56 results for Legal Assistant Remote jobs

Legal Assistant

Tucson, AZ
remote
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for a fully remote Legal Assistant to join our team on a contract basis with the potential to convert full-time. This position requires someone detail oriented, with expertise in managing high-volume legal files and familiarity with California court practices. You will play a key role in supporting attorneys, handling case management, and ensuring smooth legal operations. Responsibilities:• Manage multiple legal cases across various states, with an emphasis on California court procedures.• Draft and file legal documents efficiently, ensuring compliance with deadlines.• Oversee case management activities, including calendaring and maintaining accurate records.• Coordinate discovery and disclosure tasks, offering support to attorneys when needed.• Utilize case management software to streamline workflows and maintain organized files.• Handle high-volume legal files while maintaining attention to detail and organization.
2026-02-17T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Legal Secretary

Reading, PA
remote
Contract / Temporary to Hire
25 - 27 USD / Hourly
We are looking for a highly organized and detail-oriented Legal Secretary to join our team in Reading, Pennsylvania. This Contract to permanent position is ideal for someone with strong administrative skills and a background in supporting legal operations. In this role, you will play a key part in ensuring the smooth and efficient functioning of legal proceedings. Responsibilities:• Prepare and file legal documents, including e-filings, with accuracy and adherence to deadlines.• Manage court filings and ensure all submissions comply with legal standards and requirements.• Maintain and organize attorneys’ calendars, scheduling appointments, court dates, and meetings.• Transcribe and type legal documents, correspondence, and other materials from dictation or recordings.• Monitor deadlines and provide timely reminders to attorneys to ensure all tasks and obligations are met.• Maintain confidentiality while managing sensitive legal information and client records.• Communicate effectively with clients, court personnel, and other legal professionals as needed.• Perform general administrative duties, such as organizing files, ordering office supplies, and handling correspondence.• Support attorneys during legal proceedings by preparing necessary documentation and providing administrative assistance.
2026-03-05T00:00:00Z

Legal Secretary

Emeryville, CA
remote
Temporary
35 - 40 USD / Hourly
A growing carrier-side insurance litigation/coverage firm is seeking a highly organized contract-to-hire Part-Time Litigation Secretary (20 hours per week) to support its expanding caseload. This is an overflow support position driven by increased motion work and filings—not a traditional desk role—offering flexibility and long-term potential for the right candidate. This is an excellent opportunity for a seasoned litigation professional who thrives in a detail-driven, fast-paced environment and enjoys motion-heavy work. Key Responsibilities<ul><li>Draft, format, and finalize motions and supporting documents</li><li>Prepare Tables of Contents (TOCs) and Tables of Authorities (TOAs)</li><li>E-file in state and federal courts in compliance with court rules</li><li>Maintain and manage litigation calendaring (court deadlines, hearings, filings)</li><li>Provide general litigation support to attorneys</li><li>Assist with billing support (Clio) and document formatting (MS Office Suite)</li></ul>
2026-02-23T00:00:00Z

Paralegal

Minneapolis, MN
remote
Temporary
28 - 38 USD / Hourly
Robert Half is seeking a Conflicts Analyst/Conflicts Paralegal to join one of our local clients. This fully remote position, however, residents in Montana will not be accepted. This role is essential to ensuring timely, accurate conflicts reporting and analysis to minimize risk to the Firm. Key Responsibilities Include:• Perform advanced conflicts searches and analysis for new matters and lateral hires.• Research and analyze corporate family structures, subsidiaries, and affiliations using multiple research tools.• Review intake materials with a critical eye to identify potential conflicts of interest and assess risk.• Prepare clear, well-reasoned written summaries and/or recommendations regarding routine conflicts issues.• Support lateral hire conflict reviews, including coordination with HR and evaluation of portable and non-portable matters.• Serve as a resource to junior analysts by providing guidance on search strategy, issue spotting, and documentation.• Respond to attorney and staff inquiries with professionalism, clarity, and efficiency.• Contribute to process improvements, quality control efforts, and testing of conflicts tools and workflows.• Handle sensitive and confidential information with discretion and sound judgment.
2026-03-06T00:00:00Z

Paralegal

Emeryville, CA
remote
Permanent
75000 - 110000 USD / Yearly
Bay Area law firm is seeking an experienced Insurance Litigation Paralegal to join their team in California. This position focuses on insurance coverage litigation and involves working remotely with a dynamic group of professionals. The ideal candidate will play a crucial role in supporting attorneys through all stages of litigation while ensuring efficiency and organization in complex cases. Responsibilities:• Provide comprehensive support to attorneys during all phases of insurance coverage litigation, including research, drafting pleadings, discovery, and trial preparation.• Maintain and organize case files, exhibits, and litigation schedules to ensure smooth case management.• Draft, review, and edit legal documents such as correspondence, motions, and pleadings.• Facilitate communication with clients, witnesses, experts, and court personnel to coordinate case activities.• Conduct in-depth legal research and summarize findings to assist attorneys in case strategy.• Manage electronic discovery processes and maintain digital records efficiently.• Monitor deadlines and ensure timely filing of court documents.• Collaborate with the legal team to prepare trial exhibits and presentations.• Stay updated on court filing requirements and legal procedures to ensure compliance.
2026-02-23T00:00:00Z

Paralegal

Salinas, CA
remote
Permanent
70000 - 75000 USD / Yearly
We are looking for an experienced Spanish-speaking Paralegal to join our team in Salinas, California. In this role, you will provide essential support for trust and estate matters, as well as civil and real estate litigation. You will be integral in ensuring cases are handled efficiently and with the highest level of professionalism. Responsibilities: • Assist attorneys in preparing and managing estate planning and probate cases. • Conduct research and compile legal documents related to trust and estate administration. • Provide support for civil litigation cases, including drafting pleadings and motions. • Collaborate with the legal team on real estate litigation matters. • Maintain accurate records and organize case files effectively. • Communicate with clients to gather information and provide updates on case progress. • Ensure compliance with relevant legal procedures and deadlines. • Translate and interpret legal documents for Spanish-speaking clients. • Perform administrative duties to support the smooth operation of the legal office.
2026-02-11T00:00:00Z

Paralegal

Emeryville, CA
remote
Temporary
40 - 50 USD / Hourly
A well-established, carrier-side insurance litigation and coverage firm is seeking a contract-to-hire Remote Litigation Paralegal to join its collaborative team. This is a newly created position due to growth—offering the opportunity to work closely with experienced attorneys in a firm that values long-term relationships and flexibility.This role is ideal for a litigation paralegal with insurance coverage experience who thrives in a substantive, research-driven environment. Key Responsibilities<ul><li>Support attorneys in insurance coverage matters</li><li>Conduct legal research and draft memoranda</li><li>Manage written discovery, including drafting and responding to discovery requests</li><li>Analyze insurance claim files and policies</li><li>Assist with document review and production</li><li>Prepare case materials for hearings, depositions, and trial</li><li>Support billing functions in Clio and maintain organized case files</li></ul>
2026-02-24T00:00:00Z

Litigation Paralegal

Paramount, CA
remote
Temporary
30 - 40 USD / Hourly
A well-established plaintiff-side personal injury law firm is seeking a Temporary Litigation Paralegal to provide immediate, hands-on support while the firm continues its permanent hiring process. While the firm’s permanent hire will be fully onsite, this temporary role offers remote flexibility for California based candidates, with a preference for candidates who are local to San Rafael and able to come into the office periodically (e.g., once per week or as needed).This interim role is focused on taking work off attorneys’ plates, stabilizing workflow, and supporting both litigation and pre-litigation matters in a high-volume environment. The ideal candidate is comfortable jumping in quickly, handling core litigation tasks, and supporting or training existing staff as needed.Key Responsibilities<ul><li>Support active personal injury litigation matters from intake through resolution</li><li>Prepare and file documents in state court, including pleadings, discovery responses, and motions</li><li>Assist with discovery coordination, including drafting responses, organizing records, and tracking deadlines</li><li>Handle service of defendants, filings, and follow-up</li><li>Assist with minor’s compromises, settlement documentation, and related filings</li><li>Manage calendaring, deadlines, and case organization</li><li>Support pre-litigation workflows as needed, including intake and file preparation</li><li>Train or support existing staff on litigation processes and best practices as appropriate</li></ul>
2026-02-24T00:00:00Z

Litigation Paralegal

Alexandria, VA
remote
Temporary
26 - 26.8 USD / Hourly
Robert Half Legal is supporting a large public entity in New York on a fully remote legal project. Our client is expanding their team for 2026 and seeking talented legal professionals to support key initiatives and contribute to a high‑impact workflow. This project requires full‑time availability, Monday–Friday, during standard EST business hours. Project Details<ul><li>Start Date: Multiple start dates in 2026</li><li>Duration: 12 months, with potential extension</li><li>Pay Rate: $26.80/hour</li><li>Location: Fully remote (all technology provided)</li><li>Schedule: 40 hours/week; standard EST business hours</li></ul>Key Responsibilities<ul><li>Draft legal documents, including settlement agreements and memoranda</li><li>Receive, review, and route incoming complaints</li><li>File Motions of Appearance</li><li>Support scheduling, status conferences, and related administrative coordination</li><li>Assist with incoming calls and written communications</li><li>Perform additional legal or administrative tasks as needed</li></ul>
2026-03-06T00:00:00Z

Litigation Legal Secretary

San Francisco, CA
remote
Temporary
31.6635 - 40 USD / Hourly
National AMLaw100 firm has an immediate opening for an experienced Litigation Legal Secretary to support their San Francisco Employment and Commercial Litigation Teams on a fully remote contract basis. The qualified candidate must have a significant understanding of California court rules, docketing, and e-filing procedures in both federal and state courts, as well as five or more years of experience supporting California-based litigation matters in a fast-paced defense firm environment. This is a long-term, open-ended contract position that offers both stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can begin contributing right away.Responsibilities<ul><li>Manage state and federal e-filing processes for diverse litigation cases.</li><li>Maintain and organize litigation calendars, ensuring deadlines are met for various case types.</li><li>Assist attorneys with trial preparation, including exhibits, binders, and witness coordination.</li><li>Draft, proofread, and edit legal documents, correspondence, pleadings, and TOCs/TOAs.</li><li>Collaborate with legal teams on different cases, adapting to the unique requirements of each.</li><li>Track, organize, and process expense reports, reimbursements, and check requests using Chrome River.</li><li>Handle administrative tasks associated with diverse litigation matters.</li></ul>
2026-03-04T00:00:00Z

Litigation Attorney

Irvine, CA
remote
Permanent
150000 - 185000 USD / Yearly
A well‑established business and real estate law firm is seeking a Litigation Attorney with a minimum of 3 years of California civil litigation experience to join its growing team. This firm offers a genuinely supportive and collaborative culture, a clear path to partnership, and a strong emphasis on work‑life balance. Attorneys are encouraged to pursue professional development and engage in outside activities that matter to them. The firm is very flexible, and this Litigation Attorney will work 100% remotely! Responsibilities<ul><li>Client communication</li><li>Discovery</li><li>Drafting law and motion</li><li>Attending court appearances</li><li>Taking and defending depositions</li><li>Assisting with trial preparation</li><li>Annual billable requirement: 1750 hours</li></ul> The firm offers a competitive compensation package, including bonus potential and a comprehensive benefits suite: medical, dental, and vision insurance; 401(k); PTO, sick time, paid holidays; paid bar dues and MCLE credits; and more! For immediate consideration for this attorney opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-02-20T00:00:00Z

Associate Attorney

San Mateo, CA
remote
Contract / Temporary to Hire
70 - 80 USD / Hourly
A boutique law firm based in the San Francisco Bay Area has an immediate opening for an Associate Attorney to support construction and commercial litigation matters on a fully remote, contract basis while they continue their direct hire search for a local candidate who can commit to their onsite requirements. As an Associate with this firm, you will be involved in matters across the full litigation lifecycle, including law and motion, discovery management, depositions, mediation, and trial preparation. The ideal candidate will hold an active California Bar license and bring 3–7+ years of post-bar civil litigation experience, with the ability to step into active matters and contribute meaningfully from day one in a billable law firm environment. Responsibilities:<ul><li>Handle matters through the full litigation lifecycle, including all relevant legal procedures and documentation</li><li>Independently draft substantive pleadings, motions, and briefs, including dispositive motions</li><li>Prepare depositions, including drafting outlines and witness preparation</li><li>Manage written discovery, including drafting and responding to interrogatories, RFAs, and document demands</li><li>Review and manage documents to support case development and litigation strategy</li><li>Participate in mediations and settlement preparation</li><li>Conduct legal research to support case development and motion practice</li><li>Assist with trial preparation, including evidence organization and coordination with legal teams</li><li>Maintain confidentiality and exercise sound professional judgment throughout all matters</li></ul>
2026-02-13T00:00:00Z

Executive Assistant

Grand Canyon, AZ
remote
Contract / Temporary to Hire
36 - 38 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level administrative support in Grand Canyon, Arizona. This Contract to permanent position involves managing critical organizational tasks, supporting executive operations, and ensuring seamless coordination across various activities. The ideal candidate will excel in handling schedules, preparing materials, and facilitating communication with internal and external stakeholders. Responsibilities: • Manage executive calendars by scheduling meetings, appointments, and events to ensure optimal time management. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives. • Prepare and organize meeting materials such as agendas, briefing notes, and research documents for staff, Board members, and donors. • Draft and oversee executive correspondence, acting as a liaison between internal departments and external partners. • Assist in planning and executing virtual and in-person events, including fundraising and donor engagement activities. • Organize and manage quarterly and special Board and Committee meetings, including agenda creation, material preparation, and minute-taking. • Attend all Board and committee meetings to record and distribute accurate minutes. • Maintain historical records of Board and Committee proceedings using tools like Board Effect. • Support governance processes by tracking member terms, collecting annual forms, and managing charters, policies, and orientation materials. • Collaborate with leadership to facilitate Board recruitment, onboarding, and engagement efforts.
2026-03-05T00:00:00Z

Executive Assistant

Baltimore, MD
remote
Permanent
90000 - 150000 USD / Yearly
Robert Half is seeking an exceptional Executive Assistant to serve as a strategic partner to a Baltimore, MD based CEO. This is not a traditional executive support role — it is a high-impact position at the center of the organization, designed for someone who thrives in fast-paced, high-performance environments and operates with sound judgment, discretion, and precision. The ideal candidate brings experience from consulting, private equity, investment banking, or a similarly rigorous financial services environment. You understand executive-level expectations, anticipate needs before they arise, and are comfortable operating with urgency, complexity, and absolute confidentiality. Frequent travel with the CEO will be required. What You’ll Do<ul><li>Act as a true right hand to the CEO, managing priorities, time, and focus with strategic awareness</li><li>Coordinate complex domestic and international travel, frequently accompanying the CEO to meetings, conferences, and investor engagements</li><li>Prepare detailed briefing materials, itineraries, and background research in advance of meetings</li><li>Manage a dynamic calendar across multiple time zones, balancing internal priorities, board obligations, and external stakeholders</li><li>Serve as a gatekeeper and liaison to senior executives, board members, investors, and external partners</li><li>Draft and edit high-level correspondence, presentations, and internal communications</li><li>Track key action items and ensure follow-through across leadership teams</li><li>Assist with board meeting preparation, materials compilation, and logistics</li><li>Support special projects and strategic initiatives as needed</li></ul>
2026-02-17T00:00:00Z

Executive Assistant

Winter Park, FL
remote
Permanent
90000 - 95000 USD / Yearly
Executive Leadership Support • Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents • Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively • Handle sensitive and confidential matters with the utmost discretion and sound judgment Calendar & Priority Management • Manage extremely complex and dynamic calendars across multiple executives and time zones • Strategically prioritize meetings, travel, and commitments to align with business objectives • Prepare executives with agendas, materials, and relevant background information in advance Travel Coordination • Independently arrange and manage complex domestic and international travel • Create detailed travel itineraries including flights, accommodations, transportation, and schedules • Serve as the primary contact for travel changes or issues before and during trips Event Planning & Coordination • Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions • Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up • Collaborate with internal teams and external vendors to ensure seamless execution Email & Executive Communications • Manage and prioritize executive inboxes using independent judgment • Draft, edit, and respond to high-level correspondence on behalf of executives • Serve as a liaison between executives and internal and external stakeholders Administrative & Strategic Support • Track action items, projects, and deliverables on behalf of executive leadership • Prepare reports, presentations, and briefing materials as requested • Process expenses, assist with budget tracking, and maintain organized records • Support special initiatives and cross-functional projects as assigned Qualifications Required • 10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team • Demonstrated experience supporting multiple executives simultaneously • Proven expertise in calendar management, travel coordination, and executive event planning • Exceptional organizational, communication, and time-management skills • High level of professionalism, discretion, emotional intelligence, and sound judgment • Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preferred • Experience in a multi-regional or matrixed organization • Experience supporting board meetings and executive leadership events • Familiarity with expense management, CRM, and travel booking platforms • Ability to work flexible hours to support executive schedules Core Competencies • Executive presence and strategic thinking • Anticipation of needs and proactive problem-solving • Attention to detail with the ability to operate independently • Stakeholder and relationship management • Adaptability in a high-growth or fast-paced environment
2026-02-20T00:00:00Z

Litigation Secretary

San Francisco, CA
remote
Temporary
35 - 40 USD / Hourly
A nationally recognized litigation firm is seeking a Litigation Secretary to support its Employment and Commercial Litigation teams on a long-term, fully remote contract basis. This is a California-based position offering stability, consistent hours, and meaningful ongoing litigation support across complex civil matters. While there is potential for future conversion based on headcount, the immediate focus is to bring on a skilled litigation secretary who can begin contributing immediately. Responsibilities<ul><li>Manage state and federal e-filing across diverse civil litigation matters</li><li>Maintain and track litigation calendars in compliance with court rules and internal procedures</li><li>Prepare and format pleadings, correspondence, and legal documents</li><li>Draft and finalize TOCs and TOAs</li><li>Support attorneys with trial preparation, including exhibit binders and coordination</li><li>Maintain organized electronic case files within document management systems</li><li>Provide administrative and litigation support across multiple practice groups</li></ul>
2026-02-24T00:00:00Z

Senior Attorney/Lawyer

San Francisco, CA
remote
Permanent
190000 - 260000 USD / Yearly
We are looking for an experienced Senior Attorney to join our dynamic family law firm in San Francisco, California. This role offers the opportunity to handle complex and high-stakes cases while contributing to the firm's growth and reputation for excellence. If you are an experienced legal expert seeking a collaborative environment that values your expertise and provides a flexible structure, this position may be the ideal fit for you. Responsibilities: • Represent clients in high-stakes family law cases, including court appearances in the Bay Area. • Draft and review legal motions, briefs, and other documentation with precision and attention to detail. • Manage discovery processes, ensuring thorough preparation and compliance with legal protocols. • Provide strategic advice and counsel to clients, addressing their unique needs with compassion and attention to detail. • Collaborate with colleagues to refine legal templates and enhance operational systems for improved efficiency. • Maintain a proactive approach to case management, advancing matters effectively and meeting deadlines. • Participate in firm-wide initiatives aimed at client growth and business development. • Uphold ethical standards and contribute to the firm's reputation for delivering exceptional legal services. • Mentor entry-level attorneys to foster growth and development within the team. • Ensure compliance with all relevant laws and regulations while representing clients.
2026-02-12T00:00:00Z

Remote Litigation Paralegal

Cockeysville, MD
remote
Permanent
75000 - 110000 USD / Yearly
We are looking for a skilled and detail-oriented Paralegal to join an established law firm in a remote capacity. In this role, you will provide vital support to the firm’s Litigation practice, handling complex cases with domestic and international components. If you are passionate about legal processes and thrive in a fast-paced environment, we encourage you to apply. Responsibilities:• Prepare and file pleadings, motions, exhibits, and other court documents.• Conduct thorough legal research and summarize case law and statutes.• Manage discovery processes, including document review and organization of electronic case files.• Draft and process documents for service and electronic filing in federal jurisdictions using legal systems such as Pacer.• Track court deadlines, maintain case calendars, and oversee litigation logistics.• Assist in trial preparation, depositions, and hearings to ensure smooth proceedings.• Proofread, cite check, and bluebook legal documents for accuracy and compliance.• File documents electronically with federal court systems and oversee the tracking of deadlines and process servers.• Support summary judgment briefings and ensure proper document management.• Coordinate with attorneys on Admiralty, Maritime, and Bankruptcy law cases when applicable.
2026-02-23T00:00:00Z

Remote Litigation Paralegal

Wilmington, DE
remote
Permanent
80000 - 90000 USD / Yearly
We are looking for a skilled Litigation Paralegal to join a dynamic commercial litigation team, ideally based in Delaware, New Jersey, or Pennsylvania. This fully remote position involves supporting attorneys with cases spanning state and federal jurisdictions nationwide. The ideal candidate will excel in managing deadlines, filings, and case workflows in a fast-paced legal environment. Responsibilities:• Provide comprehensive support for commercial and business litigation cases in both state and federal courts.• Coordinate electronic filings and ensure compliance with jurisdiction-specific requirements.• Track and manage case deadlines, maintaining an organized and accurate calendar system.• Assist in case management, including organizing materials, monitoring case progress, and updating attorneys on status.• Prepare litigation-related documents, such as discovery responses, filing drafts, and service paperwork.• Deliver responsive day-to-day support to attorneys working remotely, ensuring seamless communication and task execution.• Experience in courts in the following jurisdictions is a plus: Delaware, Wilmington, DE; Chancery, New Jersey, Illinois, Cook County, Chicago, IL.
2026-03-05T00:00:00Z

Administrative Assistant

Sewickley, PA
remote
Contract / Temporary to Hire
23 - 25 USD / Hourly
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
2026-03-06T00:00:00Z

Administrative Assistant

Raleigh, NC
remote
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Grants Administration role in Raleigh, NC. In this long-term contract position, you will play a key role in supporting grants administration, ensuring smooth processes, and maintaining accurate documentation. This opportunity offers the potential for conversion to a permanent role after the initial evaluation period. Responsibilities:• Coordinate the collection, organization, and validation of subaward materials while maintaining comprehensive award files.• Facilitate the preparation and submission of Agreement and Contract Requests (ACRs), monitor progress, and address routine issues in collaboration with stakeholders.• Assist with the setup of new grants and activities by gathering required documentation and ensuring readiness for activation.• Track awards, agreements, subawards, and project milestones using internal systems to ensure transparency and accuracy.• Provide administrative support such as scheduling meetings, preparing reports, drafting communications, and assisting with departmental initiatives.• Review and process invoices related to subawards, ensuring accuracy and compliance.• Maintain effective communication with team members and external partners to support efficient workflow.• Support process improvements and ensure adherence to organizational policies and procedures.• Prepare documentation and reports to aid in decision-making and project updates.• Ensure confidentiality and discretion in handling sensitive information.
2026-03-05T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is fully remote and part time. In this role, you will play a pivotal part in maintaining financial accuracy, overseeing documentation, and supporting operational activities. If you thrive in a dynamic environment and have experience in administrative functions and financial tracking, this opportunity is ideal for you. Responsibilities:• Manage company bookkeeping processes and ensure the accuracy of financial records.• Oversee client billing cycles, track payments, and follow up on outstanding invoices.• Draft contracts and maintain agreements with vendors and external contractors.• Organize and manage documentation for onboarding new contractors.• Coordinate with contractors to ensure timely invoicing and payment processing.• Monitor outbound client billing for precision and efficiency.• Update company financial projections weekly to track cash flow.• Provide operational support to executives and assist with daily administrative tasks.• Track and recover estate-related reimbursements and outstanding payments.• Maintain communication with attorneys, vendors, and stakeholders to ensure compliance with estate recovery processes. The salary range for this position is $20 to $24. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-03T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones. Responsibilities:• Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.• Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.• Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.• Collaborate on event planning and invitations, ensuring timely execution and attention to detail.• Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.• Support routine billing and administrative processes, including conflict-check procedures under guidance.• Maintain and update process documentation, providing basic reporting as required.• Coordinate with team members across multiple locations to ensure smooth operations and alignment.• Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Administrative Assistant

Morristown, NJ
remote
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills. Responsibilities:• Schedule and organize meetings to facilitate project launches.• Send timely follow-up communications to maintain progress and ensure deadlines are met.• Coordinate responses and gather input from subject matter experts• Manage inbound calls, addressing inquiries and directing them appropriately.• Perform general administrative office tasks to support daily operations.• Accurately handle data entry to maintain and update records.• Collaborate with team members to ensure effective workflow and communication.• Handle multiple tasks simultaneously while maintaining attention to detail.
2026-03-06T00:00:00Z