2044 results for Office Specialist

Office Specialist I We are looking for a skilled Office Specialist I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a Department Director or executive-level supervisor. This is a long-term contract position offering an excellent opportunity to contribute to organizational efficiency and success. Responsibilities: • Provide administrative assistance to relieve executives of routine tasks, ensuring efficient operations. • Conduct specialized studies, compile findings, and prepare detailed administrative reports. • Communicate procedural information related to established agency programs, serving as a reliable resource. • Support department leaders in addressing administrative challenges and implementing solutions. • Analyze and evaluate operational programs and assist in the development of new procedures. • Prepare budgets, compose correspondence, and draft procedural memoranda as required. • Monitor attendance records, process industrial claims, and handle payroll-related tasks. • Maintain confidential files and administrative records with accuracy and discretion. • Coordinate schedules and appointments, ensuring seamless organization. • Utilize Yardi software and other tools to manage data and support administrative processes.

Office Assistant We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.Responsibilities:<ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol>

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team in McLean, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Your duties include extensive Filing and Data Entry.• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant based in Middletown, Ohio. This role is primarily involved in the administrative sector, where you will be tasked with a range of responsibilities including greeting customers, handling packages, placing orders, and undertaking various administrative projects. Responsibilities: • Greet customers and handle their inquiries efficiently • Receive and process deliveries from FedEx/UPS • Place orders as per the requirements and ensure their accurate fulfillment • Undertake various administrative tasks and projects to support the team • Make use of appropriate software to create reports, charts, and budgets • Coordinate activities between different departments and external parties • Manage scheduling of appointments, events, and meetings • Maintain an inventory of office supplies and address office equipment needs • Ensure the management and tracking of expense reports • Maintain both electronic and paper files in an organized manner • Coordinate the receipt and shipment of mail and other items.

Administrative Assistant Seeking an experienced Administrative Assistant in Saline, MI. This is a permanent, 40 hours/week, in-office opportunity; working Monday – Friday 8:00am – 5:00pm. If you are tech savvy, enjoy working with people, multi-tasking and have 2+ years of solid experience in an administrative support role, this might be the role for you. NO remote. Pay up to $23/hr. Responsibilities: Answer main telephone lines, route calls or take detailed messages as required. Tend to Firm’s common areas while performing light housekeeping duties daily (wiping tables, loading/unloading dishwasher, stocking printer paper, etc). Setup tax returns in Workflow (accounting program). Verification of tax returns in Autoflow (tax program). Setup meetings for Principals and Managers. Photocopy documents for internal staff as requested. Maintain shredding of documents for staff. Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly. Stamp, deposit, collect, sort and distribute mail in a timely manner daily. Prepare, proof-read and revise letters and memos according to templates that meet Firm’s standards. Order office and printing supplies. Maintain list of other items (office snacks, etc) that need to be purchased. Order staff lunches for Firm meetings, tax season, and other miscellaneous events as directed. Other tasks as requested of staff (Principals to Administrative). Requirements to be considered: 2+ years of solid experience in an administrative support role. Demonstrate a detail oriented and reliable character with complete follow through on all tasks and projects. Strong attention to detail and following processes in timely manner. Exceptional verbal and written communication skills. Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff. Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc). Strong desire to learn new programs with an interest in accounting related software. Strong adherence to MRPR quality standards and core values. Team player who enjoys working independently while also being part of the team. Experience in Public Accounting, detail oriented Services, or accounting software is a plus, yet not required.

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment.This role is part time, 3 days/week (Monday, Wednesday, Friday), 4 hours/day. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Office Assistant / Clerk Office Assistant / ClerkContract opportunity through Robert HalfRobert Half is seeking a dependable and detail-oriented Office Assistant / Clerk to support a busy team in a hands-on administrative role. This position primarily involves organizing and digitizing receipts from various restaurant outlets to help maintain accurate financial records. Key Responsibilities:<ul><li>Sort and organize physical receipts from multiple restaurant locations</li><li>Accurately scan and upload receipts into the company’s online system</li><li>Ensure all receipts are properly categorized and stored</li><li>Maintain both physical and digital filing systems</li><li>Support general office and clerical tasks as needed</li></ul>

Administrative Assistant Robert Half is offering a contract employment opportunity for an Administrative Assistant in Knoxville, Tennessee. This role is in a dynamic setting, where your primary responsibilities will focus on providing administrative support. Responsibilities:• Managing and maintaining office calendars to ensure smooth operations• Answering and directing phone calls to the appropriate parties• Warmly welcoming and greeting visitors and staff• Providing assistance to team members as needed to ensure all tasks are completed• Proactively identifying areas where support is needed and taking initiative to address those areas.

Office Assistant We are looking for a dedicated and detail-oriented Office Assistant to join our team in Palm Desert, California. In this role, you will be responsible for ensuring smooth office operations by managing communication, scheduling appointments, and providing exceptional customer service. This is a Contract to Permanent position that offers an excellent opportunity to develop your administrative and organizational skills in a focused and efficient environment. Responsibilities: • Answer and direct incoming calls promptly, ensuring accurate message-taking and routing to the appropriate team members. • Schedule and coordinate installation appointments, maintaining organized records in company systems. • Build positive relationships with clients through clear communication and excellent customer service. • Perform administrative tasks such as filing, data entry, and maintaining documentation related to schedules. • Update and manage records in company databases to ensure accuracy and accessibility. • Collaborate with team members to support ongoing projects and address scheduling conflicts or customer concerns. • Provide assistance to callers by addressing inquiries or redirecting them to the appropriate department. • Coordinate with clients, installers, and internal teams to ensure smooth scheduling operations. • Identify and communicate potential issues proactively to minimize disruptions in workflow.

Office Assistant Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide part time front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. Description: A Receptionist/Office Assistant position is available for a busy, fast paced office. Must have knowledge/skills in some of the following areas: • Answering Phone and directing calls - please phone manners a must • Microsoft office, including EXCEL • Spreadsheets • Data entry and Number calculations • Number calculations • Clerical work on QuickBooks (experience not necessary but welcome) • Filing • Ordering lunch • Making copies • Making phone payments to suppliers Skills Preferred: • Dependable • Detail-oriented • Adaptable • Answer multi-line telephone • Able to multitask • Work well with others • A self-starter • Trustworthy

Junior Administrative Assistant We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. This position is based in Fairfax, Virginia and is on-site.Your duties include extensive Filing and Data Entry.<ul><li>You will also be tasked with overseeing the storage and retrieval of documents.</li><li>Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document related inquiries.</li><li>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</li><li>Answer phone calls and direct them to the appropriate parties</li><li>Maintain the office environment and ensure it is organized and functional</li></ul>

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

part time Office Assistant We are looking for a detail-oriented and organized Part-Time Office Assistant to join our team in Cincinnati, Ohio. This is a contract position that offers the opportunity to contribute to various administrative and operational tasks. The role requires a proactive individual who can efficiently manage office functions and provide support across different departments. Responsibilities:• Manage office inventory and computer equipment to maintain adequate supplies and functionality.• Be present in the office regularly to receive deliveries and address onsite tasks.• Follow up with employees to ensure the timely completion of tasks and resolution of any issues.• Assist in preparing welcome gifts for new employees and help coordinate biannual in-person meetings.• Organize travel arrangements, including booking hotels and transportation for team members.• Provide support to the marketing department by sending gifts to clients and managing related administrative tasks.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Detroit, Michigan. As an Administrative Assistant, you will be expected to handle a variety of clerical duties, manage communication between meeting participants, and ensure a welcoming environment for visitors. Responsibilities: • Facilitate effective communication among meeting attendees to ensure inclusivity • Welcome and guide visitors, providing them with necessary information and directions • Answer and direct phone calls, ensuring efficient communication within the company • Respond to company emails promptly and professionally • Keep track of office supplies and reorder when necessary • Maintain a clean and organized work environment to promote productivity • Keep up-to-date with office procedures and technology to improve efficiency.

Part Time Accounts Payable Administrative Specialist We are looking for an experienced Accounts Payable/Administrative Specialist to join our team in Jackson, Michigan. This position offers an opportunity to work closely with a dynamic administrative team, supporting multiple locations and contributing to essential financial operations. The ideal candidate will have a strong background in accounts payable processes and a commitment to accuracy and efficiency. Responsibilities:• Process and manage accounts payable tasks, including coding invoices, reconciling accounts, and handling check runs.• Support administrative operations across five locations, ensuring smooth financial workflows.• Collaborate with team members responsible for accounts receivable, payroll, and collections to maintain cohesive operations.• Handle approximately 50 invoices weekly, ensuring timely and accurate processing.• Manage credit card transactions, including assisting with automation of processes.• Utilize QuickBooks Online to maintain accurate financial records and reporting.• Order office supplies and coordinate related administrative needs.• Work closely with the VP of Sales to address accounts payable inquiries and requirements.• Ensure compliance with organizational policies and procedures in all financial transactions.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in West Chester, Oh. In this role, you will be the first point of contact for our visitors, responding to internal and external communications, and managing administrative tasks. Responsibilities:• Communicate with customers and other branches over the phone to address inquiries.• Assist in organizing, scheduling and preparing documents as needed.• Manage incoming and outgoing mail, ensuring it reaches the correct areas and staff within the organization.• Utilize in-house computer software for various tasks.• Create business letters, reports or office memos using word processing programs.• Operate and maintain office equipment such as photo copiers, computers and fax machines.• Issue purchase orders and service work orders in a timely manner.• Provide necessary support and back up to the current office administrator and other team members.• Available to work overtime if required.• Handle administrative tasks including filing documents and maintaining accurate records.

Administrative Assistant A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, heavy filing, drafting letters and emails, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, conducting research, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 60k-70k. Experience working for a commercial real estate company is a huge plus!

Bilingual Administrative Assistant (English/Cantonese) We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed. This person must be fluent in both English and Cantonese.

Administrative Assistant Job Description: Bilingual Administrative AssistantPosition Type: Temp to Hire (90-day probationary period)Location: 100% OnsiteSalary: $15-$16 per hourJob Summary: We are seeking a dedicated Bilingual Administrative Assistant to join our team on a temporary-to-hire basis. The ideal candidate will be fluent in Spanish and English, with strong organizational and communication skills. This position will support daily office operations and assist in various administrative tasks.Key Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls in a professional manner.</li><li>Assist in organizing and scheduling appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms.</li><li>Translate documents and communications between Spanish and English.</li><li>Support colleagues and executives with planning and organizing meetings.</li><li>Maintain contact lists and prepare reports and presentations.</li></ul>

Administrative Assistant Our client is a dynamic and growing organization committed to delivering exceptional service and support to our clients and team members. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team and play a key role in ensuring smooth day-to-day operations. The Administrative Assistant will provide essential administrative support to the office and team, helping to manage daily tasks, maintain records, and ensure efficient communication across departments. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting a collaborative team. Key Responsibilities:<ul><li>Answer and direct phone calls and emails in a professional and timely manner</li><li>Schedule meetings, appointments, and maintain calendars for managers or departments</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Maintain physical and digital filing systems</li><li>Order office supplies and manage inventory</li><li>Support internal team with various administrative tasks as needed</li><li>Assist in organizing company events or meetings</li><li>Ensure office operations run smoothly and efficiently</li></ul>

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Office Assistant We are looking for an organized and proactive Office Assistant to join our team located in the Great Philadelphia Region. As an Office Assistant, this is a long-term contract position that requires on-site presence three days a week. In this role, you will be responsible for managing the daily operations of the office, providing exceptional client service, and ensuring an efficient and detail-oriented work environment. What you get to do every single day:• Oversee daily office operations, including greeting visitors, answering calls, and managing incoming and outgoing mail.• Maintain and restock office supplies, coffee stations, and kitchen areas to ensure cleanliness and availability.• Coordinate with building management for office repairs, visitor requests, and vendor approvals.• Set up and break down conference rooms for meetings, including moving furniture as needed.• Order catering for events and assist with event planning for agency activities and committees.• Distribute tickets for events, manage payments, and handle electronic ticket distribution.• Collaborate with IT to facilitate the shipment and receipt of office equipment.• Perform routine checks on office equipment, such as copiers and printers, and ensure they are clean and stocked.• Support the President with travel arrangements, expense reporting, and meeting logistics.• Manage special tasks such as cleaning the refrigerator monthly and distributing anniversary cards.