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658 results for Office Administrative Assistant jobs

Administrative Assistant

Fort Wayne, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
Are you someone who enjoys being the friendly face of an organization? Do you take pride in providing exceptional customer service, staying organized, and helping an office run smoothly?A respected financial services office in Southwest Fort Wayne is seeking a professional and dependable Administrative Assistant to provide front office support during an employee leave of absence. This is an excellent opportunity to join a collaborative team, gain valuable experience in the financial services industry, and make an immediate impact. What You'll Do<ul><li>Greet clients and visitors with a warm, welcoming, and professional demeanor</li><li>Answer and direct incoming phone calls</li><li>Schedule appointments and manage calendars</li><li>Support advisors and office staff with administrative tasks</li><li>Maintain client files and documentation</li><li>Assist with correspondence, data entry, and general office organization</li><li>Receive and distribute mail and packages</li><li>Help create a positive and professional experience for every client interaction</li></ul>
2026-09-10T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21.85 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial services organization in Buffalo, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, managing competing priorities, and providing a high-quality experience for both internal teams and external visitors. The role is primarily onsite and offers the chance to contribute to a busy office environment while building long-term potential with the team. Responsibilities: • Manage front desk and general office activities, ensuring visitors, callers, and staff receive prompt and courteous support. • Handle incoming phone calls, route messages accurately, and respond to routine inquiries with a high level of customer service. • Prepare, update, and maintain documents, spreadsheets, and other records using Microsoft Office applications. • Perform data entry and file management tasks with strong attention to detail and accuracy. • Coordinate schedules, meetings, and administrative workflows to help keep daily operations organized and on track. • Support office leadership with a range of administrative duties, including correspondence, document preparation, and follow-up on assigned tasks. • Assist during high-volume periods by adjusting priorities, taking on additional office support duties, and working overtime when business needs require it. • Contribute to an efficient and well-organized office setting by helping maintain administrative processes and routine operational support. • Participate in onsite office coverage and transition into a hybrid schedule over time based on business needs and seasonal workload demands.
2026-09-08T00:00:00Z

Administrative Assistant

Lebanon, OH
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a quality and regulatory team within a manufacturing environment in Lebanon, Ohio. This Long-term Contract opportunity is well suited for someone who is comfortable managing controlled documentation, maintaining accurate records, and helping keep administrative processes on track in a structured setting. The role offers part-time hours and a chance to contribute to compliance-focused operations through careful coordination, communication, and documentation support. Responsibilities: • Manage controlled documents by preparing, updating, and organizing procedures, forms, and related records with a high degree of accuracy. • Coordinate document review and approval activities, ensuring revisions are tracked properly and records remain current. • Work closely with internal teams to address documentation questions and help resolve issues affecting document accuracy or completeness. • Maintain files and records within the quality management system so information is accessible, consistent, and audit-ready. • Support training administration by organizing learning records and helping monitor completion of required documentation. • Assemble compliance, certification, and customer-facing documentation for internal use and external requests. • Help prepare for customer and regulatory audits by gathering materials, organizing files, and supporting documentation requests. • Provide general administrative assistance, including data entry, report support, and other departmental tasks as needed.
2026-09-14T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Austin, TX
remote
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Austin, Texas. This role is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and takes pride in producing accurate work. The position will focus on coordinating administrative tasks, maintaining orderly communication channels, and ensuring records and service updates are handled with care. Responsibilities: • Manage and organize incoming messages, ensuring inboxes remain current and important items are addressed promptly. • Update service ticket information accurately and keep records aligned with current activity. • Enter routine data into internal systems while maintaining consistency and precision. • Support general office administration and front-desk related tasks as needed during daily operations. • Respond to inbound calls professionally and direct requests to the appropriate contacts. • Use Slack and other communication tools to coordinate with team members and share timely updates. • Review written materials for accuracy and correct errors to reduce typos and inconsistencies. • Help maintain an efficient administrative workflow by tracking details and following up on outstanding items.
2026-09-15T00:00:00Z

Administrative Assistant

Jessup, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
A growing organization in the Jessup area is seeking a detail-oriented and professional Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and providing exceptional administrative support in a fast-paced environment. Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and provide excellent customer service.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Schedule meetings, appointments, and coordinate calendars.</li><li>Prepare reports, correspondence, and other business documents.</li><li>Perform data entry and maintain accurate records.</li><li>Order office supplies and assist with inventory tracking.</li><li>Support various departments with administrative projects and clerical tasks.</li><li>Assist with document management, scanning, and filing.</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Brentwood, TN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to provide onsite support for a biotechnology company in Brentwood, Tennessee. This Contract position focuses on keeping daily lab support and office activities organized through accurate documentation, materials coordination, and shipment preparation. The role is well suited for someone who works carefully, follows established procedures, and thrives in a detail-focused, fast-moving environment. A flexible part-time schedule of approximately 3 to 4 hours per day, Monday through Friday, is available. Responsibilities: • Manage administrative support tasks that help laboratory operations run smoothly, with a strong focus on accuracy and organization. • Prepare and apply labels to samples and related materials while ensuring all information is recorded correctly. • Maintain documentation, file records, and keep administrative materials current and easy to access. • Organize supplies, paperwork, and sample-related items to support an orderly onsite workspace. • Assemble and seal sample containers for shipping in accordance with established handling procedures. • Answer inbound calls and assist with general front-office or receptionist-related duties as needed. • Enter data into tracking systems and verify information to reduce errors and support project timelines.
2026-09-15T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-09-08T00:00:00Z

Administrative Assistant

Green Bay, WI
onsite
Permanent / Full Time
41600 - 52000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Wisconsin. This role is ideal for someone who enjoys creating order, assisting visitors and callers, and keeping administrative tasks on track in a fast-paced environment. The successful candidate will help maintain an efficient workplace through strong organization, responsive communication, and accurate recordkeeping. Responsibilities:• Manage front office activities by greeting visitors, directing inquiries, and ensuring a positive first impression for the organization.• Handle incoming phone calls and messages promptly, routing requests to the appropriate team members and providing helpful assistance when possible.• Perform a variety of administrative tasks such as preparing documents, maintaining files, and supporting general office coordination.• Enter and update information in company records with a high level of accuracy and attention to detail.• Assist with customer service needs by responding to routine questions and helping resolve basic administrative concerns.• Support office supply management by tracking inventory, placing orders, and maintaining essential materials for daily operations.• Help coordinate internal office processes and provide organizational support for ongoing operational needs.
2026-08-13T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-office activities while keeping administrative tasks on track. The role will involve communication support, record upkeep, and coordination of routine office functions in a fast-paced environment. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and stay organized. • Respond to incoming phone calls courteously, direct inquiries appropriately, and provide timely assistance to callers. • Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach. • Maintain accurate records, enter information into office systems, and update documentation as needed. • Prepare, organize, and file reports, correspondence, and other administrative materials. • Support scheduling, coordination, and general office communication across teams. • Assist with routine clerical tasks such as document handling, tracking information, and maintaining office workflows.
2026-09-14T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - 9pm or end of day (this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-09-10T00:00:00Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-09-11T00:00:00Z

Administrative Assistant

Proctor, AR
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a commercial construction team in West Memphis, Arkansas. This Long-term Contract position will play an important role in keeping site administration organized, coordinating schedules and meetings, and ensuring shared spaces and team support activities run smoothly. The role works closely with on-site administrative staff and provides direct assistance to the construction team in a fast-paced, hands-on environment. Responsibilities:• Coordinate day-to-day administrative support for the construction team, including calendars, meeting logistics, and general office organization.• Maintain spreadsheets, track site-related information, and assist with scheduling activities such as visitor or inspection bookings.• Prepare and submit expense documentation using approved reporting tools, including systems such as Concur or similar platforms.• Arrange catering, support meal setup, and help keep kitchen and common work areas clean, stocked, and ready for daily use.• Organize seating arrangements, workspace assignments, and onboarding setup so new team members have the equipment and space they need.• Support on-site and off-site meetings by managing invitations, room coordination, materials, and follow-up details through Outlook and Microsoft Office tools.• Provide front-office style assistance such as responding to calls, handling administrative requests, and entering accurate data into internal records.• Collaborate with the existing administrative team in the site trailer office to keep workflows efficient and responsive to project needs.
2026-09-02T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
34 - 36 USD / Hourly
We are looking for an Administrative Assistant to join a legal office in New Orleans, Louisiana in a contract to permanent capacity. This position will provide day-to-day support to a busy team of attorneys by coordinating administrative tasks, managing communications, and helping keep legal matters organized and on schedule. The ideal candidate is comfortable working in a fast-paced setting, can balance multiple priorities, and brings strong attention to detail to every assignment. Responsibilities:• Provide administrative support to multiple attorneys by organizing daily workflows, maintaining files, and tracking priorities across active matters.• Manage incoming calls, direct messages appropriately, and serve as a reliable point of contact for clients, court personnel, and internal staff.• Prepare, format, and revise legal and business correspondence, pleadings, and other case-related documents with accuracy and consistency.• Coordinate court filings and assist with document submission processes in accordance with applicable deadlines and procedural requirements.• Enter, update, and maintain information in office records and case files to ensure documentation remains complete and accessible.• Support reception and general office coverage as needed, helping maintain smooth front-office operations during busy periods or staff absences.• Monitor calendars, deadlines, and appointments for attorneys while helping ensure meetings, filings, and follow-up activities stay on track.• Assist with a range of litigation-related administrative tasks, including document preparation and organization for ongoing legal matters.
2026-09-14T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. <ul><li>Provide administrative support to leadership and team members.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate travel arrangements and prepare expense reports as needed.</li><li>Order and maintain office supplies and ensure the office is well-stocked.</li><li>Assist with data entry, recordkeeping, and database management.</li><li>Support onboarding activities and other HR-related administrative tasks.</li><li>Coordinate meetings, prepare agendas, and document meeting notes.</li><li>Process invoices, purchase orders, and other administrative paperwork.</li><li>Collaborate with internal departments to ensure efficient office operations.</li><li>Handle confidential information with professionalism and discretion.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Dallas, Texas. This Long-term Contract position is ideal for someone who communicates professionally, handles a steady flow of inbound calls, and keeps administrative tasks moving efficiently. The role requires strong attention to detail, dependable data entry skills, and a proactive approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts when needed. • Perform accurate data entry and maintain records so information remains current, complete, and easy to retrieve. • Provide front-desk and receptionist support by welcoming visitors and assisting with general office communication. • Coordinate routine office tasks such as document handling, filing, and tracking administrative requests. • Support team members with clerical duties and help prioritize assignments to meet daily business needs.
2026-09-15T00:00:00Z

Administrative Assistant

Wheatfield, IN
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a construction-focused team in Indiana. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is accurately maintained. The right candidate will be comfortable handling communications, entering data with precision, and contributing to a productive office environment. Responsibilities: • Manage day-to-day administrative tasks to help the office run efficiently and keep records organized. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate team members. • Welcome visitors and provide attentive reception support while maintaining a positive first impression of the office. • Enter, update, and maintain business information in internal systems with a high level of accuracy. • Prepare routine documents, correspondence, and reports to support office and project-related activities. • Coordinate schedules, appointments, and general office communications for staff as needed. • Organize files and documentation so that information is easy to access and properly maintained. • Assist with administrative updates related to office processes or system changes when required.
2026-08-31T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
A growing construction company in North County is looking for an Administrative Assistant to support its Project Management and Operations teams. This is a great opportunity for someone who enjoys a fast-paced environment where priorities can change quickly and there is always something happening.You won't be sitting behind a desk doing repetitive filing all day. You'll help keep project documentation, subcontractor information, schedules, purchase orders, and communication organized so the field and office teams can stay on track.WHAT YOU'LL HANDLE<ul><li>Provide administrative support to Project Managers and Operations</li><li>Maintain project files and documentation</li><li>Prepare and organize contracts, proposals, and project correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and update information in company systems</li><li>Coordinate meetings, inspections, and project schedules</li><li>Communicate with vendors and subcontractors</li><li>Track outstanding documents and approvals</li><li>Assist with invoice and billing documentation</li><li>Prepare spreadsheets and project reports</li><li>Maintain subcontractor records and certificates</li><li>Assist with change-order documentation</li><li>Handle incoming calls and emails</li><li>Support new project setup</li><li>Provide general office assistance as needed</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Merced, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Spanish Administrative Assistant to provide dependable operational support for a busy team in Merced, California. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can keep administrative activities running smoothly. The role involves coordinating schedules, preparing business documents, and supporting meetings with accuracy and professionalism. Responsibilities: • Coordinate calendars for staff and board participants, arranging meetings, appointments, and travel details to support daily operations. • Develop and organize meeting materials, including agendas, reports, and follow-up documentation for internal and board-related discussions. • Record and distribute clear meeting notes and minutes to ensure accurate documentation of decisions and next steps. • Create and update presentations, spreadsheets, and written materials to support administrative and reporting needs. • Maintain organized electronic and physical records, ensuring documents are easy to retrieve and properly filed. • Provide bilingual Spanish-English administrative support to facilitate effective communication with internal and external stakeholders.
2026-09-10T00:00:00Z

Administrative Assistant

Coalinga, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment. Responsibilities:• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.• Track office information and handle routine administrative processes in alignment with established procedures.
2026-08-14T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-08T00:00:00Z