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823 results for Office Assistant jobs

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-06-23T00:00:00Z

Receptionist

Tustin, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in California. This opportunity is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping administrative tasks organized in an office setting. The role will focus on visitor reception, phone coverage, and mail handling while helping maintain a welcoming workplace environment. Responsibilities: • Welcome guests upon arrival, manage visitor check-in, and ensure each person is directed promptly and courteously. • Operate a multi-line phone system, answer incoming calls efficiently, and route messages or transfers to the appropriate team members. • Receive, sort, and distribute incoming mail and deliveries to support smooth day-to-day office operations. • Maintain an orderly and well-organized front desk area that reflects a friendly and organized office environment. • Provide general administrative support related to reception activities, including handling routine inquiries from staff and visitors. • Monitor front office traffic throughout the day and help coordinate communication between visitors and internal teams. • Assist with outgoing mail or package distribution as needed to keep correspondence moving accurately and on time.
2026-06-20T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary / Contract
22 - 22 USD / Hourly
A legal services office in Honolulu is seeking an experienced Receptionist to manage front desk operations, welcome visitors, and provide administrative support. This role requires prior experience, strong communication skills, and the ability to answer phones in a polished and professional manner. Preference will be given to Hawaii residents due to onsite work and interview requirements If interested in this role, please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Greet clients and visitors in a courteous manner</li><li>Manage front desk activities and maintain reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail, messages, and general administrative duties</li><li>Support office staff with clerical tasks as needed</li></ul>
2026-06-13T00:00:00Z

Receptionist

McLean, VA
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are seeking a professional and customer-focused Receptionist to serve as the first point of contact for visitors, clients, and employees. The Receptionist will manage front desk operations, handle incoming calls, greet guests, and provide administrative support to help ensure the office runs smoothly. If you are looking for temporary summer work with availability on various days. this is the position for you. Responsibilities<ul><li>Greet and welcome visitors in a friendly and professional manner. .</li><li>Answer, screen, and direct incoming phone calls. </li><li>Manage the front desk and maintain a clean, organized reception area. </li><li>Handle incoming and outgoing mail, packages, and deliveries. </li><li>Schedule meetings and assist with calendar coordination. </li><li>Provide general administrative support, including filing, data entry, and document preparation. </li><li>Maintain office supplies and assist with basic office coordination tasks.</li><li>Support internal teams with additional clerical duties as needed.</li></ul>
2026-06-15T00:00:00Z

Receptionist

West Palm Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front desk operations for a contract position in West Palm Beach, Florida. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is comfortable managing a busy phone system, handling incoming mail and packages, and keeping administrative tasks running smoothly throughout the day. Responsibilities: • Welcome visitors, provide front desk assistance, and ensure a positive experience for guests and staff. • Manage a multi-line phone system by answering, screening, and directing incoming calls promptly and courteously. • Receive, sort, and distribute incoming mail to the appropriate departments or individuals. • Prepare outgoing mail and packages, ensuring items are processed accurately and sent on time. • Maintain an orderly reception area and support general administrative coordination as needed. • Respond to routine inquiries and relay messages clearly to the appropriate team members.
2026-06-17T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Do you enjoy helping people and finding solutions? Robert Half is partnering with a growing organization seeking a Customer Service Representative who can deliver exceptional service while building strong relationships with customers.This position is perfect for someone who is personable, detail-oriented, and thrives in a fast-paced environment where every interaction makes a difference. What You'll Be Doing✔ Assist customers with questions regarding products, services, orders, and account information✔ Respond to customer inquiries by phone, email, and other communication channels✔ Investigate and resolve customer concerns in a timely and professional manner✔ Enter and update customer information accurately within company systems✔ Coordinate with internal departments to ensure customer requests are completed✔ Follow up with customers to confirm satisfaction and resolution✔ Maintain detailed records of customer interactions and account activity
2026-06-19T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a friendly, professional, and customer-focused Receptionist to be the first point of contact for visitors, clients, and employees. This role is ideal for someone who enjoys interacting with people, thrives in a fast-paced environment, and takes pride in keeping an office running smoothly.As the face of the organization, you will play a key role in creating a positive first impression while supporting daily administrative and office operations. Responsibilities<ul><li>Greet and assist visitors, clients, and employees in a professional and welcoming manner.</li><li>Answer and direct incoming phone calls and emails.</li><li>Manage the front desk and maintain a professional office environment.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies and assist with general administrative tasks.</li><li>Support data entry, filing, document management, and recordkeeping.</li><li>Assist various departments with clerical and administrative projects as needed.</li><li>Provide exceptional customer service and resolve inquiries efficiently.</li></ul>
2026-06-19T00:00:00Z

Receptionist

Jacksonville, FL
onsite
Temporary / Contract
19.35 - 19.35 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Jacksonville, FL. This Long-term Contract position is ideal for someone who thrives in an in-person office setting, enjoys creating a welcoming environment, and can keep administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain meeting spaces, shared office areas, and day-to-day office flow. Responsibilities:• Welcome guests, answer incoming calls, and direct inquiries to the appropriate team members with courtesy and efficiency.• Coordinate the setup and readiness of conference rooms, break rooms, and shared office spaces to ensure they remain clean, stocked, and prepared for daily use.• Provide administrative support for office operations, including preparing documents, handling correspondence, and assisting with routine clerical tasks.• Manage calendars, schedule meetings, and help organize appointments while adjusting to changing priorities throughout the day.• Track follow-up items and support multi-step office processes to help keep assignments moving forward without delays.• Assist with meeting logistics by preparing agendas, taking clear notes, and distributing action items when needed.• Support office services such as mail, deliveries, and vendor coordination, including shipping activities as required.• Partner closely with operations leadership and local office leadership to help maintain an organized, responsive, and efficient workplace environment.
2026-06-18T00:00:00Z

Receptionist

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Receptionist Receptionist Opportunities We currently have an opening for an articulate, highly-skilled Receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you. How you will make an impact · Greet visitors · Answer all incoming phone calls · Excellent communication and social skills · Excellent spelling and grammar · Sense of urgency and capable of prioritizing · Responding to inquiries, providing excellent customer service · Receiving, reviewing, and distributing incoming mail according to specified procedures · Maintaining various office files and providing general office filing support · Ordering office and kitchen supplies · Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks Please apply online or through our Robert Half app
2026-06-16T00:00:00Z

Receptionist

Stafford, TX
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for a detail-oriented and dependable Receptionist to support daily front desk operations in Stafford, Texas. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment while managing a steady flow of calls and visitor interactions. The role requires strong communication skills, attention to detail, and the ability to stay organized in a fast-paced setting. Responsibilities: • Welcome visitors and provide a courteous, helpful first point of contact for the office. • Manage incoming calls through a multi-line phone system, directing each call to the appropriate person or department. • Handle high volumes of inbound phone traffic while maintaining accuracy and a courteous approach. • Perform front desk administrative support duties to keep daily office operations running smoothly. • Take and relay messages promptly, ensuring clear communication across the team. • Maintain an orderly reception area and assist with general office coordination as needed.
2026-06-22T00:00:00Z

Receptionist

Coppell, TX
onsite
Temporary / Contract
22 - 23 USD / Hourly
Greet and welcome visitors in a professional and friendly mannerAnswer, screen, and direct incoming phone callsManage incoming and outgoing mail and deliveriesMaintain a clean and organized front desk and reception areaSchedule appointments and manage calendars as neededProvide information and direct guests to appropriate departmentsAssist with basic administrative tasks such as filing, data entry, and document preparation
2026-06-19T00:00:00Z

Receptionist

Lindon, UT
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a professional, reliable, and organized Front Desk Receptionist to provide maternity leave coverage for a healthcare organization in Lindon, Utah. This individual will serve as the first point of contact for visitors, guests, and staff while supporting a variety of administrative and office coordination tasks.
2026-06-09T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a bilingual Receptionist to support front office operations and provide a welcoming first point of contact for visitors and callers in Commerce, California. This Long-term Contract position is well suited for someone who communicates clearly in both languages, stays organized in a busy environment, and can manage intake tasks with accuracy and discretion. The role combines traditional reception support with legal intake coordination, helping ensure calls, visitors, and administrative requests are handled efficiently throughout the day. Responsibilities: • Welcome visitors, maintain a strong front desk presence, and direct guests to the appropriate staff or department. • Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately. • Gather and document intake information with attention to detail, ensuring records are complete and organized. • Provide bilingual communication support for callers and visitors, helping facilitate clear and effective interactions. • Monitor the reception area, coordinate basic front office activities, and assist with daily administrative tasks as needed. • Respond to routine questions, relay messages to internal team members, and follow up on front desk requests in a timely manner. • Maintain confidentiality when handling sensitive client or case-related information. • Support office workflow by tracking appointments, updating logs, and assisting with clerical duties tied to front desk operations.
2026-05-27T00:00:00Z

Receptionist

Park La Brea, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in Los Angeles, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks efficiently, and serving as a key point of contact for visitors and staff. The successful candidate will bring strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Welcome visitors and provide a positive first impression while directing guests to the appropriate contacts or areas. • Answer incoming calls, respond to routine inquiries, and route messages accurately and promptly. • Maintain the reception area so it remains organized, presentable, and ready for daily business activities. • Coordinate mail, packages, and deliveries, ensuring items are distributed to the correct recipients. • Assist with scheduling, calendar updates, and other general administrative support as needed. • Monitor office traffic and support basic check-in procedures for guests, vendors, and staff. • Keep records current by updating logs, contact details, and other front-office documentation. • Provide day-to-day support to internal teams by handling clerical tasks and helping with office coordination.
2026-06-17T00:00:00Z

Escrow Assistant

San Diego, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an organized Escrow Closing Assistant to support daily office operations and help create a smooth experience for clients and internal teams. This Long-term Contract position is ideal for someone who excels in administrative coordination, handles incoming inquiries effectively, and maintains accurate records in a fast-paced setting. The role combines front-office support, communication, and detailed document handling to keep escrow-related activities moving efficiently. Responsibilities:• Review escrow closing files to verify accuracy, compliance, and completion based on established checklists.• Enter and maintain escrow-related information within the company’s accounting system.• Evaluate and process contract cancellations in accordance with company procedures.• Review, resolve, and approve any updates or modifications to terms and conditions prior to closing.• Prepare required builder documentation for government-backed loan transactions.• Support communication and coordination between internal divisions, lenders, and title companies.• Assist with creating, updating, and maintaining escrow tracking reports and records.• Organize and file documentation promptly to ensure records remain accessible for team members.• Identify and resolve escrow tracking discrepancies and closing-related issues while coordinating with all involved parties.• Participate in escrow closing meetings with sales teams, the Controller, and various office and field leadership.• Collaborate effectively with team members across the escrow department to support daily operations.• Complete additional responsibilities and projects as assigned.
2026-06-19T00:00:00Z

Legal Secretary

Louisville, KY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Legal Secretary to support a busy legal team in Louisville, Kentucky. This contract-to-permanent position offers the opportunity to contribute to day-to-day office and legal administrative operations while building long-term potential within the organization. The role is fully onsite and is ideal for someone who is organized, thorough, and comfortable managing document-heavy work in a legal environment. The hours for the position are onsite Monday - Friday, 8AM - 5PM. Responsibilities:• Manage incoming and outgoing mail, ensuring documents are distributed, processed, and filed promptly.• Prepare, format, and revise legal and administrative documents using Microsoft Word and Excel.• Maintain organized paper and electronic filing systems for legal records, correspondence, and case-related materials.• Draft and edit business correspondence and routine communications with accuracy and care.• Provide day-to-day administrative support to legal staff, including answering phone calls, scheduling, document handling, and general office coordination.• Assist with the preparation and processing of legal documentation in accordance with established procedures.• Review documents for completeness and proper formatting before submission, distribution, or filing.
2026-06-22T00:00:00Z

Legal Secretary

Memphis, TN
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Memphis, Tennessee. In this role, you will provide essential support to legal professionals by managing administrative tasks, coordinating schedules, and ensuring timely completion of legal procedures. This position offers an excellent opportunity to work in a dynamic and fast-paced environment, contributing to the success of legal operations. Responsibilities: • Attend meetings and accurately take notes to ensure proper documentation. • Conduct legal research to assist attorneys in preparing cases. • Communicate effectively with clients, opposing counsel, and other stakeholders. • Manage e-filing processes and ensure timely submission of court documents. • Schedule depositions, hearings, and other legal proceedings, maintaining an organized calendar. • Prepare and transcribe legal documents with precision and attention to detail. • Create indexes and maintain records to facilitate easy access to case information. • Draft and edit legal correspondence to support communication needs. • Handle dictation tasks to assist attorneys in documenting important information.
2026-06-05T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A reputable San Francisco–based personal injury law firm is seeking an experienced Litigation Secretary to support its busy civil litigation practice. This is a contract-to-hire opportunity for a proactive, detail-oriented legal secretary who is comfortable supporting attorneys in a fast-paced, deadline-driven environment. The Litigation Secretary will provide high-level administrative and litigation support to attorneys handling plaintiff-side personal injury matters. While personal injury experience is preferred, candidates with experience supporting any civil litigation practice area are encouraged to apply. Key Responsibilities<ul><li>Prepare, revise, and format pleadings, motions, correspondence, and legal documents</li><li>E-file documents in California state and federal courts</li><li>Maintain attorney calendars, track deadlines, and manage court appearances</li><li>Open, maintain, and organize physical and electronic case files</li><li>Assist with discovery preparation and document management</li><li>Coordinate depositions, mediations, hearings, and meetings</li><li>Handle client communications, phone calls, and general administrative support</li><li>Support attorneys with trial preparation as needed</li></ul>
2026-06-08T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-06-15T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-05-23T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
A respected, growth oriented law firm is seeking an experienced Legal Secretary to support attorneys in a sophisticated commercial litigation practice. This role is ideal for a polished professional who thrives in a fast paced, partner facing environment and can confidently manage a heavy litigation desk. This firm is known for its collaborative culture, strong employee tenure, inclusive environment, and commitment to professional growth. With continued expansion and a family friendly atmosphere, this is an excellent opportunity for someone seeking long term career stability and advancement as Legal Secretary. Responsibilities:<ul><li>Provide high level administrative support to attorneys within a busy commercial litigation practice</li><li>Prepare, revise, proofread, and format legal documents, including pleadings, motions, discovery requests and responses, correspondence, and other case related materials</li><li>Handle state and federal e-filing, including trial and appellate court filings</li><li>Assist with new client intake and ongoing file maintenance</li><li>Manage attorney calendars, deadlines, and related litigation support activities</li><li>Coordinate billing, expense reports, and travel arrangements</li></ul>
2026-06-09T00:00:00Z

Legal Secretary

Youngstown, OH
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a skilled Legal Secretary to join our team in Youngstown, Ohio. This is a long-term contract opportunity for someone who is detail oriented and experienced in providing administrative support to legal teams. If you excel in managing schedules, handling legal filings, and maintaining accurate documentation, we encourage you to apply. Responsibilities:• Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled.• Prepare, proofread, and format legal documents, correspondence, and reports as needed.• Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements.• Maintain and organize client files, ensuring all records are complete and up-to-date.• Conduct dictation and transcription tasks with speed and accuracy.• Monitor and manage deadlines for legal filings and case-related tasks.• Communicate effectively with clients, court personnel, and legal professionals.• Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies.• Ensure confidentiality and security of all legal and client information.• Provide support for special projects or assignments as directed by attorneys.
2026-06-22T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-19T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in Walnut Creek, California. This position plays a key role in keeping legal matters organized, deadlines on track, and court-related documents prepared accurately for filing and trial activity. The ideal candidate brings strong knowledge of California civil litigation procedures, exercises sound judgment in a fast-paced environment, and communicates effectively with attorneys, clients, and outside parties. Responsibilities: • Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time. • Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism. • Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared. • Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content. • Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity. • Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements. • Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants. • Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed. • Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects.
2026-06-19T00:00:00Z

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