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682 results for Office Administrative Assistant jobs

Office Operations Assistant

Carmel, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Office Operations Assistant to support day-to-day administrative functions and help ensure smooth office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills and can manage multiple priorities effectively. Hours: Monday - Friday 8a -5pm Key Responsibilities<ul><li>Support daily office operations and administrative workflows</li><li>Coordinate front office activities and help maintain an organized, efficient workplace</li><li>Provide general administrative support, including scheduling, correspondence and document management</li><li>Assist with project coordination and operational tasks as needed</li><li>Maintain records, track office supplies and support internal process improvements</li><li>Serve as a point of contact for employees, visitors and vendors</li><li>Help manage customer or internal service requests in a professional and timely manner</li></ul>
2026-05-29T00:00:00Z

Office Assistant/ Admin Assistant

Shelton, CT
onsite
Permanent / Full Time
24 - 28 USD / Hourly
Job Title: **Part-Time (PERMANENT)** Office Assistant Location: Shelton, CT (Onsite) Schedule: Part-Time, 20–25 hours per week- FLEXIBLEEmployment: Depending on experience (within the range of $24/hour-$28/hour) Employment Type: Permanent A professional services firm in Shelton, CT is seeking a dependable and organized General Office Assistant to support daily administrative operations in a small office environment of approximately 20 employees. This is a permanent, onsite opportunity ideal for someone who enjoys variety in their day and thrives in a professional office setting. Responsibilities<ul><li>Answer and direct incoming phone calls</li><li>Manage filing and document organization</li><li>Handle incoming and outgoing shipments/packages</li><li>Provide general administrative and office support</li><li>Assist with maintaining office organization and workflow</li><li>Support staff with day-to-day operational needs</li></ul>Qualifications<ul><li>2+ years of general office or administrative experience</li><li>Strong computer skills and comfort learning office systems</li><li>Professional communication and interpersonal skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li></ul> To apply, please send your resume to Daniele.zavarella@roberthalf(com)
2026-05-29T00:00:00Z

Office Services Assistant

Columbia, MD
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a dependable Office Services Assistant to support daily workplace operations. This contract opportunity is ideal for someone who enjoys hands-on office support, mail handling, and maintaining an organized, detail-oriented environment. In this role, you will help ensure employees, visitors, and deliveries are supported efficiently while keeping shared spaces and supply areas running smoothly. Responsibilities: • Manage the daily flow of incoming and outgoing mail, packages, and certified correspondence to ensure prompt distribution and processing. • Prepare shipments using approved carrier services, complete mailing documentation, and monitor delivery status when follow-up is needed. • Transport priority and special mail to the post office each day while maintaining accurate pickup and delivery records. • Respond to office and facilities-related requests by coordinating service needs, reporting issues, and assisting with minor workspace adjustments. • Replenish office, mailroom, and facility supplies by tracking inventory levels and restocking materials before shortages occur. • Inspect common areas and storage spaces regularly to maintain cleanliness, order, and readiness for daily use. • Support meeting, event, and workstation setup activities, including furniture arrangement and onboarding space preparation for new team members. • Assist with vendor arrivals, access coordination, and other operational tasks assigned by leadership to support business needs.
2026-05-20T00:00:00Z

Administrative Assistant

Spokane, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is looking for an Administrative Assistant to support a fast-paced team within an industrial environment. This role plays a key part in keeping projects organized, compliant, and moving forward on schedule. Key Responsibilities:<ul><li>Provide day-to-day administrative support to operations and project teams</li><li>Assist with preparation and organization of bid documents, proposals, and project files</li><li>Track and maintain documentation related to contracts, change orders, and project timelines</li><li>Support safety compliance efforts including maintaining logs, certifications, and incident reports</li><li>Coordinate onboarding paperwork for employees and ensure compliance with company and site requirements</li><li>Maintain accurate records within internal systems and support document control processes</li><li>Schedule meetings, track deadlines, and help facilitate communication across departments</li><li>Assist with payroll-related documentation such as timecards, job costing, and job coding</li><li>Handle general administrative tasks including filing, data entry, and correspondence</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
17 - 19.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in Los Angeles, California. This is a Contract position offering a flexible part-time schedule, with the option to work either two full days per week or four half days per week. The person in this role will help maintain an organized office environment by managing incoming packages, digitizing documents, and keeping files orderly and accessible. Responsibilities: • Manage incoming deliveries and ensure packages and documents are routed appropriately. • Scan, copy, and digitize paperwork while maintaining accuracy and file integrity. • Organize physical and electronic records so materials can be retrieved efficiently. • Provide general front office and administrative support to help daily operations run smoothly. • Assist with routine receptionist-related tasks, including handling documents and coordinating basic office needs. • Maintain orderly filing systems and support document processing activities as needed.
2026-05-19T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Ann Arbor, MI
onsite
Temporary to Hire
18 - 20 USD / Hourly
Our client, a well-established company in the engineering industry, is seeking a dependable and detail-oriented Administrative Assistant to provide fully onsite office support in Ann Arbor. This is a long-term opportunity for someone who thrives in a detail oriented office environment and enjoys keeping operations organized and running smoothly. Pay $18hr-$20/hr. Key Responsibilities: Provide day-to-day administrative support to the office and team members Answer and direct incoming phone calls professionally Maintain organized filing systems, both paper and electronic Perform data entry and support reporting using Microsoft Excel Set up and prepare conference rooms for meetings Maintain cleanliness and organization of the kitchen and common areas Assist with general clerical duties, including document handling, filing, and correspondence Support office operations with a strong sense of urgency and attention to detail Qualifications: Excellent verbal and written communication skills Strong phone presence and detail oriented demeanor Proficiency in Microsoft Excel Excellent filing and organizational skills Ability to manage multiple tasks and prioritize effectively Reliable, =+ years of experience, and able to work fully onsite in Ann Arbor Prior administrative support experience preferred
2026-05-27T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-05-07T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-28T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
17 - 18 USD / Hourly
Our client is in need of an Administrative Assistant to support daily office operations in Texas. This Long-term Contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, assisting visitors, and ensuring the workplace runs smoothly. The position is part-time and offers the chance to contribute dependable back-office support while building experience in a detail-focused environment. Responsibilities:• Welcome guests in a courteous manner and guide them to the appropriate contact or department.• Provide day-to-day administrative support to help maintain efficient office operations.• Prepare, edit, and format documents using word processing tools with accuracy and attention to detail.• Organize, file, and retrieve records so information remains accessible and well maintained.• Enter and update data in office systems while checking for completeness and accuracy.• Assist with general back-office activities that support the needs of the team and office environment.
2026-05-28T00:00:00Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-05-27T00:00:00Z

Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming communications, and maintain accurate administrative records. The role requires strong attention to detail and the ability to keep office tasks moving efficiently in a busy environment. Responsibilities:• Manage day-to-day administrative support activities to keep office operations running smoothly.• Welcome visitors, direct inquiries, and provide attentive front-desk assistance.• Answer inbound phone calls promptly and route messages to the appropriate contacts.• Enter, update, and maintain data in office systems with a high level of accuracy.• Prepare, organize, and file documents to support administrative and operational needs.• Coordinate general office tasks such as scheduling, correspondence, and record management.• Assist with administrative updates or process changes as needed to support business operations.
2026-05-28T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T00:00:00Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support housing-related operations in Baton Rouge, Louisiana. This short-term contract to permanent position is ideal for someone who combines strong office coordination skills with experience in affordable housing, leasing, or tax credit environments. The person in this role will help keep daily activities organized, provide responsive communication, and assist with records and reporting across multiple administrative functions. Responsibilities:• Manage front-office and administrative support tasks, including answering incoming calls, directing inquiries, and providing courteous assistance to residents, applicants, and internal teams.• Maintain accurate records by entering, updating, and verifying information in databases, spreadsheets, and office systems.• Prepare documents, correspondence, and routine reports using Microsoft Word, Excel, and Outlook to support day-to-day operations.• Assist with housing and leasing-related administrative processes, including file organization, application tracking, and document collection.• Support affordable housing program activities by helping maintain compliance-related records connected to LIHTC or Housing Choice Voucher programs.• Coordinate scheduling, communications, and follow-up tasks to ensure timely completion of office and resident service requests.• Travel periodically with management during the contract portion of the assignment and independently as needed after permanent placement to support regional administrative needs.• Use property management or housing software such as Yardi Voyager, or learn the system quickly through provided training.• Contribute to a well-organized office environment by handling receptionist duties and assisting with general operational needs.
2026-05-06T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations, specifically volunteer coordination, for a housing organization in Nashville, Tennessee. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and ensuring information is handled accurately. The role combines front-desk support, call management, and clerical coordination to help the team operate efficiently. Responsibilities:• Greet visitors and serve as a detail-oriented first point of contact for the office, ensuring a positive and organized front-desk experience.• Manage incoming phone calls, direct inquiries to the appropriate departments, and relay messages clearly and promptly.• Perform a wide range of clerical tasks such as filing, document preparation, scheduling support, and general office coordination.• Enter and update data in internal records with a high level of accuracy and attention to detail.• Maintain orderly administrative files and assist with routine recordkeeping to support smooth daily operations.• Provide day-to-day administrative assistance to staff members by handling correspondence, tracking information, and supporting office workflow.• Monitor office activities and help ensure common administrative procedures are completed in a timely and efficient manner.
2026-05-27T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Auburn, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant / Front Office Coordinator to support daily office operations and serve as the first point of contact for visitors and calls. This role requires a professional, organized individual with a strong background in administrative support, record management, and filing. Key Responsibilities<ul><li>Greet and assist visitors, ensuring a professional and welcoming front office environment</li><li>Answer and route incoming calls, manage inboxes, and respond to general inquiries</li><li>Maintain accurate records, including organizing and managing both electronic and paper filing systems</li><li>Support document preparation, data entry, and record tracking to ensure compliance and accessibility</li><li>Schedule meetings, coordinate calendars, and assist with general administrative tasks</li><li>Manage office supplies, mail distribution, and general office upkeep</li><li>Assist with special projects and provide support to multiple departments as needed</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.•Key Responsibilities<ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Park La Brea, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support benefit operations department for a company located in the mid-wilshire area. This long-term contract position with permanent potential is well suited for someone who can balance administrative precision with strong client service while managing a variety of pension-related processes. The ideal candidate will be comfortable handling benefit applications, coordinating with internal teams and external partners, and preparing clear, accurate documentation in a regulated environment. Responsibilities:• Administer pension benefit applications by preparing, examining, and finalizing documentation for basic and supplemental plan payments.• Meet with participants and beneficiaries to explain plan provisions, discuss available benefits, and address questions related to retirement, withdrawal, or survivor payments.• Request missing records or clarification from applicants and beneficiaries to ensure complete and accurate case processing.• Establish and verify electronic payment instructions for recurring benefit disbursements and investigate rejected or returned transfers with financial institutions.• Review annual account and payment reports to determine benefit eligibility, identify outstanding issues, and support proper distribution activity.• Work closely with eligibility, authenticity, and pension leadership teams to resolve contribution adjustments, premium deductions, and other benefit-related matters.• Research participant records and prepare written communications such as benefit confirmations, value letters, and other pension correspondence.• Track time-sensitive payment schedules, including beneficiary payment end dates, and calculate applicable annual post-retirement benefit amounts.• Organize records for scanning, reconcile year-end tax reporting documents, and assist with additional administrative duties as needed.
2026-05-22T00:00:00Z

Administrative Assistant

Westwood, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support within a busy higher education office. This long-term contract opportunity is ideal for someone who excels at keeping schedules organized, managing shifting priorities, and maintaining a detail-oriented approach in a fast-moving executive setting. Working closely with senior leadership support staff, this role helps keep daily operations running efficiently through strong communication, sound judgment, and careful attention to detail. You will work onsite daily in West LA and hours are 8:00am-5:00pm Monday-Friday. Responsibilities:• Manage complex calendars, coordinate meetings, and help maintain an efficient schedule for executive leadership support.• Prepare correspondence, reports, and other administrative materials with a high level of accuracy and care.• Arrange logistics for appointments, meetings, and office activities while ensuring participants have the information they need.• Track priorities, follow up on action items, and help keep projects and administrative tasks moving forward on time.• Serve as a reliable point of contact for internal and external stakeholders, handling inquiries with discretion and responsiveness.• Organize files, records, and office documentation to support smooth day-to-day operations.• Support onsite office coverage during the week and assist with remote administrative coordination as needed.• Contribute to a well-run executive office by anticipating needs, resolving routine issues, and adapting to changing demands.
2026-05-22T00:00:00Z

Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a credit union in Richmond, Virginia. This Contract position requires someone who can manage communications, maintain accurate records, and provide dependable administrative support in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable using Microsoft Office tools to keep schedules, correspondence, and information flowing efficiently. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate team members while providing courteous and attentive service • Coordinate calendars and arrange appointments to help maintain smooth day-to-day operations • Prepare, update, and organize records through accurate data entry and document management • Draft, send, and monitor email communications to support internal coordination and external responses • Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support reporting needs • Assist with outbound calls and follow-up communication as needed to support administrative and service-related activities • Maintain orderly files and office information so materials are accessible and up to date • Provide general administrative assistance to help the team meet operational priorities and service expectations
2026-05-29T00:00:00Z

Administrative Assistant

Northampton, PA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping teams organized, managing multiple priorities, and providing dependable administrative support across departments. The right candidate will bring strong communication skills, sound judgment when handling sensitive information, and a proactive approach to maintaining an efficient workplace. Responsibilities: • Coordinate schedules, arrange appointments, and keep calendars updated to support smooth day-to-day operations. • Draft, format, and distribute letters, reports, presentations, and other business documents with accuracy and professionalism. • Maintain organized digital and physical filing systems so records are easy to access and properly stored. • Monitor office supply levels, place orders when needed, and help ensure the workplace remains stocked and functional. • Enter and update information in internal records and databases while maintaining a high level of accuracy. • Support meeting and event logistics by preparing materials, reserving spaces, and assisting with travel arrangements as needed. • Serve as a point of contact for internal teams and external visitors or callers, providing courteous and timely assistance. • Handle confidential documents and sensitive information with discretion and in accordance with company expectations.
2026-05-29T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Lake Hopatcong, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily customer interactions and administrative coordination in Mount Arlington, New Jersey. This Long-term Contract position is well suited for someone who can stay organized, communicate clearly in English and Spanish, and handle multiple priorities in a busy setting. The ideal candidate will help process customer requests, maintain accurate records, and assist with scheduling and front-counter support as needed. Responsibilities:• Receive customer requests by phone or in person and prepare complete, accurate order documentation.• Coordinate and confirm driver assignments to help keep daily routes and service schedules organized.• Enter hauling and disposal details into Excel with a strong focus on accuracy and record integrity.• Maintain orderly documentation by sorting and filing receipts, invoices, and related paperwork.• Provide support at the drive-up service window when customer traffic requires additional assistance.• Prepare and update driver scheduling documents to reflect operational needs.• Respond to inbound customer inquiries professionally and help direct requests to the appropriate team members.
2026-05-29T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced administrative team member to support daily office operations in Miami, Florida. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities in a fast-paced environment. The role includes a mix of clerical coordination, invoice processing, document management, and executive support activities. Candidates who are bilingual in Spanish and English and bring steady, consistent work history will be well suited for this opportunity. Responsibilities: • Process and submit invoices accurately using internal systems while maintaining organized financial records. • Manage and update documents, files, and team resources within SharePoint to keep information accessible and current. • Provide day-to-day administrative assistance for office and leadership needs, including correspondence, scheduling support, and general clerical tasks. • Answer inbound calls courteously, respond to routine inquiries, and direct requests to the appropriate contacts. • Prepare, format, and review business documents, reports, and written communications using Microsoft Word and Excel. • Support records management activities by organizing, scanning, photocopying, and distributing documents as needed. • Assist with basic bookkeeping-related tasks and research assignments to help maintain accurate office information. • Deliver reliable support to internal teams and executives while handling multiple assignments with strong attention to detail.
2026-05-29T00:00:00Z