417 Results for Mailroom Assistant Jobs

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Mailroom Assistant

Bronx, NY
onsite
Temporary to Hire
17.1 - 18 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations for a busy legal organization in Bronx, New York. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-moving environment, values accuracy, and understands the importance of secure document handling. The role involves working onsite across connected office buildings, helping ensure time-sensitive correspondence reaches the right teams and clients efficiently. Candidates who are detail-oriented, adaptable, and comfortable learning new systems will do well in this position. Responsibilities: • Manage incoming and outgoing mail by sorting, scanning, and routing items to the appropriate departments and clients across multiple nearby buildings. • Perform scheduled mail pickups and deliveries throughout the campus to keep correspondence moving accurately and on time. • Use mailroom technology, including postage and processing equipment, to prepare, track, and distribute mail as needed. • Coordinate daily shipping and receipt activities with major carriers and other delivery services. • Maintain precise handling standards in a high-volume legal setting where timely and confidential mail distribution is essential. • Support internal request workflows by updating mail-related tasks and responding to service needs through ticketing or tracking systems. • Monitor mailroom operations for efficiency and escalate issues involving delayed, misdirected, or urgent items when necessary.
2026-09-24T00:00:00Z

Mailroom Assistant

Carmel, IN
onsite
Temporary / Contract
15.29 - 15.29 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to support document handling operations for a financial services environment in Carmel, Indiana. This is a Contract position focused on processing incoming mail, preparing paperwork for digital recordkeeping, and ensuring documents are accurately organized. The ideal candidate is comfortable with routine administrative tasks, works carefully with physical files, and can use computers efficiently to support daily workflow. Responsibilities: • Process incoming mail by opening envelopes and preparing contents for handling • Remove fasteners and organize paperwork so documents are ready for copying and scanning • Create clear copies of records while maintaining document order and completeness • Scan physical files into digital format with accuracy and attention to detail • Match and attach supporting documentation to the appropriate claims records • Use computer-based tools to manage files and assist with document tracking • Maintain an orderly mailroom and document workflow to support timely processing
2026-10-01T00:00:00Z

Mailroom Assistant

Stratford, CT
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail distribution and shipping operations in Connecticut. This contract opportunity with potential for a permanent role is ideal for someone who enjoys hands-on work, stays organized in a fast-paced setting, and can help keep incoming and outgoing correspondence moving efficiently. The person in this role will handle mail processing, package coordination, and shipment tracking while maintaining accuracy throughout the workflow. Responsibilities: • Sort, organize, and distribute incoming mail and packages to the appropriate departments or individuals each day. • Prepare outgoing envelopes, parcels, and other shipments to ensure items are labeled, processed, and dispatched correctly. • Maintain accurate records for delivered and shipped materials, including logging tracking details and shipment activity. • Support shipping and receiving tasks by verifying package information and coordinating the movement of materials. • Monitor daily mail volume and prioritize urgent deliveries to help maintain smooth office operations. • Assist with packaging materials for shipment and confirm that outgoing items meet carrier requirements. • Communicate with internal staff regarding mail status, package arrivals, and delivery-related questions.
2026-10-01T00:00:00Z

Mailroom Assistant

Rochester, NY
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support the daily flow of mail and internal deliveries for a healthcare organization in Rochester, New York. This Long-term Contract position is ideal for someone who is organized, efficient, and comfortable handling time-sensitive correspondence in a fast-paced setting. The role focuses on receiving, sorting, and distributing incoming materials accurately while helping maintain smooth mailroom operations across the facility. Responsibilities: • Receive incoming letters, packages, and interoffice deliveries, then organize them for timely distribution • Sort and route mail to the appropriate departments and staff members with a high level of accuracy • Deliver mail and parcels throughout the facility according to established schedules and priority needs • Prepare outgoing correspondence and shipments for pickup, ensuring proper labeling and processing • Maintain an orderly mailroom environment by tracking daily volume and keeping materials properly arranged • Assist with mail processing tasks such as logging items, verifying delivery details, and resolving distribution issues • Support day-to-day mail services by coordinating with internal teams on special delivery or pickup requests
2026-09-25T00:00:00Z

Mailroom Assistant

Bloomington, MN
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and delivery operations for a healthcare-related environment in Bloomington, Minnesota. This is a Contract position suited for someone who is organized, service-focused, and comfortable handling high-volume incoming and outgoing correspondence. The ideal candidate will help keep distribution processes accurate and timely while providing responsive support to internal teams and courier partners. Responsibilities: • Receive, sort, and distribute incoming mail, packages, and interoffice materials to the appropriate departments with accuracy and efficiency. • Prepare outgoing shipments by organizing materials, labeling parcels, and coordinating pickups with courier service providers. • Operate and monitor mailroom equipment, including inkjet and Konica Minolta devices, to complete printing and mailing tasks. • Enter shipment, delivery, and tracking details into internal systems and maintain accurate processing records. • Assist with routine administrative support related to mail operations, document handling, and delivery coordination. • Respond to internal service requests and provide timely customer service regarding mail status, package routing, and delivery questions. • Support inventory control for mailroom supplies and notify the appropriate team when materials need replenishment. • Follow established procedures for secure handling of sensitive documents and help maintain an orderly mailroom workspace.
2026-09-23T00:00:00Z

Mailroom Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who enjoys organized, hands-on work and can help keep incoming and outgoing correspondence moving efficiently. The person in this role will contribute to accurate mail handling, timely internal distribution, and consistent support for routine mailroom activities. Responsibilities: • Receive, sort, and organize incoming mail and packages for prompt distribution across the site • Deliver letters, parcels, and internal correspondence to designated departments in a timely manner • Prepare outgoing mail by checking labels, postage, and packaging to ensure accurate processing • Maintain order in the mailroom by arranging materials, tracking daily volume, and keeping work areas clean • Support routine mail processing tasks, including separating items by destination and service type • Assist with handling high-volume daily mail while following established procedures for accuracy and timeliness
2026-09-22T00:00:00Z

Mailroom Coordinator 1

Seattle, WA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dependable Mailroom Coordinator 1 to support daily mail and office services for a client site in Seattle, Washington. This Contract position is ideal for someone who enjoys organized, hands-on work and can manage multiple service tasks while maintaining a detail-oriented and customer-focused approach. The role contributes to smooth site operations by coordinating mail distribution, supporting shared office areas, and assisting with front-of-house and workplace service needs. Responsibilities: • Receive, sort, document, and distribute incoming mail, courier items, and deliveries to the correct recipients in a timely manner. • Prepare outgoing mail and packages, ensuring accurate labeling, proper routing, and complete processing records. • Maintain electronic logs, package tracking details, and other mailroom documentation to support accurate reporting and follow-up. • Investigate delivery questions and work directly with clients or carriers to resolve issues related to mail or package status. • Keep mail stops, package storage areas, and related workspaces organized and operating efficiently. • Monitor inventory levels in copy centers and mailroom supply areas, replenishing materials and completing routine inspections as needed. • Provide day-to-day assistance for Flex Desk users and step in to support reception coverage when business needs require it. • Conduct regular audits of safety equipment and assist with additional site support tasks, including asset retirement activities and operational improvement efforts. • Contribute to service performance goals by following client procedures, supporting KPI expectations, and identifying opportunities to improve efficiency and service quality.
2026-10-02T00:00:00Z

Office Assistant

Braintree, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations. This is a Long-term Contract opportunity for someone who enjoys creating order, communicating with patients or customers, and keeping front office activities running smoothly. The ideal candidate brings prior office experience, strong organizational skills, and confidence handling calls, scheduling, and document management in an organized setting. Responsibilities: • Welcome visitors and provide courteous front desk support while maintaining an organized office environment. • Answer incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members. • Coordinate patient or customer appointments and keep schedules accurate, updated, and well organized. • Scan, file, and manage office documents to ensure records are accessible and properly maintained. • Assist with general clerical work such as data entry, document preparation, and administrative follow-up tasks. • Monitor day-to-day office activities and help keep workflows efficient across administrative functions. • Use office technology, including Apple-based systems, to complete routine support tasks accurately and efficiently.
2026-10-02T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling front desk coordination and administrative tasks. The role will work closely with employees, visitors, vendors, and leadership to keep office activities running smoothly and effectively. Responsibilities: • Welcome guests, employees, and clients with a courteous approach while managing the front desk experience. • Organize meeting spaces and oversee conference room scheduling to ensure each area is prepared for planned visits and events. • Manage incoming and outgoing mail, packages, and deliveries, including distribution and shipment coordination. • Maintain office readiness by replenishing supplies, arranging shared spaces, and helping preserve a neat and organized environment. • Prepare workstations and assist with office logistics that support new employee onboarding. • Provide coordination and administrative assistance for meetings, team gatherings, and company events, including setup and follow-through. • Draft, format, and circulate internal notices, correspondence, and routine office documents as needed. • Support departments and senior leaders with day-to-day clerical and administrative requests. • Work with external vendors and building management to address maintenance needs and submit service requests. • Handle office purchasing and invoice-related administrative tasks while identifying ways to improve workplace efficiency and the overall visitor and employee experience.
2026-10-01T00:00:00Z

Office Assistant

Albany, NY
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an organized and customer-focused Office Assistant to support daily operations in Albany, New York. This Long-term Contract position is ideal for someone who enjoys working directly with the public, handling administrative tasks, and helping maintain an efficient office environment. The role involves guiding visitors through service processes, reviewing documentation for completeness, and providing hands-on assistance with testing and kiosk support. Responsibilities: • Welcome visitors professionally and provide clear direction based on their service needs. • Review customer documents to confirm required information is complete before processing. • Coordinate visitor flow by monitoring and updating the queue management system. • Evaluate vision screening outcomes accurately and record successful results in the computer system. • Support individuals using self-service kiosks by answering questions and troubleshooting basic issues. • Capture customer photographs for driver's license applications while following office procedures. • Supervise test sessions to help ensure rules and procedures are followed. • Perform general clerical support duties, including document scanning and administrative assistance as needed.
2026-09-29T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently. Responsibilities: • Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members. • Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials. • Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs. • Route correspondence and other incoming information to the correct departments in a timely manner.
2026-09-24T00:00:00Z

Office Assistant

Florence, KY
onsite
Temporary / Contract
20 - 26 USD / Hourly
Robert Half is looking to connect with versatile Office Assistants for current and upcoming opportunities throughout Cincinnati and Northern Kentucky. These roles are suited to people who like a mix of administrative tasks, team support, and customer interaction.What you may do:<ul><li>Answer phones and respond to routine inquiries</li><li>Enter information and maintain accurate records</li><li>Prepare documents and assist with spreadsheets</li><li>Coordinate schedules, mail, supplies, and office requests</li><li>Provide general support to managers and team members</li></ul> Positions may differ in responsibilities, schedule, and assignment length. Apply with your resume, and we’ll reach out when we identify a potential fit.
2026-09-28T00:00:00Z

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-09-25T00:00:00Z

Office Assistant

Boston, MA
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-10-02T00:00:00Z

Office Assistant

Schaumburg, IL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily workplace operations in Schaumburg, Illinois. This Long-term Contract position is ideal for someone who enjoys staying active throughout the day, providing a detail-oriented front-facing presence, and helping employees with a wide range of office needs. The role combines customer service, facility support, and basic administrative tasks in a fast-paced office setting, with a start date as soon as the interview and background process are complete. This opportunity is fully onsite and the hours and shift are M-F, 7:00am-4:00pm CST. Responsibilities:• Greet visitors and employees with a detail-oriented, business-casual presence while creating a positive first impression at the office.• Maintain shared spaces by organizing and replenishing conference rooms, kitchens, and print areas so they remain clean, stocked, and ready for use.• Collect used office dishware from kitchen areas, transport it to the designated dishwasher location, and return clean items to their proper places.• Arrange meeting and training spaces by moving chairs and tables as needed to support events, presentations, and team gatherings.• Assist with basic mailroom activities, including preparing letters, inserting documents, creating computer-generated labels, and distributing incoming mail.• Respond to employee questions and day-to-day requests with a helpful, solution-oriented approach.• Support office operations that require continuous movement throughout the facility, including transporting supplies and materials with a cart.• Contribute to team coverage by learning adjacent office support tasks and collaborating closely with coworkers across shared responsibilities.
2026-10-02T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-09-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-10-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This Contract position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative tasks organized, and assisting with a variety of front-office needs. The person in this role will help maintain smooth day-to-day operations while providing friendly support to visitors, team members, and vendors. Responsibilities: • Oversee routine office activities to help maintain an organized, efficient, and well-stocked workplace environment. • Welcome guests and visitors professionally, ensuring a positive arrival experience and directing them as needed. • Coordinate food, beverage, and snack orders for the office while monitoring general supply levels. • Handle incoming and outgoing packages, mail, and deliveries with accuracy and timely follow-through. • Provide administrative assistance such as answering inbound calls, scanning documents, and supporting clerical tasks. • Assist with general workplace requests and help address day-to-day operational needs across the office. • Support short-term office coverage needs during the initial assignment period, with flexibility to continue based on business demand and performance.
2026-10-02T00:00:00Z

Office Assistant

Ann Arbor, MI
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a part time Accounting/Admin Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Schedule is M,W,F 8-5pm Key Responsibilities & Tasks include the following:  Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.  Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.  Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.  Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.  Update and maintain Salesforce opportunity tracking software as required.  Assist with project setup / updates in Deltek’s Vision software.  Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.  Interface with building management / landlords.  Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.  Assist with special projects requested by local or corporate office staff. Requirements  High School Diploma required, Associates degree or Bachelor degree preferred  2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.  Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)  Strong verbal, written, interpersonal and communication skills  Must be a self-starter and able to work in an organized manner with limited supervision.  Must be detail oriented and organized.  Ability to manage priorities with various independent teams.  Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
2026-09-12T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide reliable administrative and front-desk support for a Contract position in Pennsylvania. This role is well suited for someone who enjoys helping an office stay organized, creating a positive first impression for visitors, and managing day-to-day clerical work with accuracy. The ideal candidate will contribute to smooth daily operations by coordinating communications, maintaining records, and assisting with routine office tasks. Responsibilities: • Greet visitors, answer inbound calls, and serve as the first point of contact for general front-desk needs. • Scan, file, and organize documents so office records remain accurate, current, and easy to retrieve. • Complete administrative support tasks such as data entry, copying, sorting mail or correspondence, and preparing routine paperwork. • Help keep daily office activities on track by providing consistent clerical assistance across the team. • Maintain orderly common office areas and support a welcoming environment for staff and guests. • Monitor incoming information and route messages or documents to the appropriate contacts in a timely manner.
2026-10-02T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support day-to-day administrative operations for a Contract position based in California. This role is ideal for someone who enjoys keeping an office organized, handling documentation with care, and assisting with a range of clerical tasks. The right candidate is comfortable using technology, takes initiative with routine office needs, and helps maintain a productive and orderly workplace. Responsibilities: • Monitor office supply levels, restock materials as needed, and keep storage areas neat and easy to access. • Prepare, update, file, and scan paperwork to ensure records remain accurate and well organized. • Support the upkeep of shared office spaces by arranging common areas and helping maintain a well-organized environment. • Carry out general clerical support tasks, including basic office errands and day-to-day administrative assistance. • Assist with workstation readiness by checking that computers and related equipment are connected and set up properly. • Help maintain orderly document management practices so information can be retrieved efficiently when needed.
2026-10-02T00:00:00Z

Office Assistant

Coppell, TX
onsite
Temporary / Contract
22 - 24 USD / Hourly
Position Summary:The Office Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role supports various departments by handling administrative tasks, maintaining records, assisting with office coordination, and delivering exceptional internal and external customer service.Key Responsibilities:<ul><li>Provide general administrative support to office staff and management.</li><li>Answer and direct incoming phone calls, emails, and inquiries.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Prepare, file, scan, and organize documents and correspondence.</li><li>Schedule meetings, appointments, and coordinate calendars as needed.</li><li>Process incoming and outgoing mail, packages, and deliveries.</li><li>Order, track, and maintain office supplies and inventory.</li><li>Assist with report preparation, spreadsheets, and other administrative projects.</li><li>Greet visitors and provide front-office support when needed.</li><li>Support special projects and other duties as assigned.</li></ul>
2026-09-22T00:00:00Z

Office Assistant

Seattle, WA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dependable, part-time Office Assistant to support day-to-day workplace operations. This Contract position will help keep the office organized, responsive, and well prepared for employees, visitors, and service providers. The ideal candidate is comfortable balancing administrative support, front-desk coverage, and facility coordination in a fast-paced environment. Responsibilities:• Oversee daily office activities to maintain an orderly, functional, and welcoming workplace environment.• Coordinate repairs, upkeep, and routine service appointments with maintenance personnel, vendors, and other external partners.• Monitor the condition of the office space, identify issues before they escalate, and arrange the appropriate support to address them.• Track office supply and snack inventory levels and place orders to ensure essential items remain stocked.• Sort and distribute incoming mail, manage outgoing correspondence, and align office support tasks with leadership schedules and onsite activity.• Answer inbound calls, greet visitors, and provide attentive front-desk assistance to employees and guests.• Perform clerical support such as filing, document scanning, record organization, and other administrative tasks as needed.• Plan and prioritize short-term office needs throughout the week to support smooth operations and a positive workplace experience.part
2026-10-02T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 22 USD / Hourly
A local nonprofit organization is seeking an Office Assistant to support daily administrative operations and community outreach initiatives. This is an excellent opportunity for someone who enjoys helping others and contributing to a mission-driven organization. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808.531.0800. Responsibilities:<ul><li>Answer and direct incoming phone calls and assist visitors</li><li>Provide administrative support to multiple departments</li><li>Schedule appointments and maintain calendars</li><li>Perform data entry and update organizational records</li><li>Prepare correspondence, reports, and outreach materials</li><li>Assist with event coordination and volunteer communications</li><li>Maintain office supplies and equipment</li><li>Support general office operations and special projects</li></ul>
2026-09-19T00:00:00Z

417 results for Mailroom Assistant jobs