468 results for Mailroom Assistant jobs

Mailroom Assistant

New York, NY
onsite
Temporary
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to join our team on a contract basis in New York, New York. In this role, you will be responsible for handling daily mail operations, ensuring timely delivery and organization of incoming and outgoing correspondence. This position is ideal for someone who is highly organized and enjoys working in a fast-paced environment. Responsibilities: • Sort and distribute incoming mail to the appropriate departments or individuals. • Prepare outgoing mail, ensuring proper labeling and postage. • Maintain accurate records of mailroom activities and deliveries. • Coordinate with couriers and delivery services for special shipments. • Ensure mailroom supplies are adequately stocked and organized. • Monitor mailroom equipment and report any issues for repair or replacement. • Assist with packaging and shipping tasks when necessary. • Respond promptly to inquiries regarding mail or package statuses. • Implement procedures to improve mailroom efficiency and organization.
2026-03-06T00:00:00Z

Mail Room Assistant

Herndon, VA
onsite
Temporary
18 - 19 USD / Hourly
Join our team as a Mail Room Assistant and help ensure smooth operations in a fast-paced office environment. As a Mail Room Assistant, you will be responsible for sorting, distributing, and tracking incoming and outgoing mail and packages. Your attention to detail and organizational skills will help maintain efficiency and security in our mail processing operations.Key Responsibilities:<ul><li>Receive, sort, and distribute incoming mail and packages to appropriate departments and personnel.</li><li>Prepare outgoing mail, including packaging, labeling, and coordinating with courier services.</li><li>Manage internal mail routing and maintain accurate records for deliveries and shipments.</li><li>Will be required to lift boxes weighing up to 45 pounds.</li><li>Will be using printers.</li><li>Assist with bulk mailings and special projects as needed.</li><li>Ensure compliance with mailroom safety and confidentiality standards.</li><li>Maintain supplies and inventory for mailroom operations.</li></ul>
2026-03-12T00:00:00Z

Mailroom Associate

Columbus, OH
onsite
Temporary
15 - 15 USD / Hourly
We are looking for a dedicated Mailroom Associate to join our client's team on a contract basis in Columbus, Ohio. In this role, you will handle essential tasks related to sorting, reviewing, and processing utility invoices in accordance with established procedures. The position requires attention to detail, a commitment to accuracy, and the ability to thrive in a fast-paced production environment. Responsibilities:• Process incoming mail by extracting envelopes and sorting invoices, inserts, checks, and other documents based on specific criteria.• Utilize separator sheets to organize utility bills for efficient scanning.• Conduct manual reviews of utility invoices to ensure compliance with client and departmental standards.• Identify bills that do not meet procedural requirements, attach rejection forms, and escalate to the lead for further review.• Meet production goals while working on a high-paced mailroom production line.• Stay updated on new and revised departmental procedures, ensuring outdated practices are discarded and replaced.• Perform minor troubleshooting tasks on mail opening equipment to maintain operational efficiency.• Proactively report issues and propose solutions to supervisors or team leads.• Maintain a clean and organized workspace to support accuracy and attention to detail.• Work overtime as necessary to ensure timely completion of all assignments.
2026-03-13T00:00:00Z

Mailroom Clerk

Houston, TX
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Mailroom Clerk to join our team on a contract basis in Houston, Texas. In this role, you will be responsible for handling reprographics tasks, including print and scan jobs, and ensuring the smooth operation of mailroom activities. This position requires technical proficiency and a commitment to delivering high-quality results in a fast-paced environment. Responsibilities: • Handle reprographics tasks such as copying, printing, and scanning documents according to client requests. • Operate production printers and copiers, including managing job queues and configuring processing settings. • Perform finishing tasks using equipment like binders, laminators, cutters, and hole drills based on job specifications. • Maintain document quality by conducting thorough checks before, during, and after production. • Load and replenish copiers with paper and toner as needed to ensure uninterrupted operations. • Troubleshoot basic equipment issues and coordinate service calls when necessary. • Communicate effectively with managers and clients to address job requirements or deadline concerns. • Ensure accuracy and attention to detail in all mailroom and reprographics tasks. • Regularly lift up to 50 pounds and stand for extended periods to complete assignments efficiently.
2026-03-11T00:00:00Z

Mailroom Specialist

Hopkins, MN
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Mailroom Specialist to support data entry and administrative tasks for a large-scale project in office. In this contract to permanent role, you will play a key role in processing survey information with precision and efficiency. This position is ideal for individuals with strong typing skills and a keen eye for accuracy. Responsibilities:<ul><li>Accurately enter survey data and other information into the system using manual methods.</li><li>Maintain high levels of accuracy and attention to detail while performing data entry tasks.</li><li>Utilize Microsoft Word and Microsoft Excel for administrative and data processing purposes.</li><li>Handle numeric and alphanumeric data entry efficiently, meeting required speed metrics.</li><li>Manage mailroom duties, including handling and organizing incoming and outgoing materials.</li><li>Perform typing tasks.</li><li>Ensure adherence to project deadlines and quality standards.</li><li>Collaborate with team members to maintain workflow and resolve issues promptly.</li></ul>
2026-03-13T00:00:00Z

Mailroom Representative

Southfield, MI
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a dedicated Mailroom Representative to join our team in Southfield, Michigan. This position is fully onsite, requiring your presence five days a week, and offers a long-term contract opportunity. You will play a critical role in ensuring efficient mail operations, including the handling of incoming and outgoing correspondence, package deliveries, and document scanning. Responsibilities: • Sort and distribute incoming mail, including patient and insurance correspondence, as well as scanning documents for departmental use. • Prepare and mail required documents such as HCFAs, EOBs, and other attachments. • Manage incoming shipments and deliveries, ensuring accurate processing and distribution within the office. • Set up shipments using FedEx and other carriers through online platforms. • Process outgoing mail and inter-office correspondence, including handling faxes and other regional communications. • Adhere to company and regulatory compliance standards, ensuring all procedures align with organizational policies. • Support inventory management and perform quality control checks to maintain operational efficiency. • Complete data entry tasks and assist with claims-related projects as assigned. • Collaborate on special projects and tasks delegated by the management team. • Provide insights on trends and suggest improvements to enhance mailroom operations.
2026-03-13T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary
20 - 21 USD / Hourly
Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an Office Assistant in the Honolulu, Hawaii area. If interested please apply online or call (808) 531-0800. Responsibilities- Enter data into electronic applications- Dispatch calls to the appropriate parties- Copy, faxing, and filing for many departments- Maintain office facility
2026-02-20T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply. Responsibilities:<ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul>
2026-03-13T00:00:00Z

Office Assistant

San Diego, CA
onsite
Temporary
21 - 24 USD / Hourly
About the Role Robert Half is partnering with a growing real estate organization seeking a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and takes pride in keeping an office organized and running smoothly.The Office Assistant will support the team with a variety of administrative tasks, client coordination, and general office support.Key Responsibilities<ul><li>Provide general administrative support to the office and leadership team</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Maintain and organize office files, documents, and databases</li><li>Assist with preparing contracts, reports, and client documents</li><li>Schedule meetings, appointments, and assist with calendar management</li><li>Support the team with data entry, document preparation, and filing</li><li>Order office supplies and assist with general office coordination</li><li>Greet clients and visitors and help maintain a welcoming office environment</li><li>Assist with special projects and additional administrative tasks as needed</li></ul>
2026-03-06T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary
21.41 - 21.41 USD / Hourly
We are looking for an Office Assistant to join our team in Chatsworth, California. In this long-term contract role, you will play a key part in maintaining smooth office operations and supporting administrative tasks. This position is ideal for someone with strong organizational skills and a commitment to delivering excellent service. Responsibilities: • Greet and assist visitors, ensuring a welcoming and detail-oriented environment. • Manage incoming phone calls, providing accurate information or directing calls to the appropriate team members. • Perform document scanning and organization to maintain accurate electronic records. • Handle general clerical tasks such as filing, data entry, and correspondence management. • Support office operations by maintaining supplies and coordinating with vendors when necessary. • Assist with scheduling and calendar management for team members. • Ensure the timely handling of mail and package distribution. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-03-11T00:00:00Z

Office Assistant

Clay Center, OH
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a highly organized and dependable Office Assistant to join our team in Clay Center, Ohio. This contract-to-permanent position offers an excellent opportunity to contribute to daily office operations and ensure smooth administrative processes. The role involves handling various responsibilities such as ticketing, accounts payable, and maintaining office supplies. Responsibilities:• Manage remote ticketing processes for truck operations, ensuring timely and accurate documentation.• Oversee truck scale operations in real-time, ensuring proper procedures are followed.• Handle accounts payable tasks, including invoice processing and payment tracking.• Maintain and replenish office supplies to support day-to-day operations.
2026-03-06T00:00:00Z

Office Assistant

Fort Wayne, IN
onsite
Contract / Temporary to Hire
17.5 - 21 USD / Hourly
We are looking for a skilled Office Assistant to join our team in Fort Wayne, Indiana. In this Contract to permanent position, you will play a key role in ensuring smooth administrative operations and supporting the overall success of the company. This is an excellent opportunity for someone who is detail-oriented, organized, and eager to grow within a dynamic environment. Responsibilities: • Coordinate and manage calendars by scheduling appointments and organizing events. • Maintain accountability for scanning and processing daily paperwork promptly. • Submit requests for electrical permits and ensure compliance with relevant procedures. • Actively seek opportunities to learn new processes and improve workflow. • Handle reception duties, including answering inbound calls and managing multi-line phone systems. • Assist with clerical tasks such as document preparation, data entry, and maintaining organized records. • Address and manage work orders efficiently to support operational needs. • Demonstrate personal accountability and time management skills to meet deadlines. • Contribute to the company's growth by taking on expanded responsibilities over time.
2026-03-11T00:00:00Z

Office Assistant

Lansing, MI
onsite
Contract / Temporary to Hire
14 - 15.5 USD / Hourly
Our non-profit is seeking a Weekend Only Office Assistant, Saturdays and Sundays, 8:00 a.m. – 4:00 p.m., on a contract-to-permanent basis, to help foster a welcoming, clean, and safe environment for all members and visitors. This position plays a vital role in supporting operations, maintaining cleanliness, and ensuring the building is monitored during weekend hours. Key Responsibilities:<ul><li>Greet members, visitors, and guests as they arrive, creating a friendly and welcoming atmosphere.</li><li>Answer basic inquiries in person and over the phone; direct individuals to appropriate staff or resources.</li><li>Perform regular light cleaning duties including tidying up entryways, counters, communal spaces, and taking trash out.</li><li>Monitor building activity, ensuring safety and security protocols are followed at all times.</li><li>Notify maintenance or leadership of any facility concerns or urgent cleaning needs.</li><li>Support event or service setup and cleanup as required.</li><li>Other duties as assigned to ensure the smooth operation of the building during weekend hours.</li></ul>
2026-03-13T00:00:00Z

Office Assistant

Superior, WI
onsite
Contract / Temporary to Hire
19 - 19 USD / Hourly
We are looking for an organized and customer-focused Office Assistant to join our team in Superior, Wisconsin. This is a contract to permanent position where you will play a key role in supporting administrative functions and ensuring smooth operations. The ideal candidate enjoys working in a fast-paced environment and is passionate about helping individuals. Responsibilities: • Process applications efficiently while adhering to established standards and guidelines. • Provide excellent customer service by assisting individuals with inquiries and resolving issues. • Perform clerical tasks such as scanning documents, organizing files, and managing paperwork. • Answer incoming calls promptly and professionally, offering support to callers as needed. • Assist customers in completing forms and navigating application processes. • Utilize Microsoft Office tools to create, update, and maintain documents. • Collaborate with team members to ensure a seamless workflow and meet deadlines. • Participate in training programs to gain proficiency in relevant systems and procedures. • Maintain confidentiality and accuracy in handling sensitive information.
2026-03-05T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-03-07T00:00:00Z

Office Assistant

Camp Hill, PA
onsite
Temporary
21 - 23 USD / Hourly
We’re looking for a reliable and detail‑oriented Office Assistant to support daily operations in our Camp Hill office. If you have experience working in construction or a related field and enjoy keeping an office running smoothly, this role could be an excellent fit. What You’ll Do<ul><li>Provide administrative support to project managers, estimators, and field teams</li><li>Assist with document preparation, job files, project binders, and subcontractor paperwork</li><li>Support scheduling of crews, deliveries, inspections, and jobsite logistics</li><li>Manage incoming calls, emails, and communication with clients, vendors, and subcontractors</li><li>Track invoices, expenses, and assist with basic job costing or billing tasks</li><li>Maintain organized records, permits, compliance documents, and safety files</li><li>Order office and project supplies as needed</li><li>Help ensure smooth coordination between the office and job sites</li></ul>
2026-03-04T00:00:00Z

Office Assistant

Miami Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are seeking a dedicated and detail-oriented Office Assistant with leasing or property management experience to join our team in Miami Beach, Florida. This is a long-term contract opportunity within the non-profit sector and offers a great chance to contribute to meaningful work while supporting daily property and administrative operations. The ideal candidate will have strong communication skills, experience working in a property management or leasing environment, and a proactive attitude. Responsibilities• Provide general administrative support including filing, data entry, document management, and office organization • Answer inbound calls and respond to tenant and client inquiries in a professional and courteous manner • Assist with leasing activities, including scheduling showings, responding to leasing inquiries, and communicating with prospective tenants • Support property management operations, including tenant communications and coordination with vendors and maintenance teams • Process invoices and assist with billing functions while maintaining accurate financial records • Utilize accounting and property management software systems to track financial and operational data • Maintain and update CRM or property management systems to ensure accurate tenant and client records • Assist with real estate and property-related administrative tasks while ensuring compliance with company procedures • Translate and interpret communications in English and Spanish when assisting bilingual tenants or clients • Support marketing initiatives including the creation and management of banner ads or promotional materials when needed • Collaborate with team members to ensure smooth office and property operations
2026-03-13T00:00:00Z

Office Assistant

Monticello, MN
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving. Responsibilities:• Accurately input application data into designated databases and systems.• Follow up with clients to collect and verify missing or incomplete information.• Maintain organized records of data entries and client communications for easy access and reference.• Perform routine quality checks to ensure data accuracy and consistency.• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.• Utilize Microsoft Excel and Word to manage and format data effectively.• Scan, organize, and file documents in both physical and digital formats.• Collaborate with the team to improve data entry processes and boost efficiency.
2026-02-25T00:00:00Z

Office Assistant

Las Vegas, NV
onsite
Contract / Temporary to Hire
20 - 20 USD / Hourly
We're currently looking for an Office Assistant to join our clients growing team in Las Vegas. The essential duties of this position include: Mail Handling• Receive, sort, and distribute incoming mail and packages to appropriate people/department.• Manage outgoing mail, including running items through postage machines and ensuring proper delivery.• Handle Dropbox mail at reception and deliver to designated departments.• Document and process return mail and coordinate with courier services as needed. Check Processing• Log incoming checks and maintain accurate records in Excel or internal systems.• Oversee check printing, posting, and distribution processes.• Ensure checks for the fund are securely stored in a locked cabinet and coordinate handoff with designated staff (e.g., Alicia Hernandez).• Track and communicate check pickups, ensuring numbers match and proper notification is sent.• Scanning and Indexing• Batch scan documents, index them into internal systems (e.g., Salesforce), and ensure proper electronic filing.• Print and scan faxes and other documents for customer service and claims processing.• Customer Service Support• Process and scan authorization forms and other customer service documents.• Update member, provider, and employer information in internal systems.• Create and maintain Excel reports for disability checks and other reporting needs. Process Documentation and Compliance• Follow documented procedures for mail and check handling, ensuring compliance with security and confidentiality requirements.• Stay updated on process changes and participate in ongoing documentation reviews and updates. Training and Cross-Coverage• Participate in training to understand all departmental forms, procedures, and requirements.• Serve as a backup for other research assistants or service representatives as needed to maintain workflow continuity during absences. Other Administrative Tasks• Assist with change of address requests and perform other administrative duties as assigned.• Support the development and refinement of process documentation by providing feedback and suggestions.
2026-03-12T00:00:00Z

Office Assistant

Hyattsville, MD
onsite
Temporary
18 - 21 USD / Hourly
Are you organized, detail-oriented, and ready to support a thriving team? Join our company as an Office Assistant and help drive operational efficiency in a collaborative environment. Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-02-17T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Welcome and direct inspectors and visitors with courtesy and respect.• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.• Ensure the office remains clean and compliant with regulatory standards.• Act as the primary point of contact for leadership during inspection activities.• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.• Support the team by maintaining accurate records and assisting with administrative duties.• Collaborate with staff to address any immediate needs during inspections.• Uphold the integrity and reputation of the organization during interactions with external parties.
2026-03-06T00:00:00Z

Office Assistant

Portland, ME
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a dedicated part time Office Assistant to join our team in Portland, Maine. In this role, you will be responsible for managing mail operations, providing excellent customer service, and maintaining accurate documentation of correspondence. This is a long-term contract position, offering an opportunity to work onsite in an attentive and welcoming environment. Responsibilities:• Handle incoming and outgoing mail, ensuring timely delivery and accurate processing.• Provide friendly and attentive customer service to internal and external parties.• Maintain detailed records of correspondence and mail operations.• Collaborate with property managers to address office-related needs and logistics.• Ensure office supplies are well-stocked and organized.• Coordinate with delivery services, including FedEx, to manage drop-offs and pickups.• Support general clerical tasks such as filing, scanning, and data entry.• Uphold a neat and organized workspace that aligns with business casual dress standards.• Monitor office operations to ensure smooth day-to-day functionality.
2026-03-13T00:00:00Z

Office Assistant

Charlotte, NC
onsite
Temporary
24 - 24 USD / Hourly
Key Responsibilities:<ul><li>Provide welcoming, front‑line reception and customer service</li><li>Set up and reconfigure meeting rooms (tables, chairs, layouts)</li><li>Assist with basic AV and equipment setup (training provided)</li><li>Coordinate with onsite catering teams and ensure correct room assignments</li><li>Communicate clearly with customers via email and in person</li><li>Use booking/reservation systems (training provided)</li></ul>
2026-03-10T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Contract / Temporary to Hire
17.1 - 19.8 USD / Hourly
We’re currently hiring for a bilingual spanish Part-Time Office Assistant role in Artesia, CA.This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.Position Details:<ul><li>Title: Part-Time Office Assistant</li><li>Location: Artesia, CA</li><li>Pay: $18/hour</li><li>Schedule: M-F 12pm-4pm</li></ul>Responsibilities include:<ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul>
2026-03-13T00:00:00Z

Bookkeeper Assistant

Tampa, FL
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for a diligent and detail-oriented Bookkeeper Assistant to join our team in Tampa, Florida. This position offers an opportunity to contribute to a well-established company. The ideal candidate will support bookkeeping functions while learning and growing into the role of lead bookkeeper over time. Responsibilities:• Process accounts payable transactions, including accurately reviewing and processing invoices.• Handle accounts receivable tasks such as generating invoices, recording payments, and maintaining accurate financial records.• Assist with payroll management, ensuring timely and precise processing.• Perform bank reconciliations and ensure all accounts are balanced and discrepancies are resolved.• Collaborate with the current bookkeeper to learn processes and gradually take on more responsibilities.• Maintain organized financial records and documentation for auditing and reporting purposes.• Communicate with vendors and clients regarding financial matters, addressing inquiries as needed.• Provide administrative support for financial operations to ensure smooth daily workflow.• Contribute to the transition of responsibilities as the current bookkeeper prepares for retirement.• Uphold confidentiality and accuracy in all financial and payroll tasks.
2026-02-23T00:00:00Z