<p>We are offering an exciting opportunity for a Medical Assistant to join our team in Wilmington, Delaware. The role involves handling inbound and outbound calls, providing exceptional customer service, and managing data entry tasks in our bustling healthcare environment.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• Manage inbound and outbound calls effectively, ensuring clear and prompt communication with patients and healthcare providers.</p><p>• Deliver top-notch customer service, addressing patient inquiries and concerns with professionalism and empathy.</p><p>• Perform accurate data entry tasks, updating patient records and ensuring all information is up-to-date and easily accessible.</p><p>• Utilize Microsoft Excel and Word to create and manage documents, reports, and spreadsheets.</p><p>• Schedule appointments efficiently, coordinating with healthcare providers and patients to ensure smooth operations.</p><p>• Monitor patient accounts regularly, identifying any issues and taking appropriate action when necessary.</p>
<p>We are looking for a skilled Medical Assistant to join our Pediatric and Maternal-Fetal Medicine Clinic team in San Mateo, California. This contract position offers an opportunity to support physicians and patients by handling both administrative and clinical tasks to ensure seamless operations. The ideal candidate will demonstrate outstanding customer service skills while contributing to a patient-centered environment.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate patient rooming and flow by preparing for visits, assisting during appointments, and completing post-visit tasks.</p><p>• Escort patients to exam rooms promptly, adhering to established rooming standards.</p><p>• Support clinicians with procedures and tasks as needed, contributing as a collaborative team member.</p><p>• Utilize lean techniques to optimize patient workflows and ensure efficiency.</p><p>• Handle patient registration, check-in, and check-out processes, including updating demographics and posting payments.</p><p>• Resolve billing issues, address claims discrepancies, and ensure necessary authorizations are obtained before visits.</p><p>• Provide exceptional customer service by addressing patient inquiries regarding scheduling, billing, and other concerns.</p><p>• Troubleshoot issues with My Kids Chart and offer guidance to patients using the platform.</p><p>• Execute benefit-related functions and monitor cash activity with accuracy.</p><p>• Manage complaint handling to ensure patient satisfaction and compliance with service standards.</p><p><br></p><p>If you are interested in this role apply today and immediately call us at (510)470-7450</p>
We are looking for a dedicated Medical Admin to join our team in Syracuse, New York. This Contract-to-permanent position offers the opportunity to play a key role in supporting healthcare operations by managing referrals, authorizations, and patient service coordination. The ideal candidate will thrive in a dynamic environment, collaborating with clinical staff to ensure optimal care delivery.<br><br>Responsibilities:<br>• Accurately review and input authorization data into a computerized database while managing expiring authorization reports.<br>• Schedule and coordinate patient services in collaboration with case management and clinical teams.<br>• Participate in regular team meetings to provide recommendations for process improvements.<br>• Handle clerical tasks such as filing, typing, copying, faxing, and taking messages as directed by the supervisor.<br>• Monitor and manage various organizational reports to support operational needs.<br>• Actively engage in performance and quality improvement initiatives.<br>• Coordinate authorized services with external agencies to ensure patient needs are met.<br>• Communicate with patients regularly to address concerns and provide updates on services.<br>• Perform other duties as assigned to support the healthcare team.
<p>A healthcare organization in the Harrisburg area is seeking a dedicated and organized <strong>Medical Office Assistant</strong> to provide administrative and operational support in a medical office setting. The ideal candidate will be detail-oriented, professional, and able to handle a combination of administrative tasks and patient interaction in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet patients and visitors with a professional and courteous demeanor.</li><li>Assist patients with scheduling appointments, check-in, and check-out procedures.</li><li>Answer and route phone calls; provide basic information to inquiries and field messages promptly.</li><li>Maintain and update patient medical records and office files accurately.</li><li>Handle data entry, prepare correspondence, and assist in maintaining electronic health records (EHR).</li><li>Process insurance verifications, co-pays, and billing inquiries.</li><li>Monitor and manage the office inventory, including ordering medical supplies as needed.</li><li>Ensure the office remains clean, organized, and welcoming for both staff and patients.</li><li>Collaborate with medical staff and other office personnel to ensure a seamless patient experience.</li></ul><p><br></p>
<p>We are seeking a resourceful and experienced Executive Assistant to support a C-level executive within a dynamic medical or healthcare-related organization. This hybrid role combines traditional executive administrative support with healthcare and medical expertise, providing critical assistance to senior leadership in the efficient execution of their priorities.</p><p>If you thrive in a fast-paced environment, possess strong coordination skills, and bring medical knowledge to the table, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the C-suite executive, including managing an intricate calendar, scheduling meetings, handling correspondence, and coordinating travel arrangements.</li><li>Act as a trusted partner to the executive, ensuring day-to-day operations are streamlined to meet organizational goals efficiently.</li><li>Use medical expertise to assist with reviewing, preparing, and organizing healthcare-related materials, reports, and correspondence in compliance with healthcare regulations such as HIPAA </li><li>Serve as the point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality in interactions.</li><li>Collaborate with cross-functional teams on healthcare and business-related initiatives, ensuring deadlines and deliverables are met.</li><li>Support workflow automation efforts and leverage technology platforms for seamless project tracking, team coordination, and operational efficiency.</li><li>Demonstrate a high degree of discretion in handling sensitive information related to business operations, personnel, and patients.</li></ul><p><br></p>
<p><strong>Part-Time Administrative Assistant Opportunity</strong></p><p>Are you seeking a fulfilling administrative role in a growing and supportive environment? We are excited to announce a part-time opportunity for an Administrative Assistant to support a thriving business in the mental health sector. This position will play a key role in ensuring the smooth operation of the office while allowing the CEO to focus on patient care and strategic growth initiatives.</p><p> </p><p><strong>About the Role:</strong></p><p> You'll serve as a central figure in the team, interacting daily with therapists, clients, and the CEO. This position requires a personable, reliable, detail-oriented professional with strong organizational skills and a proactive work style. While specific responsibilities are outlined below, a key area of opportunity is bringing your leadership, initiative, and empowerment to evolve the role and improve day-to-day operations.</p><p> </p><p><strong>Why Join Us?</strong></p><p> This business is expanding, and the CEO is looking for a reliable right-hand person who embodies empathy, confidentiality, and flexibility. You’ll join an uplifting team focused on mental health while supporting the organization in its next phase of growth. This is a unique opportunity to make a meaningful impact.</p><p> </p><p><strong>Core Responsibilities:</strong></p><ul><li>Answering phone calls and completing client scheduling tasks.</li><li>Maintaining the blog and social media platforms, updating content regularly.</li><li>Generating reports, including tracking referrals, therapists' progress notes, and monthly metrics.</li><li>Sending out reminders for outstanding documentation and coordinating therapist consultations or quarterly group meetings.</li><li>Managing office supply orders and refrigerator inventory.</li><li>Addressing general process or software questions from therapists and team members.</li></ul><p>Hours: Monday–Friday, 10 a.m.–2 p.m.</p><p>Flexibility: Ideally, in-office 4–5 days per week</p><p> </p><p>If you’re ready to bring positivity, professionalism, and leadership to a growing organization in the mental health field, we’d love to hear from you. Apply now to help shape the future of an impactful and inclusive workplace! Connect with our team today by calling (563) 359-3995.</p>
<p>We are looking for an <strong><u>experienced Defense-focused Medical Malpractice/General Liability Legal Assistant</u></strong> to join our team in Islandia, New York fully in-person. This is a long-term contract position where you will play a vital role in supporting legal operations and ensuring the smooth handling of administrative tasks. The ideal candidate will have a strong background in legal procedures and be highly organized.</p><p><br></p><p>Responsibilities:</p><p>• Assist with civil litigation tasks such as <strong>drafting legal documents (Motions, Briefs, Bill of Particulars, etc) and research.</strong></p><p>• Manage e-filing processes for legal documents across various courts.</p><p>• Prepare and organize court filings, ensuring accuracy and compliance with regulations.</p><p>• Coordinate and maintain the attorney's calendar to ensure timely appointments and deadlines.</p><p>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.</p><p>• Monitor deadlines and ensure all legal requirements are met for ongoing cases.</p><p>• Maintain records and files, ensuring they are up-to-date and easily accessible.</p><p>• Support attorneys in administrative and procedural tasks related to case management.</p><p>• Handle incoming and outgoing correspondence related to legal matters.</p><p>• Perform other duties as assigned to support the legal team.</p>
<p>Our client, a <strong>well-established medical practice in Carlsbad</strong>, is seeking a <strong>Medical Administrative Assistant</strong> to join their team. This role is the perfect opportunity for someone who thrives in a fast-paced healthcare setting and enjoys supporting both patients and medical providers. The ideal candidate is warm, approachable, detail-oriented, and thrives on keeping schedules, paperwork, and patient records organized and accurate. This role requires someone who can seamlessly balance <strong>patient-facing interactions</strong> with <strong>behind-the-scenes administrative tasks</strong>, ensuring the office runs smoothly and patients feel valued from the moment they walk in.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Greet and check in patients, providing a friendly and professional first impression.</li><li>Schedule and confirm appointments, ensuring providers’ calendars are efficiently managed.</li><li>Verify patient insurance, process authorizations, and update medical records.</li><li>Handle incoming calls, emails, and inquiries with professionalism and empathy.</li><li>Assist with billing support, coding, and claims documentation.</li><li>Prepare patient files, forms, and other necessary paperwork for appointments.</li><li>Ensure HIPAA compliance in handling sensitive medical information.</li><li>Support medical staff with various administrative needs.</li><li>Maintain a clean, organized, and welcoming front office environment.</li></ul>
We are looking for a Legal Assistant with strong attention to detail to join our team in Pikesville, Maryland. This role is ideal for someone who is well-versed in legal processes and has experience supporting attorneys in civil litigation and medical malpractice cases. The successful candidate will play a vital role in ensuring the smooth operation of case management and administrative tasks.<br><br>Responsibilities:<br>• Prepare, edit, and finalize legal documents, including complaints, for filing and service.<br>• Manage electronic filing processes for court submissions and ensure compliance with deadlines.<br>• Coordinate and maintain attorneys’ schedules, including hearings, meetings, and filing deadlines.<br>• Handle case management tasks using software tools, such as Filevine, to organize and track case progress.<br>• Arrange for the service of legal documents and ensure proper documentation of processes.<br>• Maintain a paperless office environment by organizing and managing electronic files.<br>• Communicate effectively with attorneys, clients, and court personnel to facilitate case proceedings.<br>• Utilize tools such as Microsoft Outlook, Excel, PowerPoint, and Word to support administrative functions.<br>• Assist with tasks related to medical malpractice and personal injury litigation.<br>• Ensure all court filings are accurate and submitted in a timely manner.
<p>A well-established healthcare provider in Solana Beach is seeking a Patient Services Representative to join their front office team. This role is ideal for someone with strong administrative skills and a background in medical office operations. The organization is known for its patient-centered care and supportive work environment. As the first point of contact for patients, you’ll be responsible for ensuring a smooth and welcoming experience while managing essential administrative tasks.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Greet and check in patients with professionalism and empathy.</li><li>Schedule appointments and manage provider calendars.</li><li>Verify insurance and collect co-pays.</li><li>Maintain accurate patient records and update EMR systems.</li><li>Answer phones and respond to patient inquiries.</li><li>Coordinate with clinical staff to ensure timely patient flow.</li></ul><p><br></p>
<p>We are seeking a legal assistant for a law firm in Palm Beach for a contract to hire need. this is a good opportunity for a junior legal assistant to gain experience.</p><p>Your tasks will include the following:</p><p>• Initiate and manage the opening of legal files</p><p>• Complete, scan, and organize various forms and authorizations</p><p>• Facilitate the procurement of reports, tapes, videos, and medical records</p><p>• Report claims to insurance companies and request insurance policies</p><p>• Draft and send letters on behalf of the legal team</p><p>• Maintain organized client files</p><p>• Request and follow up on insurance information and records</p><p>• Gather and manage records and bills</p><p>• Process and post invoices</p><p>• Provide coverage information to medical providers</p><p>• Contact clients to obtain physical status updates</p><p>• Prepare materials for paralegals to draft demands</p><p>• Copy and scan documents for inclusion in demand packages</p><p>• Manage outgoing mail and organize incoming mail for paralegals</p><p>• Scan mail into the appropriate files in the case management system (ATO)</p><p>• File documents for pre-litigation paralegals</p><p>• Attend occasional meetings with clients</p><p>• Provide translation support for clients during meetings with paralegals/attorneys (Spanish </p><p>proficiency preferred)</p><p>• Handle phone communications, including speaking with clients, medical providers, and </p><p>insurance adjusters when paralegals are unavailable</p><p>• Assist paralegals with various tasks as required</p><p>• Perform additional duties as assigned</p><p><br></p>
<p>Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</p><p>• Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</p><p>• Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</p><p>• Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special documentation for submission to insurance carriers.</p><p>• Request and organize itemized bills and medical records from clients and healthcare providers.</p><p>• Utilize case management software to maintain accurate and up-to-date records.</p><p>• Support billing functions and calendar management to optimize workflow efficiency.</p><p>• Assist in personal injury plaintiff and civil litigation matters.</p><p>• Contribute to client relations by providing clear and precise communication</p>
We are looking for a skilled Legal Secretary to join our team in Modesto, California. This Contract-to-permanent position offers an exciting opportunity to support litigation processes in a dynamic legal office. The ideal candidate will bring enthusiasm, initiative, and exceptional organizational skills to ensure the seamless handling of personal injury cases.<br><br>Responsibilities:<br>• Manage new case assignments by accurately entering data, organizing files, and scanning signed documents into the database.<br>• Draft and send initial communication letters to clients regarding their personal injury cases.<br>• Gather detailed information from involved parties and open claims when needed.<br>• Request accident reports, incident photos, and other relevant documents from agencies as directed by the attorney or case coordinator.<br>• Notify health insurance companies of potential third-party liability claims and issue lien notices to appropriate parties.<br>• Send letters of representation to insurance companies and follow up as required.<br>• Collect medical records, bills, and wage loss information to support case preparation.<br>• Verify medical billing balances and obtain final lien amounts from various insurance carriers and lienholders.<br>• Assist with discovery tasks and trial preparation under the guidance of the litigation paralegal.<br>• Maintain regular communication with clients by sending status requests and ensuring timely responses.
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Lawrence, Massachusetts. This is a Contract-to-permanent position, offering an exciting opportunity to support leadership in a dynamic and fast-paced environment. The ideal candidate will bring strong administrative expertise, excellent communication abilities, and a proactive approach to managing responsibilities.<br><br>Responsibilities:<br>• Serve as the primary liaison with medical schools nationwide, managing student elective rotation applications, acceptances, and communications.<br>• Collect and maintain residency data essential for accreditation, resident evaluations, and scholarly activity reporting.<br>• Provide administrative support to residency leadership, including Research Directors and Medical Student Directors.<br>• Assist in research activities such as grant writing, manuscript submissions, conference preparations, and supervising research assistants.<br>• Manage submissions and documentation for research-related activities.<br>• Coordinate faculty meetings, including setting up materials, arranging breakfast, and preparing literature.<br>• Oversee calendar management, ensuring seamless scheduling and organization of executive meetings.<br>• Arrange and coordinate travel plans, including booking accommodations and transportation.<br>• Utilize advanced Microsoft Excel functions and formulas extensively to manage and analyze data.<br>• Work independently with minimal supervision, ensuring tasks are completed efficiently and professionally.
<p>A well-known top plaintiff trial firm is seeking a Legal Assistant with 5+ years of experience in civil litigation. This Legal Assistant will work with 2 trial attorneys who handle plaintiff personal injury and employment matters.</p><p> </p><p><strong>This Legal Assistant will work on-site for the first 3 months and then will get to work permanently remote for 3 days/week!</strong></p><p><br></p><p>This Legal Assistant <strong><u>must</u></strong> have personal injury experience. The ideal Legal Assistant will have experience in calendaring/scheduling, State and Federal court filings, preparing legal documents, and transcribing dictation.</p><p> </p><p>The firm is offering this Legal Assistant a fantastic compensation package that includes 100% firm-paid benefits (medical/dental/vision) for the employee AND pays the majority of the premium for dependents, 401k with matching, paid parking, vacation, sick time, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>A leading Plaintiff Personal Injury firm in Tacoma is looking to add a Legal Assistant to their team. This is a great position for someone who is looking to grow into a Paralegal role in the future! Firm has amazing training and a collegial work environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Open claims with insurance carriers</li><li>Maintain status of various reports requested from third-parties (insurance representatives, police departments, medical providers) </li><li>Assist with the preparation of demand letters </li><li>Verify balances with insurance carriers</li><li>Prepare case documentation to be provided to case managers and attorneys</li><li>Assist with the maintenance of case calendar and observe deadlines </li><li>Assist with other administrative duties as requested </li></ul><p>Firm offers full medical benefits, 401K, monthly transportation stipend, 12 days PTO, paid court holidays, bonus opportunities, and excellent room for career growth and mentorship.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for an experienced legal assistant to join our client in Philadelphia, on a Contract-to-Permanent basis. This role involves providing vital support to firm attorneys, with a focus on handling medical malpractice. The ideal candidate thrives in an independent work environment, completing tasks efficiently without the need for micromanagement.</p><p><br></p><p>Primary Responsibilities:</p><ul><li>Preparation of legal documents such as letters, correspondence, briefs, and pleadings</li><li>General utilization and submission of clerical and administrative forms such as check requests and expense reports</li><li>Coordination of conference calls, video conferences and other interpersonal communication as requested.</li><li>Preparation of mailings</li><li>Coordination of large-scale document jobs with Office Services</li><li>As requested per attorney daily monitoring of deadlines, calendars, voicemails, answering of phone</li><li>Assist attorneys with trial preparation and provide trial support as requested</li><li>Maintain client files</li><li>Copying and scanning of documents</li><li>Open and closing of client matters</li><li>Provide general assistance firmwide as a member of the legal support team as needed</li><li>Performs other related duties as assigned</li></ul>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (ONSITE)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience <em>prior </em>to law school. </p><p><br></p><p>The Legal Assistant will interface with clients, write letters and draft memos, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school. There is a comprehensive training, which takes six months. Due to this paid training and time investment, the position will not consider candidates who have taken the LSAT.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is <strong>onsite</strong>.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><strong><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></strong></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>The <strong>Executive Assistant</strong> will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The <strong>Executive Assistant</strong> will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the <strong>Executive Assistant</strong> ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.</p><p>WResponsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership</li><li>Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables</li><li>Manage logistics for marketing initiatives, events, and internal/external client meetings</li><li>Prepare materials and collateral for events and presentations in alignment with strategic initiatives</li><li>Coordinate with vendors, consultants, and contractors during selection and engagement processes</li><li>Ensure operational processes and documentation comply with internal policies and quality standards</li><li>Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary</li><li>Compile and synthesize data and reports for leadership review</li><li>Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication</li><li>Maintain confidentiality, prioritize tasks, and work independently with minimal supervision</li><li>Represent the office with professionalism and cultural sensitivity in all external engagements</li><li>Perform additional related duties as assigned</li></ul>
<p>Our client is seeking a motivated and detail-oriented <strong>Entry-Level Medical Biller</strong> to join their team. This is an excellent opportunity to gain hands-on experience and learn the ins-and-outs of medical billing while working alongside a supportive and skilled team.</p><p><strong>Role Overview:</strong></p><p>As an Entry-Level Medical Biller, you will play a vital role in maintaining the financial health of the organization. You will process medical claims, verify insurance coverage, and ensure timely and accurate payments. Your attention to detail and ability to solve problems will help make a difference in this fast-paced and rewarding environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately prepare and submit healthcare claims to insurance companies.</li><li>Review patient medical records to ensure accurate coding and documentation for billing purposes.</li><li>Verify patient insurance information and benefits to determine eligibility for services.</li><li>Follow up on unpaid or denied claims with insurance companies to ensure resolution.</li><li>Post payments and maintain accurate records in the billing software system.</li><li>Respond to patient and provider inquiries regarding billing, payments, and insurance claims.</li><li>Assist with audits and compliance to ensure adherence to HIPAA and regulatory requirements.</li></ul><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent is required; postsecondary coursework or certification in medical billing/coding is a plus.</li><li>Strong organizational and time management skills with attention to detail.</li><li>Excellent communication skills (verbal and written) and a customer service mindset.</li><li>Basic knowledge of medical terminology and insurance processes is a bonus, but not required—training will be provided!</li><li>Proficient in Microsoft Office Suite (Word, Excel) with the ability to learn industry-specific software.</li><li>A positive attitude, team spirit, and eagerness to learn and grow in the role.</li></ul><p><br></p><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Wesbury, New York. This role is critical to supporting our operations during a medical leave of absence. The ideal candidate will be fast-learning, detail-oriented, and capable of managing sensitive financial tasks with professionalism.<br><br>Responsibilities:<br>• Facilitate funding processes for agents by initiating wire transfers through online banking systems.<br>• Verify payoff figures and account details by making necessary phone calls.<br>• Provide general administrative support to a cross-trained team to ensure seamless operations.<br>• Manage confidential financial information with discretion and accuracy.<br>• Coordinate with internal staff to address operational needs during the absence period.<br>• Maintain organized records and documentation related to financial transactions and administrative tasks.
<p>We are looking for a detail-oriented Project Assistant to join our team a near Ohare Airport. This role is ideal for someone who excels in managing construction-related tasks, ensuring compliance, and supporting project operations. You will play a vital role in maintaining organization and accuracy across various project documentation and processes. Client offers medical, dental, vision, PTO, 401k, profit sharing, and short and long term disability. The pay range is $70k-$85k and its 4 days on site and 1 day remote.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Ensure compliance with project-specific requirements, including conditional and unconditional waivers, and adhere to regulatory standards.</p><p>• Review and document owner contracts, change orders, subcontracts, and subcontractor change orders using relevant software.</p><p>• Prepare and distribute original waiver packages to title companies, ensuring all documents are accurate and complete.</p><p>• Create and maintain lien waiver templates for both internal teams and subcontractors, ensuring compliance with project needs.</p><p>• Request and review subcontractor insurance certificates and endorsements, working collaboratively to address necessary revisions.</p><p>• Coordinate with the Project Management team to collect closeout documents such as warranties, operation manuals, and as-built drawings, ensuring proper distribution to owners.</p><p>• Establish and maintain organized filing systems for lien waivers, tracking their receipt and ensuring accurate record-keeping.</p><p>• Facilitate subcontractor payments by ensuring all documentation is complete and compliant prior to release.</p><p><br></p>
We are looking for a detail-oriented Contracts Administrator to join our team in Baltimore, Maryland. In this role, you will support the Assistant Vice President of Contracts, in-house counsel, and various departments by managing administrative and legal tasks related to commercial real estate transactions. If you have a passion for legal documentation, real estate, and collaborative teamwork, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Draft and review contracts, amendments, and supplemental agreements for land transactions, including purchases, leases, and joint ventures.<br>• Prepare and proofread easements, declarations, and other land-related legal documents.<br>• Develop transaction and ownership structure charts to ensure clarity in documentation.<br>• Track contract timelines and deadlines while coordinating due diligence reports and distributing necessary funds.<br>• Order and analyze due diligence materials such as title reports, judgments, and surveys for properties, entities, and individuals.<br>• Provide administrative and legal support under the direction of the Assistant Vice President of Contracts.<br>• Collaborate with in-house counsel and departments including Acquisition, Development, Finance, and Accounting.<br>• Notify relevant departments of critical deadlines and coordinate required actions.<br>• Assist Joint Venture and Regional Partners in achieving transaction goals.
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
