176 results for Office Services Specialist jobs

Document Services Specialist

New York, NY
onsite
Temporary
30 - 35 USD / Hourly
Robert Half is seeking an experienced Document Services Specialist to support our law firm clients’ attorneys and staff. This role is responsible for creating, editing, formatting, and finalizing a wide range of legal documents using Microsoft Office applications. Candidates must be highly skilled in Word and Excel, with strong attention to detail and the ability to work efficiently in a fast‑paced legal environment. PowerPoint experience is a plusPay: $30–$35/hour Schedule: Monday–Friday, Standard Business Hours Location: Onsite, 5 days/week (Manhattan, NY) Employment Type: Contract (through Robert Half) Duration: 1-2 Months Key Responsibilities<ul><li>Draft, edit, and format letters, briefs, memoranda, and other legal documents</li><li>Accurately input, scan, convert, and format documents</li><li>Analyze document requirements and provide time estimates</li><li>Format large Excel spreadsheets into clean and printable formats</li><li>Perform proofreading, spell checks, and cross-checks for accuracy</li><li>Clean and correct corrupted documents and remove metadata</li><li>Convert documents using various applications to meet client standards</li><li>Transfer and receive documents electronically</li><li>Perform EDGAR filings as needed</li><li>Assist with SEC‑compliant PDF/A conversions</li><li>Participate in ongoing training for document services systems</li><li>Support the team in meeting client deadlines</li><li>Stay current on updates to specialized applications and software tools</li></ul>
2026-03-03T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary
20 - 21 USD / Hourly
The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:· Accurately document all workflow using designated service logs.· Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained.· Perform regular quality assurance checks on one's work and work of team members.· Safely lift up to 50 lbs. on a regular basis as part of essential duties.· Complete job tickets before commencing tasks to ensure accuracy and quality. · Prioritize and manage workflow to meet contract deadlines for all assignments.· Effectively communicate with supervisors and clients regarding project status or deadline concerns.· Answer phone calls and emails and place service calls when necessary.· Provide courteous and detail-oriented customer service, in person, by phone, and electronically.· Consistently adhere to company and client site policies and procedures.· Promote a cost-efficient approach when using office equipment and supplies.
2026-02-24T00:00:00Z

Office Service Associate

Washington, DC
onsite
Temporary
19 - 20 USD / Hourly
Position summary The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. Job duties <ul><li>Utilize tracking logs to document and manage all office services work.</li><li>Ensure job tickets are accurately completed prior to initiating projects.</li><li>Perform reprographics, mail, and intake functions in accordance with established procedures.</li><li>Execute jobs in the correct sequence to maintain operational efficiency.</li><li>Communicate proactively with supervisors and clients regarding project status, deadlines, and potential issues.</li><li>Meet contractual deadlines for accepting, completing, and delivering assignments.</li><li>Troubleshoot and resolve basic equipment malfunctions to minimize workflow disruptions.</li><li>Lift and transport materials up to 50 lbs. on a regular basis.</li><li>Prioritize workflow to effectively manage multiple assignments in a fast-paced environment.</li><li>Conduct quality assurance checks on personal work and review output produced by team members.</li><li>Load and replenish machines with paper, toner, and other supplies to ensure continuous operation.</li><li>Respond to phone calls and emails while coordinating service requests as needed.</li><li>Provide professional client support in person, via phone, and through electronic communication.</li></ul>
2026-02-11T00:00:00Z

Office Business Manager

Los Angeles, CA
onsite
Temporary
75000 - 85000 USD / Yearly
Client is seeking an highly entrepreneurial and results-driven Office Business Manager to serve as a key strategic partner to the CEO. This role goes far beyond traditional office management. The Office Business Manager will oversee cross-functional projects, support multiple divisions and programs, and help drive operational growth and revenue-generating initiatives that directly benefit the community.This individual will coordinate and manage projects across business lines — including but not limited to food delivery services, housing initiatives, and community programs — with a focus on scaling operations, improving efficiency, and identifying opportunities for expansion. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is passionate about building systems, fostering partnerships, and contributing to a mission-driven organization.Key ResponsibilitiesStrategic Project & Operations Management<ul><li>Lead and manage cross-division projects from planning through execution, ensuring alignment with organizational goals</li><li>Coordinate initiatives across programs such as food delivery services, housing support, and emerging community ventures</li><li>Develop systems and processes to improve operational efficiency and scalability</li><li>Track project milestones, budgets, and outcomes; provide regular updates to the CEO</li><li>Identify opportunities to expand services and scale successful programs</li></ul>Business Development & Growth<ul><li>Support the CEO in developing and executing growth strategies across divisions</li><li>Research and pursue partnerships, funding opportunities, and community collaborations</li><li>Assist with outreach efforts to local organizations, businesses, and stakeholders</li><li>Help design initiatives that generate revenue to reinvest back into the community</li><li>Contribute to building an entrepreneurial, performance-driven culture</li></ul>Organizational & Administrative Leadership<ul><li>Oversee daily office operations and administrative functions</li><li>Implement workflow improvements and organizational systems</li><li>Coordinate internal communications across teams and programs</li><li>Support budgeting, reporting, and compliance activities</li><li>Ensure smooth coordination between departments</li></ul>Community Outreach & Partnerships<ul><li>Represent meetings with community partners and stakeholders</li><li>Support outreach initiatives to expand program awareness and participation</li><li>Build and maintain strong relationships with local organizations and agencies</li></ul> Key Competencies<ul><li>Strategic thinking and execution</li><li>Initiative and ownership mindset</li><li>Adaptability in a dynamic environment</li><li>Collaboration and leadership</li><li>Financial and operational acumen</li><li>Community engagement and outreach skills</li></ul>What Success Looks Like in This Role<ul><li>Programs are efficiently managed and positioned for growth</li><li>New partnerships and revenue opportunities are developed</li><li>Cross-division coordination improves organizational impact</li><li>Systems are implemented that support long-term scalability</li><li>The organization strengthens its presence and service in the community</li></ul>
2026-02-10T00:00:00Z

Office Operations Coordinator

San Marcos, CA
onsite
Temporary
25 - 27 USD / Hourly
The Office Operations Coordinator position is ideal for someone who enjoys creating systems, supporting teams, and ensuring that day-to-day office operations run with precision and consistency.This role is far more strategic than a traditional office support position. The Operations Coordinator will act as a central hub for internal coordination, helping departments communicate effectively, ensuring administrative processes run smoothly, and maintaining an organized and productive office environment. Successful candidates understand that operational excellence requires both structure and adaptability. They enjoy working behind the scenes to create processes that allow others to perform at their best. This position requires someone who is naturally organized, proactive in solving problems, and capable of balancing multiple responsibilities at once. The company is seeking a professional who takes pride in maintaining a well-run workplace and understands the impact that strong administrative infrastructure has on organizational success. If you enjoy supporting teams and improving processes, this role offers a rewarding opportunity to contribute meaningfully to a growing organization.Key Responsibilities<ul><li>Coordinate daily office operations and administrative functions</li><li>Manage vendor relationships and office services</li><li>Support internal meetings, projects, and team initiatives</li><li>Maintain office policies, documentation, and procedures</li><li>Assist leadership with operational reporting and planning</li></ul>
2026-03-05T00:00:00Z

Tax Services Specialist

Rochester, NY
onsite
Temporary
21.85 - 25.3 USD / Hourly
We are looking for an organized and customer-focused Tax Services Specialist to join our team in Rochester, New York. In this role, you will handle a variety of tax-related tasks while ensuring accuracy and efficiency in a fast-paced environment. The ideal candidate will possess strong communication and problem-solving skills, along with the ability to prioritize and meet deadlines. This is a long-term contract position offering the opportunity to contribute to a dynamic and detail-oriented team. Responsibilities: • Address outstanding issues promptly to meet service level agreements and maintain client satisfaction. • Build and enhance knowledge of company products, policies, and procedures to provide accurate support. • Organize and prioritize daily tasks to meet time-sensitive deadlines and ensure smooth workflow. • Support clients with tax filings, payments, account registrations, and agency-related inquiries. • Conduct research and resolve tax notices efficiently while maintaining thorough documentation. • Enter and verify data, create spreadsheets, and ensure accuracy in all records. • Utilize systems such as Oracle, Salesforce, and Microsoft Office to streamline processes and manage workloads. • Uphold company values of integrity, innovation, accountability, and respect in all interactions. • Collaborate with internal teams and external clients to deliver exceptional service. • Perform additional duties as assigned to support team and client needs.
2026-02-18T00:00:00Z

Office Manager

Beverly, MA
onsite
Temporary
18 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Office Manager to oversee daily operations in a fast-paced law office located in Beverly, Massachusetts. In this contract position, you will play a vital role in supporting attorneys and paralegals, ensuring smooth administrative processes and excellent client service. This role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities effectively. Responsibilities: • Organize and maintain office calendars, scheduling appointments, meetings, and conference calls for attorneys and paralegals. • Coordinate mail handling by receiving, sorting, scanning, and filing documents into the office's legal management system. • Procure office supplies and manage inventory to ensure uninterrupted operations. • Provide comprehensive administrative support to attorneys and paralegals, ensuring projects and tasks are completed efficiently. • Handle sensitive legal documents and client communications with professionalism and discretion. • Ensure the office runs smoothly by managing daily operations and addressing logistical needs. • Assist in maintaining accurate records and filing systems to support legal processes. • Communicate effectively with clients and team members to facilitate case management and scheduling. • Monitor accounts payable and handle basic receptionist duties as needed.
2026-03-04T00:00:00Z

Office Manager

Greenville, SC
onsite
Permanent
60000 - 80000 USD / Yearly
We are seeking an experienced Office Manager to join a growing financial services firm in the Greater Greenville, South Carolina area. In this role, you will oversee office operations and provide critical support to financial advisors and staff in a detail-oriented and fast-paced environment. This position is ideal for someone who excels at balancing administrative responsibilities with client-focused tasks while maintaining high standards of organization and confidentiality. Responsibilities:• Manage daily office operations, including supplies, mail handling, and vendor relationships.• Coordinate schedules and appointments, ensuring smooth meeting logistics.• Organize and support events such as client workshops, seminars, and team meetings.• Maintain accurate and confidential documentation of office procedures and records.• Assist with technology tools and ensure efficient use of office systems.• Provide administrative support to financial advisors for client meetings and communications.• Prepare meeting materials, correspondence, and follow-up documentation for client interactions.• Facilitate client onboarding processes and ensure timely completion of reporting and record-keeping.• Oversee HR-related tasks, including onboarding and benefits coordination.• Collaborate with leadership to promote a productive and supportive work environment.
2026-02-20T00:00:00Z

Office Manager

Washington, DC
onsite
Permanent
75000 - 85000 USD / Yearly
Office Manager ~ $80k Washington, D.C. areaGreat benefits, 401(k), career growth, My client is a missionbased nonprofit located in Washington, D.C. with a newly created role for an Office Manager. The Office Manager will be responsible for overseeing office operations including IT support, vendor maintenance, onboarding new hires, facilities, and supporting the COO. This Office Manager is an exciting opportunity that will help shape the culture and morale of the organization and be a the point of contact for human resources, technology support, and meeting and greeting guest. The Office Manager will be responsible for the following duties: • Managing office operations, ordering supplies, conference room set-up• Assisting with IT set-up and onboarding of new hires• Process expense report, vendor payables, and manage the office budget• Responsible for managing the calendar of the COO• Vendor relations and managing facilities relations• Manage Personnel records/documentation, assisting HR Director as needed All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn. Requirements:BS/BA degree preferred2 years’ experience in similar roleProficiency in MS Office, must be computer savvyExcellent communication both written and verbalAll interested candidates in the EA/Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.
2026-02-17T00:00:00Z

Office Manager

Saint Louis, MO
onsite
Temporary
0 - 0 USD / Yearly
Office ManagerOffice / Facilities ManagerWe currently have an excellent opportunity for a highly-skilled and motivated Office Manager to lead operations at a growing healthcare company in Seattle. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staffPlease apply online or through our Robert Half app
2026-02-27T00:00:00Z

Office Manager

Birmingham, AL
onsite
Temporary
22 - 27 USD / Hourly
Overview:Our organization is seeking an experienced, proactive Office Manager to oversee daily office operations and ensure a productive, efficient, and welcoming workplace on a contract basis. The ideal candidate will blend hands-on administrative expertise with strong leadership and organizational skills, supporting both staff and management as a central point of contact.Key Responsibilities:<ul><li>Manage daily office functions, coordinate administrative staff, and maintain smooth office operations.</li><li>Oversee office supply inventory; order, receive, and distribute materials as required.</li><li>Organize office layout and maintain records of office assets, vendors, and service providers.</li><li>Liaise with building management, contractors, and IT support for facility and equipment needs.</li><li>Support onboarding of new employees, maintain employee records, and assist with HR and payroll tasks as needed.</li><li>Manage calendars, schedule meetings, and coordinate company events or meetings.</li><li>Ensure compliance with office policies, procedures, and safety regulations.</li><li>Track office expenses and assist with budgeting, invoice processing, and reporting.</li></ul>
2026-02-27T00:00:00Z

Office Manager

Lafayette, CO
onsite
Permanent
50000 - 55000 USD / Yearly
if you love the outdoors, love to ski and want to work in a dynamic environment, this is for you! We are seeking a highly organized and customer-focused Office Manager to oversee daily operations and ensure a seamless experience for clients visiting our showroom. This role combines administrative excellence with strong interpersonal skills to manage scheduling, support sales activities, and maintain an efficient, welcoming environment. Key Responsibilities<ul><li>Office Management: Oversee day-to-day office operations, including supplies, vendor coordination, and general upkeep.</li><li>Customer Interaction: Greet and assist clients in the showroom, ensuring a professional and positive experience.</li><li>Calendar Management: Schedule appointments, showroom visits, and internal meetings; maintain accurate calendars for leadership and sales teams.</li><li>Administrative Support: Handle incoming calls, emails, and correspondence; prepare documents and reports as needed.</li><li>Showroom Coordination: Organize product displays, maintain inventory for samples, and support sales presentations.</li><li>Event & Meeting Prep: Assist with planning and logistics for client meetings and showroom events.</li></ul>This role is 100% in office.
2026-02-25T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary
22.9615 - 26.587 USD / Hourly
We are looking for a skilled Office Manager to join our team on a contract basis in Seattle, Washington. In this role, you will oversee day-to-day administrative operations, ensuring the office runs smoothly and efficiently. If you have a strong background in office management and administrative support, we encourage you to apply. Responsibilities: • Coordinate and manage daily administrative tasks to ensure seamless office operations. • Monitor and maintain inventory levels of office supplies, placing orders as needed. • Handle accounts payable processes, including invoice management and payment tracking. • Serve as the first point of contact for visitors and clients by performing receptionist duties. • Organize and oversee office procedures to maximize productivity and efficiency. • Support staff with administrative needs, such as scheduling meetings and preparing documents. • Ensure the office environment is well-maintained and conducive to productivity. • Collaborate with vendors and service providers to address office-related needs. • Maintain accurate records and documentation related to office activities. • Assist with other tasks and projects as required to support the team.
2026-02-18T00:00:00Z

Office Manager

Los Alamitos, CA
onsite
Temporary
25 - 27 USD / Hourly
Location: Los Alamitos, CA Pay Range: $25–$27 per hour Overview: The Office Manager is responsible for overseeing day-to-day office operations to ensure organizational effectiveness and efficiency. This position plays a key role in managing administrative processes and supporting a productive office environment. Key Responsibilities: Oversee daily office operations, ensuring a smooth workflow and efficient administrative practices. Supervise and train administrative staff; delegate tasks as needed. Manage office budgets, purchasing of supplies, and vendor relationships. Coordinate schedules, meetings, events, and travel arrangements for staff. Maintain organized files and records, both electronic and paper. Oversee equipment maintenance and liaise with IT/support vendors as needed. Ensure compliance with company policies, procedures, and city regulations. Handle incoming communications including calls, emails, and mail. Prepare reports, presentations, and correspondence as requested. Foster a positive and collaborative office culture. Qualifications: Proven experience in office management or a similar administrative leadership role. Strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to lead a team and work independently. Attention to detail and excellent time-management abilities. Associate’s or bachelor’s degree in business administration or related field preferred. Work Environment: This position is on-site in a professional office setting. Some local travel within Los Alamitos or to city-related events may be required.
2026-03-05T00:00:00Z

Office Manager

Eugene, OR
onsite
Temporary
20 - 24 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to join our team in Eugene, Oregon. This is a Contract position within the higher education industry, where you will play a vital role in supporting accounting operations and administrative tasks. If you excel in managing documentation and ensuring smooth office workflows, we encourage you to apply. Responsibilities: • Assist the accounts payable and accounts receivable teams by organizing and managing accounting documentation. • Provide support with data entry to ensure accurate and timely processing of financial records. • Collaborate with team members to facilitate reconciliations and maintain financial accuracy. • Maintain and update office records, ensuring all documentation is properly filed and accessible. • Coordinate administrative tasks to support overall office operations. • Communicate effectively with internal teams to resolve any issues related to accounting or documentation. • Monitor and report on the status of accounting documentation to ensure compliance with organizational standards. • Assist with preparing reports and summaries related to financial transactions and office activities. • Ensure adherence to established policies and procedures in all administrative and accounting tasks.
2026-03-05T00:00:00Z

Office Manager

New Tripoli, PA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for an experienced Office Manager to lead and manage administrative operations in a manufacturing environment. This role demands strong organizational abilities, attention to detail, and a proactive approach to ensuring the office functions efficiently. The ideal candidate will bring over three years of experience and expertise in bookkeeping and office management. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Oversee daily administrative operations, ensuring smooth office workflows and processes.• Manage scheduling, correspondence, and communication with internal teams and external stakeholders.• Support human resources functions, including coordinating employee onboarding and maintaining accurate records.• Perform bookkeeping duties such as managing accounts payable, accounts receivable, and conducting bank reconciliations.• Coordinate purchasing and inventory of office supplies and equipment to meet operational needs.• Prepare financial reports and monitor budgets to assist in decision-making.• Collaborate with vendors to ensure timely payments and maintain positive relationships.• Utilize QuickBooks and other accounting software to manage financial transactions.• Ensure compliance with company policies and procedures in all administrative tasks.
2026-02-21T00:00:00Z

Office Manager

Cleveland, OH
onsite
Temporary
18.2115 - 22 USD / Hourly
We are looking for a dedicated Office Manager to join our team in Independence, Ohio. This role requires a highly organized and detail-oriented individual to oversee administrative tasks, scheduling, and daily office operations. As a long-term contract position, it offers the potential for permanency based on performance and organizational needs. Responsibilities: • Coordinate schedules for executives and ensure efficient time management. • Manage office supplies, including ordering and maintaining inventory. • Handle invoicing and accounts payable tasks as needed. • Arrange meetings and prepare necessary materials in advance. • Provide receptionist duties, including greeting visitors and answering calls. • Maintain a detail-oriented and organized workspace. • Utilize Microsoft Office Suite to create and manage documents. • Support executives in staying on track with their responsibilities and commitments. • Implement additional administrative support mechanisms to enhance efficiency. • Collaborate with team members to ensure smooth daily operations.
2026-03-05T00:00:00Z

Office Manager

New York, NY
onsite
Contract / Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization. Responsibilities: • Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings. • Manage communication between leadership and studio teams to ensure seamless collaboration. • Oversee sign/seal processes and coordinate with external teams as needed. • Create and maintain Teams and SharePoint sites for effective project collaboration. • Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion. • Facilitate project closeout by organizing documentation and archiving materials appropriately. • Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control. • Assist with document formatting, proofreading, and quality checks for Basis of Design documents. • Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked. • Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
2026-03-04T00:00:00Z

Office Manager

West Springfield, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are partnering with our client to find a skilled and motivated Office Manager to oversee day-to-day operations and ensure the smooth functioning of their business. The ideal candidate will be an organized, proactive professional with demonstrated experience leading office administration, facilities coordination, and team support. Key Responsibilities:<ul><li>Manage daily office operations, including supplies, equipment, and facility maintenance to maintain a productive and welcoming work environment.</li><li>Oversee scheduling, calendar management, and travel arrangements for staff and leadership.</li><li>Serve as the primary point of contact for visitors, vendors, and service providers, ensuring professional communications.</li><li>Develop, implement, and enhance administrative procedures and internal processes for maximum efficiency.</li><li>Support HR functions such as onboarding new team members, maintaining personnel files, and assisting with payroll and benefits processing.</li><li>Coordinate meetings, events, and company communications.</li><li>Maintain confidentiality of sensitive information and uphold company policies at all times.</li><li>Supervise and mentor administrative and support staff as assigned.</li></ul>Requirements:<ul><li>Proven experience as an office manager, administrative supervisor, or similar role.</li><li>Exceptional organizational and multitasking skills with keen attention to detail.</li><li>Strong interpersonal and written/verbal communication abilities.</li><li>Proficiency with Microsoft Office Suite and familiarity with office management systems and procedures.</li><li>Ability to adapt and problem-solve in a fast-paced setting.</li><li>Experience with budgeting, expense reporting, or basic bookkeeping is a plus.</li><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li></ul> This role is ideal for a resourceful and proactive professional who takes ownership of creating a collaborative office culture. The office manager will work closely with leadership and staff to deliver operational excellence and foster a positive workplace environment.If you are ready to make an immediate impact and advance your career, we encourage you to submit your resume today.
2026-03-04T00:00:00Z

Office Manager

Wilmington, DE
onsite
Permanent
0 - 0 USD / Yearly
Thriving Wilmington Delaware firm seeks an Office Manager with proven bookkeeping skills. In this role, you will assist with data entry, drafting email correspondence, assisting with tax preparation support, overseeing meeting coordination, assisting with accounts payable transactions, vendor invoicing, processing expense reports, maintaining office inventory, and perform bookkeeping tasks. In this Office Manager role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail. Responsibilities · Assist with administrative support· Data Entry· Maintain Vendor Relationships· Maintain internal file/record keeping system· Calendar Management· Handle incoming and outgoing mail/packages· Develop and implement office policies and procedures
2026-02-25T00:00:00Z

Office Manager

Stockton, CA
onsite
Temporary
25.3365 - 29.337 USD / Hourly
We are looking for a detail-oriented Office Manager to join our team in Stockton, California. In this long-term contract position, you will play a crucial role in managing administrative tasks, payroll processing, and office operations while ensuring compliance with California labor laws. This role is ideal for someone with strong organizational skills and experience in office management, payroll, or property management. Responsibilities: • Oversee accounts payable and receivable processes, ensuring accuracy in invoice entry and reconciliation using Yardi. • Assist with rent invoicing, collections, and general ledger activities to support property management operations. • Coordinate tenant communications, schedule maintenance services, and manage vendor relationships. • Administer payroll, ensuring adherence to California labor and employment regulations. • Facilitate employee onboarding and offboarding processes while maintaining accurate and confidential personnel records. • Manage office operations, including organizing records, ordering supplies, and implementing efficient administrative workflows. • Support lease administration tasks and ensure compliance with relevant regulations. • Collaborate on internal projects to enhance office functionality and streamline processes.
2026-02-10T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-02-18T00:00:00Z

Office manager

McLean, VA
onsite
Temporary
22 - 25 USD / Hourly
Are you an organized and proactive professional seeking your next opportunity? We’re searching for an experienced Office Manager to join our team and ensure seamless day-to-day operations. As a key member of our administrative staff, you will support senior level leadership, coordinate office activities, and maintain an efficient, positive workplace. You will be working onsite Monday to Friday. Responsibilities:<ul><li>Oversee daily office operations, including facility management, vendor coordination, and supply procurement</li><li>Manage calendars, schedule meetings, and arrange travel for team members</li><li>Coordinate visitor management, including issuing badges and welcoming guests to the office.</li><li>Answer incoming phone calls and professionally manage a multi-line phone system.</li><li>Handling vendor management, calendar schedule,</li><li>Coordinate events- example holiday parties</li><li>Coordinate company events and meetings, both in-person and virtual</li><li>Maintain office records, handle confidential information, and ensure compliance with company policies</li><li>Address inquiries and resolve issues to keep the office running smoothly</li></ul>
2026-02-26T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
26 - 30 USD / Hourly
Office ManagerDescription:Oversee office operations, supervise staff, and implement processes that create an efficient and supportive work environment.Responsibilities:<ul><li>Oversee daily office operations and facilities</li><li>Manage office supplies and vendor contracts</li><li>Supervise administrative staff</li><li>Assist with budgeting and invoice processing</li><li>Maintain a positive work environment</li></ul>
2026-02-13T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-02-18T00:00:00Z