<p>We are offering a par time temporary to permanent employment opportunity for a Office Assistant in Santa Barbara, California. This role is within the government sector and involves a variety of tasks related to customer service and administrative support. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and manage customer credit applications</p><p>• Handle customer inquiries and resolve any issues promptly</p><p>• Monitor customer accounts and initiate appropriate action when necessary</p><p>• Liaise with lawyers and other detail-oriented individuals as part of your daily tasks</p><p>• Utilize the Microsoft Office Suite for various administrative tasks</p><p>• Assist with data entry and typing tasks as required</p><p>• Provide detail-oriented and courteous service to all customers</p><p>• Spanish speaking is a plus! </p>
<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Fremont, Ohio. This Contract-to-permanent position offers an excellent opportunity to contribute to office operations by providing crucial administrative support. The ideal candidate will excel in managing multiple tasks, maintaining organizational systems, and delivering exceptional service.<br><br>Responsibilities:<br>• Take detailed and accurate notes during meetings and discussions to ensure proper documentation.<br>• Monitor and manage accounts, ensuring all records are up-to-date and accurate.<br>• Open and manage tickets to address and resolve issues efficiently.<br>• Provide support to the corporate office by handling administrative tasks and coordinating activities.<br>• Answer incoming calls professionally, directing inquiries to the appropriate team members or departments.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Carry out receptionist duties, including greeting visitors and maintaining a welcoming office environment.<br>• Assist in maintaining and organizing office files and supplies to support smooth daily operations.<br>• Communicate effectively with team members to ensure seamless coordination of activities.
<p><strong>Job Posting: Office Assistant</strong></p><p><strong>Location: Vernon, CT</strong></p><p><br></p><p>Are you an organized and detail-oriented professional looking to contribute to a fast-paced and dynamic work environment? Our client in Vernon, CT is seeking a motivated <strong>Office Assistant</strong> to support their daily operations. This is a fantastic opportunity to join a collaborative team and build your administrative skills with a company that values efficiency, accuracy, and teamwork.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including scheduling appointments, organizing files, and maintaining office supplies.</li><li>Answer and direct phone calls, handle correspondence, and greet visitors professionally and courteously.</li><li>Assist with data entry and maintain accurate records in company systems.</li><li>Support various departments with reporting, documentation, and other clerical tasks as assigned.</li><li>Help manage calendars, coordinate meetings, and prepare agendas, meeting notes, and presentation materials.</li><li>Assist with general office maintenance and ensure workflow runs smoothly.</li></ul><p><br></p>
<p>We're seeking an organized, personable, and detail-oriented <strong>Part-Time Bilingual (Spanish) Receptionist/Office Administrator</strong> with data entry experience. This role is crucial in providing a welcoming environment for patients and ensuring that the administrative side of the practice runs smoothly. The ideal candidate will be fluent in both English and Spanish, possess excellent communication skills, and have experience with clerical duties, including data entry. <strong>The schedule for this role is Monday-Wednesday, 18 hours a week.</strong></p>
We are looking for a detail-oriented Office Assistant to join our team in Brooklyn, New York. This Contract position offers an opportunity to contribute to the smooth operation of daily office tasks while supporting various administrative functions. The ideal candidate will possess strong organizational skills and be comfortable handling receptionist duties and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming environment.<br>• Handle inbound phone calls, directing inquiries to the appropriate departments.<br>• Organize and scan documents, maintaining accurate digital records.<br>• Perform general clerical tasks, including data entry, filing, and managing correspondence.<br>• Support the team with scheduling and calendar management.<br>• Assist in maintaining office supplies and ensuring a tidy workspace.<br>• Collaborate with team members to ensure efficient workflow and communication.
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Tysons Corner, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. You will be working onsite Monday to Friday. This is a contract position with the potential of going permanent.</p><p>Responsibilities:</p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p><p><br></p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>We are looking for a detail-oriented and collaborative Administrator Coordinator to join our client in Scottsdale, Arizona. In this role, you will support various departments by providing exceptional customer service, maintaining accurate member data, and ensuring efficient office operations. The ideal candidate is self-motivated, dependable, and passionate about fostering strong relationships within the beauty industry. This opportunity is hybrid, 2 days in office and 3 days remote. Work hours will be a total of 35 hours for the week. </p><p><br></p><p>Responsibilities:</p><p>• Provide excellent customer service by addressing member inquiries, offering proactive solutions, and building lasting relationships.</p><p>• Maintain and update the membership database, ensuring accuracy in data and tracking engagement metrics.</p><p>• Collaborate with team members to manage accounts payable, accounts receivable, invoicing, and event logistics.</p><p>• Coordinate meetings and assist with scheduling to streamline departmental operations.</p><p>• Evaluate current office procedures and implement improvements to enhance efficiency.</p><p>• Stay informed about industry trends and best practices to continually improve member experiences.</p><p>• Serve as a reliable resource across departments, ensuring smooth communication and operational support.</p>
<ul><li>Provide general administrative support to ensure smooth daily operations, including scheduling, filing, and correspondence management.</li><li>Coordinate and maintain calendars for meetings, appointments, and events, using scheduling tools like Microsoft Outlook or Google Calendar.</li><li>Assist in preparing reports, presentations, and documents by compiling and formatting data with a high level of accuracy.</li><li>Manage incoming and outgoing communications, such as phone calls, emails, and mail, ensuring prompt responses and follow-ups.</li><li>Perform data entry and maintain accurate records in databases or digital systems.</li><li>Order and stock office supplies, keeping inventory levels up to date and organized.</li><li>Serve as a point of contact for staff and clients, offering information or assistance as needed.</li><li>Monitor office equipment (printers, copiers, etc.) and coordinate repairs or maintenance when necessary.</li><li>Support team members with ad hoc administrative tasks, such as travel arrangements, meeting logistics, and document preparation.</li><li>Maintain confidentiality of sensitive information and comply with company policies and procedures.</li></ul><p><br></p>
<p>Robert Half is looking for a detail-oriented and proactive professional to support the COO and VP of Marketing at a leading hospitality company. This role combines executive assistance, office management, HR support, and project coordination in a fast-paced environment. Spanish fluency is required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to senior executives, including managing calendars, arranging travel, processing expenses, coordinating meetings, and preparing reports and presentations.</li><li>Assist the COO with hotel operations and asset management to ensure smooth daily business activities.</li><li>Collaborate with the VP of Marketing on project tracking, vendor communications, marketing materials, campaign coordination, and presentations.</li><li>Prepare communications for investors, board members, and strategic partners.</li><li>Serve as the liaison between executives, hotel teams, brand partners, and third-party agencies to ensure clear and efficient communication.</li><li>Manage day-to-day office operations, including reception, mail, supplies, and vendor coordination.</li><li>Coordinate IT requests, maintain system access, and support firm-wide tools like Microsoft 365</li><li>Support HR processes including recruitment, onboarding/offboarding, and benefits administration.</li><li>Assist with special projects, vendor contracts, budgets, and reporting.</li><li>Travel periodically to hotel properties to support operations, brand initiatives, photoshoots, and events</li></ul><p><br></p>
<p>We are looking for a proactive and personable Office Assistant to join our client's team in Waupaca! In this position, you will play a key role in ensuring smooth daily operations by providing administrative support and maintaining an organized work environment. This role requires a friendly demeanor and adaptability to a dynamic setting. </p><p><br></p><p>Responsibilities:</p><p>• Open the office daily and create a welcoming atmosphere.</p><p>• Greet customers and provide exceptional service with a detail-oriented and friendly approach.</p><p>• Handle clerical tasks such as scanning documents, organizing files, and maintaining office records.</p><p>• Answer inbound calls and assist with inquiries in a timely and efficient manner.</p><p>• Support daily operations by performing receptionist duties and managing administrative tasks.</p><p>• Utilize Microsoft Office Suite, including Excel and Outlook, to manage communications and documentation.</p><p>• Stay eager to learn and take on new responsibilities as they arise.</p>
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
<p>We are looking for a detail-oriented and highly organized Legal Assistant / Office Manager to join our client's law firm in Wilmington, Delaware. This dynamic role combines legal administrative support with office management responsibilities, making it an essential position within our growing law firm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional multitasking abilities and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys, including scheduling meetings, calculating docket deadlines, and coordinating travel arrangements.</p><p>• Draft and prepare legal documents such as pleadings, correspondence, and engagement letters, ensuring accuracy and adherence to legal standards.</p><p>• Handle e-filing processes with state and federal courts, including preparing Tables of Authorities and Tables of Contents.</p><p>• Manage logistics for depositions, hearings, and trials, including preparing case binders and organizing materials.</p><p>• Conduct conflict searches and assist with client matter setup, ensuring smooth onboarding processes.</p><p>• Oversee office operations, including supply management, equipment maintenance, and hybrid workforce coordination.</p><p>• Organize schedules, team meetings, and events, both in-person and virtually, to foster collaboration.</p><p>• Act as the primary liaison between internal teams, vendors, and external partners to streamline workflows.</p><p>• Assist with onboarding new staff, creating a welcoming and efficient experience.</p><p>• Develop and implement systems to improve administrative efficiency and communication within the office.</p>
We are looking for a detail-oriented and organized Bookkeeper/Office Administrator to join our team in Boca Raton, Florida. This permanent, in-office role requires expertise in QuickBooks Online, strong communication skills, and an ability to provide thorough support to customers and colleagues. The successful candidate will play a key role in managing financial records, overseeing administrative tasks, and ensuring smooth office operations.<br><br>Responsibilities:<br>• Maintain accurate financial records using QuickBooks Online, including reconciling accounts and preparing reports.<br>• Process accounts payable and receivable transactions with efficiency and attention to detail.<br>• Oversee month-end and year-end financial procedures, including bank reconciliations.<br>• Assist with payroll processing and ensure compliance with relevant regulations.<br>• Manage office organization tasks such as handling mail, ordering supplies, and filing documents.<br>• Provide administrative support to ensure seamless office operations, including scheduling and record-keeping.<br>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.<br>• Collaborate with team members on special projects and provide support as needed.<br>• Maintain an organized and efficient office environment to enhance productivity.
<p>We are offering contract employment opportunity for an Office Assistant based in Manassas, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. </p><p>As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position working Monday, Wednesday and Fridays from 8:30 am to 5 pm.</p><p>Responsibilities: </p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p><p><br></p>
<p>We are looking for a dedicated Part Time Office Assistant to join our team in Fairfax, Virginia. This is a contract position requiring an attentive and organized individual who can provide support across multiple tasks. The role involves working onsite Monday through Friday 9 am to 2:30 pm/3.00 pm.</p><p>Responsibilities:</p><p>• Greet employees and visitors at the front office, ensuring a welcoming and organized environment.</p><p>• Provide assistance to staff with a variety of administrative tasks, including scheduling, organizing files, and inventory management.</p><p>• Travel between office locations as needed, requiring reliable transportation.</p><p>• Maintain office supplies by monitoring inventory and restocking as necessary.</p><p>• Operate and load the dishwasher to ensure a clean and organized workspace.</p><p>• Answer and manage multi-line phone systems, directing calls appropriately.</p><p>• Perform data entry and maintain accurate records using Microsoft Word and Outlook.</p><p>• Assist in organizing and maintaining office files to ensure accessibility.</p><p>• Build strong relationships through clear communication and empathy.</p><p>• Adapt to changing situations and take ownership of problems to find effective solutions.</p>
<p>A healthcare organization in the Harrisburg area is seeking a dedicated and organized <strong>Medical Office Assistant</strong> to provide administrative and operational support in a medical office setting. The ideal candidate will be detail-oriented, professional, and able to handle a combination of administrative tasks and patient interaction in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet patients and visitors with a professional and courteous demeanor.</li><li>Assist patients with scheduling appointments, check-in, and check-out procedures.</li><li>Answer and route phone calls; provide basic information to inquiries and field messages promptly.</li><li>Maintain and update patient medical records and office files accurately.</li><li>Handle data entry, prepare correspondence, and assist in maintaining electronic health records (EHR).</li><li>Process insurance verifications, co-pays, and billing inquiries.</li><li>Monitor and manage the office inventory, including ordering medical supplies as needed.</li><li>Ensure the office remains clean, organized, and welcoming for both staff and patients.</li><li>Collaborate with medical staff and other office personnel to ensure a seamless patient experience.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Minneapolis, Minnesota. This is a contract position lasting 12 weeks, with the possibility of extension. In this role, you will assist various departments, manage administrative tasks, and ensure smooth day-to-day operations within the office.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and deliveries, managing package receipt and distribution.</p><p>• Edit and refine internal communications, reports, and documents with precision.</p><p>• Provide administrative support primarily to the R& D team, as well as other departments as needed.</p><p>• Handle receptionist duties, including buzzing in visitors and maintaining a welcoming front desk presence.</p><p>• Perform general administrative tasks such as scheduling, filing, and data entry.</p><p>• Assist with coordinating office activities to ensure efficiency and organization.</p><p>• Utilize Microsoft Office 365 tools to complete tasks effectively and maintain accurate records.</p><p>• Collaborate with team members to address administrative needs across the organization.</p>
We are looking for a meticulous Administrative Assistant to join our team in Blue Ash, Ohio. In this Contract-to-Permanent position, you will play a key role in ensuring smooth office operations by managing administrative tasks and coordinating workplace activities. This role offers an excellent opportunity for individuals who thrive in a dynamic environment and enjoy contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative support to ensure efficient day-to-day office operations.<br>• Answer and direct incoming calls in a polite and courteous manner.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage receptionist duties, including greeting visitors and handling inquiries.<br>• Organize and coordinate workplace activities, ensuring seamless operations.<br>• Maintain office supplies inventory and handle procurement as needed.<br>• Assist in scheduling meetings and preparing materials for presentations.<br>• Handle correspondence and distribute communications within the office.<br>• Collaborate with team members to support various administrative functions.
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
<p><strong>Bilingual Payroll/Office Administrator (Spanish Required)</strong></p><p><strong>Location: Farmingdale, Long Island, NY </strong></p><p>Anna Parson at Robert Half is seeking a sharp, detail-oriented <strong>Payroll/Office Administrator </strong>to join an established Construction Services company with a small office, family feel. Do you thrive in a fast-paced environment and enjoy supporting essential operations in a dynamic industry? If so, this may be the <strong>Payroll/Office Administrator</strong> opportunity for you where you can make an immediate impact!</p><p><strong>As the Payroll/Office Administrator, you will:</strong></p><ul><li>Manage <strong>full-cycle payroll</strong> processing, including preparing and submitting certified payroll reports.</li><li>Oversee employee onboarding and offboarding processes, ensuring accuracy and compliance.</li><li>Collaborate with field teams and project managers to streamline administrative operations.</li><li>Support purchasing and inventory tracking, including managing purchase orders.</li><li>Assist the Bookkeeper with various <strong>accounting tasks</strong>.</li><li>Communicate effectively across teams, leveraging your bilingual Spanish skills to ensure clarity and collaboration.</li></ul><p>This is an excellent opportunity to join a thriving company that values efficiency, teamwork, and expertise.</p><p><strong>Why you'll love this role</strong>: Our client offers a collaborative work environment where you will be fully trained and your skills will be appreciated! </p><p>Contact Anna Parson at Robert Half for confidential and immediate consideration or apply now!!! </p>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Acton, Massachusetts. In this long-term contract position, you will play a key role in supporting executive-level staff while managing office operations and reception duties. This on-site role offers the opportunity to work in a dynamic environment with flexible hours between Monday and Friday.<br><br>Responsibilities:<br>• Provide executive support to C-suite staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.<br>• Oversee office management tasks such as organizing lunches, reserving conference rooms, and ensuring smooth daily operations.<br>• Perform receptionist duties, including answering inbound calls, greeting visitors, and managing correspondence.<br>• Assist with administrative tasks such as creating presentations, compiling spreadsheets, and handling data entry.<br>• Maintain organizational systems to track tasks, follow up on pending items, and ensure deadlines are met.<br>• Take initiative to identify and address potential issues or needs before they arise.<br>• Communicate priorities effectively and work independently to manage multiple tasks.<br>• Support the team by maintaining an organized and welcoming office environment.<br>• Collaborate with various departments to ensure seamless communication and workflow.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
