefits administration</strong> (enrollments, changes, deductions, reconciliations)</li><li>Respond to employee inquiries regarding payroll, taxes, benefits, and policies</li><li>Support HR reporting, audits, and compliance requirements</li><li>Assist with updating HR policies, procedures, and internal documentation</li></ul><p><strong>Cross-Functional Support</strong></p><ul><li>Partner with HR, Accounting, and Management to ensure accurate payroll and employee data</li><li>Support year-end activities including <strong>W-2 processing and reconciliations</strong></li><li>Assist with ad hoc HR and payroll projects as needed</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for an organized and detail-oriented Payroll Administrator to join our team in Bedford, Ohio for a permanent position. In this role, you will oversee payroll operations for a diverse workforce across multiple locations, ensuring accurate and timely processing. This position requires strong multi-state payroll expertise and a commitment to maintaining compliance with all applicable regulations. This is an exciting direct hire position and a great opportunity for someone to grow their payroll career! It is a full time direct hire position with standard business hours: Monday-Friday from 8:00 AM-5:00 PM and is a hybrid role. If this is a position that you are interested in, APPLY TODAY! </p><p><br></p><p>Responsibilities:</p><p>• Manage and execute weekly and bi-weekly payroll cycles for both hourly and salaried employees.</p><p>• Ensure accurate data entry and maintenance of payroll records, including new hires, terminations, and status changes.</p><p>• Handle union-related payroll tasks, including submissions and Health & Welfare billing for multiple unions.</p><p>• Conduct regular audits of payroll reports to verify compliance and accuracy.</p><p>• Address and resolve payroll discrepancies, calculation errors, and employee inquiries in a timely manner.</p><p>• Process federal, state, and local tax filings, benefit deductions, garnishments, and other payroll aspects.</p><p>• Coordinate retirement plan contributions and file submissions with appropriate providers.</p><p>• Maintain confidentiality and accuracy in managing employee information, including union affiliations and pay rates.</p><p>• Collaborate with HR and finance teams to ensure seamless integration of payroll processes.</p><p><br></p><p>They do offer a full benefits package: medical/dental/vision, 401K with a match, generous PTO, paid holidays, life insurance, short term/long term disability, growth, and an amazing culture. </p>
<p>We are seeking a detail-oriented Payroll Specialist to manage accurate and timely payroll processing for multiple employee groups. This role plays a key part in ensuring compliance with local, state, and federal regulations while maintaining precise payroll, benefits, and leave records. The Payroll Specialist will be responsible for administering deductions such as taxes, insurance premiums, and retirement contributions; generating and submitting required payroll reports; and tracking employee leave accruals and usage. This position also supports benefits administration including enrollments, updates, and terminations, and partners closely with Human Resources, Finance, and other internal teams to ensure seamless payroll and benefits operations. The ideal candidate is comfortable working with payroll systems, adapting to new technologies, applying pay agreements and differentials accurately, and assisting with multi-state payroll processing when needed.</p>
<p>Do you have proven experience in a payroll position, strong knowledge of tax and wage laws, and good understanding of the common fiscal procedures? Robert Half is looking for Payroll Administrators to assist with frequent needs from our clients on a contract basis. A Payroll Administrator is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay. Other duties include managing the company budget and expense as well as cooperating with different departments to increase payroll service performance and improve upon the payroll system.</p>
<p>Charlie Gilmur with Robert Half is looking for an experienced and detail-oriented Payroll Administrator. This role offers an exciting opportunity to work in a dynamic environment managing payroll operations The ideal candidate will play a key role in ensuring accurate payroll processing while collaborating with various departments and building expertise across complex payroll systems.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for employees across multiple states, ensuring compliance with all regulations and policies.</p><p>• Handle payroll for hourly employees, including calculations for shift differentials and overtime.</p><p>• Support payroll operations for multiple legal entities, maintaining accuracy and consistency.</p><p>• Collaborate with the team to address payroll inquiries and resolve discrepancies efficiently.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013364570</p><p><br></p>
We are looking for an experienced Payroll Administrator to join our team in Addison, Texas. This is a Contract to permanent employment opportunity, offering the chance to contribute to efficient payroll operations while ensuring compliance with regulations and company policies. The ideal candidate will bring expertise in managing payroll processes for a multi-state workforce, along with strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Process payroll for employees across multiple states, ensuring accuracy and compliance with legal and company standards.<br>• Review and verify payroll data, including employee hours, deductions, and commissions.<br>• Maintain and update payroll records, preparing detailed reports for management and accounting teams.<br>• Address employee questions and concerns related to payroll with professionalism and accuracy.<br>• Ensure adherence to wage and hour laws, tax regulations, and internal policies.<br>• Identify and implement improvements to streamline payroll processes and enhance accuracy.<br>• Collaborate with other departments to ensure seamless payroll operations.<br>• Utilize payroll software and tools, including ADP Workforce Now, to efficiently manage payroll tasks.
<p>We are working with a client who is looking for a Payroll Administrator to join their team in Minneapolis, Minnesota. In this a contract role, the individual will process payroll for a multi-state workforce, ensuring compliance with payroll laws and regulations. This is a long-term contract position ideal for a motivated individual with a customer service mindset and strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for employees in multiple states, ensuring accuracy and compliance.</p><p>• Manage garnishments and other payroll-related deductions efficiently.</p><p>• Address payroll inquiries with a customer-focused approach, providing timely and accurate resolutions.</p><p>• Collaborate on payroll-related projects and tasks as assigned.</p><p>• Utilize ADP Workforce Now and other payroll systems to manage time and attendance data.</p><p>• Ensure adherence to payroll laws and regulations across various states.</p><p>• Maintain detailed and accurate payroll records to support audits and reporting.</p><p>• Apply problem-solving skills to navigate ambiguous situations and ensure smooth operations.</p><p>• Assist with tax-related payroll tasks, leveraging relevant experience.</p><p>• Work independently while collaborating with cross-functional teams in a dynamic environment. </p>
<p>Do you have proven experience in a payroll position, strong knowledge of tax and wage laws, and good understanding of the common fiscal procedures? Robert Half is looking for Payroll Administrators to assist with frequent needs from our clients on a contract basis. A Payroll Administrator is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay. Other duties include managing the company budget and expense as well as cooperating with different departments to increase payroll service performance and improve upon the payroll system.</p>
<p>We are supporting a client seeking an experienced Payroll Administrator to manage full cycle payroll during a transitional period. This role requires someone who can shadow the process once and then take ownership with minimal support.</p><p><br></p><p>Key Responsibilities</p><p>• Manage end to end payroll processing in UKG Pro</p><p>• Ensure accuracy and timely completion of each payroll cycle</p><p>• Follow established step by step procedures with strong attention to detail</p><p>• Maintain payroll records and support audit readiness</p><p>• Partner with the Finance team and raise any discrepancies as needed</p><p>• Location: Fully onsite in North Seattle</p><p>• Schedule: 40 hours per week, flexible</p><p>• Duration: 12-week contract with potential to extend</p><p>• Start Date: ASAP</p><p><br></p><p>This opportunity is ideal for an experienced payroll professional who can step in quickly, work independently and support a smooth transition. If you are available immediately and confident handling payroll from start to finish, we would like to connect with you.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PAYROLL SPECIALIST - HYBRID 2 DAYS ONSITE</strong></p><p><strong>90K-100K</strong></p><p><br></p><p>We are looking for an experienced Payroll Specialist to join our expanding team. This role is vital to ensuring accurate and compliant payroll processing while supporting employees and managers with payroll-related inquiries. As a senior member of the payroll team, you will manage key aspects of payroll administration, reporting, and system maintenance.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately and on time, ensuring compliance with relevant regulations and company policies.</p><p>• Handle payroll transactions such as manual checks, pay adjustments, bonuses, reimbursements, leave processing, and garnishments.</p><p>• Ensure timely and correct payment of payroll taxes and other deductions.</p><p>• Conduct audits and reconcile payroll data, including reconciling balance sheets and preparing tax compliance schedules.</p><p>• Assist in the preparation and validation of W-2 forms and maintain alignment with the general ledger.</p><p>• Provide guidance to employees and managers on complex payroll issues, offering solutions and support.</p><p>• Respond to inquiries from federal, state, and local agencies regarding payroll matters.</p><p>• Maintain payroll systems by updating cost centers, codes, and ensuring system functionality.</p><p>• Generate payroll reports and perform detailed data analysis for business insights.</p><p>• Develop and document payroll policies, procedures, and internal controls to improve efficiency and compliance.</p>
<p>Sr. Payroll Specialist Bilingual - English and Spanish with heavy Commission experience</p><p>We are seeking a highly skilled and detail-oriented Senior Payroll Specialist Bilingual - English and Spanish to join our client’s team. The ideal candidate will have extensive experience in processing complex payroll systems, including those involving multiple commission plans for multiple business entities. This role requires proficiency in coding payroll accurately to appropriate job cost centers and advanced knowledge of commission structures across a multi-business environment, consisting of 15 different businesses.</p><p><br></p><p>Key Responsibilities for Sr. Payroll Specialist – Bilingual with heavy Commission and Job Coding experience:</p><ul><li>Process full-cycle payroll for employees across 15 business entities, including hourly, salary, and commission-based team members. The majority are commission-based team members.</li><li>Manage and coordinate multiple commission plans across different businesses, ensuring calculations are accurate and align with contract and compensation agreements.</li><li>Ensure payroll transactions are coded correctly to the appropriate job cost centers for clear tracking and reporting of payroll costs across the organization.</li></ul><p><br></p><p>Qualifications:</p><ul><li>5+ years of experience in payroll processing with an emphasis on managing multi-business payroll systems and complex commission structures.</li><li>Strong expertise in coding payroll to job cost centers and handling payroll for multi-tiered commission plans.</li><li>Proficiency in payroll systems/software such as ADP, Workday, or similar platforms.</li><li>Advanced knowledge of payroll compliance regulations, including tax filings, reporting, and multi-state laws.</li><li>Exceptional attention to detail, problem-solving skills, and the ability to meet deadlines in a fast-paced environment.</li><li>Strong organizational and analytical skills to support payroll accuracy across 15 businesses.</li><li>Excellent interpersonal communication skills with the ability to handle sensitive information with professionalism and confidentiality.</li><li>Must be bilingual – English and Spanish</li></ul><p><br></p>
<p>We are looking for a detail-oriented Payroll Administrator to join our clients team in Troy, Michigan. In this role, you will play a key part in ensuring accurate and efficient payroll processing while adhering to company policies and legal requirements. This position is ideal for someone with strong organizational skills and a commitment to delivering high-quality support to both the payroll function and the broader accounting team.</p><p><br></p><p>Responsibilities:</p><p>• Manage the timekeeping and job costing systems to ensure accurate data collection for payroll processing.</p><p>• Prepare monthly union reports and conduct annual union audits.</p><p>• Perform manual payroll entries and ensure timely processing.</p><p>• Handle new employee entries, employee updates, and terminations in payroll and timekeeping systems.</p><p>• Process weekly multi-union, multi-state payroll in-house with precision.</p><p>• Maintain comprehensive and accurate payroll records.</p><p>• Collaborate with the accounting department and provide team support as needed.</p><p>• Assist the controller with special projects and assignments.</p><p>• Adhere to company policies regarding quality, environmental, and safety standards while complying with relevant regulations.</p>
<p>We are looking for a skilled Payroll Specialist to join our team in North Houston, Texas. In this role, you will oversee payroll processes, ensuring accuracy and compliance with company policies and regulations. This position offers a dynamic work environment, opportunities for growth in attention to detail, and access to comprehensive benefits.</p><p><br></p><p>Responsibilities:</p><p>• Input payroll data into internal systems and Excel spreadsheets for seamless processing.</p><p>• Manage monthly commission and bonus payouts with precision.</p><p>• Update employee records with changes such as salary adjustments and other employment details.</p><p>• Develop and implement ideas to improve payroll efficiency and workflows.</p><p>• Collaborate with HR and management teams to support special projects and ad hoc requests.</p><p>• Process and document wage garnishments accurately.</p><p>• Investigate and resolve discrepancies in payroll calculations.</p><p>• Address employee inquiries related to compensation in a timely manner.</p><p>• Coordinate closely with accounting teams across various departments.</p><p>• Safeguard employee information and maintain confidentiality at all times.</p>
<p>Hybrid job! </p><p>Chris Preble is working with a Syracuse client of his to hire a Payroll Manager. This organization has terrific benefits and very low turnover. Great work life balance here too! Also, this role will have growth to it, they're looking for this person to be able to move up in the organization - payroll department. </p><p><br></p><p>This position requires someone who has multi state payroll experience. The majority of employees are in NY State but there are some in other states as well (California is NOT one of them...which could be good news to candidates because that's a tricky state for payroll compliance, ha ha). </p><p><br></p><p>This role requires management of Payroll staff and someone who is a strategic partner to leadership. Someone who understands policy and regulations. It's more than a payroll processing job. If you have ADP experience, that's a plus for this role.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee payroll processing for employees across multiple states, ensuring accurate and timely payroll</p><p>• Review and approve payroll changes such as new hires, terminations, salary adjustments, and state-specific deductions</p><p>• Resolve payroll discrepancies and complex multi-state payroll issues</p><p>• Ensure compliance with federal, state, and local payroll laws, including unique state and jurisdictional wage and hour regulations, deductions, and garnishments</p><p>• Monitor and implement state-specific tax requirements, payroll deductions, and other legal obligations for each location</p><p>• Maintain payroll systems and configurations to accommodate multi-state compliance and reporting</p><p>• Serve as a point of contact for payroll inquiries from employees, addressing questions related to tax withholdings, earnings, and deductions</p><p>• Lead and develop a team of payroll specialists, providing training and performance management</p><p>• Coordinate and prepare for payroll audits, ensuring compliance and documentation readiness for all jurisdictions</p>
<p><strong>Payroll Administrator in Mineola, Long Island, NY </strong></p><p>Are you a detail-oriented payroll administrator looking for your next opportunity? </p><p><strong>Anna Parson at Robert Half</strong> is seeking a Payroll Administrator to manage end-to-end weekly payroll processing and support a diverse range of employees, including administrators and hourly staff.</p><p><strong>As the Payroll Administrator, you will:</strong></p><ul><li>Process payroll, coordinate payroll workflows, new hires, changes, terminations, and special payments.</li><li>Audit time records and maintain payroll data accuracy.</li><li>Prepare payroll adjustments, manual checks, and reports in ADP and Excel.</li><li>Handle wage garnishments, direct deposits, and benefits deductions.</li><li>Respond to payroll-related employee inquiries.</li><li>Assist with quarterly reconciliations, IRS submissions, and special processes for international staff.</li></ul><p>Payroll Administrator role offers the opportunity to <strong><em>work with a friendly team with EXCELLENT BENEFITS & TIME OFF!</em></strong> </p><p><strong>Contact Anna Parson with Robert Half to learn more or apply now!</strong></p><p><br></p>
<p>Transform your career at a leading global organization dedicated to enhancing the spaces where we live, work, and gather. We’re searching for a skilled <strong>Accounting & Payroll Specialist</strong> to join our collaborative, people-focused headquarters team! </p><p><strong>Your Impact:</strong></p><ul><li><strong>Payroll Precision:</strong> Manage weekly and biweekly payroll for multiple operating companies, ensuring accuracy and compliance.</li><li><strong>Financial Excellence:</strong> Reconcile payroll accounts, maintain records, and contribute to audits and expense forecasting. Assist with Accounts Payable and Accounts Receivable</li><li><strong>Efficiency Focus:</strong> Establish payroll performance metrics, identify automation opportunities, and support special projects in partnership with HR, Finance, and IT.</li><li><strong>Trusted Partner:</strong> Respond promptly to payroll inquiries from staff, managers, and auditors.</li></ul><p><strong>Why Join Us?</strong></p><ul><li><strong>Positive, Inclusive Culture:</strong> We foster integrity, belonging, and genuine impact—every day.</li><li><strong>Balanced Workweek:</strong> Enjoy a four-day onsite schedule (M-Th) for improved work/life balance.</li><li><strong>Career Advancement:</strong> Develop both analytical and operational strengths, working cross-functionally to drive process improvements.</li></ul><p><br></p><p><br></p>
<p>Our client is looking for a seasoned Payroll Specialist to take full, independent ownership of weekly payroll administration within a multi-location business—including both unionized and non-union teams. This highly autonomous contract-to-hire role requires a deep commitment to precision, compliance, and meeting all deadlines with minimal direct supervision.</p><p>The Payroll Specialist will be recognized as the organization’s authority on payroll, leveraging an advanced understanding of payroll tax laws, wage guidelines, and payroll accounting standards</p><p><br></p><ul><li>Independently manage the full processing cycle of weekly payroll for a diverse workforce covering hourly, salaried, and union employees.</li><li>Diligently review and balance time records from various systems, securing managerial sign-offs and adhering to internal controls before processing payroll.</li><li>Accurately calculate items such as overtime, bonuses, shift differentials, deductions, retrospective pay corrections, etc., with limited direction.</li><li>Maintain and update employment records related to hiring, departures, position transfers, pay adjustments, and deduction changes in ADP Workforce Now.</li><li>Triage and resolve payroll discrepancies, escalating only when issues are especially complex or high-impact.</li></ul><p><strong>Labor & Union Payroll</strong></p><ul><li>Manage all payroll tasks for union teams, accurately applying contract stipulations including pay grids, premiums, and benefits deductions.</li><li>Complete and submit all required union benefit submissions, dues payments, and related reporting, ensuring compliance and punctuality.</li><li>Serve as the designated contact for union payroll concerns, supporting both audit and ongoing data inquiries.</li><li>Preserve comprehensive documentation of all union calculations and compliance evidence.</li><li>Uphold rigorous compliance with federal payroll tax withholding, reporting, and remittance regulations.</li><li>Confirm and reconcile payroll tax reports including 941s, 940s, W-2s, W-3s, and related annual/tax cycle deliverables.</li><li>Collaborate with internal colleagues and third-party providers (e.g., ADP) to quickly resolve tax alerts, notices, or discrepancies.</li><li>Maintain organized, up-to-date tax records and support routine tax audits and reconciliations.</li><li>Ensure proper taxation and documentation of fringe benefits, taxable/non-taxable compensation, and all payroll deductions.</li><li>Take expert-level responsibility for ADP Workforce Now, including advanced reporting, configuration, and problem-solving.</li><li>Partner with Benefits and HRIS leaders to implement system upgrades, while retaining full ownership of payroll execution and data quality.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented <strong>Payroll Specialist</strong> to join our client's team in <strong>Bridgewater, New Jersey</strong>. This <strong>contract-to-permanent</strong> position offers an excellent opportunity to manage payroll operations and support financial processes in a dynamic environment. The ideal candidate will bring expertise in payroll processing, reconciliation tasks, and financial recordkeeping, ensuring accuracy and compliance with deadlines.</p><p><br></p><p><strong>Payroll Specialist Responsibilities:</strong></p><p>• Process payroll efficiently, including managing direct deposit uploads, payroll tax remittances, and other deductions while adhering to strict deadlines.</p><p>• Serve as the primary backup to the Payroll Manager, ensuring continuity in payroll operations.</p><p>• Prepare monthly bank reconciliations for operating and accounts payable disbursement accounts.</p><p>• Reconcile monthly balance sheet accounts related to payroll clearing, prepaid expenses, and miscellaneous accounts receivable.</p><p>• Assist in preparing year-end audit schedules and financial analyses.</p><p>• Support journal entry processing as directed by senior financial staff.</p><p>• Conduct ad hoc analyses and reconciliations to address specific financial inquiries.</p><p>• Ensure confidentiality of sensitive information while maintaining accuracy and attention to detail.</p><p>• Perform other tasks and responsibilities as assigned to support the team.</p>
<p>We are seeking an experienced <strong>Senior Payroll Administrator</strong> to lead and execute end-to-end payroll operations for <strong>500-1000 hourly/salary employees</strong>. This role is responsible for managing <strong>biweekly payroll within Workday</strong>, ensuring accuracy, compliance, and outstanding internal customer support. The ideal candidate has deep payroll expertise, thrives in a fast-paced environment, and is passionate about continuous improvement.</p><p><br></p><p><strong>Payroll Administration (Primary Focus)</strong></p><ul><li>Process biweekly payroll for hourly & salary employees using <strong>Workday Payroll</strong>.</li><li>Review, audit, and reconcile timesheets, wage calculations, and payroll data prior to final submission.</li><li>Ensure compliance with federal, state, and local regulations, including multi-state wage and hour laws.</li><li>Manage garnishments, deductions, tax withholdings, and payroll adjustments accurately.</li><li>Partner closely with HR, Finance, and Operations to resolve discrepancies and respond to employee questions.</li><li>Maintain payroll documentation in accordance with company policies and audit requirements.</li><li>Support year-end activities such as W-2 processing, tax reconciliations, and reporting.</li><li>Recommend and implement process improvements to enhance payroll efficiency and data accuracy.</li></ul><p><strong>Benefits Administration Support</strong></p><ul><li>Serve as a point of contact for benefits questions and escalations in partnership with the third-party benefits administrator.</li><li>Assist employees with benefit enrollments, life event updates, and general plan questions.</li><li>Troubleshoot benefit-related issues and coordinate resolution with the external vendor.</li><li>Help ensure accuracy between payroll deductions, Workday benefit elections, and vendor records.</li><li>Support open enrollment activities, communication, and processing.</li></ul><p><br></p>
We are looking for a skilled Payroll Administrator to join our manufacturing team in Farmers Branch, Texas. This Contract to permanent position offers the opportunity to support payroll operations while collaborating with a dynamic and experienced team. The role requires handling payroll processes efficiently and accurately while ensuring compliance with relevant regulations.<br><br>Responsibilities:<br>• Manage payroll processing for business units, ensuring accuracy and timeliness.<br>• Prepare and submit Certified Payroll reports for prevailing wage projects.<br>• Address payroll-related inquiries and resolve issues promptly.<br>• Process payroll adjustments in accordance with company policies.<br>• Utilize UltiPro software to manage payroll workflows effectively.<br>• Review and process employee time entries for payroll calculations.<br>• Apply advanced Excel functions such as Pivot Tables and VLOOKUPs to analyze payroll data.<br>• Collaborate with team members to ensure seamless payroll operations.<br>• Maintain compliance with local payroll tax regulations and reporting requirements.
<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
