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494 results for Junior Administrative Assistant jobs

Administrative Assistant
  • Eatontown, NJ
  • onsite
  • Temporary to Hire
  • 23 - 25 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands.<br><br>Responsibilities:<br>• Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks.<br>• Digitize and organize documents through scanning and indexing to maintain accurate and accessible records.<br>• Prepare, copy, and assemble case-related materials and other office documents for internal and external use.<br>• Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner.<br>• Enter information into office systems with a high level of accuracy and attention to detail.<br>• Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support.<br>• Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
  • 2026-06-17T00:00:00Z
Administrative Assistant
  • Westbury, NY
  • onsite
  • Temporary / Contract
  • 20 - 21 USD / Hourly
  • <p>We are looking for a meticulous Administrative Assistant to support our team! In this role, you will handle a variety of administrative tasks, ensuring the office operates smoothly and efficiently. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor.</p><p>• Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms.</p><p>• Coordinate meetings and schedules using Microsoft Outlook to support multiple departments.</p><p>• Adapt to shifting priorities and multitask efficiently in a fast-paced environment.</p><p>• Take initiative to identify and address administrative needs without direct supervision.</p><p>• Provide receptionist duties, including greeting visitors and handling incoming calls.</p><p>• Collaborate with various departments to ensure seamless communication and support.</p><p>• Assist with ad hoc tasks as needed to contribute to overall office functionality.</p>
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • Morris Plains, NJ
  • onsite
  • Permanent / Full Time
  • 55000 - 70000 USD / Yearly
  • <p>A leading insurance organization is seeking a detail-oriented <strong>Administrative Assistant</strong> with at least 2+ years of experience, ideally within the <strong>insurance or related industry</strong>. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
  • 2026-06-03T00:00:00Z
Administrative Assistant
  • Morristown, NJ
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for an Administrative Assistant to support daily office operations in Morris County, New Jersey. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a structured setting. The role will involve coordinating schedules, managing correspondence, supporting office communications, and maintaining accurate records to help the team operate efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements, including booking transportation and organizing itineraries for team members</p><p>• Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments</p><p>• Register employees for conferences, events, and meetings while tracking related details</p><p>• Prepare and revise letters, routine documents, and other written correspondence with accuracy and care</p><p>• Maintain organized filing systems for both digital and physical records to support easy document access</p><p>• Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed</p><p>• Enter and update data in office records and administrative systems with strong attention to detail</p>
  • 2026-06-17T00:00:00Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Robert Half is seeking a professional and detail-oriented Administrative Assistant to support a busy office environment in South Florida. This is an excellent opportunity for someone who enjoys staying organized, providing exceptional support, and serving as a key resource for both internal teams and external clients.</p><p><br></p><p>The ideal candidate will be proactive, highly organized, and comfortable managing multiple priorities in a fast-paced environment.</p><p>Responsibilities</p><ul><li>Provide administrative support to management and office staff.</li><li>Answer and direct incoming phone calls and emails in a professional manner.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare, organize, and maintain files, reports, and other documentation.</li><li>Assist with data entry, record keeping, and database management.</li><li>Coordinate office supplies, vendor communications, and general office operations.</li><li>Greet visitors and provide a positive customer service experience.</li><li>Support special projects and assist with various administrative tasks as needed.</li><li>Maintain confidentiality when handling sensitive information.</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z
Administrative Assistant
  • Washington, DC
  • onsite
  • Temporary / Contract
  • 21.85 - 25.3 USD / Hourly
  • We are looking for an Administrative Assistant to support daily operations for a busy team. This Contract position is ideal for someone who is organized, responsive, and comfortable managing a mix of coordination, reporting, and office support tasks. The person in this role will help keep projects on schedule, prepare high-quality materials, and provide dependable administrative assistance across multiple priorities.<br><br>Responsibilities:<br>• Prepare and submit expense documentation with accuracy and in a timely manner.<br>• Create proposals, reports, and presentation materials for internal and client-facing use.<br>• Organize meetings and events by handling scheduling, logistics, and follow-up coordination.<br>• Maintain project trackers and compile status updates to help the team monitor progress and deadlines.<br>• Assist with property-related research and support listing activities by gathering and organizing information.<br>• Provide day-to-day administrative support, including data entry, document handling, and general office coordination.<br>• Answer inbound calls and direct inquiries appropriately while maintaining a welcoming front-office presence.
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • Lansdowne, VA
  • onsite
  • Temporary / Contract
  • 21 - 23 USD / Hourly
  • <p>Our Christian nonprofit association client is seeking a dependable and service-oriented Administrative Assistant to support daily office operations and help advance our mission. This individual will provide administrative support to staff, assist with communications, coordinate schedules and events, and help ensure the office runs smoothly. The ideal candidate is organized, detail-oriented, and committed to serving others in a faith-based environment.</p><p> </p><p>Responsibilities</p><ul><li>Provide general administrative support, including answering phones, responding to emails, filing documents, and managing correspondence</li><li>Maintain calendars, schedule meetings, and coordinate appointments</li><li>Prepare reports, presentations, and other documents as needed</li><li>Support planning and logistics for meetings, events, and ministry activities</li><li>Maintain office supplies and assist with vendor coordination</li><li>Help manage donor records, databases, and confidential files</li><li>Assist with internal and external communications, including newsletters and mailings</li><li>Welcome visitors and represent the organization with professionalism and Christian hospitality</li><li>Perform other duties as assigned in support of the organization’s mission</li></ul><p><br></p>
  • 2026-06-02T00:00:00Z
Administrative Assistant
  • Minneapolis, MN
  • onsite
  • Permanent / Full Time
  • 50000 - 60000 USD / Yearly
  • <p>We are looking for an Administrative Assistant to join a collaborative team in Minneapolis, Minnesota. This role focuses on keeping client and financial records organized, supporting day-to-day administrative and bookkeeping activities, and ensuring sensitive information is handled with care. The ideal candidate is detail-oriented, comfortable working with documents and financial data, and confident managing multiple priorities in a client-facing environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate client files and supporting records, including organizing family-related documentation and updating internal information as needed.</p><p>• Oversee the upload, organization, and tracking of financial and tax-related documents within secure client portal systems.</p><p>• Handle outgoing and incoming client correspondence, including preparing mailings, distributing documents, and supporting communication follow-up.</p><p>• Assist with routine financial administration such as recording transactions, preparing deposits, and supporting basic bookkeeping activities.</p><p>• Enter and update accounting details in QuickBooks while helping keep internal records complete and current.</p><p>• Support payment-related processes by tracking check registers, coordinating bill payments, and assisting with journal entry documentation.</p><p>• Prepare printed checks and related financial paperwork with strong attention to detail and processing accuracy.</p><p>• Provide administrative support for quarterly distribution activities, including check preparation, deposit coordination, and document mailing.</p><p>• Protect confidential client and financial information by following secure handling practices and maintaining discretion in all tasks.</p><p>• Contribute to general administrative operations and provide dependable support across administrative functions in a small-team setting.</p>
  • 2026-06-17T00:00:00Z
Administrative Assistant
  • Little Rock, AR
  • onsite
  • Temporary to Hire
  • 18 - 20 USD / Hourly
  • <p>We are looking for an Administrative Assistant to join a growing healthcare clinic in Little Rock, Arkansas. This contract-to-permanent position is ideal for someone who enjoys supporting both patients and providers in a fast-paced, service-oriented office setting. The role focuses on coordinating medical record activity, handling administrative workflows, and delivering responsive support across the clinic. This is an onsite opportunity for someone who is detail oriented, can stay organized, communicate with empathy, and adapt to changing priorities.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming medical record requests with accuracy, discretion, and a strong sense of urgency.</p><p>• Verify insurance details, enter information into internal systems, and maintain organized patient-related documentation.</p><p>• Respond to phone calls and general inquiries while providing courteous and attentive customer service.</p><p>• Assist clinical staff and providers with shared administrative tasks that support daily operations across the office.</p><p>• Maintain electronic medical records and help ensure patient information is updated correctly and handled in compliance with privacy standards.</p><p>• Provide front desk coverage as needed, including during breaks or other periods requiring additional office support.</p><p>• Contribute to administrative projects such as organizing files, supporting documentation processes, and assisting with evolving team workflows.</p><p>• Help support office coordination as the clinic continues to grow and adjust to changing operational needs.</p>
  • 2026-06-11T00:00:00Z
Administrative Assistant
  • Saint Louis, MO
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • San Antonio, TX
  • onsite
  • Temporary to Hire
  • 18 - 20 USD / Hourly
  • <p>Our client is in need of an Administrative Assistant to support daily operations for a transport-focused team in San Antonio, Texas. This opportunity is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage multiple administrative priorities with accuracy. The person in this role will help keep documentation, scheduling, and client communication running smoothly while providing dependable support to management and internal teams.</p><p><br></p><p>Responsibilities:</p><p>•Provide day-to-day administrative support to leaders and team members, ensuring information is shared clearly and requests are handled promptly.</p><p>•Review billing-related details with management and secure the necessary approvals so invoices can be processed accurately.</p><p>•Enter, update, and maintain records across multiple software platforms with a high level of accuracy and consistency.</p><p>•Set up new bookings and organize supporting details to ensure each request is properly documented from the start.</p><p>•Prepare, compile, and distribute paperwork for clients and national account partners in a timely and organized manner.</p><p>•Serve as a point of contact for internal departments and external customers by responding to questions and directing information appropriately.</p><p>•Coordinate project calendars and daily schedules while maintaining related documents such as work orders, purchase orders, and estimates.</p><p>•Maintain organized electronic and paper filing systems, process incoming service requests, and record order details in the appropriate system.</p><p>•Scan, file, and organize business records as needed while following company safety policies and supporting a safe workplace.</p>
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • Elgin, IL
  • onsite
  • Temporary to Hire
  • 19 - 22 USD / Hourly
  • <p>We are looking for an organized and hands-on Administrative Assistant with QuickBooks experience to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with some accounting experience. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business</p><p><br></p><p><strong><u>**Role will start part time (25 hours a week) then transition into a full-time schedule in the future.</u></strong></p><p><br></p><p><strong><u>MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.</p><p>• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.</p><p>• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.</p><p>• Organize records, documentation, and office communications to improve accessibility and operational consistency.</p><p>• Assist with additional administrative or system-related process updates that support the office and finance team.</p><p>• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations</p>
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • Littleton, CO
  • onsite
  • Permanent / Full Time
  • 55000 - 65000 USD / Yearly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely delivery.</p><p>• Prepare documents and items for overnight shipping, including addressing and adding postage.</p><p>• Support office staff by handling correspondence, faxes, and mail as needed.</p><p>• Track intercompany expenses and assist with reimbursement processes.</p><p>• Manage office supply inventory and coordinate orders to maintain stock levels.</p><p>• Provide document notarization services as required.</p><p>• Facilitate the preparation and processing of bank deposits.</p><p>• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.</p>
  • 2026-05-31T00:00:00Z
Administrative Assistant
  • Englewood, CO
  • onsite
  • Temporary to Hire
  • 22 - 25 USD / Hourly
  • <p>We are seeking a proactive and detail-oriented part-time Administrative Coordinator to support daily office operations and accounting functions.</p><p><br></p><p>Manage front desk operations, including answering incoming calls and greeting visitors</p><p><br></p><p>Open and close the office daily (lights, coffee setup, kitchenette organization)</p><p><br></p><p>Review and track daily calendars (monitoring in-office vs. remote meetings)</p><p><br></p><p>Schedule and coordinate internal and external meetings</p><p><br></p><p>Perform high-volume data entry with accuracy and attention to detail</p><p><br></p><p>Process invoices and provide administrative support to senior accounting staff</p><p><br></p><p>Utilize QuickBooks for timesheets, time entry, and invoice processing</p><p><br></p><p>Convert paper files into electronic format through scanning and document organization</p><p><br></p><p>Assist with system transitions and learn new software as needed</p><p><br></p><p>Track vehicle and equipment billing related to company projects</p><p><br></p><p>Order office snacks and maintain kitchen and supply inventory</p><p><br></p><p>Provide general administrative support across the team as needed</p><p><br></p><p>Handle inbound calls related to water infrastructure inquiries</p><p><br></p><p>Adapt to workflow fluctuations, with opportunity to ramp from part-time to full-time hours over time</p>
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • Lakewood, CO
  • onsite
  • Temporary to Hire
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an Administrative Assistant to join a CPA firm focused on business management. This contract opportunity with permanent potential is ideal for someone who enjoys supporting daily office operations, interacting with clients professionally, and keeping administrative processes organized and accurate. The role combines front-desk coordination, communication support, and detail-oriented clerical work in a fast-paced accounting environment.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to help the office operate efficiently and maintain an organized workflow.<br>• Welcome visitors, handle front-desk responsibilities, and respond to inbound calls with professionalism and excellent customer service.<br>• Enter, update, and maintain records with a high degree of accuracy across office and client-related documentation.<br>• Provide general clerical support such as scheduling, correspondence, filing, and preparing materials for internal use.<br>• Assist with QuickBooks-related administrative tasks and help organize financial or tax-related information for review.<br>• Support accounting and tax teams by tracking follow-up items and helping ensure action steps are documented and completed.<br>• Coordinate communication between staff and clients to keep requests, updates, and appointments moving smoothly.
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • Salem, OR
  • onsite
  • Temporary / Contract
  • 20 - 25 USD / Hourly
  • <p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement. </p><p><br></p><p>Role and Responsibilities: </p><ul><li>Manage and maintain schedules and calendars for senior staff. </li><li>Assist in planning and organizing meetings and events. </li><li>Produce and distribute correspondence memos, letters, faxes, and forms. </li><li>Handle incoming calls and other communications. </li><li>Maintain electronic and hard copy filing system. </li><li>Provide general support to visitors. </li><li>Document expenses and hand in reports. </li><li>Stay updated on office policies and procedures. </li><li>Complete additional assigned tasks. </li></ul>
  • 2026-06-05T00:00:00Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary to Hire
  • 25.175 - 26.5 USD / Hourly
  • <p>We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).</p><p>Pay: $25-26.50/hr (will increase after training)</p><p>Schedule: Full-Time | Must be open to weekends on a rotation basis</p><p>Location: Fully onsite in Culver City (90045)</p><p>This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.</p><p>Responsibilities include:</p><p>• Meeting one-on-one with families to discuss service and planning options</p><p>• Providing compassionate customer support and guidance</p><p>• Managing contracts, documentation, and CRM updates</p><p>• Coordinating with internal departments to ensure smooth service delivery</p><p>• Following up on inquiries, leads, and aftercare support</p><p>• Maintaining confidentiality and strong attention to detail</p><p>• Utilizing Microsoft Office and CRM systems daily</p>
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • Arcadia, CA
  • onsite
  • Temporary / Contract
  • 25 - 26 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-06-04T00:00:00Z
Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary / Contract
  • 25 - 26 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-06-04T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 22 - 26 USD / Hourly
  • <p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Answer and direct incoming calls, emails, and other communications</li><li>Maintain filing systems, records, and confidential documents</li><li>Order office supplies and help manage vendor relationships</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Assist with special projects and general office support as needed</li></ul><p><br></p>
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 30 - 35 USD / Hourly
  • We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving.<br><br>Responsibilities:<br>• Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines.<br>• Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants.<br>• Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals.<br>• Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment.<br>• Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization.<br>• Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives.<br>• Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities.<br>• Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • Carlsbad, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • <p>A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.</p><p><strong>Responsibilities</strong></p><p>Administrative Support</p><ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul><p>Tenant &amp; Client Support</p><ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • San Marcos, CA
  • onsite
  • Temporary / Contract
  • 25 - 27 USD / Hourly
  • <p>A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.</p><p><strong>Responsibilities</strong></p><p>Office &amp; Project Support</p><ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul><p>General Administration</p><ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul><p><br></p>
  • 2026-06-15T00:00:00Z
Administrative Assistant
  • Salinas, CA
  • onsite
  • Temporary / Contract
  • 25 - 25 USD / Hourly
  • We are looking for a dependable Administrative Assistant to support daily operations for a growing nonprofit organization in Salinas, California. This Long-term Contract position offers the opportunity to work closely with leadership and the Human Services Manager while helping bring greater organization and consistency to the office. The ideal candidate is eager to learn, communicates clearly, and can be trusted to handle a wide range of administrative tasks effectively.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to organizational leadership and the Human Services Manager, helping keep priorities organized and operations on track.<br>• Welcome visitors, answer incoming calls, and respond to routine office inquiries in a courteous and attentive manner.<br>• Prepare, update, and maintain records, spreadsheets, correspondence, and other administrative documents with a high level of accuracy.<br>• Enter data into internal files and reporting tools, ensuring information is complete, current, and easy to retrieve.<br>• Coordinate schedules, meetings, and general office activities to support smooth communication across departments.<br>• Assist with routine clerical tasks such as filing, document organization, and office supply tracking.<br>• Support a structured office environment by following established procedures and adapting to new administrative processes as needed.<br>• Work collaboratively with teams across areas such as human services, finance, HR, marketing, legal, and technology when administrative support is needed.
  • 2026-06-17T00:00:00Z
Administrative Assistant
  • Walnut Creek, CA
  • onsite
  • Temporary to Hire
  • 25 - 30 USD / Hourly
  • <p>We are looking for an Administrative Assistant to support a Maintenance and Contracts team in Walnut Creek, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating order, maintaining accurate documentation, and helping daily operations stay on pace. The role offers the chance to contribute in a visible support function within a stable, team-oriented real estate property and facilities management environment.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently.</p><p>• Maintain organized and accurate information across internal systems, contract records, and vendor documentation.</p><p>• Enter and monitor invoice details to help facilitate timely review and processing.</p><p>• Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve.</p><p>• Assist with data entry and general office administration to promote accuracy and consistency in team operations.</p><p>• Respond to inbound calls and direct inquiries professionally while providing dependable administrative support.</p><p>• Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity.</p><p><br></p><p>If you are interested in this Administrative Assistant role, please submit your resume today.</p>
  • 2026-06-17T00:00:00Z
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