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806 results for Office Assistant jobs

Legal Secretary

Chattanooga, TN
onsite
Temporary to Hire
20 - 25 USD / Hourly
Are you an experienced Legal Assistant who thrives in a fast-paced law firm environment? Do you enjoy juggling multiple priorities, staying organized under pressure, and playing an integral role in a successful litigation team? If so, Robert Half is partnering with a well-established and highly respected Chattanooga law firm seeking a Legal Assistant to support a busy team of attorneys. Responsibilities include:<ul><li>Prepare, proofread, and finalize legal pleadings, motions, correspondence, and other legal documents.</li><li>Draft and organize discovery documents, including interrogatories and related litigation materials.</li><li>Perform heavy legal transcription with a high level of accuracy.</li><li>Manage attorney calendars and coordinate hearings, depositions, mediations, and court reporters.</li><li>Communicate professionally with courts, opposing counsel, clients, and third-party vendors.</li><li>Enter attorney time and maintain accurate billing records.</li><li>Organize and maintain electronic case files and legal documents.</li><li>Utilize ProLaw for document management, accounting support, and case management.</li><li>Prioritize multiple assignments while adapting quickly to changing deadlines and attorney needs.</li></ul>What We're Looking For<ul><li>Previous experience as a Legal Assistant, Litigation Assistant, or Legal Secretary.</li><li>Experience supporting litigation attorneys; medical malpractice defense or insurance defense experience is highly preferred.</li><li>Strong knowledge of legal pleadings, discovery, and court procedures.</li><li>Excellent transcription, proofreading, and document formatting skills.</li><li>Exceptional organizational and time management abilities.</li><li>Ability to effectively manage competing priorities and shift focus as urgent matters arise.</li><li>Strong communication skills and a team-oriented mindset.</li><li>Experience with ProLaw is a plus, but not required.</li></ul>Why You'll Love This Opportunity<ul><li>Join a respected Chattanooga law firm with a strong reputation in the legal community.</li><li>Support experienced attorneys handling sophisticated and meaningful litigation.</li><li>Enjoy a collaborative, professional, and team-focused environment.</li><li>Stable, long-term opportunity with attorneys who value dependable legal support.</li><li>37.5-hour work week, offering an excellent work-life balance while remaining engaged in challenging legal work.</li></ul>If you're looking to take the next step in your legal career with a firm that values professionalism, teamwork, and excellence, we'd love to hear from you. Apply today to learn more about this exciting opportunity!
2026-07-13T00:00:00Z

Legal Secretary

Savannah, GA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support daily legal administrative operations. This contract opportunity is ideal for someone who thrives in a fast-paced legal environment and can manage deadlines with accuracy and professionalism. The role involves coordinating filings, maintaining schedules, and preparing correspondence while providing dependable support to attorneys and legal staff. Responsibilities: • Prepare, review, and submit legal documents through electronic court filing systems while ensuring accuracy and timely delivery. • Manage attorney calendars by organizing hearings, deadlines, meetings, and other case-related commitments. • Transcribe dictated notes and correspondence into legal documents, letters, and internal records. • Maintain case files and supporting documentation in an orderly manner for easy retrieval and compliance purposes. • Coordinate with courts, clients, and outside parties to support scheduling and document handling needs. • Monitor filing deadlines and procedural requirements to help keep matters on track. • Draft and format legal correspondence, pleadings, and other administrative materials as directed. • Provide general administrative support to the legal team, including document preparation, record updates, and communication follow-up.
2026-07-13T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-06-23T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-07-15T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for an experienced Legal Secretary to join a well-established law firm in Los Angeles, California. This position supports a busy civil litigation practice and is ideal for someone who thrives in a fully onsite environment with strong administrative systems and long-tenured support teams. The role offers the opportunity to work closely with attorneys on employment and related litigation matters while contributing to efficient case management and document preparation. Responsibilities: • Manage electronic court submissions in state and federal jurisdictions, ensuring filings meet procedural and service requirements. • Prepare, revise, and format legal correspondence, pleadings, discovery templates, and other case-related documents with accuracy and consistency. • Assemble tables of contents and tables of authorities for briefs, motions, and other formal filings. • Maintain organized case files by tracking records, correspondence, and legal documents in both digital and physical formats. • Handle general administrative support such as scanning, copying, faxing, and processing document distribution. • Coordinate the preparation of hearing binders and provide support for trial readiness and related case materials. • Support multiple attorneys in a shared-desk structure while helping manage shifting priorities across active litigation matters. • Enter and track attorney time when needed and assist with day-to-day practice support using firm-approved software tools.
2026-07-09T00:00:00Z

Legal Secretary

Tucson, AZ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a Legal Secretary to support immigration-related casework. This contract position will work closely with legal staff and clients to help prepare applications, track case activity, and maintain organized records. The role requires strong communication, sound judgment, and a commitment to accuracy, confidentiality, and timely follow-through. Candidates who can balance client service with administrative precision will be well suited for this opportunity. Responsibilities: • Guide clients through the collection of supporting records and assist with preparing immigration-related forms under the direction of an authorized legal representative. • Address client questions about case progress and coordinate status inquiries with the appropriate government agencies when updates are needed. • Review incoming notices and correspondence from immigration and consular authorities, communicate next steps to clients, and help prepare responses to requests for additional information. • Keep paper and digital case files current by documenting activity, updating case notes, and entering required information within established deadlines. • Support reporting needs by contributing accurate data for operational, narrative, and financial documentation. • Handle sensitive client information with discretion and follow all ethical and confidentiality standards required by the legal program. • Complete required training toward Department of Justice accreditation and apply learned procedures in daily case support work. • Provide direction and day-to-day coordination for interns or volunteers assisting with legal support tasks as needed.
2026-07-11T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys. Responsibilities: • Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions. • Utilize legal database software like LexisNexis for research and case management purposes. • Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings. • Properly file all legal documents with the courts and ensure their accuracy and timeliness. • Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes. • Maintain and manage client files; retrieve documents as requested by attorneys. • Draft, proofread, and edit correspondence ensuring all documents are accurate. • Liaise with clients, opposing council, court personnel, and others to facilitate matter progress. • Perform regular administrative duties such as answering phone calls, managing emails, and data entry. • Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks.
2026-07-07T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We're partnering with a prestigious Am Law firm with multiple offices nationwide to identify an experienced Legal Secretary for its Downtown Los Angeles office.This is an exceptional opportunity to join a well-established firm known for its collaborative culture, extensive administrative support, and long-term career opportunities. We've partnered with this firm for years and have successfully placed numerous professionals who continue to thrive and speak highly of the firm's culture and leadership.Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to manage competing priorities while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Comprehensive benefits package.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus opportunity.</li><li>Am Law platform with multiple offices and abundant administrative resources and support.</li><li>Stable, team-oriented environment with excellent opportunities for long-term career growth.</li></ul>This is an excellent opportunity for an experienced legal secretary looking to join a top-tier firm where you'll have the support, resources, and infrastructure to be successful.Apply today or contact me confidentially to learn more about this opportunity. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z

Part-Time Receptionist

Falls Church, VA
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are seeking a part-time Receptionist to support our team onsite. This role is ideal for someone with prior office experience who is looking for a steady part-time schedule and enjoys working in a professional environment. Schedule:Wednesday, Thursday, and Friday: 12:00 PM – 7:00 PM and every other Saturday and Sunday: 10:00 AM – 2:00 PM Responsibilities:<ul><li>Greet visitors and provide excellent front desk support</li><li>Manage resident packages and deliveries</li><li>Assist with general office and administrative tasks</li><li>Maintain a professional and welcoming environment</li></ul>
2026-07-14T00:00:00Z

Bilingual Chinese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Bilingual Chinese Administrative AssistantJob Description:Seeking a Bilingual Chinese Administrative Assistant to support internal teams and assist clients in a fast-paced environment.Responsibilities:<ul><li>Manage calendars and appointments</li><li>Translate documents and communications</li><li>Maintain client databases and records</li><li>Assist with reports and correspondence</li><li>Provide administrative support to leadership</li></ul>
2026-07-17T00:00:00Z

Purchasing Assistant

Seymour, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Purchasing Assistant (Contract) – Industrial Services Company | Seymour, CTAn industrial services company in Seymour, CT is seeking a detail-oriented Purchasing Assistant on a contract basis. This role is ideal for someone with strong administrative and purchasing support skills who can help maintain efficient procurement operations in a fast-paced environment.Key Responsibilities:<ul><li>Assist with the preparation and processing of purchase orders</li><li>Communicate with vendors regarding pricing, availability, order status, and delivery timelines</li><li>Maintain accurate purchasing records, vendor files, and related documentation</li><li>Track orders and help ensure timely receipt of materials and supplies</li><li>Reconcile purchase orders, invoices, and receiving documents</li><li>Support inventory and supply monitoring to help maintain appropriate stock levels</li><li>Work with internal departments to gather purchasing needs and resolve order issues</li><li>Perform data entry, reporting, and general administrative support related to procurement activities</li></ul>
2026-06-30T00:00:00Z

HR/Payroll Assistant

South Vineland, NJ
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Robert Half has partnered with a new company on their search for a self-starting HR/Payroll Assistant with expertise in high-volume recruiting environments and can act as the human resource manager’s right hand. This role serves as a key member of the HR team, assisting with payroll administration, onboarding, new hire orientation, benefits operations, timesheet records, payroll audits, payroll tax reporting, employee status changes, preparing offboarding documentation, and assisting with employee verifications as needed. The preferred HR/Payroll Assistant should have proven knowledge of payroll practices, wage and hour regulations, and HR processes. How you will make an impact· Assist with new employee orientation· Employment Verifications· Process bi-weekly payroll· Maintain and update employee records· Coordinate benefit programs· Assist with the employee onboarding process· Develop new policies and procedures as needed· Assist with HR/Payroll ad hoc projects· Support other functions as assigned
2026-06-22T00:00:00Z

Office Services Associate 3 (5+ years)

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Office Services Associate to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting and can manage records, mail distribution, and customer-facing communication with accuracy and professionalism. The role requires strong organizational skills, attention to detail, and the ability to handle physical tasks such as moving and transporting boxed materials when needed. Responsibilities: • Respond to inquiries from staff, customers, and other contacts by providing clear information and resolving routine issues professionally. • Organize, copy, sort, and maintain office documents related to operational activities and business records. • Enter, review, and verify data for accuracy in reports, logs, and other office documentation. • Keep filing systems, mailing records, inventory lists, and databases current and well organized. • Receive, sort, and distribute incoming mail and other materials across the office in a timely manner. • Support payroll-related recordkeeping and assist with basic check handling and administrative processing tasks. • Monitor office supply levels and help track inventory to ensure materials are available when needed. • Move, lift, and transport boxes weighing up to 50-70 lbs. using carts and safe handling practices.
2026-07-15T00:00:00Z

Executive Assistant - Ongoing Opportunities

Chattanooga, TN
onsite
Temporary / Contract
22 - 28.5 USD / Hourly
Looking for your next Executive Assistant role with a company that values your expertise? We can help. At Robert Half Administrative, Customer Support and Human Resources Support, we're proud to be the only staffing firm that specializes 100% in the placement of Administrative and HR professionals. Because we focus exclusively on these career fields, we understand the unique skills, professionalism, and strategic support that exceptional Executive Assistants bring to an organization. ✨ What we offer:<ul><li>Access to exclusive Executive Assistant opportunities</li><li>Direct connections with top employers</li><li>Personalized career guidance</li><li>A team dedicated solely to Administrative and HR talent</li></ul>Whether you're an experienced Executive Assistant seeking your next challenge or looking to advance your career, we're here to help you find the right fit. 📩 Submit your resume and connect with us at 423-265-5561 TODAY to take the next step in your career. #ExecutiveAssistant #AdministrativeProfessionals #HRProfessionals #CareerOpportunity #Staffing #HiringNow #AdministrativeCareers #ExecutiveSupport #JobSearch #ProfessionalGrowth
2026-07-02T00:00:00Z

Accounting Assistant 1

Kansas City, KS
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a Collections Specialist to support a growing team in Kansas City, Kansas area. This is a Long-term Contract position that requires working onsite five days each week and offers the potential for continued opportunity based on performance. The person in this role will help maintain accurate financial records, follow up on outstanding balances, and contribute to day-to-day accounting operations with a strong focus on organization and professionalism. Responsibilities:• Manage outbound collections efforts by contacting customers regarding past-due balances and documenting follow-up activity accurately.• Apply payments, reconcile account details, and help maintain current and accurate accounts receivable records.• Review customer accounts to identify overdue items, resolve discrepancies, and support timely payment processing.• Assist with routine accounting tasks, including record updates, report preparation, and financial data entry.• Coordinate with internal teams to research billing questions and support effective resolution of account issues.• Monitor aging reports and prioritize collection activity to improve recovery of outstanding receivables.• Support onsite administrative and accounting operations while maintaining confidentiality and attention to detail
2026-07-16T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Bilingual Spanish Administrative AssistantJob Description:A community-focused organization is seeking a Bilingual Spanish Administrative Assistant to support staff and clients in both English and Spanish.Responsibilities:<ul><li>Serve as the first point of contact for visitors and callers</li><li>Translate verbal and written communications</li><li>Schedule appointments and maintain records</li><li>Assist with client intake and documentation</li><li>Support reporting and data entry activities</li></ul>
2026-07-17T00:00:00Z

Bilingual Mandarin Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Bilingual Mandarin Administrative AssistantLocation: East Bay, CACompensation: $25–$35/hour (DOE)Job Type: contract About the RoleWe are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base. Responsibilities<ul><li>Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.</li><li>Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.</li><li>Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.</li><li>Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.</li><li>Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.</li></ul>
2026-07-02T00:00:00Z

Legal Assistant, Family Law

Edina, MN
onsite
Permanent / Full Time
45000 - 70000 USD / Yearly
A growing Twin Cities law firm is seeking a Family Law Legal Assistant to support its busy practice. This is an excellent opportunity for a detail-oriented professional who enjoys working in a fast-paced legal environment and wants to play a meaningful role supporting both attorneys and clients through complex family law matters. This role is ideal for someone who is proactive, highly organized, and capable of working both independently and collaboratively while handling sensitive client matters with professionalism and discretion. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals within the family law practice</li><li>Draft and prepare routine correspondence, legal documents, and client communications</li><li>Manage attorney calendars, schedule meetings, and coordinate appointments</li><li>Handle client intake and serve as a point of contact for routine communications</li><li>Perform e-filing and ensure accuracy and compliance with court procedures</li><li>Maintain and organize case files, both electronic and physical</li><li>Monitor deadlines and assist with docketing and case tracking</li><li>Answer, screen, and direct telephone calls professionally</li><li>Assist with legal research and preparation of case materials, as needed</li><li>Prepare expense reports and support general administrative functions</li></ul>
2026-07-10T00:00:00Z

Front Office Administrator

Ashburn, VA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a Front Office Administrator to join our team onsite full time, Monday through Friday. This is an excellent opportunity for someone who thrives in a fast-paced environment, can multitask effectively, and enjoys being a key part of daily office operations. Responsibilities:<ul><li>Manage front office and administrative support functions</li><li>Handle facility operations and help ensure the office runs smoothly</li><li>Coordinate and communicate with vendors</li><li>Support general office administration and day-to-day activities</li></ul>
2026-07-15T00:00:00Z

Sr. Executive Assistant

Santa Monica, CA
onsite
Temporary to Hire
120000 - 145000 USD / Yearly
We are looking for an experienced and resourceful Sr. Executive Assistant to provide high-level support to a C-level executive in Santa Monica. This contract-to-permanent position is fully onsite and offers the opportunity to serve as a trusted partner in managing complex schedules, travel coordination, office operations, and select personal matters. The ideal candidate brings sound judgment, exceptional organization, and the ability to stay composed while handling shifting priorities in a fast-paced work environment. This firm is growing exponentially, and we are looking for a career EA who has experience supporting high-net-worth individuals. Excellent benefits including paid lunches, team building events and fully paid benefits. Responsibilities:• Manage daily administrative support for senior executives, ensuring priorities, communications, and logistics are handled efficiently across business and limited personal needs.• Coordinate intricate travel plans using both commercial and private options and resolve disruptions quickly to keep itineraries on track.• Oversee executive calendars, schedule meetings and appointments, and partner with administrative team members to maintain alignment across competing demands.• Run essential office functions, including supply ordering, catering coordination, visitor reception, phone coverage, delivery handling, and general workplace organization.• Organize and execute meetings and events such as board sessions, private dinners, team gatherings, and in-office functions with strong attention to detail.• Conduct research, compile information, and provide timely follow-up on requests related to scheduling, logistics, and executive priorities.• Serve as a point of coordination with external contacts and household support personnel when arrangements require cross-functional communication.• Handle local errands and time-sensitive personal tasks such as purchasing gifts, picking up items, and arranging other executive support needs.
2026-06-22T00:00:00Z

Sr. Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
70 - 115 USD / Hourly
Our client, an innovative leader in the enterprise AI software industry, is seeking an experienced Executive Assistant to support its Chief Executive Officer. This is a unique opportunity to become a trusted partner within the Office of the CEO, serving as an extension of the executive's voice while managing high-level communications, priorities, and strategic follow-through. This role goes far beyond traditional executive support. The ideal candidate is an exceptional writer with outstanding judgment, capable of drafting executive-level correspondence, managing confidential communications, and ensuring critical business initiatives move forward seamlessly. If you thrive in a fast-paced, high-performance environment and enjoy working alongside executive leadership, we'd love to hear from you. Compensation & Benefits<ul><li>Competitive base salary ranging from $150,000–$250,000, depending on experience.</li><li>Comprehensive health, dental, and vision benefits.</li><li>Equity participation.</li><li>Generous paid time off and company-sponsored benefits.</li><li>Opportunity to work directly with executive leadership at one of the most innovative organizations in the AI technology space.</li></ul> What You'll Do<ul><li>Manage and prioritize the CEO's incoming communications across email and other channels.</li><li>Review, categorize, and triage correspondence from executives, board members, investors, customers, partners, and internal stakeholders.</li><li>Draft professional emails, executive correspondence, presentations, memos, and follow-up communications in the CEO's voice with exceptional attention to tone and accuracy.</li><li>Track executive commitments, action items, and deadlines to ensure timely follow-through and completion.</li><li>Coordinate closely with the Office of the CEO to align communications with meetings, scheduling, and executive priorities.</li><li>Route information efficiently to executive leadership, legal, finance, communications, and other departments to drive timely execution.</li><li>Maintain complete confidentiality while handling highly sensitive strategic, financial, and executive information.</li><li>Anticipate executive needs, identify potential issues before they arise, and proactively develop solutions.</li></ul>
2026-07-08T00:00:00Z

Sr. Executive Assistant

Sacramento, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in California. This contract position is ideal for a highly organized individual who can manage complex schedules, coordinate executive-level meetings, and oversee detailed travel planning with accuracy and discretion. The role requires strong judgment, effective communication, and the ability to keep priorities moving in a fast-paced service environment. Responsibilities: • Oversee executive calendars, resolving scheduling conflicts and ensuring leadership time is aligned with business priorities. • Arrange domestic and international travel plans, including flights, lodging, transportation, and itinerary preparation. • Coordinate meeting logistics for senior leaders, including agendas, room reservations, materials, and follow-up items. • Serve as a central point of contact for administrative matters, responding promptly and effectively to internal and external stakeholders. • Prepare and organize documents, presentations, and correspondence to support day-to-day executive operations. • Track important deadlines, appointments, and action items to help maintain smooth workflow and timely execution. • Support changes to travel or meeting plans as needed, adjusting arrangements quickly while minimizing disruption.
2026-07-14T00:00:00Z

Human Resources (HR) Assistant

Brookfield, WI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented HR team member to support day-to-day people operations in Brookfield, Wisconsin. This Long-term Contract opportunity is suited for someone who can step into a busy environment, manage competing priorities, and provide dependable support across onboarding, reporting, and employee programs. The role offers the chance to partner closely with the HR team while helping maintain smooth administrative processes and a positive employee experience. Responsibilities: • Coordinate onboarding activities for incoming employees, including orientation preparation and related documentation. • Maintain accurate HR records and keep training materials, employee files, and departmental documents up to date. • Prepare recurring and ad hoc reports, including attendance-related tracking and other workforce data as needed. • Support employee engagement efforts by helping organize recognition activities, celebrations, and company events. • Assist with the administration of performance review cycles by tracking timelines, collecting materials, and following up with stakeholders. • Manage uniform requests and distribution to ensure employees receive required items in a timely manner. • Provide broad administrative assistance to the HR function, handling scheduling, correspondence, and process follow-through. • Respond to routine employee questions, offer guidance on policies, and contribute to general HR initiatives and employee relations support.
2026-07-16T00:00:00Z

Human Resources (HR) Assistant

Brockton, MA
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a personable and detail-oriented Human Resources (HR) Assistant to support recruitment and onboarding activities for a healthcare organization in Brockton, Massachusetts. This fully onsite opportunity is a Contract to Permanent position and offers the chance to contribute to a fast-paced HR team that values accuracy, responsiveness, and a positive employee experience. The ideal candidate is comfortable handling administrative tasks, communicating with new employees, and managing multiple priorities throughout the onboarding process. Responsibilities: • Guide newly onboarded employees through each stage of the onboarding process to ensure a smooth and timely start. • Prepare and organize onboarding and orientation materials, making sure all documents are complete and ready for distribution. • Complete I-9 verification activities in accordance with company procedures and compliance standards. • Assist with prior authorization-related administrative support as needed within the HR function. • Respond to employee and candidate questions with professionalism and a strong customer service approach. • Maintain accurate personnel records and update onboarding documentation using Microsoft Office applications. • Coordinate with internal departments to confirm pre-employment steps are completed before start dates. • Support day-to-day HR administrative operations while managing multiple onboarding tasks at once.
2026-07-17T00:00:00Z

Human Resources (HR) Assistant

Hopkins, MN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations and recruiting. This contract position is ideal for someone who enjoys coordinating onboarding, maintaining employee records, and assisting with recruiting activities in a fast-paced environment. The person in this role will help keep HR processes accurate, timely, and well organized while providing dependable administrative support across key people functions. Responsibilities:<ul><li>Coordinate onboarding activities for new employees, including documentation, scheduling, and communication with candidates and internal teams.</li><li>Maintain and update employee information within HR systems, ensuring records are complete, accurate, and current.</li><li>Assist with recruiting efforts by posting open roles, monitoring applicant activity, and supporting full-cycle hiring workflows.</li><li>Use HRIS tools to process personnel data and support routine HR administration tasks.</li><li>Manage inbox communication and calendar-related follow-up through Microsoft Outlook to keep HR activities on schedule.</li><li>Prepare HR-related documents, track status updates, and help ensure compliance with internal procedures.</li><li>Respond to routine employee and candidate questions with care and direct more complex issues to the appropriate HR contacts.</li></ul>
2026-07-16T00:00:00Z

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