We are looking for a highly organized and proactive Administrative Assistant to join our team on a long-term contract basis. Based in Thousand Oaks, California, this role is essential in ensuring the smooth operation of daily administrative tasks and supporting both staff and leadership. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to prioritize multiple responsibilities effectively.<br><br>Responsibilities:<br>• Manage and coordinate calendars, appointments, and meetings to optimize team schedules.<br>• Prepare, proofread, and edit a variety of documents, reports, and presentations.<br>• Organize and maintain both electronic and physical filing systems to ensure easy access to information.<br>• Perform accurate data entry and assist with maintaining up-to-date databases.<br>• Monitor office supply inventory, placing orders as needed to ensure uninterrupted operations.<br>• Support HR and accounting teams with tasks such as onboarding documentation and expense tracking.<br>• Arrange travel plans, including itineraries and accommodations, for team members.<br>• Provide general administrative assistance to team members and leadership in various capacities.<br>• Answer inbound calls professionally and direct inquiries appropriately.<br>• Assist with receptionist duties to create a welcoming and efficient office environment.
<p>We are seeking a motivated and detail-oriented <strong>Administrative Assistant</strong> to join our team onsite. This role offers excellent growth potential for the right candidate who is eager to learn and take on increasing responsibilities. The Administrative Assistant will be the first point of contact for clients and visitors, managing phone lines and providing outstanding customer service, while also supporting internal operations with data entry, problem-solving, and administrative tasks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct phone calls with professionalism and courtesy.</li><li>Provide excellent customer service to clients, vendors, and visitors.</li><li>Perform accurate data entry and maintain organized records.</li><li>Assist with general office tasks such as filing, scheduling, and correspondence.</li><li>Support problem-solving efforts by assisting with client inquiries and internal workflow needs.</li><li>Assist with creating and posting content for company social media platforms.</li><li>Manage administrative projects and collaborate with team members to improve processes.</li><li>Other administrative duties as assigned.</li></ul><p><br></p>
<p><strong>Robert Half is working with a client seeking an organized and detail-oriented professional to support their daily operations.</strong></p><p> This role is perfect for someone who thrives in an office environment, enjoys multitasking, and has strong communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including scheduling meetings, managing calendars, and preparing documents</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Assist with data entry, filing, and maintaining organized records</li><li>Support internal teams with project coordination and follow-up tasks</li><li>Prepare reports, presentations, and other materials as needed</li><li>Ensure smooth day-to-day office operations and assist with general office management tasks</li></ul><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Tuskegee, Alabama. The ideal candidate will excel in managing schedules, coordinating administrative tasks, and providing exceptional service to staff members.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with administrative staff across various departments to ensure smooth operations.</p><p>• Collect and organize documents requiring signatures, maintaining accurate records in the outbox.</p><p>• Manage calendars by scheduling meetings, appointments, and events efficiently.</p><p>• Serve as the primary point of contact for students, addressing inquiries and providing guidance.</p><p>• Assist in answering inbound calls and directing them appropriately.</p><p>• Perform data entry tasks with precision and attention to detail.</p><p>• Maintain an organized and welcoming environment in the office, close to the Dean’s office.</p><p>• Utilize Microsoft Outlook to manage communications and scheduling.</p><p>• Uphold business casual dress code while representing the department professionally</p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>Robert Half is currently seeking a highly organized and detail-oriented <strong>Part-Time Administrative Assistant</strong> to support our client in <strong>Manchester, NH</strong>. This is an excellent opportunity for someone who enjoys a variety of administrative tasks, thrives in a fast-paced environment, and is looking for flexible hours.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support to staff and management</li><li>Answer and direct incoming calls and emails</li><li>Maintain filing systems (electronic and paper-based)</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and edit correspondence, reports, and other documents</li><li>Assist with data entry and database management</li><li>Support office supply inventory and ordering</li></ul><p><br></p>
<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
<p><strong>Join Our Team as an Administrative Superstar!</strong></p><p>Are you someone who thrives on organization, loves supporting teams, and enjoys being the go-to person that keeps everything running smoothly? We're looking for a <strong>skilled Administrative Assistant</strong> to join our team! This Contract-to-Permanent role is your chance to showcase not only your attention to detail but also your impeccable communication and multitasking skills in a fast-paced and collaborative environment.</p><p><br></p><p><strong>Why You'll Love Working Here:</strong></p><p>We value teamwork, innovation, and creating a workplace where you can grow and shine. Our culture is built around collaboration and mutual respect, ensuring that everyone feels like a vital part of the team. We offer professional development opportunities, recognize achievements, and make sure the work environment is as supportive and energizing as possible. If you're looking for a place where your contributions truly matter, this is it!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As our Administrative Assistant, you'll take on varied and dynamic tasks that keep things organized and running efficiently:</p><ul><li><strong>Be the voice of the team:</strong> Handle incoming calls professionally and ensure they’re directed to the right departments with a smile.</li><li><strong>Master the details:</strong> Perform accurate data entry to ensure records are up to date and error-free.</li><li><strong>Be the first impression:</strong> Provide exceptional receptionist support by welcoming visitors and managing inquiries with warmth and professionalism.</li><li><strong>Leverage tech tools:</strong> Use essential platforms like HubSpot and VOIP systems to streamline communication and enhance workflow efficiency.</li><li><strong>Stay organized:</strong> Maintain office files and documentation, making sure nothing falls through the cracks.</li><li><strong>Manage schedules like a pro:</strong> Coordinate schedules and appointments for team members to keep the entire team on track.</li><li><strong>Assist with clerical tasks:</strong> Help prepare reports, correspondence, and other essential documents to support decision-making.</li><li><strong>Ensure productivity:</strong> Support various administrative tasks that help the team stay efficient, productive, and always moving forward.</li></ul><p><br></p>
<p>We are currently seeking a proactive and organized Administrative Assistant to support daily operations in a dynamic office environment. This contract-to-hire opportunity is ideal for someone who enjoys multitasking, thrives in a fast-paced setting, and is passionate about providing excellent administrative support.</p><p>Responsibilities:</p><ul><li>Manage incoming calls, emails, and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office organization</li><li>Assist with onboarding and other HR-related tasks</li><li>Order office supplies and coordinate facility needs</li><li>Support team members and leadership with various administrative duties</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments.</p><p>• Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments.</p><p>• Perform accurate data entry tasks to support administrative tasks for office.</p><p>• Assist with scheduling appointments and maintaining office calendars.</p><p>• Provide administrative support by preparing documents and reports using Microsoft Word.</p><p>• Handle mail distribution and manage courier services as needed.</p><p>• Order and manage office supplies, coordinate maintenance requests, and liaise with vendors.</p><p>• Maintain organized records and filing systems for efficient retrieval of information.</p><p>• Collaborate with team members to address client inquiries and resolve issues promptly.</p>
<p>A well-known credit union service organization is seeking an Administrative Assistant to join their team! This person will be handling general administrative and office tasks while managing customers' accounts. Additional duties include phone and email correspondence, providing support for Intra-departmental operations as assigned by management, receiving and responding to employee inquiries in person or via email, reviewing documents for action and logging in our systems for visibility and awareness. This person MUST have exceptional customer service skills and attention to detail!</p>
You'll want to look into the Administrative Assistant opportunity Robert Half is hiring for, if you are results-oriented and deeply passionate about growing your career in the Non-Profit industry. If you are looking for work as an Administrative Assistant and can perform various administrative and office support duties, this job might be for you. You'll succeed at this job if you love mail merging, pivot tables, and presentation design, so don't hesitate to contact us if you fit that description! There is a terrific long-term contract / temporary Administrative Assistant opening, so if you're looking for work in the Orleans, Massachusetts area, this might be right for you!<br><br>What you get to do every day<br><br>- Support diverse projects for other employees<br><br>- Perform word processing, filing and faxing<br><br>- Greet and guide visitors<br><br>- Respond to phone inquiries
<p>As an Administrative Assistant, you will provide vital administrative support to the organization, assisting with a wide range of tasks to enhance operational efficiency. Your excellent communication and organizational skills will contribute to the smooth functioning of the team and ensure professional interactions with clients, stakeholders, and colleagues.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general administrative duties, including answering phones, managing emails, and scheduling appointments.</li><li>Prepare, edit, and format documents, reports, and presentations as needed.</li><li>Coordinate and schedule meetings while managing calendars for team members to avoid conflicts.</li><li>Maintain and organize both digital and physical filing systems.</li><li>Assist with office supply ordering and vendor management to ensure team needs are met.</li><li>Provide stellar customer service by handling queries efficiently and professionally.</li><li>Support special projects or events as needed.</li><li>Collaborate with other team members to troubleshoot administrative challenges and improve workflow processes.</li></ul><p><br></p>
<p>Robert Half is currently seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support our client in <strong>Portsmouth, NH</strong>. This is an excellent opportunity for someone who enjoys a variety of administrative tasks, thrives in a fast-paced environment, and is looking for flexible hours.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Provide general administrative support to staff and management</li><li>Answer and direct incoming calls and emails</li><li>Maintain filing systems (electronic and paper-based)</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and edit correspondence, reports, and other documents</li><li>Assist with data entry and database management</li><li>Support office supply inventory and ordering</li></ul><p><br></p>
<p><strong>Administrative Support</strong></p><ul><li>Manage and maintain department schedules, including meetings, workshops, and events </li><li>Organize and prepare documents, presentations, and reports for faculty and administrators.</li><li>Handle email correspondence, phone calls, and inquiries from students, parents, and staff in a timely and professional manner.</li></ul><p><strong>Data Management</strong></p><ul><li>Maintain and update student, staff, and department records using CRM software or database software as needed</li><li>Compile data for reports, ensuring accuracy and compliance with institutional and regulatory standards.</li></ul><p><strong>Event Coordination</strong></p><ul><li>Assist with planning school events such as parent-teacher conferences, open houses, or graduation ceremonies.</li><li>Oversee logistical arrangements, including room bookings, catering, and materials preparation.</li></ul><p><strong>Resource Management</strong></p><ul><li>Order and manage office supplies, textbooks, and other educational materials.</li><li>Coordinate with internal departments or external vendors to maintain smooth operations for academic programs.</li></ul><p><strong>Support Student and Faculty Needs</strong></p><ul><li>Act as a liaison between faculty, students, and administrative departments.</li><li>Address day-to-day operational issues, ensuring faculty and students have everything they need for productive learning.</li></ul><p><strong>Compliance & Documentation</strong></p><ul><li>Assist with accreditation requirements, audits, and grant documentation.</li><li>Ensure department practices align with institutional policies and educational regulations.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p>Our client is seeking a talented and professional Administrative Assistant to provide vital office support to the CEO. This role requires exceptional organizational skills, attention to detail, and the ability to manage a wide variety of tasks efficiently. The ideal candidate should have prior administrative experience and strong communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Document Management:</strong> Review, organize, and file various documents accurately and efficiently.</li><li><strong>Scheduling Support:</strong> Manage the CEO's calendar, schedule meetings, and ensure timely reminders of appointments or deadlines.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, itineraries, and transportation as needed.</li><li><strong>Administrative Support:</strong> Respond to requests from the CEO regarding miscellaneous office tasks or special projects.</li><li><strong>Excel Support:</strong> Maintain basic Excel sheets and data related to administrative tracking or project updates.</li><li><strong>Correspondence:</strong> Demonstrate professional communication while liaising with internal and external contacts on behalf of the CEO.</li><li><strong>Office Organization:</strong> Ensure the CEO’s office and administrative resources are organized and fully equipped.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Riverside, California. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to managing administrative tasks. The role offers an opportunity to support daily operations through document management, data entry, and communication activities.<br><br>Responsibilities:<br>• Organize and match incoming faxes and mail with corresponding paperwork.<br>• Perform document scanning and ensure files are properly stored.<br>• Accurately enter data and update records as needed.<br>• Upload and download files from websites to maintain information flow.<br>• Respond to inbound calls and provide courteous assistance.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain familiarity with office procedures and administrative systems.<br>• Ensure compliance with data privacy standards while managing sensitive information.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rockford, Illinois. In this role, you will provide essential support across various administrative functions, ensuring smooth operations and organizational efficiency. The ideal candidate will possess strong organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including emails, scheduling, and filing</li><li>Handle incoming calls and inquiries with professionalism and efficiency</li><li>Prepare reports, spreadsheets, and other documents as needed</li><li>Accurately enter data into various databases and spreadsheets</li><li>Identify and correct data entry errors</li><li>Maintain data files and ensure data integrity</li><li>Assist with data entry projects as needed</li><li>Uphold confidentiality and manage sensitive information responsibly</li><li>Provide excellent customer service and maintain a welcoming office environment</li><li>Creating and maintaining accurate sensitive employee and company records and gathering all related documentation and key details</li><li>Participate in the execution of HR-related projects and continuous improvement initiatives</li></ul><p><br></p>
<p>We are looking for a detail-oriented part-time Administrative Assistant to join our team in Hickory, North Carolina. This long-term contract position is an excellent opportunity for someone skilled in administrative support and familiar with legal processes. The ideal candidate will excel in managing confidential information, maintaining organization, and ensuring smooth office operations. This role will be part-time, and is needing someone to be very flexible. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain legal files, ensuring all documentation is accurately filed and accessible.</p><p>• Draft and review legal documents, contracts, and correspondence in compliance with organizational standards.</p><p>• Assist with data entry tasks, ensuring accuracy and timely completion.</p><p>• Coordinate and manage email communications, responding promptly and professionally.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.</p><p>• Handle travel expense reporting and related administrative functions.</p><p>• Provide support for contract administration, ensuring proper documentation and compliance.</p><p>• Maintain confidentiality while working with sensitive legal information.</p><p>• Collaborate with team members to streamline office procedures and improve efficiency.</p><p>• Support policy administration and ensure adherence to established guidelines.</p>
<p>Are you an organized, detail-oriented professional looking for your next opportunity to grow your career? Robert Half is seeking Administrative Assistants for ongoing opportunities with our clients in various industries. If you excel in a fast-paced environment, prioritize tasks efficiently, and possess exceptional communication skills, this could be the perfect role for you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Organize and maintain files, records, and correspondence.</li><li>Assist in managing calendars, scheduling appointments, and coordinating meetings.</li><li>Prepare reports, presentations, and documents with a high level of accuracy.</li><li>Respond to phone calls, emails, and inquiries in a professional manner.</li><li>Support day-to-day administrative functions, including data entry, expense tracking, and office organization.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Work collaboratively with other team members to ensure projects and tasks meet deadlines.</li></ul><p><br></p>
<p>Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.</p><p> </p><p><strong>Responsibilities Include:</strong></p><ul><li>Answering incoming calls and managing email correspondence professionally and promptly.</li><li>Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.</li><li>Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.</li><li>Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.</li><li>Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.</li><li>Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.</li><li>Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.</li><li>Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.</li><li>Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation. </li></ul><p><strong> </strong></p><p><br></p>
<p><strong>About the Role:</strong></p><p> Our client in Covina is seeking a detail-oriented and organized <strong>Administrative Assistant</strong> with strong QuickBooks skills to join their team on a <strong>temp-to-hire basis</strong>. This role will support daily office operations, handle bookkeeping tasks, and assist with administrative functions to ensure smooth business operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties including filing, scanning, data entry, and handling correspondence</li><li>Answer and direct phone calls; greet visitors in a professional manner</li><li>Manage accounts payable and accounts receivable using QuickBooks</li><li>Reconcile bank statements and process invoices/payments</li><li>Assist with expense reports and financial record keeping</li><li>Maintain organized electronic and paper filing systems</li><li>Support management with ad hoc projects and reporting as needed</li></ul><p><br></p>
<p>Robert Half is currently seeking a detail-oriented and reliable <strong>Administrative Assistant</strong> to support the daily operations of a fast-paced business in Diamond Bar, CA. If you thrive in an organized and professional workspace, enjoy administrative duties, and can multitask effortlessly, this temporary position could be an excellent fit. This role offers an opportunity to gain valuable experience while contributing to the success of the company.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize office operations, including scheduling appointments, coordinating meetings, and maintaining calendars.</li><li>Serve as a primary point of contact for incoming calls and correspondence; address inquiries or route them to the appropriate departments.</li><li>Prepare, edit, and distribute documents, reports, and presentations as requested.</li><li>Perform data entry tasks, ensuring accuracy and completeness in company systems and records.</li><li>File, scan, and organize documents, maintaining a well-organized filing system.</li><li>Provide support for project coordination and administrative tasks across various departments.</li><li>Order office supplies and maintain inventory control to ensure the office remains fully functional.</li><li>Assist with other duties as assigned based on the needs of the company.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract-to-Permanent position offers the opportunity to contribute to event coordination and administrative support in a dynamic and collaborative environment. The role requires a mix of remote and on-site work, with occasional evening and weekend commitments based on event needs.<br><br>Responsibilities:<br>• Coordinate room reservations, manage client communications, and provide quotes to ensure smooth event scheduling.<br>• Organize and maintain spreadsheets, calendars, and other tools within Google Suite to support administrative tasks.<br>• Confirm all reservations and event details to ensure accuracy and preparedness.<br>• Collaborate with setup teams and facilities staff to arrange rooms in accordance with client specifications.<br>• Provide on-site support during events, assisting with troubleshooting and addressing urgent issues.<br>• Handle multiple events per week, sometimes managing several in one day, requiring strong organizational skills.<br>• Communicate effectively with internal teams and clients to ensure all expectations are met.<br>• Adapt to ad hoc tasks and urgent situations with professionalism and efficiency.
<p>We are looking for a detail-oriented Administrative Assistant to conduct a special project for a company in the manufacturing industry. Based in Yakima, WA, this is a Contract position ideal for someone with strong organizational and communication skills, and preferably some experience in Human Resources. This project will las approximately 4-6 weeks.</p><p><br></p><p>Responsibilities:</p><p>• Create a tracking system that is accurate and easy to interpret</p><p>• Perform accurate data entry tasks to maintain records and databases.</p><p>• Assist in human resources administration by coordinating documentation and onboarding processes.</p><p>• Collaborate with team members to support the project</p><p>• Handle confidential information with discretion and professionalism.</p>
