<p>Organization and efficiency are the backbone of any successful office. Robert Half is working with a growing organization in San Marcos that is seeking an experienced Office Specialist to help maintain smooth day-to-day operations while supporting multiple departments with administrative coordination. This role is ideal for someone who thrives in a structured office environment and enjoys keeping things organized, on schedule, and running efficiently. The Office Specialist will help ensure that administrative systems remain organized, documentation is maintained accurately, and internal teams have the support they need to stay focused on their core responsibilities.</p><p><br></p><p>Our client is looking for a professional who brings strong attention to detail, reliability, and a proactive mindset to the workplace. Candidates who enjoy supporting teams, managing office tasks, and maintaining organized systems will find this role to be a great opportunity to contribute to a collaborative and productive work environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to multiple departments</li><li>Maintain organized office records and documentation</li><li>Coordinate schedules, meetings, and internal communications</li><li>Assist with data entry, reporting, and general office tasks</li><li>Manage incoming calls and correspondence</li><li>Help maintain an organized and efficient office environment</li></ul>
<p>We are seeking a dedicated Office Services Clerk to join our team in Clearwater, Florida. This long-term contract position provides the opportunity to contribute to essential office operations while supporting a variety of administrative tasks. The ideal candidate will have over three years of experience in office services and demonstrate strong organizational and multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Operate scanning equipment to digitize documents efficiently and accurately.</p><p>• Manage incoming and outgoing mail, ensuring timely distribution and organization.</p><p>• Handle multi-line phone systems to deliver attentive communication and support.</p><p>• Maintain orderly records of scanned and physical documents.</p><p>• Assist with general office duties to ensure smooth daily operations.</p><p>• Collaborate with team members to address administrative needs.</p><p>• Ensure compliance with organizational policies and procedures.</p><p>• Troubleshoot minor issues with office equipment when necessary.</p><p>• Support the coordination of office supplies and inventory management.</p><p>• Provide excellent customer service to internal and external stakeholders.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Union, New Jersey. This contract position, lasting 2 to 3 months, is ideal for someone with strong organizational skills and the ability to manage administrative tasks efficiently. The role involves handling a variety of clerical duties to support office operations.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain the integrity of information across multiple platforms and databases.<br>• Scan and organize documents to ensure proper filing and accessibility.<br>• Provide general administrative support to ensure smooth office operations.<br>• Handle routine clerical tasks, including correspondence and record-keeping.<br>• Assist with back-office functions to support team members and overall workflows.<br>• Manage and update records, ensuring confidentiality and attention to detail.<br>• Respond to inquiries and provide assistance with basic office functions.<br>• Ensure compliance with office procedures and maintain a focused working environment.
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>Robert Half is working with a well-established and highly respected trust and wealth management firm in the Bay Area, is seeking a detail-oriented and proactive <strong>Office Administrator</strong> to support daily operations. This is an excellent opportunity for a polished professional who thrives in a fast-paced, client-facing environment and enjoys being the backbone of a collaborative office.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact by managing front desk operations, greeting clients, and handling incoming calls with professionalism</li><li>Provide administrative support to trust officers and leadership, including calendar management, meeting coordination, and document preparation</li><li>Maintain and organize sensitive client files, ensuring accuracy and confidentiality</li><li>Assist with processing paperwork related to trust accounts, financial documentation, and client correspondence</li><li>Coordinate office operations including supplies, vendor relationships, and general office upkeep</li><li>Support special projects, reporting, and process improvements as needed</li><li>Handle mail distribution, shipping, and general clerical duties</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a growing real estate organization seeking a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and takes pride in keeping an office organized and running smoothly.</p><p>The Office Assistant will support the team with a variety of administrative tasks, client coordination, and general office support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to the office and leadership team</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Maintain and organize office files, documents, and databases</li><li>Assist with preparing contracts, reports, and client documents</li><li>Schedule meetings, appointments, and assist with calendar management</li><li>Support the team with data entry, document preparation, and filing</li><li>Order office supplies and assist with general office coordination</li><li>Greet clients and visitors and help maintain a welcoming office environment</li><li>Assist with special projects and additional administrative tasks as needed</li></ul><p><br></p>
We are looking for an Office Assistant to join our team in Chatsworth, California. In this long-term contract role, you will play a key part in maintaining smooth office operations and supporting administrative tasks. This position is ideal for someone with strong organizational skills and a commitment to delivering excellent service.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and detail-oriented environment.<br>• Manage incoming phone calls, providing accurate information or directing calls to the appropriate team members.<br>• Perform document scanning and organization to maintain accurate electronic records.<br>• Handle general clerical tasks such as filing, data entry, and correspondence management.<br>• Support office operations by maintaining supplies and coordinating with vendors when necessary.<br>• Assist with scheduling and calendar management for team members.<br>• Ensure the timely handling of mail and package distribution.<br>• Collaborate with team members to address administrative needs and improve workflow efficiency.
<p>Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated <strong><em>Office Assistant</em></strong> to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an <strong><em>Office Assistant</em></strong> in the Honolulu, Hawaii area. If interested please apply online or call <strong>(808) 531-0800.</strong></p><p><br></p><p>Responsibilities</p><p>- Enter data into electronic applications</p><p>- Dispatch calls to the appropriate parties</p><p>- Copy, faxing, and filing for many departments</p><p>- Maintain office facility</p>
<p>Our non-profit is seeking a <strong>Weekend Only </strong>Office Assistant,<strong> Saturdays and Sundays, 8:00 a.m. – 4:00 p.m.</strong>, on a contract-to-permanent basis, to help foster a welcoming, clean, and safe environment for all members and visitors. This position plays a vital role in supporting operations, maintaining cleanliness, and ensuring the building is monitored during weekend hours.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet members, visitors, and guests as they arrive, creating a friendly and welcoming atmosphere.</li><li>Answer basic inquiries in person and over the phone; direct individuals to appropriate staff or resources.</li><li>Perform regular light cleaning duties including tidying up entryways, counters, communal spaces, and taking trash out.</li><li>Monitor building activity, ensuring safety and security protocols are followed at all times.</li><li>Notify maintenance or leadership of any facility concerns or urgent cleaning needs.</li><li>Support event or service setup and cleanup as required.</li><li>Other duties as assigned to ensure the smooth operation of the building during weekend hours.</li></ul><p><br></p><p><br></p>
<p>Springfield area company is seeking a reliable and detail-oriented Office Assistant who is bilingual in Haitian Creole and English. This position supports the daily administrative operations of the office, provides effective communication across a multilingual workforce, handles general clerical duties, and ensures smooth workflow within the organization.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform standard office duties including answering phones, greeting visitors, and managing correspondence.</li><li>Translate documents and communications between English and Haitian Creole for staff and clients as needed.</li><li>Assist with scheduling meetings, appointments, and maintaining calendars.</li><li>Support data entry, filing, and record-keeping tasks with accuracy and confidentiality.</li><li>Respond to general inquiries in both English and Haitian Creole, providing information and directing people appropriately.</li><li>Handle mail distribution, supply orders, and inventory tracking.</li><li>Prepare and format reports, presentations, and communications as directed.</li><li>Collaborate with team members to coordinate office projects and events.</li><li>Maintain a professional and welcoming environment for employees and visitors.</li></ul>
<p>We are looking for a highly organized and dependable Office Assistant to join our team in Clay Center, Ohio. This contract-to-permanent position offers an excellent opportunity to contribute to daily office operations and ensure smooth administrative processes. The role involves handling various responsibilities such as ticketing, accounts payable, and maintaining office supplies.</p><p><br></p><p>Responsibilities:</p><p>• Manage remote ticketing processes for truck operations, ensuring timely and accurate documentation.</p><p>• Oversee truck scale operations in real-time, ensuring proper procedures are followed.</p><p>• Handle accounts payable tasks, including invoice processing and payment tracking.</p><p>• Maintain and replenish office supplies to support day-to-day operations.</p>
We are looking for an organized and customer-focused Office Assistant to join our team in Superior, Wisconsin. This is a contract to permanent position where you will play a key role in supporting administrative functions and ensuring smooth operations. The ideal candidate enjoys working in a fast-paced environment and is passionate about helping individuals.<br><br>Responsibilities:<br>• Process applications efficiently while adhering to established standards and guidelines.<br>• Provide excellent customer service by assisting individuals with inquiries and resolving issues.<br>• Perform clerical tasks such as scanning documents, organizing files, and managing paperwork.<br>• Answer incoming calls promptly and professionally, offering support to callers as needed.<br>• Assist customers in completing forms and navigating application processes.<br>• Utilize Microsoft Office tools to create, update, and maintain documents.<br>• Collaborate with team members to ensure a seamless workflow and meet deadlines.<br>• Participate in training programs to gain proficiency in relevant systems and procedures.<br>• Maintain confidentiality and accuracy in handling sensitive information.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for a highly organized and detail-oriented Office Assistant to join our team in Warrendale, Pennsylvania for a contract to permanent placement position. You will play a pivotal part in maintaining administrative functions and ensuring smooth day-to-day office operations. This position requires excellent communication skills, the ability to multitask, and proficiency in office systems. This is a fully on-site role Monday -Friday 7AM - 4PM with a pay range of $23- $27/hr. <br> Responsibilities: • Provide comprehensive administrative support to the Office Manager and operational staff, including drafting correspondence and preparing reports. • Coordinate and schedule customer service appointments, addressing inquiries and resolving concerns professionally. • Maintain accurate records in company systems, including customer information, service history, and billing data. • Generate service tickets, quotes, and ensure all documentation is organized and up-to-date. • Communicate effectively with customers, vendors, technicians, and internal teams. • Upload inspection reports to compliance portals and coordinate submissions with relevant authorities. • Monitor office supply inventory and ensure timely replenishment. • Support accounts receivable processes by following up on payments and collections. • Participate in team meetings and contribute to office coordination initiatives. • Assist with scanning documents, answering inbound calls, and other clerical duties as needed.
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team in Monmouth Junction, New Jersey. This is a contract position is ideal for someone who thrives in a fast-paced environment and enjoys supporting daily office operations. The role requires excellent organizational skills and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Perform general clerical tasks, such as filing, photocopying, and organizing documents.</p><p>• Scan and digitize physical documents to maintain accurate records.</p><p>• Enter data into computer systems with a high level of accuracy and efficiency.</p><p>• Support office operations by responding to emails, phone calls, and other communications.</p><p>• Maintain and update internal databases to ensure information is current and accessible.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Coordinate with team members to ensure smooth workflow and task completion.</p><p>• Monitor office supplies and place orders when necessary.</p><p>• Handle ad hoc administrative duties to support the team.</p>
We are looking for a highly organized and proactive Office Assistant to join our team on a contract basis in Saint Paul, Minnesota. In this role, you will be the first point of contact for visitors, ensuring a welcoming environment while managing a variety of administrative tasks. This position requires excellent communication skills and the ability to coordinate with vendors and maintenance staff effectively.<br><br>Responsibilities:<br>• Serve as the primary receptionist, greeting visitors and directing them appropriately.<br>• Manage incoming and outgoing mail, ensuring timely distribution.<br>• Coordinate maintenance activities, including scheduling vendors and overseeing repairs.<br>• Maintain a list of preferred vendors and liaise with them for office needs.<br>• Order and organize office supplies, ensuring inventory levels are adequate.<br>• Schedule and oversee maintenance technician visits, ensuring timely resolution of issues.<br>• Keep the office environment clean and well-organized.<br>• Assist with clerical tasks such as document scanning and answering inbound calls.<br>• Support lease-related inquiries by redirecting individuals as necessary.<br>• Collaborate with internal teams to manage vendor invoices and approvals.
<p>We are seeking a dedicated and detail-oriented Office Assistant with leasing or property management experience to join our team in Miami Beach, Florida. This is a long-term contract opportunity within the non-profit sector and offers a great chance to contribute to meaningful work while supporting daily property and administrative operations. The ideal candidate will have strong communication skills, experience working in a property management or leasing environment, and a proactive attitude.</p><p><br></p><p>Responsibilities</p><p>• Provide general administrative support including filing, data entry, document management, and office organization</p><p> • Answer inbound calls and respond to tenant and client inquiries in a professional and courteous manner</p><p> • Assist with leasing activities, including scheduling showings, responding to leasing inquiries, and communicating with prospective tenants</p><p> • Support property management operations, including tenant communications and coordination with vendors and maintenance teams</p><p> • Process invoices and assist with billing functions while maintaining accurate financial records</p><p> • Utilize accounting and property management software systems to track financial and operational data</p><p> • Maintain and update CRM or property management systems to ensure accurate tenant and client records</p><p> • Assist with real estate and property-related administrative tasks while ensuring compliance with company procedures</p><p> • Translate and interpret communications in English and Spanish when assisting bilingual tenants or clients</p><p> • Support marketing initiatives including the creation and management of banner ads or promotional materials when needed</p><p> • Collaborate with team members to ensure smooth office and property operations</p>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>We’re looking for a reliable and detail‑oriented Office Assistant to support daily operations in our Camp Hill office. If you have experience working in construction or a related field and enjoy keeping an office running smoothly, this role could be an excellent fit.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide administrative support to project managers, estimators, and field teams</li><li>Assist with document preparation, job files, project binders, and subcontractor paperwork</li><li>Support scheduling of crews, deliveries, inspections, and jobsite logistics</li><li>Manage incoming calls, emails, and communication with clients, vendors, and subcontractors</li><li>Track invoices, expenses, and assist with basic job costing or billing tasks</li><li>Maintain organized records, permits, compliance documents, and safety files</li><li>Order office and project supplies as needed</li><li>Help ensure smooth coordination between the office and job sites</li></ul><p><br></p>
<p>We're currently looking for an Office Assistant to join our clients growing team in Las Vegas. The essential duties of this position include:</p><p><br></p><p>Mail Handling</p><p>• Receive, sort, and distribute incoming mail and packages to appropriate people/department.</p><p>• Manage outgoing mail, including running items through postage machines and ensuring proper delivery.</p><p>• Handle Dropbox mail at reception and deliver to designated departments.</p><p>• Document and process return mail and coordinate with courier services as needed.</p><p><br></p><p>Check Processing</p><p>• Log incoming checks and maintain accurate records in Excel or internal systems.</p><p>• Oversee check printing, posting, and distribution processes.</p><p>• Ensure checks for the fund are securely stored in a locked cabinet and coordinate handoff with designated staff (e.g., Alicia Hernandez).</p><p>• Track and communicate check pickups, ensuring numbers match and proper notification is sent.</p><p>• Scanning and Indexing</p><p>• Batch scan documents, index them into internal systems (e.g., Salesforce), and ensure proper electronic filing.</p><p>• Print and scan faxes and other documents for customer service and claims processing.</p><p>• Customer Service Support</p><p>• Process and scan authorization forms and other customer service documents.</p><p>• Update member, provider, and employer information in internal systems.</p><p>• Create and maintain Excel reports for disability checks and other reporting needs.</p><p><br></p><p>Process Documentation and Compliance</p><p>• Follow documented procedures for mail and check handling, ensuring compliance with security and confidentiality requirements.</p><p>• Stay updated on process changes and participate in ongoing documentation reviews and updates.</p><p><br></p><p>Training and Cross-Coverage</p><p>• Participate in training to understand all departmental forms, procedures, and requirements.</p><p>• Serve as a backup for other research assistants or service representatives as needed to maintain workflow continuity during absences.</p><p><br></p><p>Other Administrative Tasks</p><p>• Assist with change of address requests and perform other administrative duties as assigned.</p><p>• Support the development and refinement of process documentation by providing feedback and suggestions.</p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide vital administrative support, ensuring smooth day-to-day operations within the office. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Act as the first point of contact by managing receptionist duties, including greeting visitors and handling inquiries.<br>• Organize and maintain digital and physical files by scanning and categorizing documents.<br>• Respond to incoming calls professionally, directing calls to the appropriate departments or individuals.<br>• Perform general clerical tasks such as data entry, filing, and preparing correspondence.<br>• Support office operations by managing schedules, ordering supplies, and coordinating meetings.
<p>Are you organized, detail-oriented, and ready to support a thriving team? Join our company as an Office Assistant and help drive operational efficiency in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p><p> </p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Provide welcoming, front‑line reception and customer service</li><li>Set up and reconfigure meeting rooms (tables, chairs, layouts)</li><li>Assist with basic AV and equipment setup (training provided)</li><li>Coordinate with onsite catering teams and ensure correct room assignments</li><li>Communicate clearly with customers via email and in person</li><li>Use booking/reservation systems (training provided)</li></ul><p><br></p>
<p>Robert Half's client is seeking an Office Assistant in Dublin, CA for a contract assignment, expected to last 3-4 months. This position provides general clerical, administrative, and technical support to ensure smooth and accurate processing of member documents, payments, communications, and internal workflows. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment with multiple priorities. Proficiency in Spanish (communicate and understand) is strongly preferred.</p><p><br></p><p>Office Assistant Responsibilities Include:</p><ul><li>Open, sort, and batch incoming mail and payments by trust</li><li>Prepare, scan, index, and upload documents</li><li>Maintain and organize workflows between Perceptive and Smartsheet</li><li>Create and update tracking spreadsheets to capture member data</li><li>Prepare spreadsheets for enrollment packet generation</li><li>Compile and distribute requested documents and spreadsheets</li><li>Copy, file, and organize forms and letters</li><li>Send and receive faxes</li><li>Provide backup reception support, including answering and screening calls, greeting guests, and assisting walk-ins</li><li>Coordinate member meetings with remote staff via Microsoft Teams</li><li>Assist with preparing documents for scheduled participant distributions</li><li>Perform additional support functions as assigned by management</li></ul><p><br></p><p>Qualifications</p><ul><li>General office experience (1 year minimum) </li><li>Fluency in Spanish </li><li>Computer/data entry experience </li><li>Proficiency in Microsoft Office Suite (Word, Excel) </li><li>Strong verbal communication skills </li><li>Professional and respectful phone etiquette </li><li>Routine filing, sorting, and alphabetizing skills </li><li>Ability to multitask effectively </li></ul><p><br></p><p>If you are interested in this onsite Office Assistant position, please submit your resume today!</p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and direct inspectors and visitors with courtesy and respect.</p><p>• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.</p><p>• Ensure the office remains clean and compliant with regulatory standards.</p><p>• Act as the primary point of contact for leadership during inspection activities.</p><p>• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.</p><p>• Support the team by maintaining accurate records and assisting with administrative duties.</p><p>• Collaborate with staff to address any immediate needs during inspections.</p><p>• Uphold the integrity and reputation of the organization during interactions with external parties.</p>