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143 results for Operations Administrator jobs

Office Manager

Denver, CO
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Robert Half is partnering with a boutique, relationship-driven financial services firm in Denver to hire an experienced Office Manager / Administrative Assistant. This is an excellent opportunity for a polished administrative professional who enjoys working in a small office environment and thrives in a highly collaborative, client-focused setting. This position supports the owner/founder directly and plays a critical role in day-to-day office operations, client service, scheduling, administrative coordination, and overall office management. The ideal candidate will bring prior experience from the investment advisory, wealth management, insurance, or broader financial services industry and be comfortable wearing multiple hats in a small business environment. Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative functions</li><li>Support client communications, scheduling, and service requests</li><li>Coordinate calendars, meetings, documentation, and reporting</li><li>Assist with operational and compliance-related administrative tasks</li><li>Maintain organized records, files, and office systems</li><li>Provide high-level administrative support to ownership and leadership</li><li>Help create a professional, welcoming, and highly organized office environment</li></ul> Qualifications:<ul><li>3+ years of experience in an Office Manager, Administrative Assistant, or similar role</li><li>REQUIRED: Prior experience within investment advisory, wealth management, insurance, or financial services</li><li>Stable work history with demonstrated tenure in prior positions</li><li>Strong organizational skills, professionalism, and attention to detail</li><li>Ability to work independently in a small office setting</li><li>Positive attitude and enthusiasm for supporting a close-knit team environment</li></ul> Preferred Qualifications:<ul><li>Series 7 and/or Series 66 licenses</li><li>Candidates without licenses should be open to obtaining them in the future</li></ul> Compensation & Benefits:<ul><li>Competitive compensation package</li><li>Medical, dental, and health benefits</li><li>PTO and retirement plan</li><li>Additional benefits details to be provided during the interview process</li></ul> Please contact Chuck Bustos with Robert Half at 303-931-4005 (phone/text) for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")
2026-05-26T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities</li><li>Support leadership with scheduling, reporting, and office initiatives</li><li>Oversee budgets, expense tracking, and basic accounting coordination</li><li>Coordinate meetings, events, and internal communications</li><li>Maintain office systems, policies, and administrative processes</li></ul>
2026-06-05T00:00:00Z

Office Manager

San Mateo, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to support daily business operations in San Mateo California. This Contract position requires someone who can oversee administrative and financial office functions while maintaining accurate records and efficient workflows. The ideal candidate brings strong experience with QuickBooks Enterprise, Microsoft Office 365, and Adobe Acrobat, along with the ability to manage billing, payments, and routine office coordination. Responsibilities:• Oversee day-to-day office activities to keep administrative and operational processes running smoothly.• Manage accounts payable and accounts receivable functions, including invoice processing, payment tracking, and account reconciliation.• Prepare billing records, coordinate bank deposits, and handle credit card and debit card payment activity with accuracy.• Follow up on outstanding balances and support collection efforts to maintain timely cash flow.• Maintain financial data and reporting in QuickBooks Enterprise, ensuring records are current and well organized.• Use Microsoft Outlook, Excel, and Word to manage communication, prepare documents, track information, and support reporting needs.• Create, edit, and organize business documents and files using Adobe Acrobat and related office tools.• Assist with payroll-related administrative support and coordination using Paychex as needed.
2026-06-06T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-06-04T00:00:00Z

Office Manager

Charlotte, NC
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an experienced Office Manager to support executive leadership and oversee daily office operations for a manufacturing organization in Charlotte, North Carolina. This Long-term Contract position is ideal for a candidate with relevant experience and strong attention to detail who can balance executive support, office coordination, and special projects while maintaining a high level of discretion. The role requires strong organizational ability, sound judgment, and the confidence to manage priorities across scheduling, travel, vendor relationships, and workplace activities. Responsibilities: • Provide high-level administrative support to senior leaders, helping coordinate priorities so business activities stay on track and leadership operations run smoothly. • Oversee executive calendars, arrange meetings, and manage the flow of information, ensuring leaders are prepared and key commitments are organized effectively. • Coordinate detailed travel plans for executives, including lodging, transportation, and related logistics, while adjusting arrangements as business needs change. • Prepare and update business documents such as spreadsheets, presentations, records, and other administrative materials needed for daily operations. • Serve as a central point of contact between leadership, employees, external partners, and service providers, promoting timely and clear communication. • Manage office services and vendor relationships, including supply management, facility-related services, and annual contract review to support budget adherence and workplace efficiency. • Partner with HR on workspace and desk coordination, employee notices, and office-related communications that help maintain an organized and informed environment. • Support internal events, meetings, team lunches, and employee recognition activities such as birthdays, anniversaries, holiday outreach, and bereavement acknowledgments. • Maintain office storage, oversee company-related subscriptions and shared resources, and coordinate with property management to communicate facility updates to staff.
2026-05-26T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-05-21T00:00:00Z

Office Manager

Midland, TX
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an experienced Office Manager to support daily operations for a busy oil and gas office in Midland, Texas. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can work independently, juggle shifting priorities, and keep the office running smoothly in a fast-paced setting. The role requires strong administrative judgment, advanced computer skills, and the ability to provide dependable support with limited on-site supervision. Responsibilities: • Oversee day-to-day office operations and serve as the primary on-site administrative contact for staff, visitors, and vendors. • Manage purchasing and inventory of office supplies to ensure the workplace remains stocked and organized. • Process invoices, coordinate bill payments, and handle vendor, utility, credit card, and electronic payment activities accurately and on time. • Arrange meetings, appointments, travel plans, and schedules while keeping calendars and logistics aligned with business needs. • Support event and meeting coordination, including ongoing planning activities for large annual gatherings and operational leadership meetings. • Prepare expense reports, maintain administrative records, and generate routine or customized reports as requested. • Assist with reception and front-office duties, including answering inquiries and directing communications appropriately. • Work closely with remote leadership, including the VP of Operations, to provide consistent office support with minimal direct on-site oversight.
2026-06-05T00:00:00Z

Office Manager

Plymouth Meeting, PA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking a part-time Office Manager to support daily operations at an onsite workplace in Plymouth, Meeting, Pennsylvania. This part-time opportunity is a Long-term Contract position offering a steady schedule during the middle of the week and a hands-on role in keeping the office organized, efficient, and welcoming. The position will contribute across administrative coordination, workplace support, vendor communication, and onboarding activities while helping maintain smooth day-to-day business operations. You would work 24 hours a week Tuesday, Wednesday and Thursday. Responsibilities:• Oversee routine office activities to ensure the workplace remains organized, functional, and prepared for daily business needs.• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies to prevent disruptions.• Coordinate travel-related logistics and assist with scheduling or administrative arrangements as needed.• Serve as a point of contact for external service providers and track vendor-related requests or follow-up items.• Submit and monitor facility service requests to address maintenance needs and support a safe, efficient office environment.• Provide onboarding assistance for new team members by helping prepare materials, workspace needs, and administrative documentation.• Support front desk and reception coverage by greeting visitors, directing inquiries, and maintaining a welcoming office presence.• Assist with basic accounts payable tasks, including organizing invoices and supporting internal processing requirements.
2026-06-04T00:00:00Z

Office Manager

Ooltewah, TN
onsite
Temporary to Hire
18 - 21 USD / Hourly
Front Office Manager--Make a Lasting First Impression! Are you a polished professional who takes pride in creating exceptional experiences for guests, employees, and business partners? Do you thrive in a fast-paced corporate environment where professionalism, attention to detail, and a service-first mindset are highly valued? Our client is seeking a Front Office Manager to serve as the face of their corporate headquarters. This highly visible role is ideal for an experienced administrative professional who enjoys building relationships, supporting leadership, and ensuring the office operates seamlessly every day. Key responsibilities include:<ul><li>Professionally greet and assist visitors, ensuring a welcoming and exceptional experience</li><li>Manage a multi-line phone system with a strong focus on responsiveness and customer service</li><li>Coordinate conference room scheduling, meeting preparation, and hospitality services</li><li>Support company events, employee meetings, and recurring corporate conferences</li><li>Process and scan documentation related to accounts payable and payroll functions</li><li>Maintain office supplies, coordinate vendor services, and manage office-related purchases</li><li>Arrange employee recognition activities, celebrations, and special events</li><li>Provide administrative support to executives and departments as needed</li><li>Serve as a resource for employees and assist with day-to-day office operations</li></ul>What We're Looking For:<ul><li>Professional Presence</li><li>This role serves as the first impression of the organization. Candidates must demonstrate exceptional professionalism, business etiquette, communication skills, and a polished presentation.</li><li>Service-Oriented Mindset</li><li>Success in this position requires a genuine desire to help others. The ideal candidate enjoys anticipating needs, creating positive experiences, and providing high-touch support to employees, leadership, and guests.</li><li>Dependability & Accountability</li><li>We are seeking someone who understands the importance of reliability, consistency, and ownership. The right person will take pride in being a trusted resource who can be counted on during critical business periods.</li><li>Administrative Excellence</li><li>Candidates should possess strong organizational skills, attention to detail, sound judgment, and the ability to effectively manage multiple priorities in a professional office environment.</li></ul>Why You'll Love This Opportunity<ul><li>Work-Life Balance</li><li>Join an organization that values its employees and promotes a healthy balance between professional responsibilities and personal commitments.</li><li>Career Growth & Development</li><li>This is more than a front office position—it's an opportunity to build a long-term career. Leadership is committed to mentoring, developing, and investing in employees who demonstrate initiative, curiosity, and a willingness to learn.</li><li>Culture of Support</li><li>You'll work alongside collaborative professionals in an environment that values teamwork, service, and continuous improvement.</li></ul>If you are a polished, dependable professional who enjoys being at the center of a dynamic corporate environment, we encourage you to apply.
2026-06-05T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations at a storage and property facility in Seattle, Washington. This Contract position will play a central role in creating a clean, secure, and welcoming environment while assisting customers with rentals, account questions, and onsite needs. The ideal candidate brings strong administrative skills, sound judgment, and a proactive approach to keeping office and site activities running smoothly. Responsibilities: • Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility. • Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests. • Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps. • Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities. • Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations. • Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness. • Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives. • Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence.
2026-06-04T00:00:00Z

Office Manager

Hyattsville, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will manage administrative functions, coordinate office procedures, support staff, and help maintain a positive office environment. Responsibilities<ul><li>Oversee day-to-day office operations and administrative procedures. </li><li>Track budgets, supplies, and records.</li><li>Coordinate schedules, meetings, and internal communications. </li><li>Supervise administrative staff</li><li>Maintain office policies, filing systems, and operational workflows. </li><li>Support onboarding and internal coordination.</li></ul>
2026-05-21T00:00:00Z

Office Manager

Buffalo, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily business operations for a financial services environment. This Long-term Contract position is ideal for someone who can balance administrative coordination with core accounting support while helping maintain efficient office workflows. The role will oversee front-office activities, assist with financial recordkeeping, and ensure communication, scheduling, and vendor-related tasks are handled accurately and effectively. Responsibilities: • Coordinate day-to-day office operations, ensuring administrative processes run smoothly and efficiently. • Manage incoming calls and general inquiries, providing attentive support and directing requests to the appropriate contacts. • Support accounts payable and accounts receivable activities, including invoice tracking, payment follow-up, and record maintenance. • Maintain accurate financial and operational documentation using accounting software and CRM platforms. • Assist with bookkeeping and reporting tasks through systems such as QuickBooks Online and other business applications. • Partner with internal teams and external vendors to organize schedules, documentation, and office-related services. • Help oversee employee-related administrative tasks by working within ADP and related support systems. • Contribute to updates or maintenance of office software platforms, including tools such as Concur or Dentrix, when needed as part of operational responsibilities.
2026-06-01T00:00:00Z

Office Manager

Lexington, KY
onsite
Temporary to Hire
19 - 20 USD / Hourly
Robert Half is looking for an organized and resourceful Office Manager to support daily operations for a growing real estate and property organization. This contract-to-permanent position blends office administration, property coordination, marketing support, and client-facing communication, making it ideal for someone who can manage multiple priorities effectively. The right candidate will help keep business operations running smoothly while supporting property listings, tenant and owner communication, and administrative projects across the portfolio. Responsibilities:• Oversee day-to-day office operations, including coordinating technology support, arranging equipment service, and ensuring essential workplace tools remain functional.• Manage inventory and purchasing for office materials and administrative resources needed to support staff and business activities.• Coordinate calendars, virtual meetings, and general administrative scheduling while serving as a reliable point of contact for internal and external communication.• Create and refresh marketing collateral for property listings, maintain online listing information, and assist with promotional visibility for available spaces.• Arrange property signage and lockbox installation, and support the scheduling of tours and showings for spaces available for sale or lease.• Assist with market research and property-related analysis to support retail clients and broader leasing or sales efforts.• Work with external partners and consultants to support updates to company website content and presentation.• Coordinate maintenance requests, repair projects, and improvement initiatives across managed properties and community associations.• Draft and distribute clear correspondence, prepare lease-related documents, compile property reports, and support meetings for landlords, tenants, owners, and association boards.• Partner with accounting on billing support, collections tracking, payable items, and budget preparation related to property op
2026-06-03T00:00:00Z

Office Manager

Columbus, OH
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for an Office Manager to support daily business operations in Columbus, Ohio through a broad mix of accounting, payroll, human resources, and administrative work. This contract-to-permanent opportunity is ideal for someone who enjoys owning essential office functions, maintaining accurate financial records, and helping keep internal processes organized and efficient. The position works closely with the Director of Operations and requires a hands-on, detail-oriented individual who is comfortable managing multiple priorities in an onsite Monday through Friday environment. Responsibilities: • Oversee day-to-day office operations and provide administrative support that keeps business activities running smoothly and efficiently. • Manage accounts payable and accounts receivable tasks, including processing transactions, tracking outstanding items, and maintaining accurate records. • Prepare journal entries, support general ledger activity, and complete bank and account reconciliations to ensure financial accuracy. • Assist with budgeting, forecasting, and regular financial reporting by compiling data and helping monitor performance against plan. • Run full-cycle biweekly payroll for approximately 60 employees, including deductions, garnishments, tax setup, and related payment processing. • Support employee benefits administration and assist with selected human resources activities as needed. • Maintain office supply inventory, place orders, and coordinate administrative resources required for daily operations. • Use QuickBooks and Paycor to manage accounting, payroll, and related office administration processes. • Partner directly with the Director of Operations to provide updates, resolve issues, and support operational priorities.
2026-06-02T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Manager to support a busy workplace in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can keep office operations running smoothly while coordinating vendors, facilities, employee support, and executive-level administrative needs. The successful candidate will bring strong judgment, attention to detail, and a service-oriented approach to maintaining an efficient and welcoming office environment. Responsibilities: • Oversee day-to-day office operations, ensuring facilities, vendors, and essential services are managed effectively. • Lead discussions with suppliers, landlords, and service partners to secure favorable terms while tracking invoices and coordinating timely payments. • Source and purchase office materials, furniture, and equipment in line with company guidelines and approved budgets. • Act as the main point of contact for building-related matters, including access badges, keys, repairs, cleaning concerns, maintenance requests, and workplace technology coordination. • Coordinate onboarding logistics for new employees by preparing documentation, arranging workspace setup, facilitating system and tool access, and supporting orientation activities. • Arrange routine cleaning and upkeep for office spaces and equipment while helping maintain an organized, functional workplace layout. • Support special initiatives such as team events, company gatherings, and other workplace programs that enhance employee experience. • Provide executive administrative support through calendar coordination, travel booking, accommodation arrangements, and expense report processing. • Partner with People & Culture to assist with employee benefits administration and help promote a safe, secure, and positive work environment. • Monitor office inventory levels and review requests for supply purchases to ensure materials remain available without exceeding budget expectations.
2026-06-04T00:00:00Z

Office Manager

Apple Valley, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized and proactive Legal Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys creating an efficient workplace, coordinating office resources, and serving as a reliable point of contact for staff and clients. The successful candidate will help maintain smooth communication, oversee essential office functions, and contribute to a welcoming and well-organized environment. Responsibilities:• Coordinate day-to-day office activities to ensure operations run efficiently and schedules stay on track.• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies as needed.• Receive, sort, and distribute incoming mail and deliveries to the appropriate individuals or departments.• Prepare outgoing letters, parcels, and shipments, ensuring items are packaged correctly and sent on time.• Monitor shared office resources and maintain an organized administrative workspace, including mailroom-related functions.• Handle voicemail communications and direct messages to the proper team members for prompt follow-up.• Foster positive interactions with clients, visitors, and internal staff through responsive and attentive service.
2026-06-05T00:00:00Z

Office Manager

Salinas, CA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an experienced Office Manager to join a manufacturing company in Salinas, California. In this role, you will support the R&D department by ensuring seamless office operations, managing critical research data, and leveraging advanced Microsoft Excel skills to assist with data analysis and reporting. This is a contract position with the potential for permanent employment, offering an opportunity to contribute to innovative projects in a dynamic industry. Responsibilities: • Oversee daily administrative functions for the R&D office, including supply management, scheduling, and coordinating meetings and travel arrangements. • Organize and maintain both digital and physical records for research projects and office documentation. • Perform accurate data entry, cleaning, and database management to support research initiatives. • Create and manage complex spreadsheets, utilizing advanced Excel features such as pivot tables, formulas, charts, and macros. • Prepare presentations, summaries, and technical documentation to support team activities. • Collaborate with internal teams and external partners to ensure smooth project execution. • Implement and uphold data security and privacy protocols within the office environment. • Identify and propose improvements to office workflows, recommending tools and processes to enhance efficiency.
2026-05-18T00:00:00Z

Office Manager

Burbank, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to support the daily operations of a busy CPA firm in California. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-focused accounting environment and can keep administrative, client-facing, and operational activities running smoothly. The role calls for strong judgment, attention to detail, and the ability to coordinate multiple priorities while supporting accounting and tax staff. Responsibilities: • Direct daily office operations to ensure administrative processes, front-office activity, and internal support functions run efficiently. • Partner with firm leadership and staff to organize workloads, maintain schedules, and keep priorities on track across the office. • Coordinate calendars, meetings, and client correspondence while promoting a responsive experience. • Monitor administrative timelines tied to tax and accounting cycles, helping the team stay organized around key deadlines. • Maintain accurate client files, engagement documents, and recordkeeping systems with a high level of confidentiality. • Support billing activities by preparing invoices, tracking receivables, and following up on outstanding balances as needed. • Oversee office vendors, supply ordering, and facility needs to maintain a well-functioning workplace. • Assist with onboarding coordination and other routine human resources administrative tasks. • Identify opportunities to streamline office procedures and improve overall administrative efficiency.
2026-05-29T00:00:00Z