<p>We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative support to a Chief Executive Officer (CEO). The ideal candidate will have at least 8 years of related experience, preferably in roles supporting executives and leadership teams. The role requires exceptional organizational and communication skills, proactive problem-solving, and the ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Schedule Management</strong>: Maintain and coordinate the CEO’s calendar, including organizing meetings, events, and appointments to ensure optimal time management </li><li><strong>Travel Arrangements</strong>: Arrange domestic and international travel for the CEO and other executives as required, including booking flights, accommodations, and ground transportation </li><li><strong>Meeting Assistance</strong>: Prepare for and organize meetings by scheduling attendees, assembling relevant documentation, and setting up presentation tools. Attend meetings to take detailed notes and record accurate meeting minutes </li><li><strong>Communication Management</strong>: Manage communication on behalf of the CEO, including responding to emails, drafting correspondence, and filtering incoming inquiries to prioritize urgent tasks</li><li><strong>Town Hall Documentation</strong>: Gather information for monthly town hall meetings, including content from different teams, and create engaging PowerPoint presentations to summarize key points and updates </li><li><strong>Administrative Support</strong>: Handle miscellaneous administrative tasks, such as managing mail, completing expense reports, and assisting with additional projects as needed </li></ul><p><strong>Qualifications</strong></p><ul><li><strong>Experience</strong>: Minimum of 5 years of administrative experience, preferably in executive or leadership support roles.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel; familiarity with tools for scheduling and time management </li><li><strong>Communication</strong>: Strong verbal and written communication skills. Ability to interact professionally with stakeholders at all levels.</li><li><strong>Organizational Skills</strong>: Demonstrated ability to manage complex schedules, prioritize tasks, and remain flexible under tight deadlines.</li><li><strong>Problem-Solving</strong>: Proactive approach to identifying and solving issues independently.</li></ul><p><strong>Work Environment</strong></p><ul><li>This position requires occasional travel alongside the CEO to attend meetings and events.</li><li>Collaboration with diverse teams across departments.</li></ul><p><br></p>
<p><strong>Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!</strong></p><p>Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized <strong>Executive Assistant</strong> to directly support our <strong>President </strong>so they can focus on driving the business forward.</p><p>As an integral member of our team, you’ll enjoy a <strong>collaborative, close-knit work environment</strong> where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for <strong>annual company events, team-building activities, and celebrations</strong> that help you feel at home while developing rewarding relationships across the organization.</p><p><br></p><p><strong>Why You’ll Love It Here:</strong></p><ul><li><strong>Family-Owned Legacy:</strong> Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li><strong>Collaborative and Supportive Team:</strong> Work alongside talented professionals in an energetic, fast-paced office. </li><li><strong>Company Activities:</strong> From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li><strong>Opportunities for Impact:</strong> Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul><p><strong>Responsibilities:</strong></p><p>In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:</p><ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul><p><br></p>
<p>Prominent Asian family office is seeking an Executive Administrative Assistant to support the ongoing needs of its real estate assets in the US. This person will be working onsite at one of the mixed-use properties in San Francisco three times per week, and the EA will be supporting the local Office Administrator as well as the CEO and COO when they visit the States.</p><p><br></p><ul><li>Daily office logistics management: including but not limited to office supplies procurement, office equipment maintenance, office environment construction, etc.</li><li>Schedule: including but not limited to employee/guest travel reservations, meeting arrangements and coordination, etc.</li><li>Event and project support: organize and coordinate employee activities, including event planning, venue preparation, etc.</li><li>Maintain communication with the apartment manager to promote the normal operation of the apartment and implement various logistical tasks in the apartment, such as furniture maintenance and updates, cost statistics, etc.</li><li>Collect and process basic data and organize administrative budget reports</li><li>Other temporary matters assigned by leaders</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to handling administrative tasks. The role involves supporting daily operations, managing communications, and ensuring the smooth coordination of schedules and logistics.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and provide accurate information to callers.<br>• Deliver excellent customer service by addressing inquiries and resolving issues effectively.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Manage email correspondence professionally, ensuring timely responses.<br>• Handle both inbound and outbound calls as part of regular communication duties.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare documents, presentations, and reports.<br>• Schedule appointments and maintain an up-to-date calendar for meetings and events.<br>• Coordinate logistics and distribution activities to ensure seamless operations.<br>• Support logistical processes by tracking shipments and maintaining inventory records.<br>• Collaborate with team members to streamline administrative workflows.
<p>We are looking for an Executive Assistant who will provide comprehensive administrative support to our small executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
<p><br></p><ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 1450 Brickell Ave 1 Miami Florida 33131-3444</strong></li><li><strong>Type: 100% ONSITE Monday - Friday (Requires flexibility)</strong></li><li><strong>Tentative Hourly Pay: $26/per hour</strong></li></ul><p> </p><p>The Event Analyst will assist and support in all aspects of client event activities from concept to execution. The Analyst will work on multiple event projects simultaneously ranging from large events to intimate roundtable dinners. The Analyst will manage administrative tasks in support of the Southeast Region events team including but not limited to data management/entry and invoice and expense management/processing. In order to ensure a consistent and distinctive experience for clients this role requires interaction with colleagues on the global events team bankers and product partners and senior management.</p><p>The role reports to the Southeast Region Head of Private Bank Event</p><p> </p><p>Responsibilities include:</p><p>- Overall administrative support for the Southeast Region events team including invoice and expense management vendor setup in payment systems invoice processing and tracking etc.</p><p>- Management of confidential client data various event budgets calendars and operational efficiencies</p><p>- Strong emphasis on data entry and management leveraging our events management platform to track events manage RSVPs pre and post event.</p><p>- Manage event email communications via our event management platform including the invitation reminders and post event communications</p><p>- Coordination of pre-event administrative tasks such as briefing templates production of name badges place cards menu cards printed materials packing and shipping of event supplies</p><p>- Coordination of post-event administrative tasks such as final data management and event debrief documents</p><p>- Onsite event staffing which may include registration desk management and distribution of materials</p><p>- Maintain event supplies inventory ensuring all necessary items are in stock and well organized</p><p>- Participate in weekly regional team meetings</p><p>- Assist with vendor relationships maintaining contacts at venues and market contacts</p><p>- Assist in researching event venues and obtaining event proposals</p><p> </p><p>Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.</p><p><br></p>
<p>Roseann Mabry from Robert Half is partnering with a growing national company toplace a Pert-Time Office Manager in Downtown St. Louis. The Part-Time position for the Office Manager will be Monday 8 hours, Wednesday 8 hours and 4 hours on Friday. You will be given a parking pass. This position will be opening mail, sorting it by department, scanning in documents, electronic filing of documents, inventory of SWAG items, stocking kitchen, answer phone and greeting the occasional guest, and data entry into the database. You will need to get a notary license upon hire. The amazing opportunity for the Part-Time Office Manager will be paid up to $30.00 an hour. You will also receive medical, dental and vision insurance benefits! Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!</p><p><br></p><p>Responsibilities:</p><p>• Handle receptionist duties, including greeting visitors and managing phone calls.</p><p>• Organize and scan documents to maintain accurate digital records.</p><p>• Perform general clerical tasks such as data entry and filing.</p><p>• Provide back-office support to ensure efficient workflow.</p><p>• Coordinate inter-office mail distribution and deliveries.</p><p>• Assist with office administration tasks to maintain a well-functioning workspace.</p><p>• Monitor and replenish office supply inventory as needed.</p><p>• Maintain clear and precise communication with team members and external contacts.</p>
<p>A private equity firm in Brentwood is hiring an Executive Assistant to support two executives. This role involves a mix of executive administrative and personal assistant tasks, requiring discretion and efficiency. Responsibilities include managing a complex calendar, scheduling meetings, coordinating domestic and international travel, preparing meeting materials, and acting as a gatekeeper for communication between internal teams and external stakeholders. Other duties include handling sensitive correspondence, expense reports, vendor communications, and general office management, as well as personal assistant tasks such as running errands, coordinating appointments, event planning, or occasional family-related logistics.</p><p><br></p><p>The ideal candidate has 4-5 years of relevant experience, preferably in private equity or a fast-paced professional services environment and holds a bachelor’s degree. Strong organizational, communication, and multitasking skills are essential, as is proficiency in Microsoft Office Suite. This role is fully onsite in Brentwood, with flexibility for occasional overtime or after-hours work. Pay is $85-90k.</p>
We are looking for a dedicated Administrative Assistant to provide high-level support to the President of our organization in Milwaukee, Wisconsin. This position is ideal for an individual who excels in managing multiple priorities, demonstrates exceptional organizational skills, and maintains professionalism in all interactions. You will play a pivotal role in ensuring efficient day-to-day operations and fostering effective communication with staff, board members, and external partners.<br><br>Responsibilities:<br>• Manage the President’s calendar by scheduling appointments, organizing meetings, and coordinating logistics.<br>• Draft, review, and distribute thank-you letters, invitations, and other correspondence.<br>• Facilitate seamless communication with board members and external stakeholders by preparing and sending communications.<br>• Support the Board of Directors by organizing meeting schedules, preparing materials, and handling follow-up tasks.<br>• Maintain confidentiality while managing sensitive information with professionalism.<br>• Provide comprehensive administrative support, including the creation of documents, reports, and presentations.<br>• Assist with special projects and initiatives as assigned by leadership.<br>• Utilize foundation software such as Raiser’s Edge to enhance donor and board engagement (preferred).
<p>Our client is looking for a dedicated and detail-oriented Office Manager to oversee daily administrative operations in Villa Park, Illinois. This position offers a contract-to-permanent opportunity with the potential for long-term growth. The ideal candidate will excel at managing office tasks, providing exceptional customer service, and handling financial transactions with accuracy and integrity. This is a part time position. Hours are Monday and Friday from 12-7PM and Saturday and Sunday from 10AM-6PM. Weekend hours are mandatory. </p><p><br></p><p>Responsibilities:</p><p>• Deliver outstanding customer service by assisting merchants and vendors with inquiries and resolving issues promptly.</p><p>• Process rent payments from merchants using credit cards, Zelle, and cash, ensuring all transactions are accurately recorded.</p><p>• Maintain and update spreadsheets and lists by performing precise data entry tasks.</p><p>• Organize and manage office supplies, as well as sort and distribute mail efficiently.</p><p>• Assist management with event planning, billing operations, and document preparation.</p><p>• Monitor and document weekend bar sales to ensure accurate financial tracking.</p><p>• Support the office staff by handling clerical tasks and ensuring smooth day-to-day operations</p>
<p>Robert Half is assisting a highly regarded physician-owned medical organization that specializes in innovative mental health treatments in recruiting a dedicated Executive Assistant. This role involves supporting senior leadership in a mission-driven healthcare environment that prioritizes compassionate patient care, clear communication, and meaningful community impact.</p><p>As the Executive Assistant, you will handle sensitive administrative and operational tasks in a way that reflects the organization’s commitment to the well-being of its patients. This is a unique opportunity to work closely with executives in a company transforming the landscape of healthcare.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the Administrator and other senior staff, ensuring seamless operations across multiple states.</li><li>Draft and review correspondence such as emails, memos, invoices, and reports with exceptional attention to detail and accuracy.</li><li>Organize and schedule leadership meetings and appointments; attend meetings as needed to document minutes and follow up effectively.</li><li>Manage incoming communication on behalf of senior leadership, assess importance, and ensure timely dissemination of relevant information to team members.</li><li>Coordinate event planning for leadership conferences, including logistics and support materials.</li><li>Collaborate on internal projects, including developing polished presentations and process improvements.</li><li>Arrange executive travel and accommodation, ensuring smooth itineraries and prompt adjustments when necessary.</li><li>Maintain accurate records, organize invoices (paid/unpaid), and liaise with the bookkeeper to ensure payment tracking.</li><li>Perform additional tasks as assigned to support executives and streamline operations.</li></ul><p> </p><p><br></p>
<p>Are you a resourceful, tech-savvy professional with exceptional organizational skills and a passion for providing high-level support to executive leadership? Robert Half is seeking experienced Executive Assistants for ongoing opportunities with our clients across various industries. If you thrive in fast-paced environments, enjoy managing complex schedules, and are adept at multitasking, we want to connect with you.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Oversee and maintain the executive’s schedule, including meetings, appointments, and conferences.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li><strong>Communication Support:</strong> Serve as the point of contact for internal and external communications, manage email correspondence, and prioritize messages for timely responses.</li><li><strong>Meeting Preparation:</strong> Coordinate meeting logistics, create agendas, prepare materials, and record minutes.</li><li><strong>Workflow Management:</strong> Assist with workflow automation efforts, improve cross-functional processes, and help ensure operational efficiency in daily tasks.</li><li><strong>Document Management:</strong> Draft, format, edit, and manage confidential reports, presentations, and communications.</li><li><strong>Vendor and Relationship Management:</strong> Interface with vendors, clients, and stakeholders while maintaining professional relationships.</li><li><strong>Event Coordination:</strong> Plan and execute executive events, such as team retreats, client meetings, and networking forums.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Cheyenne Wyoming. In this long-term contract position, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with a high degree of organization and efficiency. The ideal candidate will have a proactive approach to problem-solving and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and manage inbound calls while providing courteous and attentive assistance.</p><p>• Perform accurate and timely data entry tasks to maintain up-to-date records.</p><p>• Coordinate daily mail activities, including distribution and scanning of documents.</p><p>• Manage office supplies by tracking inventory and placing orders as needed.</p><p>• Maintain confidentiality while handling sensitive documents and agreements.</p><p>• Organize and maintain paper and digital filing systems to ensure easy access to information.</p><p>• Assist in scheduling and coordinating meetings, appointments, and vendor interactions.</p><p>• Utilize tools such as Google Suite, Slack, and Apple Macintosh to enhance productivity.</p><p>• Act as the first point of contact for visitors, ensuring a welcoming and attentive reception.</p><p>• Support the team with additional administrative duties as required.</p>
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
<p>Office / facilities manager</p><p>We currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.</p>
<p>Robert Half is partnered with a well established greater New Orleans construction company in search of an Executive Assistant. We are looking for a dedicated Executive Assistant to provide comprehensive support to the leadership team in a dynamic construction environment. This role requires a proactive individual who can anticipate needs, manage administrative tasks with precision, and contribute to the smooth operation of both personal and detailed responsibilities. This direct hire, permanent position offers a unique opportunity to work closely with company leaders, ensuring their focus remains on strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.</p><p>• Organize and prepare agendas, take detailed meeting notes, and ensure follow-up on action items.</p><p>• Communicate on behalf of leadership with internal teams and external stakeholders, maintaining professionalism and confidentiality.</p><p>• Handle a variety of personal and detailed administrative tasks, such as booking appointments, coordinating travel, and managing pet care needs.</p><p>• Run errands and attend in-person meetings to support leadership objectives.</p><p>• Oversee document control by organizing and maintaining both personal and detailed files.</p><p>• Prepare expense reports for executives and assist with financial tracking.</p><p>• Perform light project management duties, ensuring tasks are completed efficiently and on schedule.</p><p>• Support philanthropic initiatives by coordinating events and managing related tasks.</p><p>• Serve as a central point of communication, liaising with healthcare professionals, family members, and vendors as needed.</p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Albany, New York. This is a long-term contract position. In this role, you will play a vital part in ensuring the office runs smoothly by managing correspondence, coordinating schedules, and maintaining organizational systems.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure efficient communication flow.</p><p>• Draft responses to incoming correspondence and review outgoing documents for accuracy.</p><p>• Organize meetings and travel plans, providing logistical support as needed.</p><p>• Maintain both physical and electronic filing systems to ensure easy access to records.</p><p>• Serve as a liaison between staff, other employees, and the public to coordinate information exchange.</p><p>• Operate office equipment and utilize Microsoft Office Suite to produce reports, correspondence, and other essential documents.</p><p>• Scan and save documents electronically to maintain accurate digital records.</p><p>• Perform data entry tasks using Microsoft Access, Excel, and Word to support office operations.</p><p>• Monitor multiple tasks simultaneously and prioritize effectively to meet daily objectives.</p><p>• Assist with additional administrative tasks as required to support office needs.</p>
<p>A growing manufacturing company is seeking an Administrative Assistant to provide vital support to plant operations. This role is heavily focused on order entry, work order management, and reporting, in addition to broader administrative tasks that keep the plant running smoothly. Success in this position requires accuracy, attention to detail, strong organizational skills, and effective communication.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform accurate order entry by creating sales orders in the ERP system from customer purchase orders.</li><li>Generate work orders from existing quotes and print associated tags or labels.</li><li>Prepare and compile weekly reports using Microsoft Excel, including exporting and analyzing data.</li><li>Enter and reconcile daily production labor reports.</li><li>Maintain customer and vendor information.</li><li>Assist with timekeeping verification and labor tracking.</li><li>Provide administrative support for company events, training sessions, and audits.</li><li>Prepare correspondence, reports, and meeting documentation.</li><li>Maintain inventory and purchase office/non-operating supplies.</li><li>Coordinate with Shipping/Receiving and Accounting to ensure accurate receipt of purchased items in the ERP system.</li><li>Greet visitors, customers, and vendors entering the facility.</li><li>Answer and forward incoming calls as needed.</li><li>Provide backup support for other administrative staff as necessary.</li><li>Maintain records in compliance with company procedures.</li></ul><p>For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham on LinkedIn.</p>
<p>Robert Half is seeking a highly organized <strong>Logistics Admin </strong>to join our client in Columbus, OH. This client is a leading company in its industry, renowned for delivering top-quality services in supply chain solutions. This is an exciting opportunity for individuals with strong communication skills, attention to detail, and the ability to thrive in fast-paced environments.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>As a Logistics Admin, you will play a pivotal role in supporting day-to-day operations. Responsibilities include:</p><ul><li>Coordinating and tracking orders to ensure timely and efficient delivery of goods.</li><li>Managing shipping and transportation schedules.</li><li>Communicating with vendors, suppliers, and clients to resolve delivery and logistics issues.</li><li>Maintaining accurate documentation, such as invoices, shipping manifests, and purchase orders.</li><li>Using logistics software systems to manage shipments and inventory tracking.</li><li>Preparing reports on inventory levels, transportation costs, and other performance metrics.</li><li>Assisting with administrative tasks including data entry, filing, and responding to email inquiries.</li><li>Collaborating with different departments to streamline processes and mitigate supply chain issues.</li></ul><p><br></p>
<p>We are seeking a highly organized, detail-oriented <strong>Legal Administrative Assistant in Albany, NY on site</strong> to join our team. Working closely with the Legal Assistant and team, this individual will perform a variety of paraprofessional and administrative tasks to support the Trusts & Estates Section. The ideal candidate will have strong proofreading skills, be comfortable learning court processes and electronic filing systems, and demonstrate the ability to manage multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Open and review incoming mail and electronic submissions to identify, sort, and distribute to the appropriate AAGs.</li><li>Open new matters in NYMatters, create and maintain file folders, and organize case materials.</li><li>Generate and send registration letters; deposit checks received by the office.</li><li>Scan and upload court notices, wills, trusts, pleadings, and accountings into Word directories and data management systems.</li><li>Update case information in data management systems, including adding notes and documents, archiving files, and processing archive requests.</li><li>Draft and respond to correspondence via email and telephone on behalf of AAGs.</li><li>Provide assistance to the public and attorneys by responding to inquiries in a professional manner.</li><li>Review, print, scan, email, and mail legal documents as directed.</li><li>Manage case closures in NYMatters.</li><li>Calendar meetings, deadlines, and key dates for the Trusts & Estates Section.</li><li>Assist AAGs in litigation preparation, including drafting petitions, compiling discovery, filing court documents, and preparing trial materials.</li><li>Perform other administrative and legal support tasks as assigned.</li><li>Handle confidential and sensitive information with discretion, maintaining compliance with office policies and legal standards.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Westport, Connecticut. This role involves managing Concur system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Configure and maintain user accounts, system settings, workflows, and approval hierarchies within the Concur platform.</p><p>• Address and resolve system errors, discrepancies in expense reports, and technical issues to ensure seamless system operations.</p><p>• Review travel and expense reports for accuracy and compliance with company policies and regulatory standards.</p><p>• Enforce organizational policies and identify irregularities or violations in submitted reports.</p><p>• Collaborate with finance, HR, travel managers, and other stakeholders to optimize workflows and enhance user experiences.</p><p>• Provide administrative support, including data entry and document management, to streamline daily operations.</p><p>• Analyze system usage and recommend improvements to boost efficiency and user satisfaction.</p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
<p>Job Summary</p><p><br></p><p>We are seeking a highly skilled and resourceful Executive Assistant to provide direct support to multiple C-suite executives. The ideal candidate has 5+ years of experience supporting senior leaders, with proven expertise in managing demanding schedules, coordinating high-level meetings, and handling confidential information with discretion. This role requires a proactive professional who can anticipate needs, streamline workflows, and ensure executive-level operations run smoothly.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Manage executive offices, including phone coverage, document preparation, file maintenance, visitor reception, and correspondence handling.</p><p><br></p><p>Maintain and update daily schedules, departmental task lists, and ensure timely delivery of requested documents and information.</p><p><br></p><p>Coordinate and support the completion of special projects, including research, data tracking, presentations, and reporting.</p><p><br></p><p>Organize and prepare for meetings by drafting agendas, compiling materials, and recording/distributing minutes.</p><p><br></p><p>Arrange travel itineraries, events, courses, and logistics as needed.</p><p><br></p><p>Maintain and optimize filing systems to improve efficiency and record-keeping.</p><p><br></p><p>Track corporate timetables and provide backup support for executive mail processing and office operations.</p><p><br></p><p>Partner with stakeholders across departments to ensure smooth communication and project execution.</p><p><br></p><p>Perform additional executive support tasks as assigned.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Brooklyn, New York. This Contract position offers an opportunity to contribute to the smooth operation of daily office tasks while supporting various administrative functions. The ideal candidate will possess strong organizational skills and be comfortable handling receptionist duties and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming environment.<br>• Handle inbound phone calls, directing inquiries to the appropriate departments.<br>• Organize and scan documents, maintaining accurate digital records.<br>• Perform general clerical tasks, including data entry, filing, and managing correspondence.<br>• Support the team with scheduling and calendar management.<br>• Assist in maintaining office supplies and ensuring a tidy workspace.<br>• Collaborate with team members to ensure efficient workflow and communication.
